Annual Report 2017 THE MACKENZIE CAMP SOCIETY. Behold the Power of Camp!

Transcription

1 THE MACKENZIE CAMP SOCIETY Annual Report 2017 Behold the Power of Camp! Box 133 Armstrong BC V0E 1B

2 The MacKenzie Camp Society MacKenzie Camp and Retreat Centre Annual Report 2017 Society s Description... 3 Historical Background... 3 Vision Statements... 3 Governance Board of Directors, Staff... 4 Committee Reports President s... 5 Administration... 6 Fundraising... 7 Marketing... 8 Personnel Committee... 9 Volunteer Coordinator s Policy Property Committee Shoulder Season Director s Report Chaplain s Report Women s Retreat Quilting Retreat Where Campers Come From Thank you for Camperships, Grants & Donations Financial Statements Budget for Income Statement Balance Sheet Minutes from Annual General Meeting MacKenzie Camp Fun for All Ages Many thanks for the photos used in this report. They were collected from a variety of sources with special thanks to Lana O Brien and Pat Hudson MacKenzie Camp Annual Report 2017 Page 2

3 EXECUTIVE SUMMARY THE SOCIETY S DESCRIPTION MacKenzie Camp Society was formed in 1999 and runs the camp which is owned by the United Church of Canada. The purpose of the camp is outlined in its Vision Statement and Constitution. The camp is located on seven acres of land at the headwaters of the Shuswap River, with access to Mabel Lake. The program focuses on Christian values, self-esteem and an appreciation and awareness of the environment. HISTORICAL BACKGROUND United Church camping began on Dolly Varden beach in Twenty years later Alice and Russell Large allowed their property to be used and in 1961 donated the land to the United Church of Canada for use as a camp. In 1964 electricity came across the river and the first dining hall was rebuilt. Over the next 35 years the camp showed a steady growth of campers and buildings. In 1999 MacKenzie Camp became a registered society and in 2001 school programs began. Construction of the multi-use Alice Large Hall started in 2002 extending the camping and rental season. In 2011 siding was completed on the Hall and 2014 saw the completion of the flooring. In addition to children s programs many adult groups use the facilities for retreats and private functions. MacKenzie Camp continues to evolve with increased facilities such as, the climbing wall, low ropes course, canoes/kayaks, the MacKenzie Cruiser and offers quality programs and outdoor adventures for hundreds of children each year. THE MACKENZIE CAMP SOCIETY S VISION STATEMENTS VALUES VISION At MacKenzie Camp: We believe all are accepted as unique, important and capable. We inspire campers through relationships, nature and spirituality to grow and have fun! GOVERNANCE The Board of Directors governs the society The table officers are usually a president, a vice president, a secretary and treasurer. There are also 6 or more directors. The MacKenzie Camp Society has been blessed with people who are committed to the camp and its campers and continue to serve as board members. Our governance structure is outlined in the diagram below. Committees Administration & Finance Personnel Policy Fund Raising Promotion & Communication Property Program MacKenzie Camp Annual Report 2017 Page 3

4 The 2017 Board of Directors President: Nancy House, Vernon, BC Treasurer: Lorraine Powell, Enderby, BC Secretary: Don McNair, Vernon, BC Directors: Barry Dorval, Vernon, BC Pat Hudson, Vernon, BC Heather Hamlin Gravells, Salmon Arm, BC Lindsay Lundquist, Enderby, BC Mike Ruck, Enderby, BC Allison Glanfield, Enderby, BC (partial year) Sue Sullivan, Kelowna, BC (partial year) 2017 On-Site Staff - Spring and Fall: Director: Cindy Letourneau, Lana O'Brien Waterfront: Maddy Moss Cook: Shelly Jackson, Susan Clark Asst Cook: Cashel Trupp Program: Emile Boutin First Aid: CJ, Rita Williams Counselors Sam Eddy, Ethan Swift, Kalea Miller, Nicholas McDougall, Brynne Ponipal Franklin Antoine, Zachary Boring, Volunteers: Dalynn Kearney, Glen Kearney, Mary Jean, Heather Hamlin-Gravells, Mike Ruck Boat Driver: Colin Brookes 2017 On-Site Summer Staff Director: Lana O'Brien Asst. Director: Cindy Letourneau Cook: Kam W. Spivak and many others (see Personnel Report): (Kearneys, Darlene Clarke, Lorraine Powell, Lana, Nico, Natasha, Cynthia McKay, Sherri Fowler, Mike Ruck, Heather Hamlin-Gravells Chaplin: Franklyn James Waterfront/Counsellor: Maddy Moss Waterfront/Counsellor: Brynne Ponipal First Aid/Counsellor: Rita Williams Asst Cook/Counsellor: Natasha Tylor Asst Cook/Counsellor: Nico McDougall Counselors: Émile Boutin Franklin Antoine, Zachary Boring, Jax J. Dolman, Miranda Cound Junior Leaders: Caitlin Larnder, Delaney O'Brien, Maddie Irwin, Connor Larnder, Sebastian Nyeste, Christina Thomas, Elizabeth Reynolds Volunteers: MJ Hearl, Gary Swift, Steele Young, James Murray, Tara Willard, Sue Sullivan, Pat Totton, Jenn Tumber and 5 dragon boat experts, Fly Fishing: Les Ellenor, Ted Melanson & son, Wayne Kiefer, James Murray MacKenzie Camp Annual Report 2017 Page 4

