Recreation and Park Commission Minutes November 16, 2006

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1 Gavin Newsom, Mayor Recreation and Park Commission Minutes November 16, 2006 President Bonilla called the regular meeting of the Recreation and Park Commission to order on Thursday, November 16, 2006 at 2:10 p.m. ROLL CALL Present Gloria Bonilla Tom Harrison Jim Lazarus David Lee Larry Martin John Murray Absent Meagan Levitan Item Number 4G was removed from calendar. PRESIDENT S REPORT On behalf of the Commission, Commissioner Martin presented a Certificate of Retirement to Carl Hathwell. GENERAL MANAGER S REPORT The General Manager accepted the following gifts on behalf of the Department in accordance with the gift policy: A donation of $1300 for renovations to the North Beach Swimming Pool by Mekanism, Inc. A donation of a horse and carriage for the Holiday Tree Lighting at McLaren Lodge by Hackney Horse & Carriage (approx. value of $400) RPD Employee Recognition Program The RPD Employee Recognition Program which was initiated in July 2005; the program is open to both internal and external nominations and there are posters placed at all our facilities advertising it. Ray Goodenough, a Gardener, has been with the Department eight years, was nominated by Chris Mack of the Property Management division for his work at the Beach Chalet Visitors Center. Chris described the reasons why he nominated Ray My nomination for the employee recognition award is Ray Goodenough - Gardener in Section 6 (Jon Deasy). His responsibility is the West End of GGP and it includes the areas surrounding the Beach Chalet. Ray is a dedicated and professional person who takes the appearance of those areas as if it were his own property, and the pride he takes in his work there shows on the appearance of the landscaping. The conditions there, weather and foot traffic, are difficult at best and he does an outstanding job of maintaining, and constantly improving the area. I think he deserves to be recognized in this way. In addition to his work on the beat, Ray often acts as the backup to Jon Deasy, his Park Section Supervisor.

2 Glenn Havlan, a Recreation Director, was nominated for his work with the San Francisco Free Civic Theater. Matt Gunnison, a member of the theater group, nominated Glenn Earlier this year (April through June), I had the good fortune to participate in the San Francisco Free Civic Theatre's production of "Sleep Till Noon." Even as an experienced actor, I found this to be one of the most enjoyable shows in which I've ever been on stage, and was thrilled that it could be performed for the public free of charge. It's in this way that the SFFCT plays a singular role in the city, where other "community" theatres must charge ticket prices that rival those of professional companies. The wide range of skills brought together among a large cast and crew, together with open doors to all, creates a sense of openness and community not found in other venues. I learned quickly during "Sleep Till Noon" that--in addition to serving as the show's director--glenn Havlan is the theatre's regular liaison to the Recreation & Park Department, and nearly runs the entire SFFCT all by himself. Daunting as the task seems, Mr. Havlan operated as flawlessly as anyone can when involved in live theatre. His background in theatre and performance has given him a broad understanding of the many disciplines associated with the production of a quality play, and his ability to operate within the facilities and protocols of the Department was proven countless times in his management of varied resources and the solving of problems both anticipated and unexpected. All the while, Mr. Havlan never lost his commitment to professionalism, nor his good humor. My great experience with the SFFCT was due in large part to the hard work of Mr. Glenn Havlan, and I hope that you, too, will recognize the value of his contributions to the city and its local theatre. Jose Alvarez, a Painter, was nominated by Park Section Supervisor, Robert Sheets, for his dedicated work on treating the vandalism problems existing throughout our parks and recreation centers. In an approximate one-year period, Jose completed over 600 work orders of vandalism, many of these within 24 hours of notification. That in itself, speaks to Jose' dedication to his duties. Jose, himself, is very modest and wants to remain in the background and not be publicly acknowledged. Projects of Note Lake Merced Staff, as directed by the Recreation and Park Commission, had a number of meetings with the PUC to explore the coordination of RPD s planned RFP for the boathouse with PUC's watershed master plan work. On October 27, Friday, the General Manager met with Susan Leal. At that meeting the PUC officially announced their wish to renegotiate the 1950 Board of Supervisors resolution (attached), giving RPD the responsibility to manage the recreational activities in and around the lake and to lease specific facilities. Due to state requirements that the PUC increase recycled water use within the system and the local requirement to raise the level of water at the lake, the PUC is interested in re-establishing more direct role in the management of the lake as a watershed. To that end, they are interested in using the boathouse site for everything from a recycled water plant, offices, to continued boat storage. Recreation and Park staff attended the October Lake Merced Task Force to provide an update of our RFP process to interested parties. Staff informed the group that the Recreation and Park Commission had discussed the Boathouse project at its September meeting. At that meeting the Commission was presented with the community feedback on the range of uses for the Boathouse, conveyed its preference for a recreational use that can be self-funding and directed staff to work with the PUC to understand how the boathouse project fits within the master plan. At that meeting the PUC stated that they want the boathouse use determined through the watershed plan process and expected that a boating facility would remain where the boathouse is during the process. The PUC encouraged Lake Merced Task Force members to serve on the new steering committee they will create and indicated that community outreach will go beyond the Lake Merced Task Force. Recreation and Park will identify staff to serve on that committee to engage on the recreation aspects of the planning. The timeline to complete is estimated to be two years.

