Summer. Music Camps. 75 th Anniversary Summer. Jazz Ensemble Camp for Middle School. Parent & Day Camper Handbook

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1 2016 Summer Music Camps 75 th Anniversary Summer Jazz Ensemble Camp for Middle School Parent & Day Camper Handbook

2 Table of Contents A NOTE TO PARENTS...PAGE 3 CHECK-LIST...PAGE 3 A WORD ABOUT CAMP FORMS...PAGE 4 CONTACT INFORMATION...PAGE 5 FINANCIAL INFORMATION...PAGES 5-7 Paying Your Deposit Paying Your Balance Making Payments Towards Tuition Making Payments for Optional Items & Services Discount Credits Cancellation & Refund Policy Frequently Asked Questions COMING TO CAMPUS...PAGE 8-10 Camp Check-In Daily Drop-Off & Pick-Up Camp Check-Out Driving Directions Parking On Campus Camp Map CHECK-IN DAY... PAGES PREPARING FOR LIFE AT CAMP... PAGES Expectations Attendance & Camper Sign Out Camp Office Locations Camp Stores Cell Phone Policy Dining Hall and Meals Dress Code Fourth of July Instruments Lockers/Instrument Storage Lost and Found Medical Information Merchandise Money Music Personal Vehicles Private Lessons Recreation Activities Weekend Activities Walking CAMP NECESSITIES...PAGE 19 CAMP CLASSES & AUDITIONS...PAGE 20 Your Placement Audition Honors Solo Recital Music Theory Elective Class Class Voice & Solo Recital Audition Chamber Choir Auditions CAMPER PERFORMANCE SCHEDULE...PAGE 21 PARENT RESOURCES...PAGE 22 OFFICIAL RULES & REGULATIONS... PAGES

3 A Note To Parents The FSU Summer Music Camps is celebrating its 75 th year, but this may be the first time your son or daughter will be attending a camp. We are committed to making your child s camp experience a safe, exciting, and educational experience, and we hope that we can count on you to help us make that happen. We encourage you to become an active participant in your child s preparation for camp and we are always happy to assist you with any questions you might have. This handbook is your starting point for preparing your child for camp. It is made especially with the questions and concerns of day-campers in mind. It is also a resource for campers while they are attending camp, so please take the time to read it carefully. Another essential piece of preparing for camp are the camp forms. We rely on the information provided on these forms to tell us essential details about your child that only you can provide. This year you have the option of submitting many of these forms online, or you can download them from our web site and return them via mail. Please take the time to fill out these forms accurately and completely, adding in any additional information that you feel is pertinent to your child s well-being at camp. More information about accessing your forms is provided on the next page. Thank you for choosing the FSU Summer Music Camps for 2016 and we look forward to seeing you this summer! Sincerely, Dr. Steven N. Kelly Camp Director Check-List of Important Camp To-Do s Submit your required Camp Forms & photocopy of your medical insurance card It s always a good idea to keep a copy of your forms and bring them with you to check-in. Then if there is a question or problem at check-in you won t have to fill them out again. Return any forms for optional services or class requests. Don t forget to include any applicable payments when you mail the forms back. You can pay for all optional items in one check, but it must be in a separate check from any payments you want to make towards tuition and housing. Double check your designated arrival time. Go through the Camp Necessities to make sure you ve got everything you need! DON T FORGET A MUSIC STAND! Prepare for your Placement Audition 3

4 A Word About Camp Forms We are thrilled to be able to offer online submission of the required camp forms this year! There are also some optional forms (roommate requests, elective class preferences, etc.) that you can complete online. You will receive an notification when your online forms account has been activated. To access and fill out your camp forms online you will be directed to our FluidReview Registered Camper website. (Registered campers will have also received an with these instructions). This system is not connected to the system where you did your initial camp registration or where you make payments so you do not need your Customer ID. *It IS connected to our Discount Application site. TO SIGN IN: 1. Your username is your address (the one you used on your camp registration) 2. Enter the password camps and click Sign In (*unless you already have a password set with this from applying for a discount or submitting an audition - if you applied for any discounts or auditioned for Chamber Winds or Piano Institute and used the same to register for camp as you did to submit those applications, then you already have a password set*) 3. You will be prompted to create a new password. Enter camps as the old password and then create a new password of your choice. 4. Click here to go to the site and sign in. If you prefer to fill out the camp forms in hard copy and mail them back to us, you may certainly do so. Click here to go to our web page where you can download the forms individually. We ask that you fill out your forms as soon as possible, but the deadline to submit them is two weeks before the start of your camp. If you are attending multiple camps, you only need to fill out the forms one time. We suggest printing out a copy of your forms for your records to bring with you to check-in in case there are any questions or problems. There are some services which you can not request online because they require payment with the request. You can access these forms by below: Day Camper Parking Permit Order Form Merchandise (CD/Photo) Order Form 4