5 COMMITTEE REPORTS FOR 2017 Presented at the Annual General Meeting February 3, 2018 PRESIDENT S Everything is energy and that s all there is to it. Match the frequency of the reality you want and you cannot help to get that reality. It can be no other way. It s not philosophy it s physics There are only two ways to live your life, One is as though nothing is a miracle, The other is as if everything is. Albert Einstein I started last year s report with Camping is becoming an ever evolving activity for the leaders and campers of our Church Based Camps was just that; we go through many changes and challenges, some expected, some not so much. The rest of the camp buildings were repainted thanks to the donation from Dulux Paint. Lana O Brien and her work crew finished the job. This certainly updates the look of the buildings- such beautiful colours in a peaceful setting. Planning has become second nature to the board, and members of the MacKenzie Camp Society and we have kept our heads above water for another summer. The Board is very fortunate to have added Franklyn James as part of our staff at camp and on the Board. He was a tremendous help to Lana and the staff and brought many gifts of leadership to camp. Franklyn is also continually lending his support to the board with new ideas and planning. We held our Board Camp Retreat November 4, 2017 at Zion United Church to look at: the physical plan and the programming for the coming year; a new camping schedule for 2018, and changes in staffing and administration for 2018 and beyond. Some of the short term and long term goals that were identified include: Counselors have a full 48 hrs off between camps, all camps Monday to Friday. Camp registrations need to be capped and fees include the cost of T shirts. Increase professional training at Staff training time, with resource persons and include our Camp Chaplain in the required Faith Formation Training. No specific themes each year, but focus on Living in relationship with Creation, and each other. Programming to include two fly fishing camps with James Murray including archaeological digs and gold panning and explore the possibility of a science camp. Improved signage. Dragon Boats donated to the camp are not the best resource for our campers, though we appreciate all the new life jackets and paddles. The Personnel Committee did an amazing job interviewing and hiring staff. Lana O Brien returned for a third year as Camp Director. Lana had the group form into a strong team and was ready for campers. Major challenges this past year were the forest fires and the air quality that was particularly hard on the staff and campers. The board couldn t begin to thank the staff for the amazing job they did stepping up to the plate and giving our campers the best time they could have under the circumstances. We were fortunate in entering the Valley First Credit Union, Envision Financial Generosity campaign. Lorraine Powell s name was entered as someone who works tirelessly in the community for the camp. McKenzie Camp was awarded $1500, which was presented by the Manager of Envision Credit Union, Marilyn Hareuther. MacKenzie Camp Annual Report 2017 Page 5

6 The Annual Golf tournament was a success and all the participants had a great time. We had a wonderful donation of prizes from local merchants. The Board tries to keep a face in the communities by participating in local events, such as Lumby Days, Carlin Market, Vernon Sunshine Festival, Piccadilly Mall (Salmon Arm), Green Fair (Armstrong), Canada Day Celebrations (Enderby), and Presbytery meetings. The MacKenzie Camp Board is grateful for all the support we receive from our local churches, businesses and many public donations. We also have ongoing support from repeat renters. You are the lifeline for this camp. Bless you for your gifts. We are always looking for friends who would like to join our group as either a Board member or a volunteer. This amazing camp has much to offer everyone. Once you can accept the universe as matter expanding into nothing, that is something. Then wearing stripes with plaid comes easy. Albert Einstein Respectfully Submitted, Nancy House, Board Chair ADMINISTRATION ASAP ( Always Say A Prayer ) is my new acronym. This past year has been an interesting journey as our camp board prepared for the camping season and now comes to celebrate where we are at and look to the future. The year started out with a number of retreat bookings and a new registration program that required testing and changes. This, together with the various reports to funding agencies, kept us busy. Generous donations to our Campership Fund from the surrounding communities, organizations and individuals enabled us to sponsor 75 children who otherwise would not have been able to attend camp. We applied and received grants from Canada Summer Jobs, Young Canada Works, and Aboriginal Skills Employment and Training, which helped with staffing costs. These grants along with the BC Gov. Grant made it possible for us to offer summer jobs to 14 staff and a number of part time staff for our school Outdoor Education program and fall retreat season without increasing camp fees. Nevertheless, staffing for the whole season proved to be a challenge. (See our Personnel Report for more details.) We were very blessed to have Franklyn James join us for the entire summer season as Camp Chaplin. He brings a wide range of experience with young people, much wisdom, and he is a supersport!! Just consider: he arrived on a plane from Jamaica and was whisked off to camp for the entire summer without ever having sat in a canoe! He very soon became a very valuable member of the staff team. We are also very thankful for our Director, Lana O'Brien, who once again gave up her summer with family. Together with the staff team she offered campers a wonderful and fun filled experience at MacKenzie. The major expense this year was the upgrade to the water system. We owe a big thanks to all those who helped in the maintenance department and kept the costs down for the camp. However, we have a large project ahead of us. The roof on Alice Large Hall must be replaced at an estimated expense of $53,000. To date, through donations and fundraising we have a little over $20,000 in our capital reserve fund. So we have a ways to go. MacKenzie Camp Annual Report 2017 Page 6