3 Recreation and Park staff has been in touch with interested parties to relay that the RFP will not go forward and the Boathouse use will be considered as part of the PUC watershed/master planning process. PUC has requested that further inquiries will be referred to Susan Gautier. Supervisor Elsbernd will sponsor legislation modifying the relationship established in At that time Recreation and Park will no longer be responsible for the renovation of the boathouse and addressing the issues at the Rod & Gun Club. Harding Park Golf Course will continue to be managed by the Department. Report by: Margot Shaub, Director of Partnerships & Resource Development The Fall / Winter / Spring Activities Guide After much anticipation the new Recreation and Park Activities Guide had been released this week thanks to the efforts of Rose Dennis and Elton Pon. Openings / Events 24 th & York St. Mini-Park -- Sunday, November 19, 12 Noon 3 PM. Join the City & County of San Francisco Recreation and Park Department, the Lower 24 th St. Neighborhood Association and the Neighborhood Parks Council for a community celebration of the Mission District s newest park jewel. Enjoy family activities, entertainment and refreshments from several local eateries. Ring of Fire Boxing Club Event at Kezar Pavilion Sunday, December 3, 2 PM More than 30 local boxers will be on hand at Kezar Pavilion for a USA Boxing-sanctioned event when the City s Ring of Fire Boxing Club hosts an afternoon of pugilistic pleasure. The event, which features boxers ranging in age from 8 to 34, is a benefit event for the Ring of Fire Boxing Club, a joint program sponsored by the San Francisco Recreation and Park Department, the San Francisco Fire Department s F.L.A.M.E. youth sports program, and Local 798. Sharon Art Studio Winter Sale Sunday, December 3, 11 AM 5 PM Ceramics, jewelry and more will be on sale at the Sharon Art Studio located in Golden Gate Park near Lincoln Way and Arguello. Silver Terrace Ribbon Cutting -- Wednesday, December 13, 6 PM 8 PM Ceremonial opening of the synthetic turf field at Silver Terrace Playground, located at Silver and Bay Shore Blvd. William Wilson, Chair of the Park, Recreation and Open Space Advisory Committee gave the Commission the PROSAC Annual Report and noted that the Committee will be participating in the process to bring the Department s General Obligation Bond to the 2008 ballot. General Manager Agunbiade gave an update on Lake Merced and the Golf Fund. Scott Reese, Superintendent of Neighborhood Services gave an overview/summary of the Department Labor Estimate Model. CONSENT CALENDAR On motion by Commissioner Martin and duly seconded the following resolutions were unanimously adopted: RES. NO RESOLVED, That this Commission does approve the minutes of the September and October 2006 meetings. RES. NO RESOLVED, That this Commission does approve the following animal transactions for the San Francisco Zoological Society which were processed under Resolution No DONATION FROM: Davis & Mary Robinson 1.0 Honeycreeper NIL 54 Spencer Ave Western gray plaintain eater

4 Sausalito, CA USDA- N/A Red-crested turaco White-cheeked turaco Long-tailed glossy starling RES. NO RESOLVED, That this Commission does affirm the recommendation of the Selection Panel for Coit Tower Partners to lease, maintain and manage the concessions at Coit Tower, and to authorize Department staff to enter into exclusive negotiations with that entity. RES. NO RESOLVED, That this Commission does approve a Request for Proposal for the Lease and Operation of the Golden Gate Park Carrousel and Food Concession. RES. NO RESOLVED, That this Commission does approve a request by Guerilla Management to produce a two-day festival Power to the Peaceful Festival on Saturday and Sunday, September 8-9, 2007 at Speedway Meadow in Golden Gate Park from 11:00 a.m. to 5:00 p.m. RES. NO RESOLVED, That this Commission does approve a request by RhodyCo Productions to close the following roads from for the San Francisco Half Marathon & 5k Runs in Golden Gate Park on Saturday and Sunday, February 3-4, 2007: 1) MLK Drive between Lincoln and Bernice Rogers from 8:00 a.m. to 3:00 p.m. on Saturday, 2/3/07 and 6:30 a.m. to 9:30 a.m. on Sunday, 2/4/07 and 2) Transverse Drive, Middle Drive between Transverse and MLK Drive, Middle Drive in front of the Polo Fields and MLK Drive between 41 st Avenue and Sunset Boulevard on Sunday, 2/4/07 from 6:30 9:30 a.m. RES. NO RESOLVED, That this Commission does approve an increase in the base construction contract with Bauman/McGuire Hester JV by $300,000 (from $2,472,500 to $2,772,500) to provide and install a restroom at Victoria Manalo Draves Park. Approval of this change order exceeds the allowable 10 percent contract overrun by 12 percent. GENERAL CALENDAR DEPARTMENT OF CHILDREN YOUTH AND THEIR FAMILIES Margaret Brodkin presented the Children s Services Allocation Plan for San Francisco s Department of Children, Youth and Their Families proposes the following services areas and funding allocations for : Focus Area Total Current Total Proposed (06-07) (07-10) Early Care and Education 11,500,000 11,700,000 Out of School Time 14,900,000 15,600,000 Youth Workforce Development 8,720,000 9,450,000 Family Support 3,180,000 3,630,000 Wellness Support 9,230,000 10,000,000 Violence and Truancy Response & Reduction 4,520,000 4,690,000 Youth Empowerment 1,040,000 1,070,000 System Wide Investments Forging A Network of Services Community Building 0 1,200,000 Information and Communication 1,330,000 1,360,000 Access 450, ,000 Accountability, Capacity Building, Training 774, ,000 Emerging Needs 600, ,000 Administration, Management & Operations 2,460,000 2,460,000 DCYF and the community-based agencies it funds have a strong track record of providing effective, culturally competent services to San Francisco s children, youth and their families and therefore, this