5 Contact Information Camp Administration Office FSU Summer Music Camps PO Box (for Fed-Ex or UPS shipments, use: 122 N. Copeland Ave.) Tallahassee, FL Use this address when: Returning all camp forms & payments for optional services Phone: (please note that this phone is NOT answered on weekends or check-in days) Fax: Office Hours: Monday - Friday, 8:00am-5:00pm EST IN CASE OF EMERGENCY Day Time Emergencies (8am-5pm): If you need to reach your camper or camp staff during normal business hours, please call Camp administrators will be available to assist you in reaching your child. Evening Emergencies (after 5pm): For emergencies after 5:00pm, please contact the 24 hour security desk at the Southgate Campus Centre at and ask for the 2nd floor music camp office. Dorm Counselors will be available to assist you in reaching your child. Financial Information PAYING YOUR DEPOSIT A non-refundable deposit of $75.00 should have been paid at the time of registration. If you have not yet paid this deposit you must do so at this time to secure the campers place at camp. This $75.00 is applied toward the camp tuition. PAYING YOUR BALANCE The remaining balance of the tuition and housing fees less any discount credits is due by JUNE 06. Full or partial payments are accepted any time after the camper is registered. HOW TO MAKE PAYMENTS TOWARDS TUITION AND HOUSING The ONLY options for paying for tuition and housing is to mail a check or pay online. You CAN NOT make payments over the phone. BY MAIL Make checks payable to: Florida State University. Please allow a minimum processing time of 10 days. Clearly indicate the camper s name and camp attending in the memo portion of the check and mail payment to: FSU - CAPD Attn: Cashier PO Box Tallahassee, FL Use this address when: Sending payments for deposit, tuition and housing only Requesting payment receipts Phone: Office Hours: (phone) Monday - Friday, 8:00am-5:00pm EST 5

6 HOW TO MAKE PAYMENTS FOR OPTIONAL/EXTRA ITEMS THAT YOU ORDER WITH OUR FORMS Optional items include anything that you purchase from the camps using one of our forms. This includes shuttle service, camp cd s and photos, and extra nights of housing. These items are payable by check only. Do not combine payment for optional items with payments for tuition. If you send a check that includes tuition we will need to return the check to you. You can use one check to pay for multiple optional items (ie: CD and shuttle service). The items must be paid for in full at the time you order them. Any order forms received without payment will be sent back to you. Order forms and payments for optional items should be sent to our office at: FSU Summer Music Camps, PO Box , Tallahassee, FL ONLINE PAYMENTS Go to Select I do not have an FSUID but do have a Customer Number. Your Customer Number was included on your camp confirmation which you received via when you registered. Enter the Customer Number. On the payment screen, put a check mark in the box under the words SELECT TO PAY. You can then enter the amount you want to pay in the box under PAYMENT AMOUNT. Once you have entered the amount you want to pay, click continue. (SEE IMAGE TO THE RIGHT). The next page will show the total amount to be charged. You will be assessed a non-refundable convenience fee to cover the cost of the transaction. If you are going to make payments for multiple children, be sure to LOG OUT before trying to make the next payment. DISCOUNT CREDITS If a camper receives a discount from the FSU Summer Music Camps, the discount amount will be automatically deducted from the campers fees. You will receive notification of any discount credits via . It takes time for the University Cashier to update your account in the computer system, so please be patient. Discount credits may not be posted to your account until the week before your camp begins. If you are concerned that a credit has not been posted to your account, or if you are confused about your balance, please contact us at and we will be happy to review your account with you. If the camper is receiving funds from an outside organization and the organization is cutting the check directly to FSU, please have them follow the HOW TO MAKE PAYMENTS TOWARDS TUITION AND HOUSING: By Mail instructions. CANCELLATION & REFUND POLICY Please notify us immediately if the camper is no longer planning to attend camp. There may be a wait list, and we would appreciate the opportunity to allow another camper to attend camp if you are not planning to come. If you are unable to attend camp for any reason AND the camp administration office receives a written refund request, the following refund policy will apply: Written notice received in camp office 10 or more business days (M-F, 8am-5pm) prior to camp check-in: Refund of all money paid except the $75.00 non-refundable deposit. 6

7 Written notice received in camp office 1-9 business days (M-F, 8am-5pm) prior to camp check-in: Refund of tuition less the $75.00 non-refundable deposit. No housing refund. As of 5pm on the night before camp check-in there are no refunds of any kind. Acceptable forms of written notification include: Letters mailed to the camp administration office s sent to the camp administration office at Letters faxed to the camp administration office at All of the above methods must be RECEIVED in our office according to the Refund Policy. Please be sure to get a confirmation from our office indicating that your request to cancel was received and that the refund is being processed. FREQUENTLY ASKED QUESTIONS ABOUT FINANCIAL INFORMATION Q. I have overpaid. Can the extra money be used by my child to buy snacks or other items at camp? A. No. An overpayment can not be used for any other purpose. You will receive a refund of the overpayment from the University Cashier. Q. We have applied for a discount and are waiting for the result. Should I go ahead and pay for camp in full now, or wait until we hear? A. You should wait until you hear about the discount before paying your balance. If you pay in full now and then receive a discount, you will have to wait for a refund of the overpayment from the University. We suggest making sure you have paid the $75.00 deposit to hold your spot, and then waiting for the results of your discount application before making any additional payments. Q. I got an from you that shows we received a discount, but I can t tell whether it s been credited or not when I look at my balance online. How can I find out? A. Please call our office at and we will be happy to go over your account with you. It takes time for the University to update your account in the computer system so please be patient. Discount credits may not be posted to your account until the week before your camp begins. Q. I am going to buy a CD, a photo, and request shuttle service. I also have a balance on tuition and housing that I need to pay. Can I write one check for all of this? A. You need to write two separate checks. Both are payable to Florida State University, however, they are processed in different offices. Please write one check for the CD, photo and shuttle service and mail it to FSU Summer Music Camps, PO Box , Tallahassee, FL Write a second check for your balance and mail it to FSU - CAPD, Attn: Cashier, PO Box , Tallahassee, FL Any checks that combine payments for tuition and housing with payments for items on our camp order forms will be returned. 7

