State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us CONTRACT AWARD NOTIFICATION Title : Group 79006 AIR TRAVEL SERVICES 2001 Award Number : 00121 (Replaces Award 4157) Contract Period : December 1, 2000 to November 30, 2001 Bid Opening Date : August 16, 2000 Date of Issue : November 27, 2000 Specification Reference : As Incorporated Herein Name : Title : Phone : Fax : E-mail : All State Agencies Hal Bartley Purchasing Officer 518-473-7064 518-402-5331 hal.bartley@ogs.state.ny.us Address Inquiries To: Non-State Agencies Name : Judy Gibbons Title : Purchase Coordinator Phone : 518-474-6717 Fax : 518-474-2437 E-mail : customer.services@ogs.state.ny.us Description Contracts with various airlines for Air Travel to and from various City-Pair locations throughout the United States and a few Foreign countries. This service will be for use by all New York State employees of The Executive, Legislative and Judicial Branches of government including *New York State Public Authorities and Boards. Political subdivisions are eligible to utilize contract service only as agreed by individual bidders (see Attachment 1, Entities Previously Approved For Use of New York State Air Travel Centralized Contract). Some replacement air travel contracts may include the use of contract services by "Previously Approved Entities" at either the same or increased contract costs. Travel tickets are 100% refundable with no minimum stay or other purchase requirements and contract airfares are not subject to charges for exchanging tickets. * All New York State Public Authorities, Boards and other entities not utilizing the New York State Office of the State Comptroller designated payment mechanism are required to utilize the New York State Contract Travel Agent (Group 79005), or authorized travel agent participating in the NYS travel program, to schedule all contract travel. PR # 00121
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 2 Using entities are required to arrange all travel via New York State contract travel agents or authorized travel agents participating in the NYS travel program.. Any contact with contract airlines by using entities concerning contract issues should be by the designated Purchasing Officer listed on page 1 of this contract Award. CONTRACT # CONTRACTOR & ADDRESS FED ID # PS57170 Air Tran Airways 9955 Airtran Blvd. Orlando, FL 32827 65-0440712 PS57171 PS57172 PS57173 PS57174 PS57175 PS57176 Delta Air Lines 1030 Delta Blvd. Dept. 760 Atlanta, GA 30320 JetBlue Airways Corporation 80-02 Kew Gardens Road Kew Gardens, NY 11415 Southwest Airlines Co. 2702 Love Field Drive Dallas, TX 75235-1611 Trans World Airlines One City Centre 515 North Sixth Street St. Louis, MO 63101 United Airlines World Headquarters 1200 E. Algonquin RD. Elk Grove Village, IL 60007 US Airways Crystal Park Four 2345 Crystal Dr. Arlington, VA 22202 58-0218548 87-0617894 74-1563240 43-1145889 36-2675206 53-0218143 * We require agencies to contact (usually by telephone) one of the New York State designated travel agent contractors, or an authorized travel agent participating in the NYS travel program, for reservations. Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. FOR TAX FREE TRANSACTIONS UNDER THE INTERNAL REVENUE CODE, THE NEW YORK STATE REGISTRATION NUMBER IS 14740026K. NOTE TO AGENCY:
