MINUTES Springville City Council Work/Study Meeting October 10, 2017

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1 MINUTES Springville City Council Work/Study Meeting October 10, 2017 Minutes of the Work/Study Meeting of the Springville City Council held on October 10, 2017 AT 5:15 P.M. in the Multipurpose Room at the Civic Center, 110 South Main Street, Springville, Utah. COUNCILMEMBER CHILD MOVED TO APPOINT COUNCILMEMBER CREER AS MAYOR PRO TEM TO PERFORM, DURING THE MAYOR S ABSENCE, THE DUTIES AND FUNCTIONS OF MAYOR. COUNCILMEMBER MILLER SECONDED THE MOTION, AND ALL PRESENT VOTED AYE. Mayor Pro Tem Creer presided. In addition to Mayor Pro Tem, the following were present: Councilmember Rick Child, Councilmember Craig Conover, Councilmember Jason Miller, Councilmember Chris Sorensen, City Administrator Troy Fitzgerald, Assistant City Administrator/Legal Director John Penrod, Assistant City Administrator/Finance Director Bruce Riddle, Deputy City Recorder Jennifer Grigg and City Recorder Kim Rayburn. Also present were: Administrative Services Manager Rod Oldroyd, Power Director Leon Fredrickson, Public Safety Director Scott Finlayson, Community Development Director Glen Goins, Public Works Director Brad Stapley, Golf Pro Craig Norman, Recreation Director Corey Merideth, Library Director Dan Mickelson, Buildings and Grounds Director Brad Neel, Facilities Superintendent Joel Bree. Mayor Clyde and Museum of Art Director Dr. Rita Wright excused. CALL TO ORDER- 5:15 P.M. Mayor Pro Tem Creer called the meeting to order. COUNCIL BUSINESS Oct 17 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. Oct 31 Downtown Trick or Treat 3:00 p.m. 5:00 p.m. Nov 5 Daylight Savings Nov 7 Election Day Nov 7 Work/Study Meeting 5:15 p.m., City Council Meeting 7:00 p.m. Nov 14 Work/ Study Meeting 5:15 p.m. Councilmember Sorensen asked if Council will meet on Election Night. Administrator Fitzgerald answered staff will have a better idea next week when we start gathering agenda items. 1. MAYOR, COUNCIL, ADMINISTRATIVE REPORTS a) Discussion with Department Directors Director Riddle stated staff completed the audit for the Airport. He asked if Council wants the auditor to report in person at a Council meeting. Council indicated that might not be necessary. He continued by stating there were $14000 of donations to the Rivoli Theatre in a past fundraiser. He asked if Council wants to move the money into Facilities. Councilmember Page 1 of 6

2 Conover asked how much the roof costs and asked what was budgeted with the rest. Administrator Fitzgerald answered the money was waiting for individual projects. Councilmember Conover stated the Springville Playhouse got the short end of the stick when the old City building was destroyed and Council never gave the Springville Playhouse a home. Administrator Fitzgerald stated the new owner is open to talking to the theatre group. Director Riddle stated donors are asking about the donated money. Councilmember Sorensen asked about the roof. Staff answered the roof is part of the contract. Administrator Fitzgerald noted the City Council decided not to accommodate the Springville Playhouse at the time. Council agreed that the money needs to go into the Rivoli Building. Administrator Fitzgerald stated that refunding a portion of the donations involves deciding on last in, first out (LIFO), or a proportional refund. Director Riddle stated the next budget opening will be December. Councilmember Miller stated transparency with the donations is important. Administrator Fitzgerald stated the new owners will be thrilled with using the money for their capital improvement plans. Director Meredith stated fall sports are wrapping up and winter sports are signing up. We have had two weeks of Farmer s Market, and it is very well attended. There will be a movie on the last night, October 23 rd. Councilmember Conover asked about the Farmer s Market setting up at the Civic Center. He noted food trucks set up at the Scera on State Street. Mr. Norman stated the Golf Course finished its final corporate event. The Golf Course has had frost 7 of the last 10 days, which is not good. The building permit for the septic system was finally approved. Administrator Fitzgerald stated the neighborhood by the Golf Course believes the City owes them a road. The City would need to budget for it as well as the residents. Councilmember Sorensen asked about the Golf Course budget this weekend. Mr. Norman stated the rain in September and frost in October have cut