BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 20, PAGE 2

Transcription

1 BOARD OF MASON COUNTY COMMSSONERS' PROCEEDNGS October 20, Call to Order - The Chairperson called the regular meeting to order at 9:06 a.m. 2. Pledge of Allegiance - Jack Johnson led the flag salute. 3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 - Tim Sheldon; Commissioner District 3 - Terri Jeffreys. 4. Correspondence and Organizational Business 4.1 Correspondence Jeffrey Thompson, April Pruitt-Pooler, Richard Barnes and Steve VanDenover applied for the Veterans Advisory Board Richard Calvin and Stephanie Neil applied for the Historic Preservation Commission Edwin & Bonnie Hovey sent information regarding an alleged puppy mill The Port of Shelton sent a copy of their budget and levy Resolution. 4.2 Proclamation: Cmmr. Sheldon proclaimed Oct 23, 2015 as Shelton High School Homecoming and 1985 State Champion Football team Recognition Day. He presented the Proclamation to Cheryl. 5. Open Forum for Citizen nput - There was no citizen input. 6. Adoption of Agenda - Cmmr. Sheldon/Jeffreys moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; s-aye; J-aye. 7. Approval of Minutes - Approval of the October 5 and 12, 2015 briefing minutes and October 13, 2015 regular meeting minutes. Cmmr. Jeffreys/Sheldon moved and seconded to approve the October 5 & 12, 2015 briefing minutes and October 13, 2015 regular meeting minutes. Motion carried unanimously. N-aye; S-aye; J-aye. 8. Approval of Action Agenda: 8.1 Approval to set a hearing on Tuesday, November 17, 2015 at 9:30 a.m. to receive public comment on rezoning three parcels along State Route 3 at the request of Ronald Szalay. 8.2 Approval of Warrants Claims Clearing Fund Warrant #s Direct Deposit Fund Warrant #s Salary Clearing Fund Warrant #s For a Total of... $2,530, Claims Clearing YTD Total $28,454, Direct Deposit YTD Total $11,911, Salary Clearing YTD Total $12,713, $1,118, $ 556, $ 855, Approval of the three year subscriber agreement with Public Safety testing for entry level Law Enforcement and Correction Officer testing. The rate will be $3, per year. 8.4 Approval of a five year nterlocal Agreement with the Washington State Transit nsurance Pool for driver license monitoring. The rate will be $1.18 per person per month with slight annual increases as outlined in the agreement. 8.5 Approval of the Veteran's Assistance Fund applications for Food $225.00; Utilities $450.09; and Housing $ for a total of $2, as recommended by the Veteran's Service Office. 8.6 Approval to authorize Public Works/Utilities & Waste Management to purchase treatment filters for the Northbay Water Reclamation Facility as a sole source purchase from Aqua-Aerobic Systems, nc.

2 BOARD OF MASON COUNTY COMMSSONERS' PROCEEDNGS October 20, PAGE 2 Cmmr. Sheldon/Jeffreys moved and seconded to approve agenda items 8.1 through 8.5 with the removal of 8.6 for a separate vote. Motion carried unanimously. N-aye; S-aye; J-aye. tem 8.6 Approval to authorize Public Works/Utilities & Waste Management to purchase treatment filters for the Northbay Water Reclamation Facility as a sole source purchase from Aqua-Aerobic Systems, nc. Erika Schwender explained this item. She said it's cost effective to purchase and replace both filters at this time with a savings between $15,000 and $20,000. Testimony: Jeff Carey said he had concerns about the financial aspect of this purchase. Cmmr. Jeffreys/Sheldon moved and seconded to approve Public Works and Utilities & Waste Management to purchase treatment filters for the Northbay Water Reclamation Facility as a sole source purchase. Motion carried unanimously. N-aye; s-aye; J-aye. 9. 9:30 a.m. Public Hearings and tems Set for a Certain Time Public Hearing to consider adopting a resolution for Mason County's 2016 Annual Construction Program. Melissa McFadden explained the proposed resolution. She explained some of the projects they plan to do this coming year. Cmmr. Sheldon asked about replacing lighting at intersections and the delineator program. Melissa said the solar lights have been replaced with LED although there are no additional plans to add more lighting. She also explained the delineator program. Jack Johnson spoke on behalf of the Transportation mprovement Program Citizen Advisory Panel (TP-CAP). He explained future hopes for TP. He said the committee is now creating by-laws and a mission statement. Cmmr. Sheldon thanked Mr. Johnson for attending the meeting and explaining TP-CAP. Phil Wolf spoke about funding. There is money that is diverted from roads to MCSO. The roads are the backbone of the County. He knows the County staff is doing the best with what they have although more money is needed. Commissioner Comment: Cmmr. Jeffreys said there are competing priorities and there are tough decisions. She said she values the input from the citizens and hope more will attend to voice their wants. Cmmr. Sheldon said it's time to pay back and give more consideration to roads and construction projects. He agrees that it's good business to keep up on the roads. Cmmr. Neatherlin said the community will have to ask themselves if they need new roads and if it's more important than more deputies. t's about priorities.