8 Coming To Campus: The First Day and Every Day CAMP CHECK-IN DAY CAMPERS MUST ATTEND CHECK-IN. THIS IS NOT OPTIONAL. Please plan to arrive between the designated check-in time of 1:00-2:30PM ON SUNDAY, JUNE 19. If you are unable to arrive during your designated time block, please contact us at so that we can make alternate arrangements. In the next section you will read about where to go and what to expect at camp check-in. DAILY DROP-OFF & PICK UP AM Drop-Off Please review the camp schedule you are given at check-in closely to be sure that you have the correct drop-off and pick-up times for your camp.when dropping-off and picking-up a day camper each day, please do so at the breezeway on Copeland Street between the Housewight and Kuersteiner Music Buildings (see Camp Map). Counselors will be stationed at the breezeway beginning at 7:30am to meet the students. Please be prepared to stop only briefly to let your child out of the car and then continue driving down the street as to not block regular traffic on Copeland Street. PM Pick-Up We wont lie: PM pick-up can get a bit hectic - especially in the rain. But we do our best to get your children out to your car as quickly and efficiently as possible. Please be patient and stay in your car. We will walk your child out to meet you. Campers who have not been picked-up by 5:30pm will be brought over to the Southgate Dorm Camp Office and you will be able to pick up your child there. Parents can park at the Southgate Campus Center parking garage (off Pensacola Street) and go the second floor of the Southgate Campus Center to the Camp Office. Concert Days On the final concert day there may be special drop-off times and instructions. You will be provided with more details during camp. CAMP CHECK-OUT Camp check-out takes place after the final performance. The concert begins at 12:00PM and should be over by 2:00PM. Once the concert is over you can leave for home directly from the concert. There is no official check-out process that day campers need to follow post-concert. DRIVING DIRECTIONS The street address for the FSU College of Music is: 122 N. Copeland Street, Tallahassee, FL Travelling East on Interstate 10 (from Panama City) Take exit 199 to US 27 South (Monroe Street). Drive South on US 27 until you intersect with US 90 (Tennessee Street). Make a right onto Tennessee St. Take a left at the 6th stoplight (Copeland Street). Travelling West on Interstate 10 ( from Jacksonville, I-75 or 1-95) Take exit 209A for US90 West. Drive west on US 90 (aka Mahan/Tennessee Street) for approximately 9 miles. Turn left onto Copeland Street. PARKING ON CAMPUS Most people do not require any kind of parking permit. University Parking Lots are available for use without a 8

9 permit on weekdays after 5:00pm and all day Saturday and Sunday. From 8am-5pm Monday-Friday parking on campus is limited and tricky. If you are attending a camp check-in or concert during this time, please leave plenty of time to find a space. There are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages, and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/Staff/Student lot for $3.25/day. Their number is: Campers who drive themselves to camp each day have three parking options: Purchase a parking permit from us using the Day Camper Parking Permit Form. These permits cost $5.00/ day and allow you to park in the Presbyterian University Center lot directly across from the music buildings. The deadline to order a parking permit from us is two weeks prior to the start of your camp. Purchase a parking permit from FSU. Visitor parking permits are available for purchase at the Transportation Services Office located in the Bookstore on Woodward Ave. These permits can be purchased for $3.25/day. Visitor permits allow campers to park in any Faculty/Staff or Student space in ungated lots (there is one of these right across from the music buildings). Visit transportation.fsu.edu or call for more information. Park at the Southgate Campus Center. This is free but a longer walk; make sure you leave plenty of time to find a spot and walk to class. The garage is located on Pensacola Street across from the dorm (see Camp Map). You can park anywhere except the first two floors without a permit. If you are attending Marching Band Leadership Camp, we recommend that you go with this option because your first event takes place over on the Marching Chiefs field almost every morning, and there is no free parking over by the field. Make sure you arrive early enough so that you can meet up with the other campers at the dorm and walk over together. NEVER PARK IN THE DIRT LOT ACROSS FROM THE MUSIC BUILDINGS unless you purchased a parking permit. It is privately owned and they actively tow. CAMP MAP On the next page is our camp map with all of the important camp locations marked. Additional maps of greater Tallahassee and an interactive map of the FSU campus are available online. 9