7 221 campers attended this year. Add to that four schools, (165 students) five rentals and retreats (153 guests), and all the work parties and other events, and you find that MacKenzie welcomed over 600 people this season. We are very grateful to BC Conference, which forgave the balance of a loan made in That made a huge difference to our finances. This plus the Golf Tournament and other fundraising events kept the budget on target. We were even able to pay down a small portion on our debenture program at the end of the year. The camp is in a good financial position. A big thanks to Kara Simpson for sending out brochures and birthday cards, and to the many, many others working behind the scene in so many ways to make camp possible. We are still looking for people who might be interested with helping in the Administrative Tasks, and invite you to attend our Annual General Meeting and share your gifts. Sincerely, Lorraine Powell and Pat Hudson FUNDRAISING MacKenzie Camp has once again been blessed with the response, even though fewer fundraising events were held. These events make it possible to cover our overhead, offer camperships to children who otherwise would not be able to attend camp, and set money aside for the significant cost of the replacement of Alice Large Lodge roof. Highlights of the year include: Our third well-attended Saint Patrick's Day dinner and entertainment. This is proving to be a popular event, with numbers of attendees growing every year. We are excited for 2018 when March 17 falls on a Saturday night. With some good advertising, this could be the best one yet. May was our annual dinner theater, aptly entitled The Hysterical Historicals for the 150 th birthday of Canada. Full of music and laughter and lots of local history, it was thoroughly enjoyed by all who attended we will be doing Rockin' Country Music, which is about music from other countries, ending with a finale of real country music. June brought our annual Golf Tournament. We had 22 golfers, good weather, fun prizes and 46 people enjoyed a delicious dinner. Over $6000 was raised with kudos to Porter Johnston for the largest collection of donations ($1100). A big thanks to Les Ellenor along with Dorothy and Gerry Wheatcroft for helping get us organized and Lindsay for organizing the prizes and the support from so many communities. Zion United held their annual Yard Sale with the proceeds going to the campership fund. This and the support from the Zion United Men's group is very much appreciated. These funds have been set aside for the replacement of the roof on Alice Large Hall. The Salmon Arm Men's group held their annual garage sale and gifted us with a lovely donation which was allocated to the Campership fund. St. Andrew's United UCW held their Spring Tea and Bazaar, with some of the proceeds allocated to the Campership Fund. MacKenzie Camp Annual Report 2017 Page 7

8 A well-attended Soup and Sandwich Lunch at Trinity United gave the fundraising a boost. There was no fall fundraiser this year but we are hoping to rectify that in The ladies at Zion United once again gathered to make swags before Christmas. All of these proceeds have also been ear marked for the replacement of the roof. Fundraising letters were sent to eleven organizations with a request for their ongoing support. Happily Campership fund donations were received from a number of them. Check out the list of Thank You's (pg. 15) of the many organizations sharing their gifts in support of the camp. A big thanks for all the support which makes a difference in so many children's lives. Thank you to everyone who works so hard to do so much for so many. Behold the power of camp! Respectfully submitted: Lindsay Lundquist and Lorraine Powell MARKETING The most significant change to our marketing in 2017 has been the shift in registration platform from Thriva to Camp and Class Manager. With CCM, unlike Thriva, we can and did create our season with all the necessary forms and reports ourselves, rather than having to rely on ActiveNetwork technicians. Although such do-it-yourself online displays (after the fashion of WordPress) necessarily reduce some of the client s options it won t accept online registration without a credit card CCM did seem to be very convenient and navigable for most of our campers parents and guardians. Apart from corrections to make in the registration form itself in regard to allergies and food preferences (which we can do ourselves), CCM appears to have been a good move for us. Again, we printed a full-colour tripanel brochure to publicize our camping season, in addition to an updated camp rental brochure and some 2-sided, 8.5 x 14 inch posters. Unable to send them to local students and teachers through School District 22 s internal system, we simply mailed them directly to principals and grade 6-7 teachers. That seems to have worked: registrations were higher still this year, although at least a couple of hundred camp brochures did not get picked up. Two marketing methods which ended this year were the KISS FM radio spots in May and the use of a newsletter in PDF. Both media seem to get overlooked in the current communications blizzard. The newsletter has been replaced with more Facebook announcements. This works well in the spring and summer, when there is lots to report; we need more stories to circulate in the fall and winter offseason. No post-camp take-away was designed, nor was a video shot. A parent of campers, Niel Scott, is a videographer who may be able to assist us in this regard in While on the subject of declining media, it is also worth noting that Lakeshore News has closed, and Vernon Morning Star shows signs of following it in We have relied on both in the past to promote the camp. We continue to buy advertisements in the Vernon and Shuswap Active Living Guides (once called leisure guides ), Rivertalk, Kingfisher, and the Capital News Summer Camp Directories. Other marketing opportunities, like Our Kids Media, we turn down because they serve so many high-end camps in Ontario or at the coast, which is not our market segment, as the saying goes. MacKenzie Camp Annual Report 2017 Page 8