5 allocation plan proposes continuation of many effective strategies and partnerships-with the understanding that improvements to current models can and must be made. While continuity and improvement of current work is a major theme, exciting new strategies to meet changing needs also emerged from the planning process. These include: Improved technical assistance services for child care providers working with children 0-5; An initiative to provide mental health consultation services to after school programs serving children 6-13; A wellness empowerment pilot; and career exploration services to address the unique developmental needs of middle school students ages 11-13; Investment in teen only programs for youth 14-17; and Family action grants to support parent leadership and organizing. Departing from past practice, the plan also proposes allocation in order to create connection between programs and agencies in order to forge a more responsive and coordinated network of services for San Francisco s children, youth and families. To this end, DCYF proposes allocations for increasing information, advocacy, and communication; as well as to improve accountability, access and flexibility. Allocations in these areas support a multitude of strategies, including: Parent-to-parent and youth-to-youth outreach and information; Neighborhood conveners charged with bringing together service providers in each major neighborhood in order to improve coordination and reduce duplication; and Seeding a collaborative funding pool to support anchor institutions providing key services on the neighborhood level. This proposed allocation is based on an extensive, six step process involving more than 650 people over 10 months. It is based on an analysis of community needs and of overall public spending on children, youth and their families; and the constituent priorities established by more than 500 people who participated in 23 community meetings. Funding determinations will be made in April 2007, with contracts awarded for the period of July 1, 2007 June 30, All funded agencies will be required to participate in DCYF s Standards Initiative for continuous quality improvement, and participate in neighborhood level convening to forge a system of services. GOLF CLUBS POLICIES Golf clubs are common at many public golf courses around the country. In addition to the social benefits, they promote the sport and friendly competition amongst the members. For decades, clubs have been associated with our golf courses. Historically, the clubs have received access that is above and beyond what other patrons would receive and the Commission has been charged with setting course policy and rates. Commission records show that as early as 1928, the issue of access was in question, when the Commission unanimously denied a letter from the Harding Park Golf Club requesting the privilege of having assigned time at Harding Park for Club members. In 1946, the Lincoln Park and Harding Park Golf Clubs asked for permission to hold certain tournaments in The Commission granted the clubs permission to hold their club championship tournaments and otherwise denied the applications. Over time more clubs have been formed and the use of the courses has expanded. It is unclear whether all the clubs have been formally recognized, whether all club tournaments, events or outings have been approved by the Commission and how approved rates became incorrectly applied. In addition, not all clubs have paid the same rate to play the same course. With the renovation and re-opening of Harding Park golf course, it became apparent that parameters for club tournaments for all courses needs to be redefined. For over three years, staff has met with members of the various golf clubs that currently exist at Harding Park, Sharp Park and Lincoln Golf Courses in order to determine a solution. The Commission last

6 amended club policies in Part of the difficulty in trying to resolve this issue is the differences in the use and rates the clubs currently enjoy. In November of 2004 Department staff presented the Operations Committee of the Commission a proposal to amend these policies with a goal of maintaining fair and equitable access for all golfers, creating a viable stewardship program, creating a fair pricing policy that does not negatively impact the Department s golf fund, and determine a fair means to account for any discounts the Clubs may enjoy. The proposal was widely opposed by the clubs. Staff was asked to further explore possible solutions with the clubs. Subsequent to that request, several meetings have transpired, and some progress has taken place on the non-monetary issues. The City has made significant concessions in regards to fees, but it appears that the majority of the clubs are still opposed to the proposal for a variety of reasons. The proposal presented to the Commission: 1) clarifies the rates that apply to club events at courses under the Commission s jurisdiction, 2) establishes procedures for reserving club events and parameters for the number of club event rounds, and 3) defines club responsibilities in exchange for these privileges. This item was heard by the Operations Committee of the Commission on November 1, The Commission asked that the proposed rates be included in Exhibit B and that the following questions be addressed: 1. Size of Clubs Harding Park Harding Park Lincoln Park Lincoln Park Sharp Park Golf Club Women s Club Club Women s Club Club # of Members Update on new POS/Card Reading System Staff is meeting with project managers for the CLASS system in the next month to determine a schedule for implementation at the three 18- hole golf courses. It is anticipated that this would be completed by September of Volunteer Requirements for Other Clubs The Golden Gate Yacht Club is required to provide a youth sailing program, and most recently in the proposed lease with the St. Francis Yacht Club, the club is required to provide a number of public benefits including sailing programs for youth of various ages and economic backgrounds. 