10 Camp Map THE BREEZEWAY The walkway between the two main music buildings. Come here for: CHECK-IN FOR ALL CAMPS Daily drop-off location for most day-campers The entrance for Dohnanyi Recital Hall (DRH) The entrance for Opperman Music Hall (OMH) Entrance to Longmire Recital Hall (LON 201) Daily drop-off & pick-up location for ELEMENTARY MUSIC DAY CAMPERS Dorm & Dining Hall for all camps Parking Garage for Dorm Check-In Pensacola St. Monroe Street Macomb Street N. Copeland Street Tennessee Street P Housewright Music Bldg. Kuersteiner Music Building Call St. Park St. Westcott Building College St. Jefferson St. P (one way) Adams St. Duval St. Bronough St. N. Martin Luther King Jr. Blvd. Tennessee Street Longmire (one way) Gray Street Call St. Convocation Way N W E S 90 University Way Ruby Diamond Concert Hall & WES 060 Rehearsal Hall P P P Southgate Parking Garage P P Parking in University Lots is available Monday - Friday after 5:00pm and all day Saturday & Sunday without a permit. Dunkin Donuts Southgate P Palm Ct. 27 Metered spaces are available on the first floor of this garage for parking on weekdays before 5pm. Main Entrance to Ruby Diamond Concert Hall (RDCH) Metered spaces are available on the first floor of the Call Street garage for parking on weekdays before 5pm. No permit is needed on weekends or any evening after 5pm. PARKING Suggested parking for check-ins and all concerts is in the garage on the corner of Macomb & Call Street or in the lot between Call Street & Palm Court. 10

11 Check-In Day DAY CAMPERS MUST ATTEND CHECK-IN. THIS IS NOT OPTIONAL. Please plan to arrive at camp on SUNDAY, JUNE 19 between 1:00-2:30PM at the HOUSEWRIGHT MUSIC BUILDING. You can arrive anytime during the designated time block, but please leave yourself enough time to complete all of the check-in process; you may feel rushed if you arrive too close to the end of your designated time block. (Tip: The longest lines tend to be at the very beginning and very end of check-in). If you are unable to attend check-in during the designated times, please contact our office so that we can make alternate arrangements with you. If you do not attend check-in, you will need to stop by the administration office before your first class on Monday morning to complete the Administrative portion of check-in and to perform a placement audition. WEEKEND CHECK-IN PARKING Parking is available in all FSU lots. We recommend using the FSU Parking garage on the corner of Macomb St. & Call St. or using the Palm Court Parking Lot located across the street from the parking garage (see map). CHECKING-IN WITHOUT A PARENT PRESENT For campers who will be coming to check-in without a parent, we suggest that parents call our office at the week prior to confirm the following: That all required camp forms have been submitted and all paperwork is in order. That the camp balance has been paid in full. That there are no questions about any medical conditions or medications WHAT TO EXPECT AT CHECK-IN Administrative check-in takes place in the HOUSEWRIGHT MUSIC BUILDING. Palm Court Walkway ENTER HERE on GROUND FLOOR of HOUSEWRIGHT MUSIC BLDG. Stop #1 - LOBBY Macomb Street Parking Lot Copeland Street Housewright Music Buildling Stop #7 Stops #2-6- ROOM 114 Call Street Parking Garage School of Theatre BRING ANY PAPERWORK THAT NEEDS TO BE TURNED IN AND YOUR INSTRUMENT WITH YOUR AUDITION MUSIC At check-in you will: STOP #1: Pick up your camp welcome packet. This will include your camp ID, your daily activities schedule, and a pencil. STOP #2: Confirm that all of your required forms have been received and are complete. 11

12 If they have not been sent back in advance, you will need to turn them in at this time. If you did not send in a copy of your medical insurance card with your forms be sure to have your medical insurance card with you so that we can make a copy. No camper may start camp without all required forms being completed and signed by a guardian. STOP #3: Confirm with the cashier that you are paid in full. If you have a balance it must be paid at this time. No camper may start camp without payment in full. STOP #4: Purchase a camp cd and/or photo (optional. See Preparing For Camp: Merchandise for details). STOP #5: Purchase a camp t-shirt (optional. See Preparing For Camp: Merchandise for more details). STOP #6: Sign up for private lessons (optional. See Private Lessons for more details). If you sign up for private lessons, there will be a required meeting following Orientation in the evening which you must attend. STOP #7: Sign out a locker (optional. See Preparing For Camp: Lockers for more details). STOP#8: Perform your placement audition. (required. See the Classes & Auditions section for more details). STOP #9: Store your instrument Once you are done with your Placement Audition you are done until your first scheduled camp event (8:00PM, FACULTY RECITAL) unless you signed-up for private lessons**. **If you have signed up for a private lesson(s), there will be a required private lesson meeting after the camp orientation. See the Preparing for Life At Camp: Private Lessons section for more information. There will be an orientation at 7:00PM (6:30 SOC; 7:30 HCW/SHBC) but it is optional for Day-Campers. Most of the information at orientation pertains to dorm rules, however, you are welcome to attend orientation as you may find some of the information helpful. 12