9 Our efforts during Vernon s Sunshine Festival to market Try Camp failed, Marshmallow Campers and Edible Campfires notwithstanding. Attendance at that event was less than half of 2016 and it will be discontinued. We should try to organize another MacKenzie Concerto, after the fashion of As a venue at which to celebrate young talent, as well as the camp, there is little that can beat it. Respectfully submitted, Don McNair PERSONNEL COMMITTEE The Personnel Committee (Allison Glanfield, Susan Sullivan, Heather Hamilin Gravells, Barry Dorval and Nancy House) met on weekends and weekdays for interviews, completed reference checks, sent contracts and worked hard to connect with all applicants suitable for our staff positions in Despite this, busy personal schedules meant that the task of contacting applicants, arranging interviews and hiring fell to a small number of Committee members. As a result, applicants were contacted a month or more after the initial deadline. We had challenges finding a waterfront director, a qualified First Aid attendant, and a reliable Cook. Again, there were few college student applications in Thankfully, the Director took on much of the recruitment herself and encouraged many of her high school students to apply for positions. She also connected with a former counsellor who was interested in taking the rigorous First Aid training to fill that important position. The Camp paid for half of the training fees and found her a place to stay while taking the course in Kamloops. Mackenzie Camp hired two staff members from Eastern Canada for the spring and summer programs. They were excellent employees and diligent workers. In fact, Cindy Letourneau, returning for a second season, this time as assistant director, acted as the director for the spring program as well - a challenging position managing a variety of staff. The Director, although unavailable until the Summer program started, also found several employees for the spring school programs. The biggest challenge of 2017 was finding a consistent, reliable cook. Although every initial applicant was called and many were interviewed, there were very few real options. We had five different cooks during the 2017 camping program! Filling and re-filling this position took up the most of the time of the Personnel Committee. Despite our best efforts, the burden of cooking and ordering groceries at times fell on the shoulders of the Director and staff. The fall program came together relatively easily. Our First Aid employee agreed to direct the weekend events, and summer staff filled other necessary positions. It was a stressful experience. But we have learned a lot, and expect things to go much more smoothly in 2018 Respectfully submitted Allison Glanfield MacKenzie Camp Annual Report 2017 Page 9

10 VOLUNTEER COORDINATOR MacKenzie Camp would not be able to run well without the team of volunteers that show up every year. These include: the board members that meet monthly, and work behind the scenes all year, the spring clean-up crew, the maintenance crew, the fundraisers, with special thanks to the golf tournament coordinators, all the summer camp volunteers both at the camp and working behind the scenes to make the magic of camp come alive, and lastly, the fall camp clean-up crew. Dulux Paints again supplied materials and guidance so that building interiors could get a very colourful fresh coat of paint. Many thanks to all who came out for the painting party weekend to make this possible. After the paint party weekend, the dining room and kitchen in the Alice Large Hall were painted by Dalynn and Glen Kearney. Many thanks go out to all the volunteers that ventured into the kitchen to help feed the masses at summer camp. This proved to be a greater challenge after our head cook could no longer work due to health issues. Thanks to all who stepped in to take a day or two until a replacement cook was found. Summer camp would not be possible without the incredible people that volunteer as Junior Leaders, program assistants, fly fishing leaders, maintenance personnel.the list goes on and on. The annual Volunteer Appreciation Dinner was held during the last week of camp with Chef Sherry preparing an amazing meal of burgers with all the trimmings, fresh corn on the cob accompanied by delicious vegetable and fruit platters. A huge thanks to all volunteers that give back to the community by investing in the lives of the young people that will be part of our future. Respectfully submitted, Mike Ruck POLICY No further work was completed on the policy review this year. I will endeavor to continue the work in the coming months. Respectfully submitted, Barry Dorval PROPERTY COMMITTEE Every year seems to be busy for the Property Committee. Even though no major projects were undertaken, the usual work parties, launching and storing of the pontoon boat, and repairs to the everyday wear and tear of an aging property keep the group busy. A few specific notes include: In May Dulux Paint of Vernon visited once again and provided the materials and expertise to paint the interiors of all the camp buildings. Thanks to Lana s organization of a stellar work crew and the sunny weather, the camper cabins, Director s cabin and Craft Hall were completed. Following this weekend there was enough product leftover that it was also possible to give the kitchen and dining hall a whole new look. That leaves only the Dorm rooms awaiting a facelift! With the installation last year of the new UV Water Purification system there was a great deal of paperwork to submit to Interior Health, Okanagan Regional. This included flow charts, MacKenzie Camp Annual Report 2017 Page 10