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 3 The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise, respectively. NOTE TO ALL CONTRACT USERS: The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. TABLE OF CONTENTS Page No. Background/Use... 3 Procurement Instructions... 4 City Pair Use Instructions... 4 City Pair/Item Pricing... 5 Definitions...21 Statutory Requirements...22 Service Requirements...22 Daily Flight Frequency...22 Flight Connections/Stopovers...22 Reservations and Ticket Sales...22 Fare Basis Codes...23 Applicability of Fares...24 Dates of Travel..24 Travel Incentives...24 Traveler Identification...24 Electronic Ticketing...24 Prepaid Ticketing...25 Term of Contract...25 Cancellation For Convenience...25 Suspension of Contract Services...25 Administrative and Reporting Requirements...25 Contract Migration...25 Use of Contracts by Others...26 Procurement Instructions...26 Method of Payment...26 Attachment 1 Previously Approved Entities..27 Attachment 2 Contract Performance Report..29 BACKGROUND/USE: This group of contracts replaces the contracts under Award 4157 that expires November 30, 2000, and provides discounted airfares directly with airlines to a total approximately 350 city pairs across the United States and certain international flights. Unrestricted Fare Unrestricted fares (e.g., no Saturday night stay, etc.) are listed for all city pairs. These fares are available on a last seat availability basis with no advance purchase requirement or other restrictions (e.g. no Saturday night stay, etc.). These fares may be used for last minute travel or instances when other restrictions (e.g. advance purchase, minimum stay or Saturday night stay) are not conducive to business plans. Capacity Controlled Fare Capacity Controlled Fare shall mean fares with no advance purchase requirements, or penalties for changes and /or nonrefundable restrictions. Unrestricted guaranteed capacity shall be forty (40) percent per flight of available aircraft seats applicable to total aircraft capacity.
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 4 The Air Travel contracts are intended to be utilized in conjunction with New York State contract Travel Agents available under Group 79005 or authorized travel agents participating in the NYS travel program. This service will be for use by all New York State employees of The Executive, Legislative and Judicial Branches of government including *New York State Public Authorities and Boards. Some contract airline fares are extended to "Previously Approved entities" (see attachment 1) at either the same or increased costs. * All New York State Public Authorities Boards and other entities not utilizing the New York State Office of The State Comptroller designated payment mechanism are required to utilize the New York State American Express Corporate Procurement Card (Group 79008) for payment and a New York State contract Travel Agent (Group 79005), or authorized travel agent participating in the NYS travel program, to schedule all contract travel. All rates are available for business use only. PROCUREMENT INSTRUCTIONS: A. Authorized entities will review the list of rates and services (city pair rates) that best fit their needs. B. We require agencies to contact (usually by telephone) one of the New York State designated travel agent contractors, or an authorized travel agent participating in the NYS travel program, for reservations. C. Agency shall provide the travel agent or airline with the necessary traveler and designated contract payment information. These orders are effective and binding on the contractor when presented. City Pair Use Instructions To determine contract information for air travel, lookup travel segment by Departure City (any city or airport noted in city pair may be utilized as a departure city). City pairs are arranged on the following pages alphabetically as indicated below: Primary alphabetization is by the New York State Departure City. Secondary alphabetization is by the Destination City. All fares are for one way travel.
