Supply /Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi. Request for Quote (RFQ)

Transcription

1 Supply /Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi Request for Quote (RFQ) Registered Office: Air India Limited, Airlines House 113 Gurudwara Rakabganj Road, New Delhi

2 DISCLAIMER While the document has been prepared in good faith, no representation or warranty, express or implied, is or will be made, or no responsibility or liability will be accepted by Air India (AI) or any of its employees, in relation to the accuracy or completeness of this document and any liability thereof expressly disclaimed. The RFP is not an offer by Air India, but an invitation. No contractual obligation on behalf of Air India, whatsoever, shall arise from the offer process unless and until a formal contract is signed and executed by duly authorized officers of Air India and the Bidder. The information is provided on the terms and conditions set out in this Tender. This Tender is not an agreement and is neither an offer nor invitation by Air India to the prospective bidder(s) or any other person. The purpose of this Tender is to provide interested parties with information that may be useful to them in making their technical and commercial offers pursuant to this Tender. Air India to make no representation or warranty and shall have no liability to any person, including any or bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this Tender or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the Tender and any assessment, assumption, statement or information contained therein or deemed to form part of this Tender or arising in any way in the tender process. Air India also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any or bidder upon the statements contained in this Tender. Any information/documents including information/documents pertaining to this Tender or subsequently provided to bidder(s) and/or successful bidder AND information/ documents relating to the bidding process; the disclosure of which is prejudicial and/or detrimental to, or endangers, the implementation is not subject to disclosure as public information/ documents. No contractual obligation on behalf of Air India, whatsoever, shall arise from the offer process unless and until a formal contract is signed and executed by duly authorized officers of Air India and the Bidder.

3 Introduction Air India has been incorporated under the Indian Companies Act Air India Limited is the national flag carrier and fully owned Company of Government of India operating in the Indian domestic and international markets to/from India. This RFP is issued to invite proposals from reputed companies for installation of Conveyor Belt System at Air India Domestic Cargo Terminal at I.G.I.Terminal II New Delhi.

4 IMPORTANT NOTES FOR BIDDERS AND IMPORTANT MILESTONES TENDER ENQUIRY NO:DEL/CARGO/CONVEYER BELT/001 dated Ref:DEL/CARGO/Conveyer Belt Dated: Last date & time for submission of Tender : 1500 hrs of Last date & time for opening of Technical Bids : 1530 hrs of Supply/Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi Important Information 1. Last date and time for bid submission 1500 hrs of Place of submission of bid Office of General Manager (MM) Materials Management Deptt Air India Ltd, IGI Airport Terminal I B New Delhi Tel Date and Time of Technical Bid Opening hrs of Earnest Money Deposit Rs 10000/-(Rs Ten Thousand Only) through bankers cheque/draft in favour of Air India Ltd. 5.. Address of Communication General Manager (MM) Air India Limited Material Management Department, Old Chefair Building, I.G.I.Airport Terminal I New Delhi Contact No : Bids will be opened in presence of the bidder s representative who chooses to attend. For further details regarding tender documents visit our website: General Manager(MM)

5 Instructions For Bidding Process 1 Tender documents giving the Eligibility Criteria, detailed Specifications of the item required & other terms and conditions are available for down-loading on free of cost basis from Air India Limited website There is no fee for the Tender Documents. 2 Tenderer are requested to carefully examine the Tender Documents, Terms & Conditions of Assignment, Specifications and if there should be or appear to be any ambiguity therein they should immediately liaise with Air India Limited for necessary clarification. 3 The Bids should be neatly presented. Sign all pages of the tender document and all the enclosures accompanying the tender document before submission of the Bid. 4 The tender document will be serially numbered with page numbers marked on each page and signed by the bidder. The Tenderer shall also sign with date, the last page of the Tender Document and stamped with company seal. 5 The Tender shall contain the name of the authorized signatory with designation, postal address, address, Telephone No. and Fax No. for the Bid in connection with the Tender. 6 The Tender document shall include the documentary proofs for qualifying requirements. 7 Air India Limited reserves the right to accept or reject any/or all bids, annul the tender process and reject all bids at any time prior to the award of Contract without incurring any liability to the Tenderer(s) or without any obligation to inform the Tenderer (s) of the grounds for its action. Air India Limited also reserves the right to extend the validity period of the Tender due date and has right to re-issue the Tender without Bidders having right to object to such reissue. 8 The Tenderer must have PAN / GIR Number at the time of application of tender. Self attested copy of PAN/GIR Number must be enclosed along with the Technical Bid. (The self attested scanned copy of PAN / GIR No should be attached. 9a. The tenderer must have a minimum average annual Turnover of Rs 10,00,000/- (Rupees Ten Lacs) for the Financial Years , & Self attested Copy(s) of Profit & Loss statement showing the sales figures for the Financial Years , , duly certified by Chartered Accountant be submitted as proof of above to be enclosed 9b. Self Attested Copies of Purchase Orders / Contracts issued from 1 Apr 2013 (with pricing information erased / blanked) along with proof of delivery like Delivery Challan, etc. as a proof of experience required, duly self attested, enclosed. Alternatively, self attested certificates from the concerned clients indicating quantities of Conveyor Belt System supplied/installed. 10 The tenderer must submit self attested copy of Income Tax Return of Financial Years , & along with the Technical Bid.