into the revenue. Director Goins stated Director Meredith ran a marathon on Saturday and walked in today under his own power. He said that some businesses are on their way out because of impact fees and that Community Development staff has identified some impact fees with major question marks. The engineering consultant will return to explain those questions. Director Goins noted that Springville City uses ERUs (Equivalent Residential Unit) while other cities use Trip Generator as an impact fee multiplier. Staff is looking at fees to see if they are where they should be. There will be a presentation before November to discuss a fee change. Administrator Fitzgerald noted Mayor Clyde has reached out to the developer and there are ways that we can work things out. The developer has paid the impact fees and the area is under construction. Councilmember Conover asked if some businesses were lost. Director Goins answered one. He continued by stating there are two pads and a shell building. On one of the shell buildings, there is an added 200 feet. There is an application for a Great Clips at the other building. Councilmember Conover stated construction is completed on the pads at the Saratoga Springs Smith s. Administrator Fitzgerald added Boyer s Construction is the contractor there. Councilmember Sorensen asked if there was a mortuary west of Zions. Director Goins answered yes, but they have been silent since they received the permit. They have 10 months to complete construction. Councilmember Sorensen stated Bank of American Fork bought the Banner Bank branch in Springville. Administrator Fitzgerald returned to the Smith s pads by stating that there are two buildings with multiple store fronts going in right now and two more pad sites out front, with room for more pads by the main store. There is plenty of room left. Springville City Council Work/Study Meeting Minutes September 12, 2017 Page 2 of 6

3 Director Mickelson stated the library received a book checked out 50 years ago in the mail this week. Statistics of Library Usage 1000 people visit on an average day of those visits, 150 attend a program, 100 use computers, 150 use Wi-Fi, 200 read or study and 100 pick-up holds. There are 350 checkouts per day. An estimated 2000 items checked out per day, which saves patrons about $100 per use. 500 people visit the website each day. Director Mickelson stated he is passionate about making our virtual space as good as our physical space. Administrator Fitzgerald noted that when patrons log in inside the Library, it lands on the library home page. He asked to count the outside uses separate from the inside uses. Councilmember Conover stated Google Analytics can do that. He continued by stating the mobile update for the Library website was important and he thanked the City Council for approving the update. IT reported the majority of users are on mobile devices. Councilmember Sorensen asked how Director Mickelson and his family have transitioned to Utah. Director Mickelson stated him and his family love Utah. Chief Finlayson reported that over the past several weeks several vehicles have been stolen. An armed robbery in Mt. Pleasant occurred with one of the Springville stolen cars. Another car, also stolen from Ephraim, was spotted at Mountain View High School. Provo Police spotted the vehicle, last seen heading south in Provo. Utah County called for resources so officers from Lehi all the way south showed up in Springville. The suspects pulled into Oak Brook subdivision, dumped their stuff, and took off again. Soon after they were captured, the individual that confessed gave some names. The captured individual confessed and this group is responsible for all of the car thefts, hunting rifles and silver handguns. The FBI might want to prosecute them federally. In Mount Pleasant, they put the gun to the store clerk s head. It involved several agencies all day long including a helicopter. Springville City Police is assisting Mt. Pleasant Police with the investigation. Councilmember Sorensen asked about the capture of the suspects and their ages. Chief Finlayson stated one is 18 and all suspects have gang ties. Four stolen vehicles and all rifles and guns were recovered. They are also suspects for car theft and robberies in Orem. Director Fredrickson stated the weather change makes a difference in the City Power usage. There are incredible employees that work for the Power Department. There was an Intermountain Lineman Association Rodeo in Lehi and our team