3 BOARD OF MASON COUNTY COMMSSONERS' PROCEEDNGS October 20, PAGE 3 Cmmr. Jeffreys/Sheldon moved and seconded to adopt a resolution for Mason County's 2016 Annual Construction Program. Motion carried unanimously. N-aye; S-aye; J-aye.. Resolution (Exhibit A) 9.2 Public Hearing to consider adopting a resolution for Mason County's Six Year Transportation mprovement Program for years 2016 to Melissa McFadden explained this item. She explained some of the upcoming projects and funding options. There is a gap between what the project will cost and how much the state provides so they will work to get the costs down. Cmmr. Jeffreys asked about the Belfair Bypass and Simmons Road. Melissa McFadden said they will do their best to keep costs down and keep traffic flowing. Cmmr. Sheldon asked about the benefits of more connector roads. Cmmr. Jeffreys said it opens up areas that may be developed but there is currently no access. She added that it is in the comprehensive plan. Cmmr. Neatherlin said being able to access and exit specific areas is important. He added that it wouldn't be all County funding. Cmmr. Sheldon said there was controversy about the Sequim bypass and it cost 98 million dollars. He looks forward to the conversation about it and said they need to be rational with how County money is allocated. Testimony: Jeff Carey thanked the Board for re-establishing the TP-CAP committee and recognized it's for the good of the County. Cmmr. Sheldon said possibly things like this could go to ballot so to create an additional source of funding for law enforcement. Cmmr. Jeffreys told everyone roads are very expensive. She agrees there may be a need for other sources of funding. Cmmr. Neatherlin asked Cmmr. Sheldon if it's something he would like to take forward and possibly find another way to fund. He said he would never want to impose something if it's unwanted but has no problem imposing something that people ask for. Cmmr. Sheldon said yes, he would propose that. He said it might be worth looking at performance measures. The crime is very high in Mason County compared to other similar sized counties. For Criminal Justice it would be a sales tax and the public can weigh in on this and speak about property crimes and burglary etc. t's something to take a look at on the whole.

4 BOARD OF MASON COUNTY COMMSSONERS' PROCEEDNGS October 20, PAGE 4 Deliberations: Cmmr. Neatherlin spoke about North Mason. He said a State Highway runs through Belfair and it's an economic road. Cmmr. Sheldon/Jeffreys moved and seconded to approve the resolution to adopt Mason County's Six Year Transportation mprovement Program for years 2016 to Resolution (Exhibit B) Motion carried unanimously. N-aye; S-aye; J-aye 10. Other Business (Department Heads and Elected Officials) Justin Smith, Director WSU Extension Office, gave an update of events in the community. Cmmr. Sheldon asked Mr. Smith about needle cap disease in fir trees. Justin said he will check on this and get additional information. 11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment - The meeting adjourned at 10:50 a.m.

