EAST HEMPFIELD TOWNSHIP BOARD OF SUPERVISORS MINUTES. DATE AND TIME: October 3, :00 p.m.

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1 EAST HEMPFIELD TOWNSHIP BOARD OF SUPERVISORS MINUTES DATE AND TIME: October 3, :00 p.m. ATTENDANCE: Board Members: Thomas A. Bennett Douglas W. Brubaker G. Edward LeFevre W. Scott Wiglesworth Manager: Assistant Manager: Director of Public Works: Director of Planning & Development: Police: Township Engineer: Emergency Services Coordinator: Robert S. Krimmel Cindy A. Schweitzer Perry T. Madonna Jon E. Beck Stephen A. Skiles Scott Hain Diane E. Garber ABSENT: H. Scott Russell The Board of Supervisors meeting was called to order at 7:00 p.m. at the Four Seasons Banquet Facility, 949 Church Street, Landisville by Chairman Brubaker, followed by a moment of silence and the Pledge of Allegiance. Recognition of Comfort Inn Staff Resolution # Steven Brewer Luis Rivera Erin Bentrum Ashley Zenkowich Alexander Marker Yaritza Cruz Jasmarie Rodriquez Omar Rodriquez Kevin Fry Corinne Mendinhall Jacques Abreu Chairman Brubaker reported on the event of Sunday, August 12, 2018 when Fire, EMS and Police units were dispatched to the Comfort Inn and Suites at 543 Champ Blvd. in East Hempfield Township after an explosion on a food truck that was located in the parking lot. Before emergency service providers arrived at the scene of the explosion and fire, employees of the Comfort Inn and Suites immediately came to the aid of Christopher and Ryan Gage, the owners of the food truck, who were seriously injured and sustained extensive burns as a result of the explosion. Members of the hotel s management team also responded to assist with hotel operations, providing security video footage and coordinating notification of members of the Gage family. Following the reading of Resolution # recognizing the group s fine attributes of citizenship and civic duty, as well as the finest individual traits of selflessness, concern for others, and courage, the Board of Supervisors came forward to commend and sincerely thank each member of the Comfort Inn and Suites management, maintenance, grounds keeping, and housekeeping staff as Police Chief Stephen Skiles and Detective Ryan Kelly presented each with a copy of the Resolution which shall be made part of the permanent records of East Hempfield Township. At the close of the recognition ceremony, motion was made by Mr. Wiglesworth and seconded by Mr. LeFevre to adopt Resolution # recognizing the heroic efforts of the staff of the Comfort Inn and Suites. The motion passed unanimously (4-0). Visitors

2 On behalf of the House of Representatives, State Representative Brett Miller presented a Citation recognizing East Hempfield Township s 200 Year Anniversary which paid tribute to the dedicated neighbors who have helped it grow, stating the Township s worth and contributions over the past years, and extending sincere best wishes. Public Comment (non-agenda items only) Fran Shaw, Wickersham Lane, reported a problem with trucks on Barr Crest and asked the Township to consider sponsoring an official survey about the one-way traffic proposal. Kim Swank, Shenck Road, registered a complaint about outdoor music and amplified sound coming from the wedding venue adjacent to the Comfort Inn and Suites hotel and how it is disturbing the Chestnut Hill area. Dr. Richard Szarko, Shenck Road, agreed and expanded upon Ms. Swank s complaint. Representatives from the hotel stated a sound check is performed every night and made it very clear they want to be good neighbors and are willing to work with everybody. Chairman Brubaker asked all parties to get together and try to resolve the issue and suggested they contact Colin Siesholtz, Township Zoning Officer, for guidance and direction. Jon Beck stated a compliance check will be done to insure they are abiding by ZHB decisions. Consent Agenda: a RFP Willows at Landisville Elmwood Ave. Culvert Replacement Approval to release financial security in the amount of $16,145.13, leaving a balance of $0. b FP South Tree Drive Hotel Financial Security Release Approval to release financial security in the amount of $18,564.90, leaving a balance of $0. c. Approval to pay invoices from all funds covering 9/22 10/5/2018 & totaling $784, d. Approval of minutes: September 19, There being no further comments or questions (Board or Public), the Consent Agenda was approved as presented by motion of Mr. Bennett and seconded by Mr. LeFevre. The motion passed (4-0). Action items: a) Development Services: Lime Spring Square Phase 5, Lot 4 Mr. Beck introduced the Final Land Development Plan for Lime Spring Square Phase 5, Lot 4, of the Lime Spring Square subdivision located on the south side of Noll Drive in East Hempfield Township as submitted by Rettew Associates on August 1, The proposed development of Lot 4 includes a 2-story medical office building with parking, stormwater and associated utilities. Mike O Brien, Oak Tree Development, clarified parking requirements and Chairman Brubaker noted he likes the modification to allow trees planted within the islands of the parking lot to be counted as street trees. Scott Hain, David Miller/Associates, was present to answer questions or concerns. The items listed below were discussed and action was taken as follows: Page 2 of 5

