Information for Participants

Transcription

1 Information for Participants United Nations Climate Change Conference June June 2011 Bonn, Germany

2 In line with the secretariat s efforts towards climate neutrality, this Information for Participants brochure will be available in electronic format only. 2

3 Table of Contents Table of Contents...3 Welcome...5 Reception...6 Where do I get my conference badge?...8 Where can I get general information?...11 Where do I get the Daily Programme and official documents?...12 Where can I distribute documents?...13 How can I correct an entry in the list of participants?...15 Where can I book a meeting room?...15 Where are the conference and meeting rooms?...17 Venue maps...18 Hotel Maritim and surrounding...18 Hotel Maritim (ground floor)...19 Exhibit Area...21 Ministry of Transport...22 Ministry for the Environment (ground floor)...23 Ministry for the Environment...24 (first floor)...24 Where do I find information on Side Events and Exhibits?...25 DSA disbursement and travel...25 Media Centre and press facilities...27 Computers and photocopiers...29 Public telephones and fax machines...30 Banking

4 Consignments...32 Catering...33 Meditation room...34 Spa services...34 Notices anything else I should know?...35 Emergencies and important telephone numbers in Bonn...36 Consulates and embassies in and around Bonn...38 Where to eat in and around the Hotel Maritim...43 Information about Bonn...44 Train services...44 Bus services...44 Public transport tickets...45 Hotel reservations...45 Bonn Tourism Counter...46 Postal services

5 Welcome Welcome to the United Nations Climate Change Conference June 2011, host to the 34th sessions of the SBSTA and the SBI, the resumed 16th session of the AWG-KP and the resumed 14th session of the AWG-LCA, held at the Hotel Maritim, Bonn. This document answers commonly asked questions and provides a range of information to facilitate your participation and stay during the conference. 5

6 Reception Monday, 6 June 2011 at 7 p.m. A reception by the Federal Ministry for the Environment, Nature Protection and Reactor Safety, and the City of Bonn will take place at the Wintergarten of the Federal Audit Office (Bundesrechnungshof), Adenauerallee 81. (Underground station: Bundesrechnungshof/Auswärtiges Amt). All conference participants are invited. VIRTUAL_PARTICIPATION@UNFCCC 6-8 June, Foyer, Maritim Hotel All participants of the Bonn SBs are invited to a special 3 day exhibit that seeks to showcase how participation in the sessions and activities of the UNFCCC process may be enhanced through Information and Communications Technology solutions (ICTs). The exhibit located in the Foyer of Maritim Hotel provides participants with the latest information on a range of products produced by leading ICT companies that can be considered at national and international levels. Some of these 6

7 technologies are already being used by some Parties, observers and the secretariat to connect remotely through telephone and video conference calls, while other technology offers additional features that may be considered in the future. The use of such technologies in developing countries is also considered. The exhibit is organized by the secretariat with the kind support of the observer organization TechAmerica Europe. TechAmerica Europe seeks to show how ICTs can support action on climate change by providing technology for enabling mitigation and adaptation-related activities, as well as collaboration and knowledge sharing. *** 7

8 Where do I get my conference badge? Parties, observers and press can register and have their photograph taken at the Registration Counter located at the entrance of the Hotel Maritim. Badges are issued to representatives of Parties on the basis of a letter of nomination. Representatives of Observer Organizations must be registered through the Online Registration System in order to be issued a badge. Press badges are issued to accredited press representatives on presentation of a valid press card and identification document (e.g. a passport). Press badges allow access to all public meetings and sessions unless indicated otherwise. Double registration for the sessions is not permitted (e.g. a participant may not be registered simultaneously as a nominee of a Party and of an observer organization, or simultaneously as a nominee of a Party and a press representative). 8