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 5 Office of General Services - Procurement Services Group Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Albany, NY - Albuquerque, NM ALB - ABQ 901.00 313.00 293.00 420 Delta Air Lines Albany, NY - Atlanta, GA ALB - ATL 637.00 297.00 257.00 149 Delta Air Lines Albany, NY - Austin, TX ALB - AUS 875.00 227.00 207.00 326 Southwest Airlines Albany, NY - Baltimore, MD / Washington, DC ALB - BWI 65.00 65.00 65.00 70 Delta Air Lines Albany, NY - Birmingham, AL ALB - BHM 605.00 233.00 203.00 274 United Airlines Albany, NY - Boise, ID ALB - BOI 937.00 655.90 562.20 338 US Airways Albany, NY - Boston, MA ALB - BOS 240.00 159.00 159.00 55 US Airways Albany, NY - Buffalo, NY ALB - BUF 264.00 226.00 226.00 75 Delta Air Lines Albany, NY - Charleston, SC ALB - CHS 480.00 287.00 277.00 276 Delta Air Lines Albany, NY - Charleston, WV ALB - CRW 472.00 309.00 259.00 232 Delta Air Lines Albany, NY - Charlotte, NC ALB - CLT 484.00 297.00 257.00 255 Delta Air Lines Albany, NY - Chicago (O'Hare), IL ALB - ORD 605.00 169.00 159.00 265 Delta Air Lines Albany, NY - Cincinnati, OH ALB - CVG 529.00 319.00 249.00 180 Southwest Airlines Albany, NY - Cleveland, OH ALB - CLE 147.00 147.00 147.00 135 Delta Air Lines Albany, NY - Columbia, SC ALB - CAE 500.00 291.00 268.00 262 Delta Air Lines Albany, NY - Columbus, OH ALB - CMH 448.00 299.00 229.00 206 US Airways Albany, NY - Dallas/Ft Worth, TX ALB - DFW 884.00 325.00 325.00 276 Delta Air Lines Albany, NY - Denver, CO ALB - DEN 888.00 299.00 249.00 340 Delta Air Lines Albany, NY - Des Moines, IA ALB - DSM 704.00 199.00 179.00 258 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 6 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) United Airlines Albany, NY - Detroit, MI ALB - DTW 438.00 306.60 262.80 213 Delta Air Lines Albany, NY - Fort Myers, FL ALB - RSW 527.00 266.00 250.00 308 Southwest Airlines Albany, NY - Ft Lauderdale, FL ALB - FLL 172.00 172.00 172.00 225 * United Airlines Albany, NY - Green Bay, WI ALB - GRB 488.00 341.60 292.80 186 Delta Air Lines Albany, NY - Greensboro / High Point, NC ALB - GSO 476.00 238.00 228.00 258 United Airlines Albany, NY - Houston (Int'l), TX ALB - IAH 487.00 340.90 292.20 293 Delta Air Lines Albany, NY - Huntsville, AL ALB - HSV 589.00 348.00 308.00 252 Delta Air Lines Albany, NY - Indianapolis, IN ALB - IND 487.00 199.00 189.00 230 US Airways Albany, NY - Islip, NY ALB - ISP 219.00 149.00 149.00 50 *, ** United Airlines Albany, NY - Jackson Hole, WY ALB - JAC 552.00 386.40 331.20 420 Southwest Airlines Albany, NY - Jacksonville, FL ALB - JAX 190.00 190.00 190.00 180 Delta Air Lines Albany, NY - Kansas City, MO ALB - MCI 547.00 209.00 199.00 308 United Airlines Albany, NY - Lansing, MI ALB - LAN 472.00 330.40 283.20 201 Southwest Airlines Albany, NY - Las Vegas, NV ALB - LAS 308.00 308.00 308.00 325 Delta Air Lines Albany, NY - Lexington, KY ALB - LEX 469.00 199.00 184.00 205 Delta Air Lines Albany, NY - Little Rock, AR ALB - LIT 720.00 372.00 