3 o Approval of Modification #1, to G Street Trees to allow trees planted in the parking lot islands to count as street trees for the Noll Drive frontage between Driveways A & B Motion: Moved by Mr. LeFevre and seconded by Mr. Bennett to approve the request to modify G Street Trees for the Lime Spring Square Phase 5, Lot 4 Final Land Development Plan to allow trees planted in the parking lot islands to count as street trees for the Noll Drive frontage between Driveways A & B. The motion passed (4-0). o Approval of Financial Security in the amount of $159, Motion: Moved by Mr. Bennett and seconded by Mr. Wiglesworth to set the financial amount of $159,009.02, as recommended by DM/A in the letter dated August 27, The motion passed (4-0). o Approval of SWM Fee in the amount of $2, o Approval of SWM Inspection Fee in the amount of $2, Motion: Moved by Mr. Wiglesworth and seconded by Mr. Bennett to set the SWM Fee for the Lime Spring Square Phase 5, Lot 4 Final Land Development Plan in the amount of $2,399.19, as recommended by DM/A in the letter dated August 27, AND - set the SWM Fee for the Lime Spring Square Phase 5, Lot 4 Final Land Development Plan in the amount of $2,399.19, as recommended by DM/A in the letter dated August 27, The motion passed (4-0). o Approval of the Final Plan Motion: Moved by Mr. Wiglesworth and seconded by Mr. LeFevre to approve the Lime Spring Square Phase 5, Lot 4 Final Land Development Plan, Township File # , conditioned on resolution of all outstanding staff and engineering comments, within 90 days of plan approval, unless extended by the Board for cause shown, or plan approval will be null and void. The motion passed (4-0). b) Lime Spring Farm North Concept Plan Discussion Mark Stanley, McNees Wallace & Nurick, representing E. G Stoltzfus and Oak Tree Developers, reviewed the concepts and modifications for the Lime Spring Farm North, phase 3 and compared the new plan of fee simple townhouses to the old plan of multi-family rentals. Also present were Doug Harkins, E. G. Stoltzfus, Mike O Brien, Oak Tree Developers, and Joel Young, Rettew Associates, for the purpose of being able to ascertain whether to proceed with the new concept of fee simple townhouses or stay with the original multi-family rentals. The Board found the overall new concept of planned community style fee simple home ownership, fewer units and more green space to be favorable; however, a major concern was whether the roads would be dedicated to the Township. Mr. Beck could see no major issues with the new plan. Brett Miller, Woodridge Blvd., commented that limited parking could be a real issue and suggested that additional parking be considered. The Board concurred with the overall concept as presented and discussed and that consideration be given to avoidance of parking issues and dedication of roads. c) Harrisburg Pike drainage ditch memo Mr. Beck reported on the request received to convey a piece of property south of Harrisburg Pike to James Keener and referred to his memorandum dated September 20, He stated the Township was unaware of its ownership of this Page 3 of 5