4. The Request for Sharp Park to Provide Resident Card Numbers and Expiration Dates The Controller s Office would like resident status verified each time a golfer desires to be charged the discounted resident rate at any of our courses. The Sharp Park Club has expressed a concern that this would slow down the check-in process for their club tournaments. In order to expedite the process for the club, it is a reasonable compromise for the club to provide resident card numbers and expiration dates for its members. Staff has agreed that the responsibility of monitoring the validity of the cards would rest on the City s course managers. Brad Anderson, President, Harding Park Golf Club, stated that there were no provisions for seniors in the proposal. He asked that the Commission be fair and reasonable in listening to the responses to and requests of the proposal. Gordon Blackstone, a non-resident member of the Harding Park Golf Club, stated his concerns which are: 1) Sunday only play, 2) non-resident rates and 3) the $10.00 advanced reservation fee. Duane Perry stated that they had submitted their counter proposal to staff over a month ago. He also stated that the concept that was being proposed was a major departure of what has been done at courses in

7 the past. He then spoke on the benefits the club provides. William Dorsett stated that when the Department raised the senior rates most of the seniors he stopped playing golf. He believed that the Department was trying to drive the seniors and the golf clubs away from playing golf at Harding Park during the week. Nick Palaio, a member of the Harding Park Golf Club, asked that the Department look at the golf clubs as partners and not advisories He went on to say that on and off the course they could be counted on as ambassadors for the course. He then gave examples of how they had supported the course through public relations. Greg Ridenour stated that he found disturbing that the Commission had not been provided with the information that that club had provided staff. He asked that this item go back to committee and iron out some of their suggestions. Phil Havlicek a member of the Lakeshore Board of Directors. He stated that the Harding Park Golf Club brought a lot of value to the golf course and that they should work together as partners. He addressed the following issues: Saturday/Sunday play, volunteerism, access for the golf club and the tournament rates. Brent Frew addressed the inequity of not being able to play on Saturdays. Terrance Whitson stated that he did not believe that Harding Park was a world-case draw golf course. He discussed the condition of the practice range, the high rates, and the club. On motion by Commissioner Lazarus and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does approve policies and fees for recognized golf clubs associated with Department golf courses with the amendment that Saturday tournament play be provided at Harding Park Golf Course for tournaments beginning after 3:00 p.m. during daylight saving time. RECREATION AND PARK COMMISSION ATTENDANCE POLICY In August of this year, the Board of Supervisors passed and Mayor Gavin Newsom signed Resolution Number urging each City board, commission, or advisory body to adopt an internal policy regarding members attendance at meetings of the body, and requesting each body to submit a copy of its policy to the Board of Supervisors by December 1, In a continuing effort to increase governmental efficiency and performance, Mayor Newsom sent a letter to all department heads and commission secretaries stating that he would like to ensure consistent attendance of appointed representatives to the City and County commissions. Mayor Newsom believes that consistent commissioner attendance is necessary for each commission to function well and effectively advance departmental goals. Appointments to commissions have been made by his office in order to allow for diverse viewpoints to be represented, so each commissioner s participation is essential. The Mayor is interested in establishing the following baseline standards of commissioner attendance across all city commissions: All commissioner absences be excused absences, in which a commission secretary or the appropriate departmental representative is notified in advance of the meeting about the absence. A working goal of 100 percent attendance for commissioners, which recognizes the critical importance of each commissioner s attendance at meetings. As a practical matter, the Mayor believes that it is appropriate to ask that each commissioner have at least 90 percent attendance to their regular commission s meetings, recognizing that illnesses or family emergencies arise very occasionally. In order to monitor efforts toward this goal, the Mayor is requesting commission secretaries to submit an annual report to the Mayor s office at the end of each fiscal year detailing commission attendance. Commission secretaries shall contact the Mayor s commissions liaison if a commissioner misses a meeting without contacting the department in advance, or when a commissioner has missed three meetings in a fiscal year, so that his office may contact the commissioner. Copies of the Board of Supervisors Resolution No and the Mayor s September 2006 letter were given to the Commissioners in their packets. PROPOSAL The following proposal would be added to the Commission Bylaws:

8 As each individual Commissioner s expertise is highly respected and a critical function to a qualitative outcome on setting policy, it is the goal of the members of this Commission to have full attendance at all meetings. Unless excused, all members of the Commission shall be in attendance for each regular, special or regular meeting of the Commission. No member shall leave the Commission meeting while in session without permission of the presiding officer. Prior notification of absence from a Commission meeting constitutes an excused absence. An absence due to unforeseen circumstances such as illness or an emergency shall also qualify as an excused absence where the member reports such absence to the Commission Secretary as soon as reasonably possible. If a Commissioner misses a meeting without contacting the Commission Secretary in advance or when a Commissioner has missed three meetings in a fiscal year, whether the absence is excused for any reason other than illness or an emergency, the Commission Secretary shall contact the Mayor s commissions liaison. Moreover, the Commission Secretary shall, at the end of each fiscal year, submit an annual report to the Mayor s office with a copy to each Commissioner, detailing commission attendance. In the event of any conflict between any provision of this policy and any provision of a City ordinance or other applicable law (collectively, "Laws") governing the Policy Body that establish more stringent attendance requirements for members of the Policy Body, the conflicting provision of such Laws shall govern. Andrea O Leary spoke on the issue of access to Commissioners. On motion by Commissioner Murray and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does approve a Commission Attendance Policy. RECREATION AND PARK DEPARTMENT CLASS RECREATION MANAGEMENT SYSTEM The implementation of the CLASS Registration Software is expected to take place early in The software will address many of the concerns raised over the years by the community about transparency and improving the user experience in the system which makes those experiences with the Recreation and Park Department more consistent. The initiation of the software requires the San Francisco Recreation and Park Department to make adjustments or add policies to administer the software effectively. The two policies in front of the Commission today are: 1) Activity Registration and Payment Policy and 2) Refund and Cancellation Policy. The first allows the Department to track activity participants in terms of use of activities and facilities. The administration of the policy will help staff track important issues such as the fees that are generated, the people who participate in the activity and the level of penetration staff experiences with activity participants when compared to the population of the City. The second policy will be used to regulate the methods used to issue refunds from activities that are offered by the Department. It will also provide a framework for the management of cancelled programs. Other policies associated with permits and reservations will be forthcoming in January. On motion by Commissioner Martin and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does approve the Activity Registration and Payment Policy and the Refund and Cancellation Policy to implement the CLASS Recreation Management System. GOLDEN GATE PARK BISON PADDOCK Formal bids were originally submitted December 14, The construction budget was $800,000 and the average bid was $700,000 over budget. The Commission rejected all bids on January 19, In coordination with the San Francisco Zoo, the project scope was significantly reduced, eliminating most of the central barn and corralling area and instead keeping much of the existing structure and framework. The revised project was readvertised in September 2006 and received four bids on October 25, Of the bids received, NTK Construction, Inc. was determined the lowest responsible, responsive bidder with a bid of $692,900. HRC has

9 reviewed and approved this bid. Upon approval to award, staff will initiate the contract review and certification process, followed by the start of the 120-day construction period. Project Description: The Golden Gate Park Master Plan s Special Areas section, proposes that the Bison Paddock receive various infrastructure improvements, which include items such as new perimeter fencing, replacement of the central barn/feeding area, and improvements to the surrounding landscape and irrigation system. The USDA also has mandated that the perimeter fencing be improved to meet their current requirements. In addition to those improvements identified above, numerous keepers responsible for the Bison s care, requested that staff develop infrastructure that would allow for safe handling and management of the animals while at the same time provide a safe work environment for staff members. Over the past three years, the Department has been working closely with Zoo staff and active community members to generate renovation plans that reflects a collaborative design effort. In addition to numerous meetings, the design team met several times with a bison/cattle management specialist for design critique. After numerous design proposals and modifications, a plan was produced that met the project s objectives. After bids for this design came in well over budget, staff held several meetings to strategize how to best reduce the scope and still meet zoo, community and USDA objectives. The central barn scope was reduced to accomplish this objective, eliminating the new barn structure and gate/chute systems. The revised project scope includes: Central Barn: Provide a new portable squeeze chute for animal management procedures. Improve staff access from the rear of the exhibit. Fencing: Demolish and remove the existing 6 tall perimeter chain link and electric wire fence and replace with a new 8 tall chain link fence and new electric wire fence. The new perimeter chain link fence will align closely with the existing perimeter fence. The interior electric wire fence will run parallel with the chain link fence 8 feet inboard, increasing the overall paddock size by approximately 4 acres. The new fencing alignment will create three main paddocks (East, North and West). On motion by Commissioner Lazarus and duly seconded the following resolution was adopted by the following vote: Ayes: Bonilla, Martin, Harrison, Lazarus, Lee Noes: Murray RES. NO RESOLVED, That this Commission does award a construction contract to NTK Construction, Inc. in the amount of $692,900 for the Golden Gate Park Bison Paddock Renovation Project. JUNIOR TOURNAMENT RATES AND POLICIES FOR GOLF Junior tournaments as with other athletic competitions are a means of promoting the sport and the practice of healthy competition at an early age. Tournaments are defined as a block of tee time(s) set aside for any group of 16 or more golfers on City golf courses. Tournaments in general can be disruptive to normal public access play. Obviously on days when tournaments are played fewer rounds are available for regular public play. In addition, depending on the size of the group and format of the event, the course may need to be cleared. Due to the competition, one might expect that pace of play may be slower for tournament participants and ultimately any players following a tournament group When researching and recommending rates and fees, it is standard practice for staff to perform a market survey to determine what fees are charged at comparable facilities. When asked to recommend a junior tournament rate, staff called several public and municipal courses in the bay area and discovered that not only was a junior tournament rate not available, they were not aware of any courses that did offer one. Typically courses do not have a posted junior tournament rate, and instead choose to sponsor one or two junior tournaments per year, or in conjunction with their own junior programs, they hold their own tournaments for participants.

10 Due to the variance in length and quality of our courses, staff is recommending that junior tournament rates are established at 50 percent of regular tournament rates rounded up or down to the nearest dollar, and that each year rates are adjusted to reflect any changes in regular tournament rates. This rate will require approval of the Board of Supervisors. Staff is recommending that these be approved rates that course Managers can apply under the policies described below: Policy Issues 1. A junior tournament is defined as a group of 16 or more players, 18 years of age or less. 2. It is recommended that junior tournament rates are available for all juniors regardless of residency. 3. The course general manager has approval over the format of junior tournaments at their respective courses. 4. Tournament participants are required to be members of the Northern California Junior Golf Association, have a junior handicap or pass a skills test as specified by the course general manager in order to participate. 5. Junior Tournaments are limited to one per quarter at each course and no more than 144 rounds per tournament, with the exception of Harding Park golf course (see Section 6 below) and the 3 tournaments listed in Section 7. below 6. Junior Tournaments are limited to one per year at Harding Park Golf Course (not to exceed 144 rounds). 7. The course General Managers will implement a lottery system to determine the event(s) to be played at their respective course(s). 8. Junior tournament rates will be made available to those participants who qualify that participate in the 3 tournaments that are historically played at Department courses: The San Francisco Junior Golf Championship (Lincoln Park), The Family Tournament (Golden Gate Park), and the City Championship (Harding Park and Lincoln Park). 9. No one entity should be allowed more than one junior tournament per year per course. 10. Rates do not include carts. 11. Junior tournaments are subject to all standard tournament reservation policies. 12. Tournament reservations will be made on a first come first serve basis. Spectators are not allowed. If a tournament would like to include spectators, additional charges will be incurred for supervisory staff. Spectators must follow all rules of the course and be required to sign a waiver. On motion by Commissioner Martin and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does approve junior golf tournament fees and policies for usage at Department golf courses. STOW LAKE On September 25, 2006, the Department issued a Request for Proposals for the Stow Lake Concessions. Two timely responses were received on October 18, As neither proposal was responsive to the terms of the RFP based on staff and City Attorney review, staff has rejected both proposals. This was the second unsuccessful RFP issuance for the Stow Lake operations issued in The challenge in securing bidders includes the unknown costs of building upgrades, the costs of acquiring a boat fleet, and demands for rent credits that exceed that allowed under the City s proposed terms. The lease agreement with the current Stow Lake concessionaire will expire on November 30, The current lease terms include a minimum rent of $120,000 against a percentage rent of 31 percent of the boat rental revenue, 21 percent of the snack bar revenue, and 50 percent of the bicycle sub-lease rental. The current lease holdover provision allows for a month-to-month tenancy with the percentage rent reduced to 10 percent of gross sales and no minimum rent commitment.