347.00 261 Southwest Airlines Albany, NY - Los Angeles, CA ALB - LAX 308.00 308.00 308.00 390 Delta Air Lines Albany, NY - Madison, WI ALB - MSN 498.00 239.00 229.00 255 Delta Air Lines Albany, NY - Memphis, TN ALB - MEM 720.00 397.00 387.00 293 US Airways Albany, NY - Miami, FL ALB - MIA 630.00 239.00 239.00 280 Delta Air Lines Albany, NY - Milwaukee, WI ALB - MKE 477.00 181.00 169.00 305 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 7 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Albany, NY - Minneapolis, MN ALB - MSP 590.00 199.00 189.00 302 *, ** United Airlines Albany, NY - Monterey, CA ALB - MRY 1019.00 713.30 611.40 420 Southwest Airlines Albany, NY - Nashville, TN ALB - BNA 160.00 160.00 160.00 175 US Airways Albany, NY - New Orleans, LA ALB - MSY 871.00 227.00 227.00 234 US Airways Albany, NY - Newark, NJ ALB - EWR 221.00 159.00 159.00 64 Delta Air Lines Albany, NY - Norfolk, VA ALB - ORF 366.00 186.00 176.00 273 Delta Air Lines Albany, NY - Oklahoma City, OK ALB - OKC 784.00 409.00 379.00 335 Southwest Airlines Albany, NY - Orlando, FL ALB - MCO 162.00 162.00 162.00 170 US Airways Albany, NY - Philadelphia, PA ALB - PHL 331.00 289.00 289.00 185 Southwest Airlines Albany, NY - Phoenix, AZ ALB - PHX 308.00 308.00 308.00 365 US Airways Albany, NY - Pittsburgh, PA ALB - PIT 470.00 298.00 298.00 80 US Airways Albany, NY - Portland, ME ALB - PWM 309.00 259.00 259.00 65 Delta Air Lines Albany, NY - Portland, OR ALB - PDX 977.00 325.00 275.00 460 US Airways Albany, NY - Raleigh/Durham, NC ALB - RDU 480.00 227.00 227.00 160 Delta Air Lines Albany, NY - Reno, NV ALB - RNO 981.00 479.00 459.00 532 Delta Air Lines Albany, NY - Richmond, VA ALB - RIC 349.00 194.00 184.00 320 US Airways Albany, NY - Rochester, NY ALB - ROC 304.00 159.00 159.00 60 Delta Air Lines Albany, NY - Sacramento, CA ALB - SMF 980.00 300.00 260.00 515 Delta Air Lines Albany, NY - Salt Lake City, UT ALB - SLC 912.00 399.00 359.00 335 Delta Air Lines Albany, NY - San Antonio, TX ALB - SAT 875.00 267.00 242.00 327 Delta Air Lines Albany, NY - San Diego, CA ALB - SAN 977.00 300.00 225.00 463 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 8 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Albany, NY - San Francisco, CA ALB - SFO 1018.00 290.00 230.00 474 Delta Air Lines Albany, NY - San Juan, PR ALB - SJU 697.00 380.00 360.00 435 Delta Air Lines Albany, NY - Santa Ana, CA ALB - SNA 1006.00 350.00 290.00 520 Delta Air Lines Albany, NY - Savannah, GA ALB - SAV 461.00 230.00 200.00 268 Delta Air Lines Albany, NY - Seattle, WA (Tacoma Int'l) ALB - SEA 980.00 290.00 230.00 457 Delta Air Lines Albany, NY - St Louis, MO ALB - STL 565.00 199.00 179.00 283 US Airways Albany, NY - Tampa, FL ALB - TPA 615.00 231.00 231.00 274 US Airways Albany, NY - Washington (Dulles), DC ALB - IAD 414.00 218.00 218.00 265 US Airways Albany, NY - Washington (Nat'l), DC ALB - DCA 414.00 239.00 219.00 275 * United Airlines Binghamton, NY - Dallas/Ft. Worth, TX BGM - DFW 785.00 549.50 471.00 324 Delta Air Lines Buffalo, NY - Albuquerque, NM BUF - ABQ 875.00 415.00 399.00 351 Delta Air Lines Buffalo, NY - Atlanta, GA BUF - ATL 508.00 129.00 109.00 121 Delta Air Lines Buffalo, NY - Austin, TX BUF - AUS 784.00 549.00 479.00 239 Southwest Airlines Buffalo, NY - Baltimore, MD / Washington, DC BUF - BWI 165.00 165.00 165.00 65 Delta Air Lines Buffalo, NY - Charleston, SC BUF - CHS 447.00 159.00 149.00 230 Delta Air Lines Buffalo, NY - Charlotte, NC BUF - CLT 