6 11 Earnest Money Deposit: The Tenderer should submit an EMD of Rs 10,000/- (Rupees Ten Thousand) through Bankers cheque/draft in faovour of Air India Ltd. If the tenderer is seeking exemption from submission of EMD as per Para of Annexure B of the subject tender. they have to submit the relevant documents. 12. Benefits/Preference for Micro & Small Enterprises (MSEs): (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide Gazette Notification No.503 dated by Ministry of Micro, Small and Medium Enterprises of govt. of India, MSEs must be registered with any of the following in order to avail the benefits/preference available vide Public Procurement Policy MSEs Order, (a) District Industries Centres (DIC) (b) Khadi and Village Industries Commission (KVIC) (c) Khadi and Village Industries Board (d) Coir Board (e) National Small Industries Corporation (NSIC) (f) Directorate of Handicraft and Handloom (g) Any other body specified by Ministry of MSME MSEs participating in the tender must submit the certificate of registration with any one of the above agencies indicating the details of the particular tendered item along with their bid. The MSEs registered with District Industries Centres must submit the Acknowledgement of Entrepreneur Memorandum (EM) Part-II along with their bid. The MSEs registered with National Small Industries Corporation (NSIC) must submit the valid NSIC registration certificate along with their bid. The Micro & Small Enterprises not registered for the particular trade/item for which the tender is relevant, would not be eligible for exemption/preference. The registration certificate issued from any one of the above agencies must be valid as on close date of the tender. The successful bidder should ensure that the same is valid till the end of the contract period. The MSEs who have applied for registration or renewal of registration with any of the above agencies/ bodies, but have not obtained the valid certificate as on close date of the tender, are not eligible for exemption/preference. Exemption from submission of Earnest Money Deposit (EMD) The MSEs registered with above mentioned agencies/bodies are exempted from payment of Earnest Money Deposit (EMD). The successful tenderer will however be required to submit the Security Deposit equivalent to 5% of the Contract/PO value. Price Preference - The MSEs registered with above mentioned agencies/bodies for the tendered item and quoting price within a price band of L percent shall be allowed to supply by bringing down their price to L1 price in a situation where L1 price is from other than a MSE.

7 13. Security Deposit: (i) The tenderer who qualifies for award of Purchase Order will have to deposit with AIL 5% of the total value of the Purchase Order towards interest free Security Deposit, within 2 weeks of receipt of the Purchase Order. The Security Deposit is to be paid by a Bank Draft or a Banker s Cheque in favour of the Air India Ltd, payable at Delhi/New Delhi, or by execution of a Bank Guarantee for an equivalent amount. The expenses incurred towards submission of Security Deposit / Bank Guarantee will have to be borne by the tenderer. (ii) The Security Deposit / Bank Guarantee will be refunded / returned after 2 months of successful completion of deliveries against the completion of the Annual Contract after adjusting for penalties, if any, that may be imposed under the terms of the Purchase Order. In case, Security Deposit is not deposited in time, the bills shall not be processed for payment. In exceptional case, if the shortlisted tenderer desires, the Security Deposit amount can be deducted from the shortlisted tenderers bills and the balance payment released, for which the vendor will have to give a specific request to our Finance Department. 14. Bidding Process (Two Stages): The purpose of the present job, a two-stage bidding process will be followed. The response to the present tender will be submitted in two parts in separate sealed envelopes as detailed below: Technical bid Commercial bid The response to the present tender will be submitted in two parts. Technical Bid and Commercial Bid. The bidders will have to submit the technical and commercial bids along with supporting documents in physical form. 15. Technical Bid (Sealed/ Closed Envelope) The bidder will have to submit the Technical Bid in sealed envelope duly superscribing Technical bid for enquiry No. DEL/CARGO/CONVEYER BELT/001 dated Due for opening on at hours. TECHNICAL BID will also contain all documents mentioned as per Annexure - B. All the annexure should be duly signed and sealed. TECHNICAL BID will NOT contain any pricing or commercial information at all. Technical bid documents with any commercial information will be rejected. In the first stage, only TECHNICAL BIDs will be opened and evaluated. Only those bidders satisfying the technical requirements as determined by Air India and accepting the terms and conditions of this document shall be short-listed. The technical bid should consist of the following: i. Earnest Money Deposit as specified in this document. ii. A letter on bidder s letterhead mentioning the following: a. Details of EMD submitted, technical competence and experience of the bidder b. Certifying that the period of the validity of the bids is 90 days from the date of Technical Bid and c. Confirming that the bidder had quoted for all the items / services mentioned in the bid in their commercial bid.