11 The current businesses operated at Stow Lake include: Boat Rentals: The rental by the hour of row, peddle and electric motor boats with prices subject to Commission jurisdiction. Boat rentals account for the bulk of the activity at Stow Lake and of the Department s rental income. Snack Bar: The snack bar shop sells ice cream, popcorn, hot dogs and beverages. Bicycle Rentals: Stow Lake Corporation has a sublease with WheelFun rentals to rent bicycles to the public from the lower level of the boathouse. Proposal Staff is recommending entering into negotiations with the Stow Lake Corporation for a short-term (3-year) lease with the corporation to allow for uninterrupted operation of the concession while issues surrounding capital costs at the concession and potential for upgrading the operations can be addressed. If staff is unable to come to terms with Stow Lake Corporation for a short-term lease by mid-january, staff will report to the Commission on the status of the negotiations. Bruce McLellan with the Stow Lake Corporation explained that part of the problem was that the RFP does not address the business needs out at the Stow Lake Boathouse specifically the ADA requirements. The RFP asks the concessionaire to have an open checkbook to make the capital improvements required. He requested that instead of a three-year term, the Commission grant the staff the ability to discuss not only the three-year term but also a ten-year term. On motion by Commissioner Lazarus and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does approve staff to proceed with a short-term lease negotiation of up to six years for the Stow Lake concessions. ACCEPTANCE OF GIFT Starting February 2006, planning meetings were held at McLaren Lodge with city agencies and non-profit partners to define the goals of the Green Connect pod of the Mayor s volunteer initiative, SF Connect. One of the key components of creating ways for communities to engage with city parks was a goal to increase the number of kiosks installed in the parks. The Neighborhood Parks Council (NPC) volunteered to facilitate the purchase and installation of kiosks based on the Duboce Park Kiosk. NPC proposes to provide as a gift-in-place up to five kiosks, costing approximately $50,000 in this phase. Additional kiosks may be gifted based on the success of this phase. The kiosks shall be installed per specifications provided by the Department to NPC to match the Duboce Park Kiosk. NPC plans to seek sponsors to support this effort and use community volunteers for the installation of each kiosk in order to create awareness and ongoing stewardship and support for the park. Colleen Flynn with NPC stated they had met with Judy Gatewood to figure out a strategy for NPC to partner on this project with the Recreation and Park Department Carpenters Union. A process was developed that both parties agree with. Judith Gatewood with Carpenters Union, San Francisco, stated that they did meet, had a fruitful discussion and that she was very happy with the outcome and fully supports the kiosk donation. On motion by Commissioner Harrison and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does recommend that the Board of Supervisors does accept a gift-inkind of park kiosks from the Neighborhood Parks Council valued at approximately $50,000. JUNIPERO SERRA With the assistance of the Department of Public Works, the Recreation and Park Department solicited construction bids for the renovations of Junipero Serra Clubhouse and Playground. Of the four bids

12 received, KCK Builders Incorporated was the lowest responsive bidder submitting a base bid of $1,888,000 with an addition of six alternates that make a total of $2,010,000 award. While the base bid is 15 percent over the engineer s estimate which was set at $1,641,459, the project has sufficient reserves to cover the deficit as well as elect several additive alternates that total $122,000. Upon the Commission s approval, staff will initiate the 14-month construction project anticipated to commence in January. Junipero Serra Playground is a 1.5-acre park located in the Lakeside neighborhood of District 7. It is bound by Stonecrest, Denslowe, and Lynhurst Streets. The City acquired the property in 1951 and developed it soon after. The entire park includes a 1,760 s.f. clubhouse, a youth baseball field, a tennis court, a basketball court, and a children s play area. Other than routine maintenance, and rehabilitation of the children s play area and the ball field in 1982, little improvement has been made to the facility and numerous code, access, and infrastructure deficiencies have been identified. Proposed improvements include a new 1,932 s.f. clubhouse, a landscaped patio, accessible park entrance, age-appropriate children s play areas and the resurfacing of the tennis and basketball courts. The new clubhouse will include a large multi-purpose room, an arts and crafts room, a director s office, a kitchen, restrooms and support spaces. On motion by Commissioner Martin and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does award a construction contract to KCK Builders Incorporated, in the amount of $2,010,000 for the Junipero Serra Clubhouse and Playground renovation project. PINE LAKE IMPROVEMENTS PROJECT Bids were first solicited for the Pine Lake and Pine Lake Meadow Improvement Project on August 17, All bids were rejected due to exceeding the engineer s estimate of $3,153,754 and the announced construction budget of $3,125,000. The scope of the construction documents was modified, and the plans were repackaged and re-bid in January The Department of Public Works solicited construction bids for a second time for the Pine Lake and Pine Lake Meadow Improvement Project, and received bids on February 8, Four bids were received and McGuire and Hester, Inc. was determined to be the lowest responsive, responsible bidder. The lake scope of the project was removed from the lake and meadow scope and bid separately. Three bids were received on September 13, Each bid substantially exceeded the engineer s estimate