446.00 191.00 181.00 217 Delta Air Lines Buffalo, NY - Chicago (O'Hare), IL BUF - ORD 478.00 169.00 159.00 219 Delta Air Lines Buffalo, NY - Cincinnati, OH BUF - CVG 378.00 209.00 179.00 90 Delta Air Lines Buffalo, NY - Cleveland, OH BUF - CLE 386.00 199.00 179.00 227 Delta Air Lines Buffalo, NY - Columbus, OH BUF - CMH 358.00 169.00 159.00 184 Air Tran Airways Buffalo, NY - Dallas/Ft Worth, TX BUF - DFW 341.00 205.00 205.00 307 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 9 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Buffalo, NY - Dayton, OH BUF - DAY 372.00 199.00 179.00 177 Delta Air Lines Buffalo, NY - Denver, CO BUF - DEN 785.00 349.00 339.00 327 Delta Air Lines Buffalo, NY - Detroit, MI BUF - DTW 344.00 189.00 179.00 209 Delta Air Lines Buffalo, NY - Fort Myers, FL BUF - RSW 515.00 266.00 250.00 274 Southwest Airlines Buffalo, NY - Ft Lauderdale, FL BUF - FLL 172.00 172.00 172.00 225 Air Tran Airways Buffalo, NY - Greensboro / High Point, NC BUF - GSO 301.00 159.00 159.00 255 Delta Air Lines Buffalo, NY - Honolulu, HI BUF - HNL 1064.00 706.00 626.00 867 Delta Air Lines Buffalo, NY - Houston (Int'l), TX BUF - IAH 771.00 393.00 368.00 295 Delta Air Lines Buffalo, NY - Indianapolis, IN BUF - IND 387.00 189.00 179.00 209 Southwest Airlines Buffalo, NY - Jacksonville, FL BUF - JAX 190.00 190.00 190.00 175 United Airlines Buffalo, NY - Kansas City, MO BUF - MCI 565.00 395.50 339.00 190 Southwest Airlines Buffalo, NY - Las Vegas, NV BUF - LAS 308.00 308.00 308.00 300 US Airways Buffalo, NY - Los Angeles, CA BUF - LAX 1080.00 330.00 249.00 300 Air Tran Airways Buffalo, NY - Memphis, TN BUF - MEM 296.00 160.00 160.00 270 Delta Air Lines Buffalo, NY - Miami, FL BUF - MIA 550.00 185.00 160.00 293 United Airlines Buffalo, NY - Milwaukee, WI BUF - MKE 386.00 270.20 231.60 150 United Airlines Buffalo, NY - Minneapolis, MN BUF - MSP 535.00 374.50 321.00 192 Southwest Airlines Buffalo, NY - Nashville, TN BUF - BNA 160.00 160.00 160.00 175 Air Tran Airways Buffalo, NY - New Orleans, LA BUF - MSY 311.00 175.00 175.00 266 * JetBlue Airways Buffalo, NY - Oakland, CA BUF - OAK 299.00 299.00 299.00 415 * JetBlue Airways Buffalo, NY - Ontario, CA BUF - ONT 299.00 299.00 299.00 420 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 10 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Southwest Airlines Buffalo, NY - Orlando, FL BUF - MCO 162.00 162.00 162.00 150 Southwest Airlines Buffalo, NY - Phoenix, AZ BUF - PHX 308.00 308.00 308.00 285 Southwest Airlines Buffalo, NY - Raleigh/Durham, NC BUF - RDU 119.00 119.00 119.00 125 Delta Air Lines Buffalo, NY - San Antonio, TX BUF - SAT 784.00 191.00 171.00 304 Delta Air Lines Buffalo, NY - San Diego, CA BUF - SAN 953.00 290.00 210.00 417 Delta Air Lines Buffalo, NY - San Francisco, CA BUF - SFO 980.00 290.00 210.00 444 Delta Air Lines Buffalo, NY - San Juan, PR BUF - SJU 697.00 380.00 360.00 335 United Airlines Buffalo, NY - Santa Ana, CA BUF - SNA 980.00 686.00 588.00 351 United Airlines Buffalo, NY - Seattle, WA (Tacoma Int'l) BUF - SEA 953.00 667.10 571.80 338 Delta Air Lines Buffalo, NY - St Louis, MO BUF - STL 461.00 229.00 219.00 233 Southwest Airlines Buffalo, NY - Tampa, FL BUF - TPA 172.00 172.00 172.00 205 Delta Air Lines Buffalo, NY - Washington (Dulles), DC BUF - IAD 364.00 223.00 203.00 230 US Airways Buffalo, NY - Washington (Nat'l), DC BUF - DCA 364.00 203.00 189.00 65 JetBlue Airways Buffalo, NY - West Palm Beach, FL BUF - PBI 179.00 179.00 179.00 