9 Registration Counter opening hours: Thursday, 2 June to Sunday 5 June: 9 a.m. to 6 p.m. Monday, 6 June to Thursday, 16 June8 a.m. to 7 p.m. Friday, 17 June 8 a.m. to 6 p.m. Registration contact for Parties, observer States, observer organizations and press: Ms. Vera-Lynn Watson Tel: Fax: vwatson@unfccc.int Enjoy using the UNFCCC lanyard. Please keep it for use at your next UNFCCC meeting. If you would like to update your badge photo, please ask at the Registration Counter. Please note that access to the conference area is restricted to registered participants of the meetings. In order to comply with the security requirements of the secretariat, participants are expected to wear their badges visibly at all times and in all areas. If you lose your badge, please report it to the Registration Counter immediately. 9

10 Disclaimer: The United Nations and the Convention secretariat disclaim all responsibility for medical, accident and travel insurance, for compensation for death or disability, for loss of or damage to personal property and for any other costs or losses that may be incurred during travel time or the period of participation. In this context, it is strongly recommended that you obtain international medical insurance for the period of participation. 10

11 Where can I get general information? The Information Counter, located at the entrance of the Hotel Maritim, next to the Registration Counter, provides information about the meetings and the venues. In addition, copy cards for using the photocopiers may be purchased here. Opening hours and contact information: Monday, 6 June to Friday, 17 June 8 a.m. to 6 p.m. Tel: *** 11

12 Where do I get the Daily Programme and official documents? The Daily Programme is available at the Documents Counter, located in the foyer of the Hotel Maritim, and on the UNFCCC website. Opening hours and contact information: Monday, 6 June to Friday, 17 June 8 a.m. to 8 p.m. Tel: The Daily Programme provides detailed information on all scheduled meetings of the Convention bodies, meetings of other groups, side events and other announcements relevant to the conference. Information in the Daily Programme is subject to change. For the most up-to-date information regarding meetings and rooms, please check the CCTV monitors located throughout the Hotel Maritim. This information may also be found on the UNFCCC website, 12

13 In addition to the Daily Programme, all official documents and the list of participants are available at the Documents Counter. UNFCCC documents are also available on the UNFCCC website or by upon request to *** Where can I distribute documents? Invitations, leaflets and other documents that are clearly attributed to a Party or an admitted observer organization can be authorized for distribution in the pigeonholes, located adjacent to the Documents Counter. Please contact the Observer Organizations Liaison Office Team located in the office of Conference Affairs Services in La Marée (Hotel Maritim foyer) for guidance and authorization. 13

14 For information on distributing documents at the Climate Change Publications Counter, please refer to the Side Events and Exhibits brochure or contact: Ms. Senta Schmatzberger Tel: sschmatzberger@unfccc.int *** 14

15 How can I correct an entry in the list of participants? Please take your comments and corrections to Ms. Vera-Lynn Watson (see page 9) at the Registration Counter. *** Where can I book a meeting room? Rooms at the site may be booked for closed meetings, availability permitting. To book a meeting room, please complete the Meeting Room Request form and either submit it to meetingrequest@unfccc.int or hand it to the Meeting Room Assignment counter in the Services Area. For download, refer to the online MRA form. Room assignment will be confirmed one evening before the meeting date. Rooms are booked free of charge for a maximum of one hour per party/organization per day. The rooms may have to be vacated at any time if the negotiation process so requires. 15

16 Meeting room availability and contact information: Monday, 6 June to Friday, 17 June 8 a.m. to 6 p.m. Mr. Peter Kakucska Mr. Peter Clausen Mr. Paul Jimenez Tel: meetingrequest@unfccc.int Note that food and drink is not permitted in the meeting rooms, and the conference premises are a non-smoking environment. Smokers are encouraged to enjoy the fresh air around the Hotel Maritim. Participants are requested not to remove interpretation headsets from the foyers or meeting rooms. *** 16