11 maps, pictures of the system and policies to deal with potential malfunctions. After much back and forth, this was completed in the spring to their satisfaction. The Spring and Fall work camps went very well due to the many helpers Other projects completed this year include: a new door on the washhouse, air vents in Alice Large, repair to plugged waterlines, downing of numerous dangerous trees (thanks Dave Derbowka), and reorganizing of the tool room Looking forward to 2018 there are a number of items on the TO DO list so if there is something that strikes your fancy we can always use more help! The major work planned for 2018 is the much needed replacement of the roof on Alice Large Hall. This will be a large undertaking both monetarily ($ projected) and in project coordination. Significant repairs or a rebuild to the bridge from the beach to the road are needed. The kayak and canoe decks need repair. The craft hall roof around the fireplace needs to be strengthened. The rope line holding our main dock needs to be replaced. Fill on the south side of Alice has settled where the sewer line comes out of the building. Fill needs to be added so that water runs away from the building. Thanks to all the folks who labored at camp this year on the many projects. A huge bouquet to the unsung heros of camp. Those who do the behind the scenes act quietly and efficiently tasks such as garbage disposal, bun delivery, water sampling, luggage hauling, grocery delivery and on and on. Without your help it would be impossible to keep our camp operational. Respectfully submitted, Pat Hudson, Wayne Kiefer SHOULDER SEASON GROUP FROM NUMBER IN GROUP MV Beattie School Enderby 40 Hillview School Vernon 38 Seaton High School Vernon 40 Shihya School Enderby 47 Mabel Lake West Side AGM Mabel Lake 50 Matthew Young Family Mabel Lake 25 Helen Brandt Family Mabel Lake 25 UBCO Scholars Kelowna 41 Quilting Retreat Okanagan 17 Open House Okanagan 50 MacKenzie Camp Annual Report 2017 Page 11

12 DIRECTOR S REPORT - excerpt from our expert Director, Lana O Brien CIT/LIT camp July 2-7 (12 campers) These low numbers of our future staff are a concern. We need to address how to see these numbers increase; especially males as camper ratios are about 60:40 boys to girls and makes staffing the boy cabins always a challenge. The week was busy but successful and fun. The biggest struggle for this week is always finding a balance between training, fun and rest time in order to prevent burn out early in the season. Intermediate Camp July (51 campers, 19 staff, 1 cook, 3 volunteers) The smoke-anagan summer began in force this week. The first three days of camp were extremely smoky and prompted many concerns from parents. Fortunately, the staff had discussed the camp`s evacuation plans and procedures and had the answers to reassure parents. As everywhere in BC, the heat and smoke did challenge energy levels. The new activities of gold panning and archeology were exuberantly welcomed at camp. It was so fabulous to have some new activities to offer the kids who come every year. We also did all of our regular programming: climbing wall, archery, low ropes, canoe/kayaking, hiking, craft hall, tie dye, field games and swimming. Junior Camp July (51 campers, 16 staff, 2 volunteers) As it was a very, very full camp the girls cabins were split into two dorm rooms in Alice which provided unique challenges. This is something that needs to be considered when setting maximum numbers for camps in the future. The same programming was offered this week and the junior kids also LOVED the gold panning and archeology with James, as well as all of the regular programming. Franklyn, the new chaplain, settled into camp life and camp is blessed by his positive nature and excellent contributions. Drama/Fishing Camp July (41 Campers, 17 staff, 1 cook, 9 volunteers) This is always a challenging camp to coordinate with both the drama and fishing programs running together. On top of this our cook had to leave due to medical reasons adding additional stress and work. In the end camp went well including: successful fly fishers, a fabulous drama presentation, regular programming and a kayak out trip. The drama presentation took the visitors to every area of the camp, from the beach to the archery range and everything in between. At the end of the presentation (which you can view on Facebook) I took the opportunity to ask the visitors to think about getting involved on the board, to do maintenance, etc TRY Camp July 31 - Aug 4 (5 campers) For the first three days of TRY camp, Cindy, Émile and Maddy ran the day camps out of Vernon. They went for many field trips including grocery shopping, hiking, Planet Bee, Davison Orchard, and the beach. The remaining staff had a chance to take their overtime days and then work on camp maintenance chores. On Thursday, the TRY kids came to camp and met the rest of the staff and enjoyed their first MacKenzie Camp experience. Junior-Intermediate Aug 8 11 (45 campers, 18 staff, 1 cook, 1 volunteer) This week included all of the usual programming and the campers had a great time. Teen Camp Aug (20 campers) This is always a great camp to celebrate and end the summer season. The week included all of the usual activities plus the much anticipated overnight which proved to be a smoky, but fun, out trip to the beach MacKenzie Camp Annual Report 2017 Page 12

13 Final Comments: I feel that I have left MacKenzie Camp in better shape than I found it (a personal expectation of mine in all things) over the past three years. I feel that my impact has, on the whole, been a very positive one, and I have had excellent experiences with staff, volunteers, and campers. However, I realize that it is time for a new director to take over at the helm. I will continue to support the camp as much as I can in terms of recruiting new staff for future seasons and helping as a volunteer during parts of camp season. I thank you for this opportunity. Lana O Brien REFLECTIONS FROM OUR CHAPLAIN Franklyn James The experience I gained at the Camp was priceless and positive in every way. I learned to swim in a life jacket, kayak for the first time, gain confidence in canoeing, defeat gravity by going up the climbing wall, was loved by the staff and children and I love them. My original thought was this place was a camper s paradise and an open field for mission and evangelism. However, when I was told I could teach the Christian doctrine, I cannot teach the bible, it was a frustrating situation and I was greatly disappointed. After all, it was a Christian Camp, a United Church of Canada Camp. Why should teaching the bible be restricted? From the Camping experience, listening to others and my personal readings, I gained a better understanding of Camp culture in the multicultural, multi-ethnic and multi- faceted Canada. I quickly saw Camp as a place for everyone and that every child needs to be given the opportunity to be at Camp irrespective of what their parents or they believe. I learnt to be more accepting and patient and listen more carefully in new contexts. I have become all things (versatile) to all participants in order to give campers a safe space to be and express themselves. I became a storyteller, a poet, a teacher, a counsellor, an encourager, a companion and a friend. I speak about God to those who invite the conversation, Allah to others or speak about life, love and fairness. It is my hope that other camp staff and volunteers have this same attitude of becoming versatile so as to give all camp participants a wholesome and enjoyable experience WOMEN S RETREAT Unfortunately the Women's retreat was canceled this past year, due to double booking of the facilitator. However, the date is set for this coming year Sept. 7-9 th with Allison Rennie as our leader. The theme is The Heart Matters, with reflection, yoga, activities, games, and lots of community time. Back by popular demand, we will work in teams to prepare the meals making the retreat very affordable. This retreat has a maximum number of 35 participants. Check out our web site: for more details and your registration form. QUILTING RETREAT The Quilting retreat was once again led by Dianne Jansson, with the theme being attic windows with a twist. As always, it was a huge success and there was a hall full of fifteen quilters. The days went by very quickly with Susan Clark preparing scrumptious meals and joining the quilting group when time allowed. MacKenzie Camp Annual Report 2017 Page 13