took first place as a team. Casey Cropper is the line crew supervisor. Jake Freeland is a local and a great first responder. Tito Ortiz is an apprentice that is coming along very well. They are doing a great work with the system that the City has. The system metrics show improvement in our customer service concerning outages. Councilmember Conover noted the power was out last week. Director Fredrickson stated the wind slapped lines together and tripped the breaker. There are warranty work projects on the CAT engines. Chief Finlayson continued by reporting some bad car accidents with some victims still in the hospital. At 950 West 400 South there have been 6 accidents, all a result of left hand turns for cars going east and west. UDOT should change the cycle to solid red or solid green, no yellow flashing. Councilmember Miller noted the visibility is a problem. Director Stapley noted changing to a protected red was necessary at 1400 North. Stacking will become a problem if the depth of the pocket is not changed. He stated UDOT may tell us no. Administrator Fitzgerald Springville City Council Work/Study Meeting Minutes September 12, 2017 Page 3 of 6

4 noted opening 1200 West would alleviate some of the left turn traffic. Councilmember Conover stated that turn light never turns green. Director Stapley, reporting on the 400 South widening projects, stated UDOT has taken care of what we asked for. They will do more landscaping work. The micro surfacing that was going in over the entire width might wait until spring because of the temperature drop. The asphalt will be patched, and then we might see just striping. Director Stapley continued by providing a handout with updates on the well on 400 South. The drilling depth is at 411 feet. The contractor is still going down another 89 feet. There is a great water bearing well at 62 feet. They will be to 500 feet the first week of November. The screens are set up with the 20-inch diameter casing. Good news on the well. Councilmember Miller asked about the schedule. Director Stapley stated drilling is on schedule and will be complete in December. He continued with a presentation concerning a lot at 1146 S 1600 E. This home has an existing storm drain system that was going to be a detention basin. The way the subdivision is laid out; there is no need for a detention basin. Engineering and the City Attorney are studying it. The agreement specifics are; amend existing plat, abandon existing easement, prepare new storm drain easement and install needed storm drain box and grate. Staff will prepare this and bring it back to council for a vote. Councilmember Sorensen stated that subdivision needs a pool according to the submitted plans. Mr. Bree stated Facilities staff patched the roof at the Rivoli. It should last 5 to 7 years. There is a custodial bid out for all city buildings including the new Aquatic Center. It was posted a week ago and we will know by November. Contractors are looking at the fire station bay doors because the springs are undersized. The doors are 70 lbs. heavier than originally specified. They are also looking to install a chain hoist. Staff also changed fire station bulbs to LED. Councilmember Sorensen asked why the contractor s engineers did not have the right springs on the doors. Administrator Fitzgerald stated the original doors were changed, but not the springs. Councilmember Conover asked why the hoist chain was not included in the original engineering. Mr. Bree concluded by stating Cummins Rocky Mountain did a load test on generators. Director Neel Thanked Mr. Bree for all he does. He stated a bid was awarded to Tri-City Trees for 175 trees. Three bids came in for Bartholomew Phase II and staff is preparing a recommendation of which contractor to select. Staff spoke with the contractor today verifying that the bid price is fair. It will be on the regular agenda next week. Councilmember Conover noted someone is dumping concrete on the north side of the street near Arts Park. Administrator Fitzgerald stated that Councilmember Child raised a question with council about a bill expressing support for emission inspections for personal diesel vehicles. Provo passed a similar resolution version trying to ensure that diesel vehicles have to be inspected on emissions. It will add a cost to diesel vehicle owners in the County. Utah County is the only bon-attainment county. Administrator Fitzgerald stated the inspections apply to vehicles under 14,000 lbs. Attorney Penrod announced the new sharp survey, which details drug risk factors. Staff will review that and report to Council. He continued by stating staff is working with Nebo School District to update our interlocal agreement concerning shared facilities use. We are trying to include the $2.6 million Springville City Council Work/Study Meeting Minutes September 12, 2017 Page 4 of 6