8 16. COMMERCIAL BID (Sealed/ Closed Envelope) The bidder will have to submit the Commercial Bid in sealed envelope duly superscribed with Price Bid for enquiry No DEL/CARGO/CONVEYER BELT/001 dated must confirm to the followings: a. Rates quoted as per Annexure C in the given format only. b. Unconditional discount, if any should be clearly indicated and would be applied to the quoted price during evaluation. c. Conditional discount if offered will not be considered for evaluation. d. The quote must be protected with a transparent adhesive tape. e. The rates should be quoted in Figures and Words and if there is a discrepancy between the words and figures, the amount in words will prevail. f. The name and address of the bidder should be marked on each Envelop. Under the second stage, the Commercial Bid of only those bidders, whose technical bids are responsive will be opened. 17. Master Envelope Technical Bid and Commercial Bid should be submitted simultaneously in two separate sealed/closed envelopes with both envelopes enclosed in 3 rd Master envelope that should also be sealed/closed. Each sealed/closed envelope should be super scribed with the Name of Principal Bidder, Tender no. DEL/CARGO/CONVEYER BELT/001 dated for Tender for Supply/Installation of Conveyor Belt System for Air India, Due on E mail / Phone / Fax No. / Contact Person / Name of tenderer should also be mentioned on all the envelopes. The Bids submitted by the tenderer shall contain all requisite information and documents in support of their eligibility, experience etc. The Master envelope should be submitted at the following address by 1500 hrs on or before the due date. General Manager (MM) Air India Limited Material Management Department, Old Chefair Building, I.G.I.Airport Terminal I New Delhi Contact No :

9 14. Submission of Bids THE TWO SEALED/CLOSED COVERS (i.e ONE COVER FOR THE TECHNICAL BID, AND THE ANOTHER FOR THE PRICE BID) SHOULD BE FURTHER PUT IN A MASTER COVER SUPERSCRIBED WITH QUTATION FOR TENDER ENQ.NO DEL/CARGO/CONVEYER BELT/001 dated DUE FOR OPENING AT HRS ON and should be submitted at the following address: General Manager (MM) Air India Limited Material Management Department, Old Chefiar Building I.G.I. Airport Terminal I New Delhi The name and address of the bidder should be marked on each Envelop. The bidder shall duly complete the formats of Bid and the same must be submitted in physical form on or before last date and time for acceptance of Bids as specified in the Bid document. The bid submitted by the bidder is binding the bidder to the contract. DDs should be submitted along with the supporting documents. Physical copy of Technical Bid along with the supporting documents must be received by Air India at the address specified in Bid Details not later than the last date and time for bid submission with all supporting documents as specified in the Bid document. In case the price bid and technical bid is enclosed in the same envelope instead of in two separate sealed / closed envelopes, the tender will be rejected. Air India reserves the right to extend the closing date for submission of bids at any time, including after the scheduled date of closing. Quotations received by Fax or through will not be acceptable. The tenders received after due date/time will not be entertained/considered, irrespective of whether the delay has arisen on account of the delivery system, i.e. postal, courier, etc. If tender closing/opening date is declared a Holiday in Air India Ltd, Delhi Office, the last date of submission/opening of the Bids will automatically stand extended to 1500 Hrs of the next working date. Commercial Bids would be kept in the custody of Air India in the same sealed / closed covers as received from the bidders. The Commercial Bids of only those bidders, who qualify in the Technical Bid evaluation, would be opened, which would be notified in advance to the successful bidders. For any clarifications on the Tender, the bidder may contact in writing: S.K.Sharma Rajesh Malik