14 The theme for next year is once again a favorite The Mariner s Compass, and will occur September There is talk of trying to hold a second quilting retreat in the spring if we can find a facilitator this is still in the planning stages. The camp rings with laughter as the ladies share their thoughts and creativity. You can find the design and supply instructions on our web site. Be sure to watch for registration to open soon and remember this retreat fills very quickly. WHERE DO OUR SUMMER CAMPERS COME FROM? Location Alberta/Manitoba Armstrong Barriere Enderby/Grindrod Calgary Chase Falkland/Westwold Golden Kamloops/Merritt Kelowna/ Westbank Korea/Japan Lower Mainland Lumby North Thompson Other BC Revelstoke Salmon Arm Sicamous Sorrento/Chase South Okanagan Vernon/Coldstream Victoria 1 1 Other Canada 1 TOTAL * * campers registered in more than one camp are only counted once MacKenzie Camp Annual Report 2017 Page 14

15 MacKenzie Camp would like to say Thank You to the many people who made this year possible with camperships, grants & donations A Flower Shop, Salmon Arm Armstrong Co-op, Armstrong Askew's Foods, Armstrong BC Conference, United Church of Canada The Bull Pen, Enderby Cobs Bread Bakery, Vernon Enderby Autobody, Enderby Enderby and District Lions Club, Enderby Enderby Jewellers, Enderby Elks Lodge, Salmon Arm First United Church, Salmon Arm First United Church UCW, Salmon Arm, Enderby & District Financial, Enderby Hungry Jack s, Enderby Howard Johnson Inn, Enderby Gilbert Parts Depot, Enderby Golden United Church, Golden IODE Lambly's Landing, Enderby Johnston Meier Insurance, Salmon Arm Kamloops Okanagan Presbytery, Barriere Kathy Nadeau, Accounting Service, Enderby Leo Burnett Co., Toronto Little City Merchants, Enderby Lookers, Enderby Lumby United UCW, Lumby Mara Community Church, Mara Mabel Lake West Side Association, Royal Canadian Legion, Armstrong St. Andrew's United Church, Enderby St. Andrew's United Church UCW, Enderby St. Mary's Anglican Church, Sorrento Sicamous United Church, Sicamous Salmon Arm United Men's Club, Salmon Arm Tai Chi Group, Armstrong Trinity United Church, Vernon Trinity United UCW, Vernon Trinity United UCW Century Unit, Vernon Trinity United UCW, Jubilee Unite, Coldstream United Church Women, Salmon Arm Winfield United Church, Winfield, Zion United Church, Armstrong, Zion United Church UCW, Armstrong Zion United Church Men's Breakfast, Armstrong ***Plus the many individuals, who sponsored children, supported our fundraising events, and made generous contributions to the camp's operations with their time and money. MacKenzie Camp Annual Report 2017 Page 15

16 MacKenzie Camp Proposed Budget 2018 Actual Budget Actual Budget 10/31/ /31/ Revenue Membership Fees Donations General Donations UC Donations - Camperships Donations -Building Total Donations Fundraising Fundraising-United Church Fundraising-Dinner and Art Fundraising-Golf Tournament Fundraising Roof project Total Fundraising Grants BC Gov Grants Capital Project Grant 5000 Grants Community Futures 4000 Grants - United Church Grants Canada Summer Grants Aboriginal Skills Employment Grants Young Canada Works Grants - Other Total Grants Registrations Rentals School Programs Bequests Other Revenue Total Revenue Capital Project forward from Estimated Income MacKenzie Camp Annual Report 2017 Page 16

17 Actual 10/31/2016 Budget 2017 Actual 12/31/2017 Budget 2018 Expenses Boat Moorage & Gas Craft Supplies First Aid Supplies Groceries Janitorial Kitchen Supplies Repair & Maint Storage Boats R&M Equipment & Camp R&M - Water front Resource Material Specialty Camp Instructors Sports Supplies T Shirts & Promotion T shirt (sales) Theme Camp Expenses Transportation Utilities Utilities -hall Volunteer Expenses Total Camp General Payroll Expenses Wages & Salaries EI Expenses CPP Expenses WCB Expenses Honoraria Payroll Penalties Total Payroll Expenses General Administration Accounting & Legal Advertising & Promotion Amortization Expense Chaplin Expense Debenture Interest Camp Registration Expense Courier & Postage Fundraising Expenses Insurance Interest & Bank Charges Interest on Debt Miscellaneous Office Supplies MacKenzie Camp Annual Report 2017 Page 17