5 BOARD OF MASON COUNTY COMMSSONERS' PROCEEDNGS October 20, PAGE 5 ATTEST: bj.tlu~ Clerk'fthe Boa rd () BOARD OF COUNTY COMMSSONERS MASON COUNTY, WASHNGTON Tim Sheldon, Commissioner ion er

6 RESOLUTON NO. 4q -15 Annual Construction Program WHEREAS, Chapter WAC, sets forth the procedures for the adoption of the Annual Construction Program; and, of this Resolution. ATTEST: t~~ APPROVED AS TO FORM: ' ::~~~-----:~~~~~-... ~ ~::::-::;:;;;;>""- Cc: Cmmr Public Works Community Development County Road Admin. Board WSDOTrfransAid BOARD OF COUNTY COMMSSONERS MASON COUNTY, WASHNGTON Exhibit A TM wmtrna'd, Ch. Deputy Prosecuting Attorney ADOPTED this 10_ day of OcJ ~ '2015. NOW THEREFORE, BE T RESOLVED by the Board of Mason County Commissioners, in regular session assembled, that the attached Annual Construction Program for 2016 be adopted as set forth in detail, which are incorporated and made part WHEREAS, in compliance therewith, the board of County Commissioners has held a public hearing on the Annual Construction Program this 20th day of October, TM SHELDON, Commissioner RA~Y NEATHERLN, Chair

7 (1) "' "' w :2 "' z :::; w t: 01 (A) TOTAL CONSTRUCTON PROGRAM - columns (14)+(15) (B) PUBLSHED COUNTY FORCES LMT (see instructions) (C) TOTAL COUNTY FORCES CONST PROGRAM-column (15) (2) (3) (4) ::;; "" '* Line (B) must be smaller than Line (A.. "' ' ROAD/PROJECT NAME!li 0 z ROAD AND LOCATON 0: ('.) 0 >- i m LOG <D ~ t: NO. (nclude brief termini descrtpfion "'! or MP's; Brtdge #) 1 ihma Overlays Mason Benson Road MP 0.0 to McReavy Road MP 5. 1 to 6.9 ANNUAL CONSTRUCTON PROGRAM FOR r u -!!lo oz "'w 0. _J (Miles) TOTAL$'$ $3,822,000 "$1, < _J w - $300:000 16) (7) 18) OJ ~!z _J z"' 0 Zw ~~ w :2 0 '."rn (.) z Cf) ~ () :.: ~~ "' O'. >"' u. 0 z"" $ w D E D E (9) r 110\ 111\ SOURCES OF FUNDS COUNTY OTHER FUNDS FUNDS i PROGRAM l AMOUNT $1, $1,234,5(!7 SOURCE 345, ,000i STP! AGENCY ACTON: COUNTY» MASON DATE RECOMMENDED PROG. SUBMTTED DATE OF ENVRONMENTAL ASSESSMENT DATE OF FNAL ADOPTON 112) '\t=lllv."" CONST. ENG RNG $f,234j5fil 180,000 ORDNANCE/RESOLUTON NO DATE OF AMENDMENT ) 114\ \ ESTMATED EXNDfTURES- DOLLARS (shown s an example) RGHT CONSTRUCTON OF GRAND WAY COUNTY TOTAL CONTRACT FORCES ALL 595. $1,2.J4.5Bl $1,234,66? $1.?.:.!:4, ,100, Various Safety 1 Various Miscellaneous G E ABCDG 0 150,800 HSP 100,000, 0-143,300 10,000 7, ,800 5,000 45,000 40, , i Drainage Projects 610 icarman Road Cufvert 0610 Homer Adams Road Culvert Various County-Wide Culverts AL s 09 AL s AL 210, , , ,000 25,000 20,000 10, , , , ,000 10, , , Simmons Road MP 0.0 to ABD s 0 200,000 State 0 200, , Matlock Brady Road- MP to ABO 518,000 1,092,000 RAP 274,000 80,000 1,256, ,610, Cloquallum Road MP 5.85 to Bellair Area Sidewalks - Old Bellair Highway ABO F E 163, ,000 RAP 185, ,000 50,000 21, , ,100 15, , ,000 PAGE PROGRAM, CONSTRUCTON 1,901,100 3,161, , ,600 3,522, ,000 5,062,900 CRAB FORM #3, REVSED 06/09 PW-AnnualConstPrgm2016.xls

