Information for Participants

Transcription

1 Information for Participants United Nations Climate Change Conference October October 2011 Panama City, Panama

2 In line with the secretariat s efforts towards climate neutrality, this Information for Participants brochure will be available in electronic format only. We invite participants to support this initiative by not printing the document or by printing only the necessary information. 2

3 Contents Welcome...4 Where do I get my conference badge?...4 Where can I get general information?...5 Where do I get the Daily Programme and official documents?...5 Where can I distribute documents?...6 How can I correct an entry in the List of Participants?...6 Where can I book a meeting room?...6 Where are the conference and meeting rooms?...7 Venue maps...8 ATLAPA Convention Centre (ground floor)...8 ATLAPA Convention Centre (first floor)...9 Sheraton Hotel (mezzanine)...10 Where do I find information on side events and exhibits?...11 DSA disbursement and travel...11 Media...11 Computers and photocopiers...12 Public telephones...12 Banking...12 Other services...12 Consignments...13 Catering...13 Meditation room...13 Notices anything else I should know?...13 Emergencies and important telephone numbers in Panama...14 Lost and found...14 Consulates and embassies in and around Panama...15 Where to eat in and around the conference center...17 Information about Panama...17 Bus services...17 Panama Tourism Counter

4 Welcome Welcome to the third part of the sixteenth session of the Ad Hoc Working Group on Further Commitments for Annex I Parties under the Kyoto Protocol (AWG-KP 16) and the third part of the fourteenth session of the Ad Hoc Working Group on Long-term Cooperative Action under the Convention (AWG-LCA 14), held at the ATLAPA Convention Centre, Panama City. Reception Saturday, 1 October 2011 at 7 p.m. A reception hosted by the Ministry of Foreign Affairs will take place at the main lobby of the ATLAPA Convention Centre ( Los Tapices ). All conference participants are invited. Where do I get my conference badge? Parties, observers and press can register and have their photograph taken at the Registration Desk located at the entrance of the ATLAPA Convention Centre. Badges are issued to representatives of Parties on the basis of a letter of nomination. Representatives of Observer Organizations must be registered through the Online Registration System in order to be issued a badge. Press badges are issued to accredited press representatives on presentation of a valid press card and identification document (e.g. a passport). Press badges allow access to all public meetings and sessions unless indicated otherwise. Double registration for the sessions is not permitted (e.g. a participant may not be registered simultaneously as a nominee of a Party and of an observer organization, or simultaneously as a nominee of a Party and a press representative). Registration Desk opening hours: Thursday, 29 September to Friday, 30 September 2011: 9 a.m. to 6 p.m Saturday 1 October to Thursday, 6 October: 8 a.m. to 7 p.m Friday, 7 October: from 8 a.m. to 6 p.m Registration contact for Parties, observer States, observer organizations: Ms. Vera-Lynn Watson Tel: vwatson@unfccc.int Press accreditation: Ms. María García Tel: PressReg@unfccc.int Enjoy using the UNFCCC lanyard. Please keep it for use at your next UNFCCC meeting. If you would like to update your badge photo, please ask at the Registration Desk. 4

5 Please note that access to the conference area is restricted to registered participants of the meetings. In order to comply with the security requirements of the secretariat, participants are expected to wear their badges visibly at all times and in all areas. If you lose your badge, please report it to the Registration Desk immediately. Disclaimer: The United Nations and the Convention secretariat disclaim all responsibility for medical, accident and travel insurance, for compensation for death or disability, for loss of or damage to personal property and for any other costs or losses that may be incurred during travel time or the period of participation. In this context, it is strongly recommended that you obtain international medical insurance for the period of participation. Where can I get general information? The Information Counter, located in the main foyer of the ATLAPA Convention Centre, provides information about the meetings and the venues. Information Counter opening hours and contact information: Saturday, 1 October to Friday, 7 October 8 a.m. to 6 p.m. Where do I get the Daily Programme and official documents? The Daily Programme is available at the Documents Counter, located in the foyer of the ATLAPA Convention Centre, and on the UNFCCC website. Documents Counter opening hours and contact information: Saturday, 1 October to Friday, 7 October 8 a.m. to 8 p.m. The Daily Programme provides detailed information on all scheduled meetings of the Convention bodies, meetings of other groups, side events and other announcements relevant to the conference. Information in the Daily Programme is subject to change. For the most up-to-date information regarding meetings and rooms, please check the CCTV monitors located throughout ATLAPA CONVENTION CENTRE and the Sheraton Hotel. This information may also be found on the UNFCCC website. In addition to the Daily Programme, all official documents and the list of participants are available at the Documents Counter. UNFCCC documents are also available on the UNFCCC website or by upon request to: secretariat@unfccc.int. 5

6 Where can I distribute documents? Invitations, leaflets and other documents that are clearly attributed to a Party or an admitted observer organization can be authorized for distribution in the pigeonholes, located at the Documents Counter. Please contact the Observer Organizations Liaison Office Team located in the office of Conference Affairs Services for guidance and authorization. For information on distributing documents at the Climate Change Publications Counter, please contact: Ms. Edith Kimotho Tel: ekimotho@unfccc.int How can I correct an entry in the List of Participants? Please take your comments and corrections to Ms. Vera-Lynn Watson at the Registration Desk. Where can I book a meeting room? Rooms at the site may be booked for closed meetings, availability permitting. To book a meeting room, please complete the Meeting Room Request form and either submit it to meetingrequest@unfccc.int or hand it to the Meeting Room Assignment counter in the ATLAPA CONVENTION CENTRE foyer. For download, refer to the online MRA form. Room assignment will be confirmed one evening before the meeting date. Rooms are booked free of charge for a maximum of one hour per party/organization per day. The rooms may have to be vacated at any time if the negotiation process so requires. Meeting room availability and contact information: Saturday, 1 October to Friday, 7 Octuber 8 a.m. to 6 p.m. Ms. Carrie Assheuer Tel: meetingrequest@unfccc.int Note that food and drink is not permitted in the meeting rooms, and the conference premises are a non-smoking environment. Smokers are encouraged to enjoy the fresh air around the ATLAPA Convention Centre. Participants are requested not to remove interpretation headsets from the foyers or meeting rooms. 6

7 Where are the conference and meeting rooms? All meetings of the Convention bodies will be held on the premises of the ATLAPA Convention Centre and in the Sheraton Hotel. Plenary San Blas, meeting room Contadora and the Exhibits Area are located on the ATLAPA CONVENTION CENTRE ground floor. Please refer to the venue map on page 8 for the exact location. In addition to the meeting rooms on the ground floor, most meeting rooms are located on the first floor of the ATLAPA Convention Centre: Teatro La Huaca, Portobelo, Cestas, San Lorenzo, Panamá, Bocas, Boquete, Trenzado Lagunilla, Bejuco Chocoe, Chaquira. Please refer to the venue map on page 9. All side events are held at the Sheraton Hotel where the following meeting rooms are also located: Contadora, Gran Baru, Taboga, Divisa, Chorcha, Miraflores, Balboa, Caleta, Colón Please refer to the venue map on page 10 for exact location. 7

8 Venue maps ATLAPA Convention Centre (ground floor) 8

9 ATLAPA Convention Centre (first floor) 9

10 Sheraton Hotel (mezzanine) 10

11 Where do I find information on side events and exhibits? Please refer to the Side Events and Exhibits brochure, consult the UNFCCC website or contact: Mr. Moritz Weigel Tel: mweigel@unfccc.int DSA disbursement and travel Delegates from Parties eligible for funding can collect their daily subsistence allowance (DSA) from the DSA and Travel Office located on the ground floor of the ATLAPA Convention Centre, next to the Information Desk You will need your passport or other official identification (with photo ID), flight ticket and boarding pass stubs when claiming DSA. DSA and Travel Office opening hours: Saturday, 1 October to Friday, 7 October 9 a.m. to 12 p.m. 1 p.m. to 5 p.m. Travel and DSA contact: Ms. Petra Meiranke Tel: pmeiranke@unfccc.int BRINKS will be disbursing DSA Monday, 3 October to Friday, 7 October 9 a.m. to 4 p.m. at the Bank, located on the ground floor next to the Business Center (pass through the Participants Centre to get there) Media The UNFCCC media support staff are located in the Media Offices on the first floor, next to the San Lorenzo Press Conference Room. Media staff facilitates bookings of the Press Conference Room and interviews with United Nations officials. Additional general information is available at the UNFCCC Website or through: Ms. María García Tel press@unfccc.int Press contacts: Mr. Eric Hall Spokesperson Tel ehall@unfccc.int Mr. Alexander Saier Deputy Media Coordinator Tel asaier@unfccc.int 11

12 Computers and photocopiers The Participants Centre is located on the ground floor of the ATLAPA Conference Centre. Computers and high-speed printers are available for participants on a first come, first served basis. These computers provide Internet access and are equipped with word processing and spreadsheet software. Participants Centre opening hours: Saturday, 1 October to Friday, 7 October 9 a.m. to 9 p.m. The equipment is intended for use by all participants. Please be considerate and do not monopolize equipment during periods of high demand. Coin-operated photocopying machines are available in the Business Center on the ground floor of the ATLAPA Convention Centre, just past the Participants Center. Public telephones A coin-operated telephone is available on the first floor of the ATLAPA Convention Centre, near meeting room Panamá.. Banking Brinks Bank services are available on the ground floor of the next to the Business Center (just past the Participants Center) A cash machine (ATM) is available in the lobby of the Sheraton. Banking opening hours Monday, 3 October 11:00 a.m. to 4:00 p.m. Tuesday, 4 October 1:00 p.m. to 4:00 p.m. Wednesday, 5 October 1:00 p.m. to 4:00 p.m. Thursday, 6 October 1:00 p.m. to 4:00 p.m. Friday, 7 October 1:00 p.m. to 4:00 p.m. Other services A travel agency, exchange services and a souvenir stand are located on the ground floor of the ATLAPA Convention Centre, next to the Bank (just past the Participants Center) 12

13 Consignments To send or receive a consignment, please contact our consignment focal point, or make your enquiries at the Information Desk. Contact information: Mr. Khalid Magzoub Tel kabdallamagzoub@unfccc.int Catering Food and drink is not permitted inside meeting and side event rooms; however, catering can be arranged outside the rooms, reception-style. If you wish to order catering for your side event, please directly liaise with the catering company that services the venue of your event: ATLAPA CONVENTION CENTRE Ms. Maribel Gamallo Tel. (+507) grupocicsa@cwpanama.net SHERATON Ms. Massiel Rangel Tel. (+507) massiel.rangel@sheratonpanama.com.pa The organizer must coordinate with the caterer to ensure that all food and drink is served after side events and is set up outside the rooms. It is the responsibility of the organizer to ensure that side event rooms and their surrounding areas are left in an appropriate state for the next meeting. Your cooperation is appreciated. Meditation room The Meditation Room is located on the first floor of ATLAPA, behind meeting room Panamá. Notices anything else I should know? To align ourselves with current waste regulations and to help protect the environment, we ask all participants and colleagues to use the following system for disposing rubbish in waste bins around the conference premises. Blue: Paper Green: Plastic Grey: Biodegradable waste We appreciate all the efforts made by participants and staff to achieve a cleaner environment. 13

14 Emergencies and important telephone numbers in Panama For medical emergencies, please contact the first aid personnel in the Emergency Room located on the first floor of the ATLAPA Convention Centre between meeting rooms Panamá and Bocas, just before the entrance to Foyer Teatro Anayansi. For other emergencies, please contact United Nations security staff (wearing either a United Nations uniform or an armband) located at the entrance or call: On-site Security Duty Officer: Tel: Outside the conference venue, you can call the following emergency numbers for assistance: Police: 104 Fire brigade: 103 Emergency doctor / ambulance: 103 Emergencies: 911 Telephone information service Directory Assistance: 102 Lost and found Lost and found items are kept in the Security Office, located at the entrance of the ATLAPA Convention Centre, next to the Registration Desk. For security reasons, unattended items found anywhere on the conference premises will be removed. Contact information Tel:

15 Consulates and embassies in and around Panama Country Telephone Alemania Argentina Australia Austria Angola Bahamas Belize Bélgica Bolivia Bulgaria Brasil Ext. 140 Ext 142 Canadá Chile Chipre Colombia Corea Costa Rica Cuba Country Telephone Dinamarca Ecuador El Salvador Egipto España Estados Unidos de América Filipinas Finlandia Francia Guatemala Grenada Guinea Bissau Reino Unido Grecia Haití Honduras Hungría India Indonesia Irlanda Islandia

16 Country Telephone Israel Italia Japón Letonia Líbano Lituania Luxemburgo Malasia Malta /43 Marruecos México Nicaragua Noruega Países Bajos Paraguay Perú Polonia Portugal Rep. Arabe de Siria República Checa Country Telephone Rep. de China (Taiwán) Rep. Dominicana Rep.Dominicana Rep. Eslovaca Rumania San Marino Sudáfrica Suecia Suiza Tailandia Trinidad y Tobago Turquía Uruguay Venezuela Vietnam

17 Where to eat in and around the conference center A cafeteria is located on the ground floor of the ATLAPA Convention Centre, next to the Participants Center in the foyer of the Cayucos Bar. There is also a snack bar on the ground floor, located immediately outside the conference center near Registration (exits 3 and 4). An additional snack bar is located on the first floor of ATLAPA Convention Centre near the meeting room Bocas. Restaurants Las Hadas, Cafe Bahia and Crostini are located at the Sheraton Hotel. For further information on places to eat in Panama, please visit: (available in English and Spanish). Information about Panama Bus services Bus line Aventura 2000 services will have a shuttle from hotels to the ATLAPA Convention Centre every 15 minutes, identified in the lobby by a roller up. A representative of the transportation company will be located at the information desk close to the entrance of the ATLAPA Convention Centre. Tel: Panama Tourism Counter The Panama Tourism Counter ( Viajes Tivoli ) is located on the ground floor of the ATLAPA Convention Centre, just before the Participants Center.. It has information on tourism in and around Panama, as well as local public transport information. Opening hours and contact information: Saturday, 1 October 9 a.m. to 12 p.m. Friday, 7 October 9 a.m. to 12 p.m. Tel: More information about Panama and the surrounding area is available at (available in Spanish and English) 17

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