13 Preparing for Life At Camp There are so many things to think about when preparing for your time at camp. This section is designed to help you understand what to expect at camp and guide you as you make your camp plans. In addition, we want you to understand what we expect of each camper during your time with us: We expect our campers to come prepared daily to practice, play, and perform. We expect our campers to uphold the standards of our community of camp musicians; helping to maintain a safe and welcoming environment, and helping to foster positive relationships between fellow campers. Bullying, substance abuse, theft, and other negative behaviors will not be tolerated. Most of all - WE EXPECT OUR CAMPERS TO LEARN AND HAVE FUN!!! ATTENDANCE AND CAMPER SIGN-OUT Attendance at all camp events, rehearsals, and performances is mandatory for all campers. Attendance will be taken at the start of each class, every day. If your child can not attend camp on a particular day, or if you need to take them out of camp for a portion of the day, please call us at to let us know they will be absent. Campers are only permitted to leave camp as follows: Parents may sign-out campers out by going to the Camp Help Desk (lobby of HMU) or the Camp Dorm Office (second floor of Southgate) and showing ID. Parents may give written permission for an adult over the age of 21 to sign-out their child by using the Sign-Out Permission Form. You may submit the form online, bring it to us in person, fax it to , or send via to musiccamps@fsu.edu. CAMP OFFICE LOCATIONS Our main administration office can be found in the Kuersteiner Music Building, Room 214 and can be contacted at from 8am-5pm, Monday-Friday. The main office for the dormitory staff is located on the 2nd floor of the Southgate Campus Centre. This is where day-campers can sign up for recreation activities. A camp Help Desk is located in the lobby of the Housewright Music Building. Day counselors will be available for assistance at this location from 7:30am - 5pm, Monday-Friday while camp classes are in session. CAMP STORES A camp store will be set up in the dorm office to sell snack items, beverages, and other miscellaneous items like laundry detergent, toothpaste, and other items campers may have forgotten. A camp store will also be set up at the Help Desk and will sell snacks and beverages during the day. These stores accept cash only. CELL PHONE POLICY Campers are allowed to have cell phones for use during free time, but they must be TURNED OFF COMPLETELY and PUT AWAY OUT OF SIGHT during all classes, rehearsals, and performances. Campers may not take video or photos during performances with their phones unless they have received prior approval from the Camp Director, Assitant Camp Director, or Dorm Supervisor prior to the event. Cell phones that are turned on, visible, or being used during class, rehearsals, concerts/performances may be confiscated according to the following policy by any member of the camp staff: First Offense: The cell phone will be confiscated for a period of 24 hours. Second Offense: The cell phone or device will be confiscated for the duration camp. The item will be returned to the camper at check-out. If a campers cell phone is confiscated, parents will still be able to contact the camper either through the Camp Office or the Southgate Campus Centre. These phone numbers are listed on page 3 of this handbook. 13

14 DINING HALL & MEALS There is no meal plan included for day-campers. Day-campers may choose to bring their own lunch with them or to purchase meal tickets for the dining hall. Due to health regulations, no outside food is permitted inside the cafeteria; only campers with a meal plan or a meal ticket are allowed to eat in the cafeteria. Campers who bring their lunch can eat at tables in the Southgate Campus Center lobby or in a designated area at the College of Music. Beverages are available to purchase at the camp help desk and at the camp store, as well as vending machines in the College of Music. Meal tickets are $5.00/meal and can only be purchased at the dining hall. The dining hall is located on the first floor of the Southgate Campus Centre (see map). It provides cafeteria style dining that includes a hot entree, salad bar, and beverage station with each meal. A sandwich bar is added at lunch, a pasta station is added at dinner, and a dessert station and cereal bar are available at most meals. DRESS CODE Dress for all camp activities is casual (shorts, t-shirts, jeans) but should be appropriate for classroom instruction and for group recreation activities including swimming. Revealing clothing is not permitted and it is at the discretion of the camp staff to require campers to change or cover up if an outfit or bathing suit is deemed inappropriate. INSTRUMENT The instrument that you selected during camp registration is the instrument that you must play at camp. If you are not sure which instrument you selected, or if you would like to change your instrument to a different one, please contact our office prior to the start of your camp. LOCKERS/INSTRUMENT STORAGE Lockers are available to most campers. Due to limited availability, some students may be asked to share lockers, and some campers including vocalists and those who play small instruments such as flute or clarinet may not receive lockers. Lockers are located in the Housewright Music Building and have a built-in combination lock. Campers will provided with the locker combination as part of the welcome packet. Campers are responsible for any materials stored in these lockers. The lockers are managed by the College of Music, not the camps, and we can not control who has the locker before and after you. If you leave anything behind after camp check-out we can not guarantee that it will be returned. Campers who play oversized instruments will be provided with a secure room to lock up their instruments rather than a locker. This room will be in either the Housewright or Kuersteiner Music Building. This may apply to tuba, guitar (both electric & acoustic), bass (both upright and electric), drummers at Jazz Ensemble Camp, and other large instruments. Campers who play oversized instruments will be directed to the storage location during check-in. Special note for Jazz Drummers: Your drum kit can be unloaded after you complete your placement audition. Campers will not need to use their drum kit for the audition (we will provide one for that). Drummers should unload their drum kit in the Breezeway between the Housewright Music Building and Kuersteiner Music Building where you will be directed to a secure location to store it. LOST AND FOUND We do maintain a lost and found. The following is the process for items from lost and found: 1. Contact our office at or us at musiccamps@fsu.edu with a specific detail and description of the item(s). 2. We will contact you as quickly as possible about whether the item was in the lost and found or not. If we have found the item(s) you can choose to pick it up or have it shipped back to you. 3. If you want the item shipped we will bring it over to the UPS Store. ONCE WE HAVE DELIVERED IT TO THE STORE WE WILL CONTACT YOU. If you want to pick the item up, you can do so during our office hours: Monday - Friday, 8am-5pm. 14