18 Actual 10/31/2016 Budget 2017 Actual 12/31/2017 Budget 2018 Permits, Licenses, Repair & Maintenance Staff Dev Telephone & Internet Travel & Entertainment Vehicle Fuel Vehicle R&M Vehicle Insurance Total General Admin Total Expenses Balance Estimated income -$ MacKenzie Camp Annual Report 2017 Page 18

19 MacKenzie Camp Society Comparative Income Statement REVENUE Actual 01/01/2017 to 12/31/2017 Actual 01/01/2016 to 12/31/2016 Difference Revenue Membership Fees Donations - General 12, , , Donations - United Church 17, , , Donations - Camperships 14, , , Donations - Building Project Total Donations 44, , , Fundraising 1, Fundraising - United Church , , Fundraising - Lulu's Fundraising - Golf 6, , , Total Fundraising 8, , Grants - BC Government 21, , Grant - Community Futures Grants - United Church 3, , Grants - Canada Summer Jobs 12, , Grant - Aboriginal Skills (STEP) 5, , Grants - Young Canada 2, , Grants - Other Total Grants 45, , , Camp Registrations 52, , , Camp Rentals 6, , , School Program Camps 6, , , Bequest Funds Total Revenue 163, , , Other Revenue Interest Revenue Donations - Non Cash , , Donation- BC Conf.Loan Forgiven 24, , Expense Recovery Hoodies/T-Shirts Total Other Revenue 25, , , TOTAL REVENUE 188, , , MacKenzie Camp Annual Report 2017 Page 19

20 EXPENSE Camp Operating Costs Actual 01/01/2017 to 12/31/2017 Actual 01/01/2016 to 12/31/2016 Difference Boat Moorage & Gas 1, , First Aid Supplies , Groceries 14, , , Janitorial Kitchen Supplies Repairs & Maintenance - Boats Repairs & Maintenance - Camp , , Repairs & Maintenance - Equipment , , Resource Materials Specialty Camp Instructors 1, , Sport Supplies Telephone - Internet Line Tee Shirts / Promo Wear 2, , Theme Camp Expenses , , Transportation Utilities - Hydro/Camp Utilities- Hydro / Hall 3, , Volunteer Expenses Total Camp Operating Costs 26, , , Payroll Expenses Wages & Salaries 55, , , EI Expense 1, , CPP Expense 1, , WCB Expense , Honoraria 4, , , Payroll CRA Hire Credits & Penalty Total Payroll Expense 62, , , General & Administrative Expenses Accounting & Professional Fees 2, , Advertising & Promotions 3, , , Amortization Expense 3, , , Chaplin Expense 8, , Camp Registration Expense 3, , , Courier & Postage , Debenture Interest 1, , Fundraising Expenses 1, , Insurance 10, , , Interest & Bank Charges Interest on Debt MacKenzie Camp Annual Report 2017 Page 20

21 Actual 01/01/2017 to 12/31/2017 Actual 01/01/2016 to 12/31/2016 Difference Miscellaneous 1, , Office Supplies 1, Permits, Licences and Dues Repairs & Maintenance 1, , Staff Development , Telephone 1, , , Travel & Entertainment Website Vehicle Fuel Vehicle Repair & Maint Vehicle Insurance , Net Vehicle 1, , CRA Penalties & Intrest Total General & Admin. Expenses 44, , , TOTAL EXPENSE 133, , , NET INCOME 55, , , Generated On: 01/14/2018 MacKenzie Camp Annual Report 2017 Page 21

22 ASSET MacKenzie Camp Society Balance Sheet As at 12/31/2017 Current Assets EDCU Chequing 23, Reserve Fund-Capital Projects 20, EDCU BC Gov. Grant EDCU Patronage Account 0.00 Total Cash 43, Prepaid Expenses 9, Total Current Assets 53, Capital Assets Pontoon Boat 20, Accum Amort Pontoon Boat -18, Net: Pontoon Boat 1, Furniture & Equipment 18, Accum. Amort. - Furn. & Equip. -14, Net - Furniture & Equipment 3, Camp Buildings 182, Accum. Amort. - Camp Buildings 0.00 Net - Camp Buildings 182, Camp Equipment 60, Accum. Amort. - Camp Equipment -54, Net - Camp Equipment 5, Alice Large Dining Hall 430, Accum. Amort. - Alice Large Hall 0.00 Net - Alice Large Dining Hall 430, Vehicles 8, Accum Amort Vehicles -6, Net - Vehicles 2, Total Capital Assets 625, TOTAL ASSET 679, LIABILITY Current Liabilities Camperships - Prepaid 2, Wages Payable 0.00 Vacation payable 0.00 EI Payable 0.00 CPP Payable 0.00 MacKenzie Camp Annual Report 2017 Page 22