10 Annexure A Technical Specifications S.no Brief Description of Goods Units Remark 01 Conveyor System Length 100 feet 02 Conveyor System Width 1100 mm 03 Conveyor Belt Width 1000 mm 04 Conveyor System Height 750 mm Adjustable with X-ray machine 05 Belt slider bed shell 3 mm thick 06 Drive Roller 200 mm Dia drum roller 07 Driven roller 110 mm 08 Sport rollers 50 mm dia Distance 4 feet each 09 PVC black conveyor belt 1000 mm width, 3mm thick 2 ply Required length 10 Motor Full strength with 2 or 3 variable speed. Lever controlled (Optional) Crompton/GE or equivalent 11 Under the Belt Roller/s Should be strong enough to carry atleast 3 tonnes of weight at one go. 12 Side Edge Complete conveyor length should have side edges 6 inch to protect parcels while moving on the conveyor belt. 13 AMC Comprehensive, 3yers after expiry of warranty period 14 Conveyor system Powder coated 15 Conveyor System Buff finish 16 Conveyor System Caster lock system 17 Feeder Roller 1(one) One feeder roller of 10 mtrs 18 Warranty Period Comprehensive One year from the date of installation 19 Leg Weight Should be strong enough to take the total dead weight as well as shipment weight.

11 Annexure-B Tender for Supply / Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi. Tenderers are to submit this form duly filled & signed. Technical Bid Form 1 Name of Tender/Contract Conveyor Belt System at Air India Domestic Departure Cargo, IGI Airport, Terminal II, New Delhi 2 Name of the Company/Establishment 3 Full Address of Registered Office 4 Telephone No/ Mobile No 5 Fax No / 6 Name of Contact Person 7 Particulars of Registration Issued in the name of the tenderer Yes/No If Yes, give following details Number Date of Issue Valid upto a Whether having PAN/GIR Number b. Whether having GST registration number 8a Has the tenderer supplied Conveyor Belt System to any Airline, or allied sector in the Hospitality Industry, or to any other customers in any industry against Purchase Orders / Contracts for bulk quantities, issued from 1 st April 2013 onwards. 8b Self Attested Copies of Purchase Orders / Contracts issued from 1 April 2013 (with pricing information erased / blanked) along with proof of delivery like Delivery Challan, etc. as a proof of experience required at 8a above, duly self attested, enclosed. Alternatively, self attested certificates from the concerned clients indicating quantities of Conveyor Belt System. supplied by the tenderers against Purchase Orders / Contracts issued from 1 st April 2013 onwards may be enclosed,duly self attested. 9a. Annual Turnover during the Financial Years , , (Amt. Rs. In Lacs) (Average of the Turnover for Financial Years , , should be minimum Rs 10 lacs) : : : 09b. Self attested Copy(s) of Profit & Loss statement showing the sales figures for the Financial Years , , duly certified by Chartered Accountant is attached as proof of above : YES / NO : YES / NO : YES / NO Annexure-B