15 4. After you are notified that the item is at the UPS store you will need to call them at (850) You will need to be prepared to pay with a credit card over the phone and can decide with the UPS representative your preferred method of shipping. It is up to you to ensure the item is actually shipped; the camps are not responsible for any item once it is dropped off with UPS. The camp office closes for the summer on July 29. Any lost/found items not claimed by this date will be discarded or donated. MEDICAL INFORMATION MEDICAL CARE The FSU Summer Music Camps does not have a nurse on staff and employees of the Summer Music Camps are not responsible for making health decisions on behalf of the campers. All medical care will be given by a health professional at one of the facilities listed below, except as permitted by you for minor/common ailments on the Medical Information Form. Campers age 13 and over who experience health problems while at camp will be treated at the FSU Wellness Center. Campers age 12 and under will be treated at Patients First, a local urgent care facility. Patients First will also be used for non-emergency, after-hours treatment. The Tallahassee Memorial Hospital or Capital Regional Medical Center will be utilized for all emergency situations. One of the required forms is a Medical Information Form. This form is used to alert of us of any ongoing medical issues and/or daily medications. Please be sure to fill out this form completely and to include as much information as possible. You may submit this form online or return by regular mail. If your son or daughter has an ongoing medical condition (diabetes, seizures, Chrone s), has a history of other ailments (eating disorders, depression, suicidal tendencies), or was recently hospitalized for any reason, please alert us and make sure that your child knows to alert an adult immediately if they are experiencing any signs or symptoms. INSURANCE REQUIREMENTS FSU requires that all campers provide proof of medical insurance in order to participate in camp. To provide proof of insurance please submit a copy of your insurance card or military ID with the medical information form. If your family does not have medical insurance, you must indicate this on the Statement of Voluntary Consent Form and agree that all medical costs which may be incurred at camp will be the family s responsibility. MEDICATIONS As stated on the Statement of Voluntary Consent Form, camp staff can assist in administering prescription medications to the campers as directed by you or the child s physician. As a day-camper it is probably unlikely that you will need us to administer medications at camp, but if you have a medication that requires administration during camp hours you may provide us with the medication to administer in the manner described below. Parent s also have the option of allowing the camper to administer their own medications by signing a Medication Permission Form. This form requires you to acknowledge that the camper is fully responsible for securing their medications and taking them as directed by you or the child s physician. Camp staff will not be involved with your child s medications at all. The only medications which may be in the camper s possession without a signed Medication Permission Form are rescue inhalers and epi pens. PRESCRIPTION MEDICATIONS ADMINISTERED BY CAMP STAFF: If a camper will be taking medications which will be administred by camp staff, they must be turned over to the counselors at camp check-in. Medications will be held in the camp office and the camper will come to the camp office at the appropriate time to take the medication. Medications shall be dispensed according to written directions on the prescriptions label. A log is kept in the campers record of each dose. Though the camp staff is not responsible for ensuring that campers take their medications, campers that do not come to take for their medications may be pulled from class so that they can take it. The Summer Music Camps also reserves the 15

16 right to have medication administered by the Health & Wellness Center if necessary or to contact parents if the camper is not taking the medication as directed. IT IS THE PARENTS RESPONSIBILITY TO: Provide medications in their original container. Prescription medications should have a label stating the name of the physician, child s name, name of the medication and the medication directions. Provide exact dosing information on a sheet to be signed by a parent (required) or the physician (prefered) (a sample of this sheet can be found by clicking here). Provide updates and/or changes to medication usage and/or dosage. Provide ample medication at the start of camp. Ensure that the medications have actually been given to the counselor on the first day of camp. We suggest that parents pack medications in a large ziplock bag marked with the camper s name on the outside and place a copy of the sheet of dosing instructions inside the bag. OVER-THE-COUNTER MEDICATIONS (OTC): Your camper can have access to common Over-The-Counter medications in three ways: 1. You may opt to provide a supply of OTC medications for your camper. They will be kept at the help desk and administered to the camper in the same manner as prescription medications when the camper feels they are needed OR you may sign a Medication Permission Form if you want the camper to administer them him/herself. This is especialy advisable for campers that often need allergy medications, are prone to headaches or migranes, or have freqent digestive problems. If camp staff will be administering them, please follow the same directions for preparing these over-the-counter medications as are listed below for prescription medications. This includes signed, written dosing instructions (preferably signed by the child s physician) for administration of these items as needed by our staff. 2. You can initial in the boxes on the Medial Information Form to indicate which medications our camp staff may or may not administer to your child according to the manufacturers label. These medications include Acetaminophen, Ibuprofen, Antacids, Anti-Diarrheal, Anti-Constipation, Antihistamines, Hydrocortisone Cream, Cough Drops, and Cough Syrup. If a camper is supplied with a medication we will contact you to inform you of it s administration to your child. 3. If you do not wish for camp staff to be able to administer any OTC medications and you do not send a supply of OTC medications with your child, they will only receive medications by going to the Health & Wellness Center for treatment. MERCHANDISE The following items are available for purchase: Concert Recordings SEE ORDER FORM FOR INDIVIDUAL PRICES. SEE ORDER FORM FOR DESCRIPTIONS. Can be purchased using the Merchandise Order Form. Recordings are mailed out in OCTOBER. Group Photos $ Can be purchased using the Merchandise Order Form. This is an 8x10 photo taken at the final performance with the name of the camp and ensemble printed on it. Photos are mailed out in JULY. Camp T-Shirts $