4 property prior to receiving the request. It is believed that the property was conveyed to the Township as part of the Hoffman Heights subdivision. The property contains a drainage ditch and therefore serves as a stormwater conveyance facility. Immo Sulyak was present on behalf of Mr. Keener and stated Mr. Keener would like to purchase the flat area, not the ditch, because for half a century the Township has never maintained this property. He further stated that Mr. Keener has maintained this part of the flat area and due to maintenance concerns wishes to continue to do so; thus his request to purchase this piece of flat land from the Township. Mr. Beck reported that he and Scott Hain visited the site and realized this property is a stormwater conveyance facility that is in disrepair and there are significant signs of erosion in the drainage ditch. Considering the Township s efforts to mitigate and control stormwater, Mr. Beck has recommended the Township maintain ownership of this property. Several options were discussed, after which it was agreed that staff would look further into the matter. Mr. Krimmel cautioned about timing and expense. The MS4 committee will review and discuss this at their meeting next Wednesday, October 10 th, make a recommendation, and give staff some direction. The Board will get back to Mr. Keener after the MS4 Committee meeting. Chairman Brubaker thanked Mr. Beck and Mr. Hain for their research and work. d) Land Studies proposal for construction management for BMP project at 1700 Nissley Rd. Mr. Krimmel presented the proposal of services dated September 17, 2018 outlining the scope of work to provide construction and grant related services for the East Hempfield Township Maintenance Facility BMP project. Following discussion, motion was made by Mr. Bennett and seconded by Mr. Wiglesworth to accept the Land Studies proposal for Specialized Seeding and Construction Administration, Grant Administration, and Maintenance Agreement for an amount not to exceed $15, as indicated in the September 17, 2018 proposal. The motion passed (4-0). Old Business None New Business None Manager s Report 1. Centerville Road South: No new information. 2. Police Building Expansion: The Police Department interior demolition is almost complete and prepping the front of the building for the parking lot is ongoing. Chief Skiles, Lt. Brubaker and Cindy Schweitzer visited the furniture supplier. Mrs. Schweitzer indicated that concept furniture selections have been made. The next step will be to revise the prints and provide 3-D renderings. Estimated pricing is currently within furniture budget projections. 3. State Road and 283 Project: No new information. Still scheduled for bid awarding in December of this year. 4. Holland Street Bridge Removal: No new information. Page 4 of 5

5 5. Centerville Road North Project: Storm water pipes and inlets are complete. The new water line is installed and in operation for the residents. Curbing should be started this week. PPL poles are to be moved the week of October Roundabout on Running Pump Road: No new information. 7. Landisville Storm Sewer and Road Paving: The Water Authority s waterline extension project is moving along well. Our contractor should begin the storm water upgrade this week. Paving to the streets beside Elizabeth are to be started in the next 2 weeks. 8. Old Rohrerstown Road Bridge: Norfolk Southern has signed the paperwork for the ROW. 9. Hansom, Gentry and Irwin: The water authority s new water line is progressing very well. Irwin and Hansom lines are complete. Gentry will be finished this week and then after testing, all the services can get started. Notice is being sent to two property owners who have not removed their sidewalk/street tree giving them 30-days to comply before the Township will intervene. 10. MS-4 Report: The Township submitted its required report on September 27 th which was due by the end of September. If anyone wishes a copy please let me know. 11. Executive Session: Mr. Krimmel reported an Executive Session was held after the Sept. 19, 2018 Board of Supervisors meeting from 8:25 p.m. to 8:50 p.m. regarding a personnel matter. Good of the Order Mr. LeFevre suggested the Board drive Farmingdale Road to see the traffic calming installations and how the amount of traffic has been reduced. Mr. Bennett is pleased with the changes made on Farmingdale Road and is confident things will work out as planned. Mr. Bennett questioned Oreville Road and if any further information has been received from the contractor. Scott Hain reported there has not. Mr. LeFevre reported the Rohrerstown Fire Company ladder truck can t make the round-about on Farmingdale. Upcoming Meetings Industrial Development Authority meeting Monday, October 8 Four Seasons Recreation Authority first meeting to be held Monday, October 22 Four Seasons Board of Supervisors next meeting will be held Wed., Oct. 23 Four Seasons Township Budget meeting scheduled for Tuesday, October 30 Four Seasons Adjournment By unanimous consent of the Board, Chairman Brubaker adjourned the meeting at 9:26 p.m. Respectfully submitted, Robert S. Krimmel, Manager/Secretary Page 5 of 5