and available project funding. These bids were rejected in October 2006 by the General Manager per City and Count of San Francisco Administrative Code Section 6.21 (C). Staff was directed to repackage a revised scope of work for immediate bidding. The implementation of the revised scope of work is time sensitive, per the project environmental mitigation requirements that stipulate improvements at Pine Lake shall be timed to commence between September 1 and February 28, outside of turtle and bird nesting seasons. This revised lake package was advertised for bids on October 24, 2006, and bids were received on November 8, Four bids were received on November 8 including: Dixon Marine Services, Inc. with a base bid of $385,142 and Alternate Bid #1 of $14,400; or Aquatic Environments, Inc. with a base bid of $399,545 and Alternate Bid #1 of $28,900; or McNabb Construction, Inc with a base bid of $397,950 and Alternate Bid #1 of $42,000; or NTK Construction, Inc. with a base bid of $610,300 and Alternate Bid #1 of $48,000. Bids will undergo a bid protest period and will be reviewed for compliance with HRC and Contract Administration requirements within the next 10 days. Background/Description: Pine Lake Park occupies the western portion of Stern Grove and Pine Lake Park. Within Pine Lake Park is Pine Lake (also known as Laguna Puerca), a 3.44-acre natural freshwater pond. The lake does not support any recreational activities, such as swimming or fishing, but serves as a scenic natural resource. Between the lake and Stern Grove is Pine Lake Meadow, which includes an elongated grassy expanse used by

13 neighborhood residents as a dog play area and a parking lot. Near the lake is Pine Lake Field House, a 1,000 square-foot concrete block structure used for a children s summer day camp. In addition, there is an outdoor barbeque area and a campfire circle. The park is heavily forested with eucalyptus trees, except in the meadows. A six-phase $36,000,000 master plan was developed for Stern Grove and Pine Lake Park. The renovation of Pine Lake and the adjacent meadow is of highest priority, along with the renovation of the recently completed Stern Grove Concert Meadow. The scope of lake work for this contract will include removal of invasive plants within Pine Lake and transplantation of lake bank plants. Bidding this specific scope of work separately will save in general contracting fees and allow this work to begin this winter, outside nesting seasons. The Recreation and Park Commission approved the conceptual design for Pine Lake and Pine Lake Meadow as part of the Stern Grove and Pine Lake Park Improvement Plan in November On motion by Commissioner Murray and duly seconded, the following resolution was unanimously adopted: RES. NO RESOLVED, That this Commission does award a construction contract for base bid and one bid alternate to the lowest responsive, responsible bidder for the Pine Lake Improvements Project, which may include Dixon Marine Services, Inc. at $399,542 or Aquatic Environments, Inc. at $428,445contingent upon HRC and Contract Administration approval processes. PUBLIC COMMENT Andrea O Leary asked the Commission to put on the agenda reinstating/revamping the Park Patrol force. Dawne Bernhardt also asked the Park Patrol program be put on the calendar and explained why the Park Patrol needed to have additional staff. Margot Reed, Chapter President of SEIU 790, asked for two issues to be brought forward: 1) the safety and security of the employees of RPR and 2) bringing the hours of the Park Patrol back to 40 hours. Art Persyko asked that the Park Patrol issue be put on the calendar and stated his reasons for this request. Don Franklin, Shop Steward of 790 gave a first-hand account of the lack of safety in the workplace relating how a gun had been pulled on him. He requested that the Commission do whatever it takes to make it right for staff. Katherine Howard discussed the skateboarders in the Concourse and the damage that they have caused. She stated that in speaking with some of the skateboarders she learned that the reason skateboarders come to the Concourse is because there is no enforcement. Michael Horan of Park Patrol, stated that there were only five part-time park rangers and most of the problems were from past administrations. There is one officer on duty for the entire City. He believed that if there were enough rangers the program could be self-supporting. Ernestine Weiss discussed the problems that skateboarders have been causing at Ferry Park and stated that the park ranger staff should be back. Commissioner Martin stated that he was in agreement with the public in regard to the Park Patrol issue. He requested that this item be put on calendar immediately. Commissioner Lazarus requested the following information from staff when the item is before the Commission: 1) what would it cost from April 1, 2007 to the balance of the fiscal year to restore those positions to full time and incorporate that level into the next fiscal year and 2) how many unfunded positions are in the Park Patrol category of the budget and what would it cost to fund those from April 1, 2007 to the balance of the fiscal year and how much would it cost to fund those next fiscal year. COMMISSIONERS MATTERS Commissioner Harrison asked the process going forward in regard to the Natural Areas EIR. General Manager Agunbiade asked Virginia dario Elizondo to discuss and answer any questions of the Commission. Commissioner Murray stated that he had been out to Garfield Soccer field and commented on how wonderful it was. He had been to Victoria Manalo Draves Park and that he couldn t be more excited about a new park. Commissioner Lazarus asked for an update on the palm tree in Union Square. Commissioner Bonilla reminded the Commissioners of the tree lighting at McLaren Lodge on November 30th and thanked each of them for helping make this happen. ADJOURNMENT

14 The Regular meeting of the Recreation and Park Commission was adjourned at 5:47 p.m. Respectfully submitted, Margaret A. McArthur Commission Liaison