275 JetBlue Airways Burlington, VT - Fort Lauderdale, FL BTV - FLL 179.00 179.00 179.00 255 * JetBlue Airways Burlington, VT - Orlando, FL BTV - MCO 179.00 179.00 179.00 265 * JetBlue Airways Burlington, VT - Tampa, FL BTV - TPA 179.00 179.00 179.00 245 United Airlines Chicago (O'Hare), IL - Detroit, MI ORD - DTW 283.00 198.10 169.80 66 Trans World Airlines Chicago (O'Hare), IL - Los Angeles, CA ORD - LAX 1079.00 257.00 257.00 344 United Airlines Chicago (O'Hare), IL - Minneapolis, MN ORD - MSP 403.00 282.10 241.80 69 United Airlines Chicago (O'Hare), IL - Washington (Nat'l), DC ORD - DCA 599.00 419.30 359.40 96 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 11 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Islip, NY - Atlanta, GA ISP - ATL 590.00 255.00 245.00 150 Southwest Airlines Islip, NY - Baltimore, MD / Washington, DC ISP - BWI 68.00 68.00 68.00 60 Southwest Airlines Islip, NY - Chicago (Midway), IL ISP - MDW 136.00 136.00 136.00 140 Delta Air Lines Islip, NY - Chicago (O'Hare), IL ISP - ORD 444.00 229.00 209.00 259 Delta Air Lines Islip, NY - Cincinnati, OH ISP - CVG 449.00 350.00 300.00 130 Southwest Airlines Islip, NY - Ft Lauderdale, FL ISP - FLL 159.00 159.00 159.00 180 Southwest Airlines Islip, NY - Orlando, FL ISP - MCO 159.00 159.00 159.00 165 Southwest Airlines Islip, NY - Tampa, FL ISP - TPA 159.00 159.00 159.00 170 Trans World Airlines New York (Kennedy), NY - Albuquerque, NM JFK - ABQ 901.00 412.00 412.00 361 Delta Air Lines New York (Kennedy), NY - Amsterdam, Netherlands JFK - AMS 1461.00 350.00 350.00 440 Delta Air Lines New York (Kennedy), NY - Atlanta, GA JFK - ATL 631.00 229.00 209.00 148 Trans World Airlines New York (Kennedy), NY - Austin, TX JFK - AUS 795.00 386.00 386.00 329 Delta Air Lines New York (Kennedy), NY - Boston, MA JFK - BOS 254.00 169.00 149.00 83 Delta Air Lines New York (Kennedy), NY - Brussels, Belgium JFK - BRU 1416.00 328.00 328.00 450 JetBlue Airways New York (Kennedy), NY - Buffalo, NY JFK - BUF 99.00 99.00 99.00 75 JetBlue Airways New York (Kennedy), NY - Burlington, VT JFK - BTV 99.00 99.00 99.00 80 Trans World Airlines New York (Kennedy), NY - Chicago (O'Hare), IL JFK - ORD 639.00 115.00 115.00 291 Delta Air Lines New York (Kennedy), NY - Dublin, Ireland JFK - DUB 843.00 590.00 590.00 395 JetBlue Airways New York (Kennedy), NY - Fort Lauderdale, FL JFK - FLL 179.00 179.00 179.00 170 * JetBlue Airways New York (Kennedy), NY - Fort Myers, FL JFK - RSW 179.00 179.00 179.00 170 Delta Air Lines New York (Kennedy), NY - Frankfurt, Germany JFK - FRA 1876.00 490.00 490.00 470 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 12 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines New York (Kennedy), NY - Geneva, Switzerland JFK - GVA 1437.00 570.00 570.00 555 Delta Air Lines New York (Kennedy), NY - Hartford, CT JFK - BDL 257.00 149.00 99.00 62 United Airlines New York (Kennedy), NY - Hong Kong, Hong Kong JFK - HKG 1548.00 680.00 570.00 1220 Trans World Airlines New York (Kennedy), NY - Indianapolis, IN JFK - IND 519.00 265.00 265.00 359 Trans World Airlines New York (Kennedy), NY - Jackson, MS JFK - JAN 730.00 220.00 220.00 292 Delta Air Lines New York (Kennedy), NY - Las Vegas, NV JFK - LAS 1001.00 350.00 250.00 314 Trans World Airlines New York (Kennedy), NY - Little Rock, AR JFK - LIT 704.00 224.00 224.00 278 United Airlines New York (Kennedy), NY - London, England JFK - LHR 1329.00 245.00 245.00 430 Trans World Airlines New York (Kennedy), NY - Los