17 Can only be purchased at CHECK-IN using cash, or check made payable to CMENC MONEY The following is a list of common expenditures: T-Shirt: $15 Optional Activities/Field MUSIC The music to be performed at camp will be provided to campers. Campers should also bring additional music with them to use during private practice time or during optional private lessons. PERSONAL VEHICLES Day-campers are not permitted to transport overnight-campers in their personal vehicles. Any overnight-camper who travels with a day-camper in the day-campers car for any reason may be dismissed from camp. Any camper who transports another camper(s) in their personal vehicle does so at their own risk and is responsible for anything that happens to the other campers while in their car. Campers driving personal vehicles to campus may require a parking permit. Please read Parking on Campus on page 8 of this handbook to determine if you require a parking permit. PRIVATE LESSONS This camp offers students the option to sign up for private lessons at an additional cost of $30.00 per 50-minute lesson. All lessons are organized and paid for in full at camp check-in. Payments for lessons are payable by cash or check only and checks must be made payable directly to the lesson instructor. Campers may sign up for a maximum of 2 lessons per week. The lesson(s) will take place during lunch or during a rehearsal; no lessons are scheduled outside of the 8am-5pm class day. Most lessons will be with a graduate student. Lessons are scheduled with a teacher based on availability. In the rare case that an FSU faculty member is available for a lesson, the cost will be $50.00 for a 50-minute lesson. Private lesson assignments will be given out following camp orientation at approximately 7:45pm on check-in day. If you signed up for a lesson you must plan to attend this meeting. RECREATION ACTIVITIES Campers will receive an activity schedule on check-in day. Activities will be scheduled for each evening and will include concerts, rehearsals, and recreation activities such as sports, movie nights, ice cream socials, and more. All activities, both on-campus and off, are supervised by our camp staff. We will do our best to post the camp recreation schedule before camp starts so that you can plan accordingly, but it is not always possible. Most recreation activities are on-campus, but some off-campus activities may be offered. For activities that take place off-campus, campers will be transported using an accredited bus company. Though there will always be a free activity offered each evening, some optional recreation activities may require an additional fee, approximately $7.00-$ Please bring extra money for these activities if you think that you will be interested; these activities are payable with cash only. Sign-up for optional activities that have a fee will take place in the Camp Office at the Southgate Dorm. Because of the short duration of our Workshops, evening activities at the Double Bass Workshop, Guitar Workshop and Tuba/Euphonium Workshop are usually camp classes rather then recreation events. INSTRUCTIONS FOR DAY-CAMPERS PARTICIPATING IN RECREATION ACTIVITIES: To participate in one of the optional activities that have a fee, day-campers need to sign-up and pay for the activity at the Help Desk in the Housewright Music Building or at the Camp Office in Southgate during lunch time. 17

18 GETTING TO AND FROM A RECREATION ACTIVITY All day-campers should plan to arrive at the Southgate Campus Center at 6:30pm in order to participate in the event. Campers may also choose to stay on campus for dinner ($5.00) and then go to the recreation event. If the activity is off-campus, Parents may NOT drive day-campers directly to the event. For accountability purposes we ask that they travel to and from the event with our staff. Parents can pick up day-campers from Southgate at the conclusion of the event (approximately 9:45pm). No campers will be released from the event location - they can only be picked up at Southgate. WALKING Campers, counselors, and staff will all be doing a lot of walking at camp. Campers can not and will not be transported in any camp vehicle unless there is an accomodation for a disability made in advance with the Administration Office. It may be hot, it may rain, and campers will be tired - but walking is good for you. Wear comfortable shoes, bring an umbrella, and get ready for life on campus! 18

19 CAMP NECESSITIES Even though you aren t packing for an overnight camp, below are items that you will probably need: CLOTHING ITEMS Casual clothes to wear to classes, rehearsals, and recreation activities Sneakers or other comfortable footwear* *SAFETY NOTE - though flip flops may be comfortable summer footwear, they can often be dangerous. When the campus sidewalks get wet after our daily rainstorm they are extremely slick. We have brought numerous campers to the health center because they hurt themselves when their flip flops hydroplaned on the sidewalk. There are also a lot of stairs in the buildings and on campus. Flip Flops easily get caught on the edge and suddenly you re face planting into the stairs. We encourage you to consider bringing footwear that won t land you in the hospital. Rain jacket and/or umbrella (You know it s gonna rain everyday just as you re switching classes!) Sweater or sweatshirt (rehearsal rooms can get very chilly) Hat, sunvisor, sunglasses PERFORMANCE DRESS Girls: Black Skirt or Pants (skirts must be below the knee), White Blouse; Black Shoes; Stockings Boys: Black Trousers; White Dress Shirt (long or short sleeve); Long, Dark Tie; Black Shoes; Black Socks. MUSIC ITEMS Your instrument and instrument accessories such as valve oil, cleaning cloths, etc.: For Upright & Electric Bass - also bring your amp, power cords, and an extension cord For Electric Guitar - also bring your amp and power cords For Drums - bring your drum kit. A 4-5 piece kit - snare drum, 1-2 rack toms, floor tom, cymbals (ride and crash), and hardware (hi-hat stand, cymbal stand(s), drum throne, bass drum pedal). Drumsticks and brushes. For Piano - just bring a pair of headphones with a 1/4 stereo jack. If you only have earbuds, RadioShack sells an adapter. Music to be used for personal practice BRING A FOLDING MUSIC STAND LABELED WITH YOUR NAME FSU does not have instruments available for camper use. If you do not own your instrument, we suggest contacting your school music director and arrange to use a school instrument during your camp. If you have extenuating circumstances which may prevent you from bringing your instrument to camp, please contact the camp office. Local instrument rentals are often available through Music Masters: (850) , 19