17 Where are the conference and meeting rooms? All meetings of the Convention bodies will be held inside the Hotel Maritim. Plenaries I and II ( Saal Maritim and Saal Bonn ), as well as the meeting rooms Beethoven, Liszt, Schumann and Reger, are all located on the ground floor. Please refer to the venue map on page 19 for the exact location of each room. In addition to the meeting rooms on the ground floor, smaller meeting rooms are located on the first floor of the Hotel Maritim. Please refer to the venue map on page 20. The majority of side events are held at the Ministry for the Environment (meeting rooms Wind and Solar ) and the Ministry of Transport (meeting rooms Tram, Metro and Rail ). Please refer to the maps on pages 18 and The exhibit area is located in the Maritim Hotel foyer (see map, page 21). *** 17

18 Venue maps Hotel Maritim and surrounding 18

19 Hotel Maritim (ground floor) 19

20 Hotel Maritim (first floor) 20

21 Exhibit Area 21

22 Ministry of Transport 22

23 Ministry for the Environment (ground floor) 23

24 Ministry for the Environment (first floor) 24

25 Where do I find information on Side Events and Exhibits? Please refer to the Side Events and Exhibits brochure or contact: Mr. Moritz Weigel Tel: mweigel@unfccc.int *** DSA disbursement and travel Delegates from Parties eligible for funding can collect their daily subsistence allowance (DSA) from the Administration Office located in the gallery on the first floor of the Hotel Maritim next to the Computer Centre. You will need your passport or other official identification (with photo ID), flight ticket and boarding pass stubs when claiming DSA. 25

26 Opening hours: Monday, 6 June to Friday, 17 June 9 a.m. to 12 p.m. 1 p.m. to 5 p.m. Travel and DSA contact: Ms. Petra Meiranke Tel: pmeiranke@unfccc.int Travel contact: Ms. Gloria Rutahakana Tel: grutahakana@unfccc.int *** 26

27 Media Centre and press facilities Press and media facilities will be available from Monday, 6 June to Friday, 17 June. The Media Centre is located on the first floor in Corridor Einstein. The Media Centre offers various services to accredited press and media representatives, including PCs with Internet access, plug and play facilities, and mult boxes. The UNFCCC media support staff have their offices on the first floor through Corridor Einstein, behind the Media Centre. The Press Conference Room is located in Saal Haydn (Hotel Maritim, first floor). Staff in the media offices facilitate booking of the Press Conference Room and interviews with United Nations officials or delegates. In addition, a press briefing room is available for observer organizations that wish to book a thirty-minute slot for a press briefing. Additional general information is available at the UNFCCC Web site or from: 27

28 Ms. Carrie Assheuer Tel: Press contacts: Mr. Eric Hall UNFCCC Spokesperson Tel: Mr. John Hay Media Relations Officer Tel: Ms. Carrie Assheuer Public Information and Media Assistant Tel: Ms. Naana Beeko Press accreditation Tel:

29 Mr. Alexander Saier Deputy Media Coordinator Tel: *** Computers and photocopiers The Computer Centre is located on the first floor of the Hotel Maritim next to the Administration Office. Computers and highspeed printers are available for participants on a first come, first served basis. These computers provide Internet access and are equipped with word processing and spreadsheet software. Opening hours: Monday, 6 June to Friday, 17 June 9 a.m. to 9 p.m. Please be considerate and give up equipment to those waiting in periods of high demand. The equipment is intended for use by all participants. Two card-operated photocopying machines are available on the ground floor of the Hotel 29

30 Maritim next to the main staircase. Copy cards can be purchased from the Information Counter. In case of technical problems, please contact the staff at the Information Counter. *** Public telephones and fax machines Coin-operated telephones are available in the foyer of the Hotel Maritim. However, please note that the coin-operated telephones belong to the Hotel Maritim and that calls from these phones are charged at a higher rate. Deutsche Telekom cards can be purchased around Bonn but not in the Hotel Maritim. The closest purchase point is the Aral gas station; on your left-hand side when crossing the main street (B9) behind the Hotel Maritim. *** 30