23 Federal Income Tax Payable 0.00 CRA Hire Credit & Penalty 0.00 Total Receiver General 0.00 CRA PMTS WCB Payable GST Charged on Sales 2, GST Paid on Purchases GST Owing (Refund) 1, Prepaid Camp Deposits 1, HST Charged on Sales 0.00 HST Paid on Purchases 0.00 HST Owing (Refund) 0.00 Total Current Liabilities 6, Long Term Liabilities BC Conference Loan 0.00 Debentures , Total Long Term Liabilities 43, TOTAL LIABILITY 49, EQUITY Owners Equity Equity - Camp Assets 629, Retained Earnings - Previous Year -55, Current Earnings 55, Total Owners Equity 629, TOTAL EQUITY 629, LIABILITIES AND EQUITY 679, Generated On: 01/14/2018 MacKenzie Camp Annual Report 2017 Page 23

24 THE MACKENZIE CAMP SOCIETY MINUTES Annual General Meeting Saturday, February 4, St Andrews UC, Enderby BC. The AGM of the MacKenzie Camp Society was called to order at 6:45 pm by Nancy House, promising that the meeting would be short. Twenty-seven guests attended the thank-you supper, with apples to remind us of our abundance. Memberships were sold, then members of the board were introduced: Nancy House, Les Ellenor, Pat Hudson, Barry Dorval, Don McNair, Mike Ruck. Regrets came from Lorraine Powell, Linzy Lundquist, Heather Hamlin-Gravells, with faraway greetings from Dalynn Kearney who is leaving the board this year, along with Gloria Christian and long-time Secretary, Les Ellenor. We were delighted to welcome Camp Director, Lana O'Brien, and thank her hardworking staff. Also present were members and guests of MacKenzie Camp with representatives from various organizations, and churches in Vernon, Armstrong, Enderby, and Salmon Arm. Several volunteers sent their good wishes, promising to help again this year. Earlier we enjoyed a splendid chili supper, followed by brownie pudding. Our thanks go to Mike and all who provided the food and drink. People signed the guest book. Slide-show: We enjoyed the video CD, MacKenzie Camp, 2016, which included summer scenes and special events and significant people. We applauded Susan Ruck for creating this fine presentation, which will be shown at church and school and leisure and sponsor occasions. Opening: Nancy thanked everyone for attending the meeting; we are happy to come together in support of MacKenzie Camp. She reported that the United Church in Toronto, owners of the property donated by Mr and Mrs Large, appreciates all the good work and spirit achieved at MacKenzie Camp. Prayer: Don prayed that our camp will thrive, in Jesus' hands. Approval of the Agenda: We approved the agenda (M/S/C Barry/Don). Approval of Minutes of Last Year s AGM: We approved last year s minutes, as found in the 2016 Annual Report, p 23, (M/S/C Don/Les). The Report is available on the camp website. ANNUAL REPORTS All the good things. President's Report thanked everyone for making the summer program so successful. Nancy included the Director's Report by Lana O'Brien, and thanked Kathy Nadeau and the finance staff. The camp is now accredited for three years by BC Camping Association, and Full Accreditation by the United Church of Canada. Marketing: Don pointed out the excellent 2017 brochures, also posters and the new-found banner. The website has been revised, and campers are registering. Each local congregation should appoint a MacKenzie Champion. Policy: The Manual is being revised and simplified. Personnel: Seven staff and eight leaders plus a number of part time staff ensured a fabulous camp, under the excellent leadership of Heather Hamlin-Gravells and Lana O'Brien. Volunteers: 24 helpers worked well in many ways. MacKenzie Camp Annual Report 2017 Page 24

25 Property: We appreciate the new wash-house and new water treatment plant, including all the weekly jobs done by Pat's team. Motion: that we accept the 2017 Annual Report (M/S/C Don/Les). Financial Statement: Nancy summarized Lorraine's Balance Sheet, on pages of the Annual Report: We are not in the red. Camperships have been received, and welcome donations; all bills are paid. Motion: that we accept the Financial Statement for 2016, with thanks (M/S/C Barry/Don). Budget: Income and expenditures for the coming year are printed on pages 15, 16 and 17 of the Annual Report. Lorraine expects grants of $48,000 We are hoping for registrations and rentals of $73,000, as we expect more campers, more rentals. Expenses should be greater than last year, especially groceries. Payroll budget reads $82,000, including higher pay and Employment expenses, as Kathy explained. General Administration costs stand at $38,650. We have no statement from BC Conference, the Supervisor of MacKenzie Camp, but our debt has come down to $24,000. The total budget amounts to $164, this year. Motion: that we approve the Budget (M/S/C Barry/Les). Putting together the Annual General Report takes many hours of work. We thank Dalynn Kearney, in her travels in Florida Election of Board Members: Nancy questioned each member about participating next year. We need more people on the board, to join Nancy, Barry, Don, Mike, Linzy, Heather, Lorraine & Pat. Nancy asked everyone in the room to suggest Hopes, Dreams, and Needs for MacKenzie Camp. Good suggestions were given. Next Meeting: We will meet at St Andrew's, Enderby, at 7 pm on Tuesday, 21 February, President: Secretary MacKenzie Camp Annual Report 2017 Page 25

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