20 Camp Classes & Auditions YOUR PLACEMENT AUDITION There will be a placement audition at camp check-in to determine your band assignment. You will receive a personalized schedule before your first class on Monday that will include your assignments and will give you the times and locations of all of your classes. Campers should prepare the following for the audition: WIND & BRASS INSTRUMENTS: Two major scales of your choice One piece of your choice DRUMMERS: Please be able to play a swing pattern PIANO, GUITAR & BASS (Electric & Upright), : Please be able to play a 12 bar blues pattern A NOTE ABOUT ENSEMBLE PLACEMENT: Once ensemble assignments have been made they will not be changed. We are proud that our campers have the opportunity to play alongside other student musicians from throughout the 50 states and other countries. The students at our camps come from a variety of backgrounds and musical experiences, and therefore, the ensemble assignment and seating you receive at camp may not be what you are used to back home. This can be a shock to some campers who are used to always being placed at the top. We encourage campers to prepare for the placement audition and then to trust the decisions of the FSU educators to place them in the appropriate ensemble. Our instructors want all campers to get the most out of their camp experience and we stand behind the decisions they make. Changes will NOT be made to ensemble and/or seating assignments after they have been completed. Please be aware that coming late to or missing check-in may effect your placement and/or seating assignment. 20

21 Camper Performance Schedule FINAL PERFORMANCE - BIG BANDS CONCERT Saturday, June 25 12:00pm Ruby Diamond Concert Hall All campers will perform at this concert This concert will be a joint concert with the Jazz Ensemble for Senior High Big Bands. Performance times and locations are subject to change. All performances are free and open to the public. No tickets are required. Seating is general admission and concert halls open 30 minutes prior to the performance Parking for all weekend and evening performances is available in any FSU parking lot. We recommend the parking garage on the corner of Macomb and Call Street or in the Palm Court Parking Lot. Weekday parking from 8am-5pm is limited and tricky so please leave plenty of time to find a space. There are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/Staff/Student lot. Their number is: No food or drink is allowed in the performance hall. Non-flash photography/video is allowed but please be respectful of the performers, conductors and other audience members. No pets allowed in the performance hall except service animals. 21

22 Parent Resources We want camp to be an exciting summer experience for all of our campers, and we re sure that you will find that our counselors and instructors will do everything possible to make that happen. We hope that this section will provide some answers and guidance for you as a parent as you prepare to send your child to FSU for this new experience. HOMESICKNESS - YES, IT EVEN HAPPENS TO DAY CAMPERS! Adjusting to camp can be overwhelming for some students even when camp is in your hometown. Usually homesickness manifests within the first hours, and common phrases to listen for are: I just don t like camp ; The music is too easy and I ve already played this piece at school ; I m not making any friends or I m bored. Most of the time these are usually just warning signs that the student is having trouble adjusting to their new environment. Once they have the chance to overcome these anxieties, most campers do a complete and can stop talking about next year. If you feel that your child might be having trouble adjusting, encourage them to hang in there and then give us a call so that we can do all we can to help them feel comfortable, involved and happy. Our staff has handled these situations before and have a variety of tools and methods at their disposal to get your child interacting with new friends, engaging in class, and on the path to having a great time. To help your child prepare in the months before camp starts, you may wish to try the following techniques which are endorsed by the American Camp Association: 1. Don t make a pick-up deal. Promising If you re not having fun I ll come and get you undermines children s confidence and dramatically intensifies homesickness. Instead, normalize their anxiety and talk positively about camp. 2. Spend practice time away from home. Nothing builds confidence and teaches a child how to cope with time away from home better than (you guessed it) time away from home. That weekend at your folks house will do wonders for their adjustment. 3. Double-check the check-in and check-out time for your camp. Start camp off on a smooth note by arriving on time and on the right day. Use a wall calendar in the months prior to check-in day to make an exciting count-down to the big day. TROUBLE IN PARADISE It happens...ipods go missing, money gets lost, new friends can say mean things. If your son or daughter calls you with a problem, remind them that the counselors should be their first stop for assistance - there is always someone available in the Camp Office to help. Our staff will do our best to resolve the problem as quickly as possible. But what happens when kids don t know when to ask for help? Our counselors will always do their best to try to identify problems before they happen, but they are not mind-readers. Remind your son or daughter that they need to speak up if something isn t right or if they are unhappy. It is equally important that they need to speak up if they aren t feeling well. Our camp counselors are not medical professionals and can not make medical decisions on behalf of the students. If your son or daughter has an ongoing medical condition, please alert us at check-in and make sure that your child knows to alert an adult immediately if they are experiencing any signs or symptoms. WHEN CAMP IS OVER... After camps have concluded, we re sure that everyone in your family will be counting the days until Summer 2016! The following is a schedule of camp events that you can expect once your camp has ended... July 16, 2016 Last day for us to receive order forms for CD s and photos. July 29, 2016 Camp office closes for the summer. August 22, 2016 Camp office re-opens. October 2016 CD Recordings are mailed out on or around October 31st 22 January 2017 Registration opens for Summer 2017.