31 Banking Deutsche Bank services are available in the foyer of the Hotel Maritim. These include cashing traveller s cheques and exchange services into or from euros. A cash machine (ATM) is available 24 hours a day opposite the hotel reception. Banking opening hours: Monday, 6 June 9 a.m. to 4 p.m. Tuesday, 7 June 10 a.m. to 3 p.m. Wednesday, 8 June 10 a.m. to 3 p.m. Thursday, 9 June 10 a.m. to 2 p.m. Friday, 10 June 10 a.m. to 2 p.m. Monday, 13 June (Bank holiday no bank services) Tuesday, 14 June 9 a.m. to 3 p.m. Wednesday, 15 June 10 a.m. to 3 p.m. Thursday, 16 June 10 a.m. to 2 p.m. Friday, 17 June 10 a.m. to 2 p.m. *** 31

32 Consignments To send or receive a consignment, please contact our consignment focal point, Ms. Sara Goerg, or make your enquiries at the Information Counter. Contact information: Ms. Sara Goerg Tel: sgoerg@unfccc.int *** 32

33 Catering Food and drink is not permitted inside meeting and side event rooms; however, catering can be arranged outside the rooms, receptionstyle. If you wish to order catering for your side event, please directly liaise with the catering company that services the venue of your event: Ministry for the Environment: (rooms: SOLAR and WIND) Mr. Alfons Esser Ministry of Transport: (rooms: RAIL, TRAM and METRO) Ms. Monika Nipps Tel: Hotel Maritim: Ms. Linda Beck Tel: Fax:

34 The organizer must coordinate with the caterer to ensure that all food and drink is served after side events and is set up outside the rooms. It is the responsibility of the organizer to ensure that side event rooms and their surrounding areas are left in an appropriate state for the next meeting. Your cooperation is appreciated. *** Meditation room The Meditation Room is located on the first floor of the Hotel Maritim, behind Saal Haydn, in the corridor leading to UNFCCC staff offices. *** Spa services The Wellness, Beauty and Nails area of the Hotel Maritim, located on the ground floor (turn left at the entrance to the conference area), is offering wellness specials to participants at the sessions. 34

35 Opening hours: Monday to Friday: 10 a.m. to 9 p.m. Saturday: 9.30 a.m. to 5.00 p.m. Sunday: upon request *** Notices anything else I should know? To align ourselves with current waste regulations and to help protect the environment, we ask all participants and colleagues to use the following system for disposing rubbish in waste bins around the conference premises. Blue bins: Black bins: Paper Plastic packaging, tin, cans etc. Light grey bins: Biodegradable waste We appreciate all the efforts made by participants and staff to achieve a cleaner environment. *** 35

36 Emergencies and important telephone numbers in Bonn For medical emergencies, please contact the German Red Cross, in the Emergency Room which is located in the narrow corridor next to Plenary Saal Maritim, entering from the Exhibits Area. On-site Red Cross: Tel: For other emergencies, please contact United Nations security staff (wearing either a United Nations uniform or an armband) located at the entrance or call: On-site Security Duty Officer: Tel: Outside the Hotel Maritim, you can call the following emergency numbers for assistance: Police: Tel: 110 Fire brigade: Tel:

37 Emergency doctor / ambulance: Tel: 112 Telephone information service: Tel: (national) Tel: (international) Taxi service: Tel Lost and found items are kept in the Security Office, located at the entrance of the Hotel Maritim. For security reasons, unattended items found anywhere on the conference premises will be removed. Contact information: Tel: Contact information for the Hotel Maritim: Tel: Maritin Hotel Bonn Godesberger Allee (Zufahrt/Access: Kurt-Georg-Kiesinger Allee 1) Bonn Phone: *** 37

38 Consulates and embassies in and around Bonn Belarus Fritz-Schäffer-Str Bonn Tel: Fax: Bulgaria Auf der Hostert Bonn Tel: Fax: Cuba Kennedyallee Bonn Tel: Fax: Czech Republic Martin-Luther-Platz Düsseldorf Tel: Fax:

39 Democratic Republic of the Congo Königsallee Düsseldorf Tel: Fax: Greece Grafenberger Allee 128A Düsseldorf Tel: Fax: India Friedrich-Ebert-Anlage Fankfurt Tel: Fax: Kazakhstan Rathausstraße Bonn Tel: Fax: Kyrgyzstan Ännchenstr Bonn Tel: Fax:

40 Lithuania Felix-Klein-Straße Düsseldorf Tel: Fax: Philippines Mainzer Landstr Frankfurt am Main Tel: Fax: Peru Oststraße Düsseldorf Tel: Fax: Qatar Godesberger Allee Bonn Tel.: Fax: Republic of Korea Mittelstr Bonn Tel: Fax:

41 Russian Federation Waldstr Bonn Tel: Fax: Sierra Leone Fritz-Schubert-Ring Frankfurt am Main Tel: Fax: Slovakia Gustavstraße 3 a Wuppertal Tel: Fax: Spain Hombergerstrasse Düsseldorf Tel: Fax: The former Yugoslav Republic of Macedonia Sträßchensweg Bonn Tel: Fax:

42 United Arab Emirates Erste Fährgasse Bonn Tel: Fax: United Kingdom of Great Britain and Northern Ireland Yorckstrasse Düsseldorf Tel: Fax: United States of America Willi-Becker-Allee Düsseldorf Tel: Fax: Viet nam Kennedyallee 49 (Villa Hanoi) Frankfurt am Main Tel: Fax:

43 For further information, one may download the complete contact list from the German Foreign Ministry of the foreign diplomatic missions represented in the country: *** Where to eat in and around the Hotel Maritim The Rôtisserie restaurant, Brasserie café and Piano Bar are all located near the Conference Affairs office in La Marée in the foyer of the Maritim Hotel. A coffee and snack bar is located next to Saal Beethoven. Cafeterias are also available in the Ministry for the Environment and the Ministry of Transport. For information on places to eat in Bonn, please pick up a copy of the BonnJour leaflet, available at the Information Counter in the service area on the ground floor of Hotel Maritim. *** 43

44 Information about Bonn Train services Bonn Main Railway Station ( Bonn Hauptbahnhof ) Tel: Bad Godesberg Railway Station ( Bad Godesberg Bahnhof ) Tel: Bus services Bus line SB60 services the 25 kilometer stretch between Cologne/Bonn Airport and the Bonn Main Railway Station. The journey is foreseen to take aprox. 30 min. At the time of writing, one-way tickets are sold at EUR In weekdays, the bus leaves every 30 min. while it leaves every 30/60 min. on Saturdays and Sundays. For exact timetables, please refer to the SWB Web site. Tel:

45 Public transport tickets The local public transport provider SWB will be selling public transport tickets for bus and tram services next to the Information Counter on the first day of sessions. Monday, 6 June 8 a.m. to 5 p.m. Note that hotel bookings made through bonnregion allow for free local public transport, including to Cologne/Bonn International Airport. Hotel reservations Should you have questions regarding hotel reservations made through BonnHotels.de, please call the hotel reservation and troubleshooting hotline on or contact Ms. Annette Isengard. 45

46 Contact hours: Monday, 6 June to Friday, 10 June 9 a.m. to 5 p.m. by and phone Saturday, 11 June to Monday, 13 June 10 a.m. to 12 p.m. by Tuesday, 14 June to Friday, 17 June 9 a.m. to 5 p.m. by and phone Bonn Tourism Counter The Bonn Tourism Counter ( Tourismus & Congress ) is located next to the Information Counter. It has information on tourism in and around Bonn, as well as local public transport information. Opening hours and contact information: Monday, 6 June 9 a.m. to 12 p.m. Friday, 10 June 9 a.m. to 12 p.m. Tuesday, 14 June 9 a.m. to 12 p.m. Tel:

47 More information about Bonn and the surrounding area is available at the Bonn Tourism Counter in the Hotel Maritim or through Tourismus & Congress GmbH. Postal services Deutsche Post Münsterplatz Bonn Opening hours: Monday to Friday: 9 a.m. to 8 p.m. Saturday: 9 a.m. to 4 p.m. *** 47

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