5 dollars Nebo is paying us and define the details. Councilmember Sorensen asked why the money is connected to an interlocal. He remembered they want to buy their pool time for their schools and make the pool bigger for swim meets. He continued by stating Nebo is going to charge the City back for using our buildings. Administrator Fitzgerald stated they want to do the same thing in the opposite way. The City has been balancing use of the pool with use of their gyms. He asked if they want to charge us $50,000 to $100,000 per year to use their gyms. Attorney Penrod stated Nebo asked to put it in the interlocal agreement. Administrator Fitzgerald stated Nebo wants $2.6 million dollars in value in the interlocal agreement simply for the donation, giving zero value to the City for adding extra lanes, lockers and bleachers to the pool so swim meets can be held there. Attorney Penrod stated Nebo kind of wants $2.6 million twice. Administrator Fitzgerald stated the City spent the $2.6 million on the facility for Nebo. Now the City needs to provide lifeguards and maintenance for the Aquatic Center just like Nebo pays to sweep the gym after the City programs use it, which is considered equivalent value in the interlocal agreement. He continued by stating the City is already providing more value for the cost and revenue producing organizations will be turned away, including, UV RAYS, Water Polo and City Programs. In addition to guaranteed afternoon swim time for Nebo Schools, Nebo is asking for free swim passes for all swimmers and coaches in 5 communities. That means a free pass, which includes basketball and running on the track, for hundreds of people. He stated the City can make up the $2.6 million from other organizations compared to what Nebo is demanding. Conversations with the Superintendent have been very positive. Attorney Penrod added Nebo wants swim time for swim teams after school, not during school time and they want all lanes, no sharing with walk in swimmers. Councilmember Sorensen reiterated the original conversation stated the pool would be available to all of the swim teams, but did not involve the interlocal agreement. Administrator Fitzgerald concluded by stating that what Nebo is asking will cost the City $100,000 per year, not including the loss of revenue. He stated Attorney Penrod is negotiating with Nebo and it should work out. Councilmember Sorensen stated everything needs to be written down. Administrator Fitzgerald stated the relationship is still very positive. Recorder Rayburn announced ballots will be mailed out on October 17 th. The Springville/Mapleton Chamber of Commerce will host a Meet the Candidate night on Wednesday, October 12, 2017 from 7 8 pm in the Council Chambers. Director Fredrickson asked when the Aquatic Center will be done. Administrator Fitzgerald spoke with Hogan and the date will be decided tomorrow. We are looking at late next spring. Mayor Pro Tem Creer expressed thanks for all the good work in the departments. b) Commission, Board, and Committee Minutes c) Mayor and Council Reports 2. CLOSED SESSION, IF NEEDED TO BE ANNOUNCED IN MOTION The Springville City Council may temporarily recess this meeting and convene in a closed session to discuss pending or reasonably imminent litigation, and the purchase, exchange, or lease of real property, as provided by Utah State Code Annotated Section Springville City Council Work/Study Meeting Minutes September 12, 2017 Page 5 of 6

6 ADJOURNMENT COUNCILMEMBER CONOVER MOVED TO ADJOURN THE CITY COUNCIL MEETING AT 6:29 P.M. COUNCILMEMBER MILLER SECONDED THE MOTION, AND ALL VOTED AYE. This document constitutes the official minutes for the Springville City Council Work/Study Meeting held on Tuesday, October 10, I, Jennifer Grigg, do hereby certify that I am the duly appointed, qualified, and acting Deputy City Recorder for Springville City, of Utah County, State of Utah. I do hereby certify that the foregoing minutes represent a true and accurate, and complete record of this meeting held on Tuesday, October 10, Jennifer Grigg Deputy City Recorder Springville City Council Work/Study Meeting Minutes September 12, 2017 Page 6 of 6