8 RESOLUTON NO..{.q -15 Six-Year Transpo1iation mprovement Program WHEREAS, in compliance with WAC, Mason County has prepared the attachment Six-Year Transportation mprovement Program for the period January 1, 2016 through December 31, 2021; and, WHEREAS, the Board of County Commissioners hereby certifies that the priority array of potential projects on this County's road system, including bridges, was prepared by the County Engineer during the preparation of the said Six-Year Transportation mprovement Program; and, Year Transp01iation mprovement Program. day of October made part of this Resolution. ATTEST: APPROVED AS TO FORM:: Ch. Deputy Prosecuting Attorney cc: Commissioners Pllblic Works Community Development County Road Admin. Board WSDOT BOARD OF COUNTY COMMSSONERS MASON COUNTY, WASHNGTON TM SHELDON, Commissioner Exhibit B ADOPTED this 10 day of Ocf. BE T FUTHER RESOLVED that the County Engineer is hereby directed to distribute copies of the Six-Year Transportation mprovement Program for to all required agencies. NOW, THEREFORE, BE T RESOLVED, that the attached Six-Year Transportation mprovement Program for 2016 through 2021 be adopted, which are hereby incorporated and WHEREAS, the Board of County Commissioners has held a public hearing on this 20th WHEREAS, the Board of County Commissioners finds that the proposed Six-Year Transpo1tation mprovement Program is consistent with the County Comprehensive plan; and, WHEREAS, the Board of County Commissioners has reviewed the bridge condition repmi as prepared by the County Engineer during the review of the proposed Six

9 Page1 of3 Agency: Co. No.: City No ~ ~~ (/).g ~ () n. Mason County 13 Project dentification co. Name: Mason County MPOJRTPO: Peninsula A. Federal Aid No. 8. Bridge No. C. Project Tltle 0. StreeURoad Name of Number E Beginning MP or road~ Ending MP or road F. Describe Work to be Done HMA Overlays 1 Rd. No.: Various From: MP various To: MP various ~ j :;; {' ~ t " Start (mm/ridfvv) Six Year Transportation mprovement Program From 2016 to 2021 Hearing Date: Amend Date Proiect Costs in Thousands of Dollars Fund Source nformation F decal Fundln Federal Federal State Fund Cost by Fund State Local Code Source Funds Funds 1/1/2016 STP /1/2016 STP Total Funds Adoption Date: Resolution No.: Expenditure Schedule (Local Agency) Federally Funded Projects Onlv 1st! 2ndl Jrd!4th thrul Envir Type Required sol th Date (mmfyy} OB Total 2016 Proiecl Cost $ 1.280,000 Countywida Safaty Grant~ Highway Safety mprovement Program 1 Rd. No.: Various From: various To: various /1/ /2015 HSP HSP HSP B :1 14~1 ;~ DCE 2116 OB Total 2016 Pniject Cost $ 151,000 JMJSCELLANEOUS!Tota! 2016 Proiect Cost $ 100,000 i! COUNTY WDE CULVERTS Total 2016 Project Cos! s 130,000 Carman Road Culvert /Rd.No.: 810-CarmanRdNorth / HSP OO OO h o ! BO ! 'OO sool ~ Replac:e existing culvert with a new structure Total 2016 Project Cost.$ 210,000 Homer Adams Roac{ Culvert Rd. Na.: ~Homer Adams Road /1/ : Replace existing culvert with a new structure Total 2016 Proiect Cost $ 250, Preliminary Engineering - Right of Way - Construction Funding STP - Surface Transportation Program HSP - Highway Safety!mprovement Program RAT A - Rural Arterial Trust Account BRAG - Bridge Replacement Advisory Committee TP Transportation Partnerships TAP Transportation Alternatives Program 9/12/2014