12 09c Self attested copy(s) of Income Tax Return for the following Financial Years enclosed: : YES / NO : YES / NO : YES / NO 10. We confirm compliance of the following specifications of Installation of Conveyor Belt System for which we are quoting our rates in the Financial Bid. NOTE: In order to qualify for evaluation of the Financial Bid, the tenderer has to comply with all the requirements listed. 11. CHECK SHEET: The tenderer should ensure that the following information and documents are attached along with the Technical Bid (Annexure-B). Yes/ No (i) EMD Rs 10,000/- in the form Bankers Cheque /Draft in favour of Air India Ltd submitted with Technical Bid or valid certificate for EMD exemption be attached. (ii) Self Attested copies of:- a) GST/SAC Registration Number b) PAN/GIR No (iii) Self attested Copy(s) of Profit & Loss statement showing the sales figures for the Financial Years , , duly certified by Chartered Accountant be enclosed. (iv) Self Attested Copy(s) of Income Tax Return for the Financial Year ( ),( ) & ( ) enclosed (v) Self Attested Copies of Purchase Order(s) /Contract(s)/ etc. or Self Attested Certificate(s) from the Airlines or allied sectors in Hospitality Industry /Other Organisations justifying experience for the job. (vi) The Technical Bid Form (Annexure-C) (3 pages) duly filled signed and stamped on all pages by the tenderer should be attached. 12. UNDER TAKINGS/CERTIFICATION: It is certified that: (i) There are no hidden costs to AIL over and above as quoted in the tender. (ii) We agree to hold the quoted prices firm till completion of supplies against the Purchase Order. (iii) We agree to extend to AIL the benefit of reduction in statutory duties, taxes, levies, etc., if notified by the Govt. of India, during the period of validity of the Purchase Order. (iv) We have carefully gone through and have understood and hereby agree to unconditionally abide by all the General Terms & Conditions, Product Details and Specifications governing the tender. (v) The financial bid will be valid for a minimum period of 90 days from the date of opening of Technical Bid. (vi) All the pages of Technical are being signed and stamped. (vii) I hereby confirm that I am authorized to sign the tender document and the information given in the tender is true and correct to the best of my knowledge and belief and nothing material is concealed. Date : Place: Signature Name & Designation:-

13 Financial Bid Annexure - C Tender No: DEL/CARGO/CONVEYER BELT/001 dated Tenderers are to submit this form duly completed & signed in a sealed/closed envelope Superscribed Financial Bid-: Supply & Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi 1 Financial Bid Form - Name of the Contract TENDER FOR Supply & Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi 2 Name of the Company/Establishment 3 Address 4 Telephone No. Mobile No: 5 Contact Person: 6. FINANCIAL OFFER FOR Supply/ Installation of Conveyor Belt System at Air India Domestic Departure Cargo, I.G.I. Airport Terminal II, New Delhi SN Product (i) Price inclusive of GST/Taxes) plus 0ne year Warranty (Rs.) (ii) AMC for 3 years after warranty period (Rs) (iii) Additional Costs, if any (pl specify ) Total Price (Rs) 1 Conveyor Belt System 2 2or 3 speed Motor Driver (Optional) Rupees (in words) for Item number 1 conveyer belt system only : Rupees in words for item no.2, 2 or 3 Motor Driver (Optional) : ( The amount of Motor Driver will not be considered for evaluation of L-1 status.) Note: All the bidders are required to quote for 2 or 3 speed Motor Driver also, However Air India will decided subsequently whether to opt for this additional accessory or not. Annexure - C

14 7. Note: 1) METHOD OF ARRIVING AT L1 VENDOR i) Tenderers should quote their rates for supply and installation of Conveyor Belt System as per annexure C plus Annual Maintenance Charges quote. L-1 will be decided on the total price of supply/installation/amc charges of Conveyor Belt System only. ii) Total Price is to be quoted, for door delivery, and should be inclusive of all Govt. Duties / Levies like GST and any other charges that may be applicable at the location of delivery. iii) Conditional discount, if any, will not be taken into consideration while arriving at the lowest landed cost. iv) Micro & Small Enterprises (MSEs) Units will be given Benefits/Preference as detailed at Para 12 of the Tender Enquiry. v) Provide HSN code for the supply of Conveyor Belt and SAC code for services. 2) Other points to be noted while submitting the Bid: i. AIL will not accept inclusion of any additional costs, if requested for after opening of the tender. ii. Increase in Govt. Duties / Levies etc. if any, that may be applied by the Govt. of India, after the award of the contract, will be borne by AIL, if requested for by the tenderer, subject to the tenderer providing documentary proof of the same. In case of any decrease in basic price and/or Govt. Duties / Levies etc. by the Govt. of India after award of the contract, the benefit of the same should be extended to AIL by the tenderer, effective from the date of change. 3. CERTIFICATION: Certified that: a. There are no hidden costs to AIL over and above that indicated above. b. We agree to extend to Air India Ltd the benefit of reduction in statutory duties, taxes, levies, etc., if notified by the Govt. of India, during the period of validity of the Purchase Order. c. We have carefully gone through and have understood the General Terms & Conditions, Product Details and Specifications Governing the tender and would abide by the same. d.. The financial bid will be valid for 90 days from the date of opening of Technical Bid. e. I hereby confirm that I am authorized to sign the tender document. f. All the Pages of Financial Bid and any overwriting and corrections are duly countersigned. Date: Place : Signature: Name: Designation: Co. Name & Seal: