BOARD OF LOS ANGELES DEPARTMENT OF CONVENTION AND TOURISM DEVELOPMENT COMMISSIONERS

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BOARD OF LOS ANGELES DEPARTMENT OF CONVENTION AND TOURISM DEVELOPMENT COMMISSIONERS Commissioners: Jon F. Vein, President; Ray Bidenost, Vice President; Jeremy Bernard; Stella T.

1 BOARD OF LOS ANGELES DEPARTMENT OF CONVENTION AND TOURISM DEVELOPMENT COMMISSIONERS Commissioners: Jon F. Vein, President; Ray Bidenost, Vice President; Jeremy Bernard; Stella T. Maloyan; Otto Padron Members of the public who wish to speak during the meeting must submit a Request to Speak form to the Board Secretary prior to the commencement of the public comments for each agenda item of interest. Comments by the public on matters not identified on the agenda, but within the subject matter jurisdiction of the Commission, will be heard only during the item designated as Public Comment. Public speaking will be limited to two minutes per speaker, unless the presiding officer grants some other amount of time before the commencement of the public comment. 1. CALL TO ORDER / ROLL CALL 2. PUBLIC COMMENT Regular Meeting Wednesday, August 17, :00 a.m. Los Angeles Convention Center 1201 S. Figueroa Street, L.A., CA Executive Board Room 3. ACTION ITEMS: a. Approval of the regular meeting minutes from July 6, PRESENTATIONS: a. Neighborhood Council representatives on any Neighborhood Council Resolution or Community Impact Statement filed with the City Clerk which relate to any agenda item listed or being considered on this agenda for Board of Los Angeles Department of Convention and Tourism Development b. AEG Monthly Update June/Year End Brad Gessner, AEG c. LATCB Monthly Update June/Year End Darren Green, LATCB d. CIP Update Tom Fields, CTD 5. DISCUSSION ITEMS: ADJOURNMENT AGENDA FORECAST / SPECIAL TOPICS: September 7, AEG Monthly Update July Brad Gessner, AEG - LATCB Monthly Update July Darren Green, AEG - Expansion & Futurization Update CTD - On-site Hotel RFP Update CTD Materials related to an item on this agenda submitted to the Board of Los Angeles Convention and Tourism development after distribution of the agenda packet are available for public inspection in the Executive Office of the Los Angeles Convention Center, 1201 S. Figueroa Street, Los Angeles, CA 90015, during normal business hours. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services and activities.

2 BOARD OF LOS ANGELES CONVENTION AND TOURISM DEVELOPMENT COMMISSION Special Meeting Minutes July 6, 2016 The Board of Los Angeles Convention and Tourism Development Commission (Board) convened a special meeting on Wednesday, July 6, 2016 at 9:00 a.m. at the Los Angeles Convention Center (LACC), located at 1201 S. Figueroa Street, Los Angeles, CA 90015, in the Executive Board Room. PRESENT: President Jon F. Vein Vice President Ray Bidenost Commissioner Jeremy Bernard (arrived at 9:03am) Commissioner Stella T. Maloyan Commissioner Otto Padron ABSENT: None PRESENTERS: Tom Fields, CTD Brad Gessner, AEG Darren Green, LATCB Diana Mangioglu, CTD Bud Ovrom, CTD Item 1. Call to Order / Roll Call President Vein called the meeting to order at 9:00 a.m. Item 2. Public Comment None Item 3a. FY Election of Officers Motion to re-elect Jon Vein as President and Ray Bidenost as Vice President. Ayes: Nays: Absent: President Vein, VP Bidenost, Commissioners Maloyan, and Padron None Commissioner Bernard UNANIMOUSLY APPROVED

3 Board of Los Angeles Convention and Tourism Development July 6, 2016 Page 2 of 2 Item 3b. Approval of the regular meeting minutes from May 18, 2016 UNANIMOUSLY APPROVED Item 3c. Approval of LATCB Appendix E Board Report # UNANIMOUSLY APPROVED Item 4a. Neighborhood Council Representatives None Item 4b. AEG Monthly Update May Brad Gessner, AEG Mr. Brad Gessner presented the May AEG update. President Vein introduced Interim Deputy Mayor Ray Chan Item 4c. LATCB Monthly Update May Darren Green, LATCB Mr. Darren Green presented the May LATCB update. Item 4d. CIP Update Tom Fields, CTD Continued to July 20, 2016 Item 4e. LATCB Budget Update Diana Mangioglu, CTD Ms. Diana Mangioglu presented the FY LATCB Budget Update. Item 5ai. Expansion & Futurization Overview Bud Ovrom, CTD The Commission recessed to closed session pursuant to Government Code Sections (d)(2), (e)(2), and (e)(5), in order to confer with legal counsel regarding significant exposure to litigation based on: facts and circumstances in relation to the matter referenced hereinabove and a statement threatening litigation in relation to the matter referenced hereinabove. The Commission reconvened, no action was taken in closed session. ADJOURNMENT The meeting was adjourned at 10:39 a.m.

4 Los Angeles Convention Center Monthly Status Report JUNE 2016 Brad Gessner 1

5 EMPLOYEE OF THE MONTH JUNE 2016 Jose Felix Escobar Cleaning Services 2

6 LACC JUNE 2016 EVENTS DATE EVENT ATTENDANCE June 3 UEI Graduation 1,000 June E ,000 June County of L.A. Human Resources 1,500 June Dwell on Design Conference & Expo 15,000 June BET Experience Fan Fest ,000 TOTAL: 217,500 *Citywide Events 3

7 LACC JUNE 2016 FILMING AND PHOTO EVENTS Date Name Location Amount June 17 Project Rebel Venice Garage $1,500 TOTAL FILMING: $1,500 (JUNE $5,970) 4

8 LACC JUNE 2016 FINANCIALS OPERATING DEFICIT: $6K (before approved A & I and Capital Projects) $342K below budget and $763K below prior year REVENUES: $2.8 Million $177K below budget and $480K below prior year 5

9 LACC June 2016 Financials EXPENSES: $2.8 Million for June (excluding A & I projects) $282K above budget; $164K above prior year A & I projects and Capital June ($522K): - Chiller repairs - Recycling & Trash Receptacles - Chemical Treatment of Central Plant equipment - Radio Equipment - Galaxy Stand Rollup shades - Tables & Risers - Compactor (2) 6

10 Fiscal Year-end Financials Revenue of $32.1 million $6.2 million increase from prior year 7

11 Fiscal Year-end Financials Revenue of Event Type (in millions) Event Mix 8

12 Fiscal Year-end Financials Operating Expenses of $23.9 Million (including $1.6 million CTD reimbursement) 9

13 Fiscal Year-end Financials LACC Operating Profit: $8.1 million (after paying CTD expenses of $1.6 million) Allocation of Operating Profit: 10

14 Fiscal Year-end Financials LACC reserve 6/30/16 of $6.1 million (Accrual accounting basis) 11

15 Alteration and Improvement projects completed (funded by operating surplus) Window Cleaning equipment repair Administrative Office Carpet Access Control for Show offices Concessions Tilt Skillet Concessions Kitchen Fryer Concessions Convection Oven Concessions Stand Fryer Recycling and Trash Receptacles South Hall Operable Wall repair Solar Powered Parking rate sign Toilet Replacement project Xeriscaping Waterless Urinals Lobby Furniture Concessions China Concessions High Top Tables Grease Trap repairs York Oil Pump replacement Cooling Tower 5 repair Fire Doors Repair Cooling Tower repair of overflow valve & fill media Roof Repair (500 meeting rooms) Chiller repairs Purple Fire pump repair Chemical Treatment Chemical Plant equipment Lighting upgrades Urinal Valve replacement South Hall Floor remediation CCTV coverage of meeting rooms Parking Entrance lighting Roll up shades (Galaxy Café) Magnetometers Concessions Waste Compactor South Hall Breaker South Hall Fire Pump/Backflow Access Control Parking office Booster System Pump South Hall Carpet installation Show office Access Control 12

16 Alteration and Improvement Projects Approved and in Progress (Funded by Operating Surplus) Replacement of Chilled Water condenser Pump Carpet replacement in 400 meeting rooms Mobile Concessions Carts Additional painting project Boardroom Carpet Furniture upgrade phase 2 Parking Trash receptacles Parking LED Signage AEG Managed CIP Projects Cooling Tower Pump Package Carpet replacement in Concourse Foyer & South Hall Elevator / Escalator Maintenance Floor Remediation Compactor Replacement Access Control (Levy offices, Facilities Offices, South Corridor) Graphic Command Control Marquee Programmable Sign upgrade HVAC System for IDF Radio upgrade 13

17 Economic Impact and Taxes LACC projected economic impact of $548 million (Chart in millions) Comparison to other Convention Centers: San Francisco: 1.89 Billion San Diego: $1.0 Billion Anaheim: $559 Million 14

18 Projected TOT of $8.0 Million Numbers below in millions Economic Impact and Taxes Projected LA City parking taxes of $1.1 million Numbers below in thousands 15

19 Rental Discount Schedule 16

20 JUNE OCCUPANCY 17

YTD OCCUPANCY PricewaterhouseCoopers report on Convention Center occupancy states: It has been recognized industry-wide that the practical maximum exhibit hall occupancy rate is approximately 70

21 YTD OCCUPANCY PricewaterhouseCoopers report on Convention Center occupancy states: It has been recognized industry-wide that the practical maximum exhibit hall occupancy rate is approximately 70 percent and the efficient range is considered to be approximately 50 to 60 percent. Occupancy levels less than 50 percent generally suggest the existence of marketable opportunities or open dates, while an occupancy rate above 60 percent increases the potential for lost business or turn-aways. 18

22 IAVM Venue Excellence Award 2016

23 VenueConnect 2016 The Los Angeles Convention Center (LACC) was awarded the 2016 Venue Excellence Award by the International Association of Venue Managers (IAVM) during the 91 st VenueConnect annual conference held in Minneapolis, MN July 23-26, In order to win, the LACC had to excel in the following areas: Operational Excellence, which includes sales and marketing, customer satisfaction, sustainability, and financial integrity Teambuilding and Professional Development Safety and Security Service to the Community

Operational Excellence Proactive approach

media, and partnership development Guest Services

24 Operational Excellence Proactive approach Recertified on the LEED:EBOM GOLD level Operational surplus of $9.7 million Completed CIP and A&I projects Web, social media, and partnership development Guest Services Dept. AEG s Encore program & added Guest Services Department 93% overall favorable rating with clients

Team-building/Professional Development Diverse, professional, talented, and dedicated team Members of professional industry organizations Professional development training

25 Team-building/Professional Development Diverse, professional, talented, and dedicated team Members of professional industry organizations Professional development training on-site Networking/development opportunities through AEG corporate Morale boosting activities Global environmental events such as Earth Day Earth Day 2016 Reducing our carbon footprint

26 Safety & Security Good fortune favors the well-prepared Continuous education and training Over 200 security cameras have been installed Bicycle patrol officers added Partnerships with surrounding organizations & LAPD Bike Patrol Team

Service to the Community Hosted the LA Veterans and Families Stand Down LACC employees volunteer through AEG Corporate Items donated to local

27 Service to the Community Hosted the LA Veterans and Families Stand Down LACC employees volunteer through AEG Corporate Items donated to local organizations post-events Partnership with the LA Conservation Corp Support various health & environmental initiatives National Wear Red for Women Day

28 GALAXY CAFÉ 25

29 26

31 FY CIP UPDATE - SUMMARY PLANNING AND CONTRACTING STAGE Solar IN PROGRESS Two-Pole Sign Upgrade Dimming Control System

32 FY CIP UPDATE - SUMMARY COMPLETED Roof Replacement* Escalator and Elevator Repair/Modernization* Compactor Replacement* South Hall Floor Remediation* Carpet Replacement* Two-Way Radio Upgrade* Security Ramp Gate* HVAC System for IDF Industrial Pump Package Replacement Urinal Replacement Cooling Tower Pump Package Replacement Graphic Command Control Computer Upgrade Toilet Upgrade Xeriscaping Access Control

33 ROOF REPLACEMENT 525,000 SQUARE FEET New layers insulate building and regulate temperature White, reflective layer offers durable protection while absorbing less heat Replaced leaky, patched roof that was past its useful life

Increased efficiency 11 ESCALATORS Locations targeted are high

34 ESCALATOR & ELEVATOR REPAIR/MODERNIZATION Improved reliability and safety of equipment, leading to greater client satisfaction Increased efficiency 11 ESCALATORS Locations targeted are high traffic areas, essential for major shows like E3 and Anime Expo 1 ELEVATOR

functionality, efficiency and cleanliness Restored

35 COMPACTOR REPLACEMENT NEW OLD Increased capacity from 35 cubic yards to 40 cubic yards Significantly improved functionality, efficiency and cleanliness Restored concrete platform New permanent tracks will reduce damage and wear

floor Prevents accumulation of dirt and particles in cracks

36 SOUTH HALL FLOOR REMEDIATION About 63,000 square feet of flooring remediated Preserves structural integrity of the floor Prevents accumulation of dirt and particles in cracks Additional surplus-funded work tentatively scheduled for August

37 SOUTH HALL FLOOR REMEDIATION

38 CARPET REPLACEMENT PHASE II About 63,000 square feet of carpet replaced Drastically improved client/guest experience Removed potential trip hazards

Switch from analog to digital system Significantly

39 TWO-WAY RADIO UPGRADE PHASE I 55 new radio units and 3 repeaters purchased 2 amplifiers and antennas repaired Switch from analog to digital system Significantly improved coverage, reliability, customization and efficiency

40 SECURITY RAMP GATE Improved security with smart policing for LACC s and clients property Increased access control and vehicle denial for South Hall loading dock

41 FY CIP 17 projects were approved, representing $5.2 million Current status: development of procurement strategy

42 Bike share hub installed in July LACC BIKE SHARE! Hub includes 19 docking stations and a solar-powered user interface Partnership with LA Metro Strengthens transitoriented tourism in DTLA Complements other public transit options at LACC

BOARD OF LOS ANGELES DEPARTMENT OF CONVENTION AND TOURISM DEVELOPMENT COMMISSIONERS

BOARD OF LOS ANGELES DEPARTMENT OF CONVENTION AND TOURISM DEVELOPMENT COMMISSIONERS Commissioners: Jon F. Vein, President; Ray Bidenost, Vice President; Jeremy Bernard; Stella T. Maloyan; Otto Padron Members