10 Page 2of 3 Agency: Co. No.: City No ~ ~~ c: ;:: "' 0. oa Mason County 13 co. Name: Mason County Project dentification MPD/RTPO: Peninsula A. Federal Aid No. 8, Bridge No. C, Project Title D. StreeURoad Name of Number E. Beginning MP or road - Ending MP or road F, Describe Wark ta be Done CRP 1993 Shelton Matlock Road Culvert Rd. No,: Shelton Matlock Road From: MP B.03 Replace existing culvert with a new structure Tota! 2016 Proiect Cost CR.P1994 Highland Road Culvert To: MP 8.03 Rd. No.: Highland Road From: MP 1.47 To: MP 1.47 Replace existing culvert with a new structure Tota! 2016 Proiect Cost CRP 1995 Cady Creek Culvert Rd. No.: North Shore Rd From: MP 6.92 To: MP 6.92 Replace existing culvert wfth a new structure Total 2016 Proiect Cost Cloquallum Road Rd. No.: From: MP 5.85 To: MP 6.85 CRP R mprovement - Resurfacing, Restoration and Rehabilitation Total 2016 Project Cost $ 947,000 CRP 1970 Matlock Brady Road Rd. No.: 90OO From: MP Reconstruction Total 2016 Project Cost CRP 1861 Simmons Road Rd. No.: From: MP 0.00 ROW acquisition only Total 2016 Proiect Cost $ 1,610,000 $ To: MP 27.5 To: MP 1.06 ~,_ ~. ii: u Start (mm/dd/w) 511/2015 7/ /1/2015 7f15/ /2015 Six Year Transportation mprovement Program From 2016 to 2021 Hearing Date: Amend Date Prolect Costs in Thousands of Dollars Fund Source nformation Federal Fundin Federal Federal State Fund Cost by Fund State Local Code Ph"' Source F"nd' Fund' "' ,cN !1/ !1/2015 ao 1.Z 3, 5/1/ State 30 State 170 State Total Funds 34~ ~ Adoption Date: Resolution No Expenditure Schedule (Loca! Agency) Federally Funded Proiects Onlv R/W 1st! 2nd! 3rd 14th thrul EnvirType Required ao 10 6th Date fmm/vvl DCE DCE Jan-16 - Preliminary Engineering - Right of Way - Construction Funding STP - Surface Transportation Program HS!P - Highway Safety mprovement Program - Rural Arterial Trust Account BRAG Bridge Replacement Advisory Committee TP" Transportation Partnerships TAP - Transportation Alternatives Program

11 Page 3 of 3 Agency: Co. No.: City No 1 ~ ~ ~ Bl& Mason County 13 Co. Name: Mason County MPORTPO: Peninsula Project dentification A. Federal Aid No. B. Bridge No. C. Project Title D. StreetJRoad Name of Number E. Beginning MP or road - Ending MP or road F. Describe Work to be Done Belfair Area Sidewalks - Old Belfair Highway Rd. No.: From: various To: various Construct ADA compliant Sidwalks Total 2016 Project Cost $ 185,000 Rd. No.: From: To:. 0, jj,!: a. 1l ~ Start (mmfddfw) Six Year Transportation mprovement Program From 2016 to 2021 Hearing Date: Amend Date Proiect Costs in Thousands of Dollars Fund Source nformation -edera! Federal Fundin Federal 1 State Fund Cost by Fund State Local Code! Source Funds Funds Total Funds Adoption Date: Resolution No.: Expenditure Schedule (Local Agency) 1stl 2ndl 1rn 1!~1 c Federally Funded Proiects Onlv RM 3 rdl4ththrut EnvfrType Required 6th Date rmm/vvl 1 Sep Tota! 2016 Proiect Cost Rd. No.: From: To: 6/1/2015 Total 2016 Pro!ect Cost CRP Rd. No.: From: MP To: MP 1.06, Total 2016 Project Cost CRP Rd. No.: From: MP To: MP LOS, Total 2016 Project Cost Preliminary Engineering - Right of Way - Construction Funding STP - Surface Transportation Program HS!P - Highway Safety mprovement Program RAT A- Rural Arterial Trust Account BRAG - Bridge Replacement Advisory Committee TP - Transportation Partnerships TAP - Transportation Alternatives Program 9(