Angeles, CA JFK - LAX 1163.00 235.00 235.00 328 Trans World Airlines New York (Kennedy), NY - Madison, WI JFK - MSN 468.00 216.00 216.00 306 Trans World Airlines New York (Kennedy), NY - Memphis, TN JFK - MEM 590.00 240.00 240.00 321 Trans World Airlines New York (Kennedy), NY - Miami, FL JFK - MIA 730.00 163.00 163.00 172 Delta Air Lines New York (Kennedy), NY - Milan, Italy JFK - MXP 1007.00 460.00 460.00 495 Trans World Airlines New York (Kennedy), NY - Milwaukee, WI JFK - MKE 502.00 290.00 290.00 368 Trans World Airlines New York (Kennedy), NY - Nasville, TN JFK - BNA 578.00 246.00 246.00 360 Trans World Airlines New York (Kennedy), NY - New Orleans, LA JFK - MSY 777.00 189.00 189.00 183 Delta Air Lines New York (Kennedy), NY - Norfolk, VA JFK - ORF 332.00 169.00 159.00 101 * JetBlue Airways New York (Kennedy), NY - Oakland, CA JFK - OAK 299.00 299.00 299.00 340 Trans World Airlines New York (Kennedy), NY - Oklahoma City, OK JFK - OKC 784.00 210.00 210.00 284 Trans World Airlines New York (Kennedy), NY - Ontario, CA JFK - ONT 1163.00 450.00 450.00 395 Trans World Airlines New York (Kennedy), NY - Orlando, FL JFK - MCO 514.00 149.00 149.00 149 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 13 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines New York (Kennedy), NY - Paris, France JFK - CDG 1003.00 320.00 320.00 420 Delta Air Lines New York (Kennedy), NY - Phoenix, AZ JFK - PHX 1163.00 300.00 200.00 336 Delta Air Lines New York (Kennedy), NY - Pittsburgh, PA JFK - PIT 381.00 229.00 169.00 125 Delta Air Lines New York (Kennedy), NY - Richmond, VA JFK - RIC 332.00 169.00 159.00 104 JetBlue Airways New York (Kennedy), NY - Rochester, NY JFK - ROC 99.00 99.00 99.00 70 Delta Air Lines New York (Kennedy), NY - Rome, Italy JFK - FCO 1007.00 437.00 437.00 505 Delta Air Lines New York (Kennedy), NY - Salt Lake City, UT JFK - SLC 953.00 379.00 359.00 302 Delta Air Lines New York (Kennedy), NY - San Diego, CA JFK - SAN 1163.00 300.00 200.00 360 Trans World Airlines New York (Kennedy), NY - San Francisco, CA JFK - SFO 1163.00 156.00 156.00 347 Trans World Airlines New York (Kennedy), NY - San Juan, PR JFK - SJU 590.00 290.00 290.00 224 Delta Air Lines New York (Kennedy), NY - Seattle, WA (Tacoma JFK - SEA 1163.00 250.00 200.00 385 United Airlines New York (Kennedy), NY - Seoul, S. Korea JFK - SEL 1448.00 590.00 490.00 1145 * Trans World Airlines New York (Kennedy), NY - Shreveport, LA JFK - SHV 744.00 205.00 205.00 328 United Airlines New York (Kennedy), NY - Singapore JFK - SIN 1849.00 612.00 535.00 1410 Trans World Airlines New York (Kennedy), NY - St Louis, MO JFK - STL 781.00 235.00 235.00 149 JetBlue Airways New York (Kennedy), NY - Tampa, FL JFK - TPA 179.00 179.00 179.00 180 United Airlines New York (Kennedy), NY - Tokyo, Japan JFK - NRT 1394.00 489.00 375.00 825 Trans World Airlines New York (Kennedy), NY - Tulsa, OK JFK - TUL 720.00 329.00 329.00 276 Delta Air Lines New York (Kennedy), NY - Washington (Nat'l), DC JFK - DCA 202.00 150.00 125.00 94 JetBlue Airways New York (Kennedy), West Palm Beach, FL JFK - PBI 179.00 179.00 179.00 170 Delta Air Lines New York (Kennedy). NY - Philadelphia, PA JFK - PHL 207.00 149.00 99.00 78 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 14 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines New York (LaGuardia), NY - Albuquerque, NM LGA - ABQ 667.00 204.00 188.00 392 Air Tran Airways New York (LaGuardia), NY - Atlanta, GA LGA - ATL 314.00 160.00 160.00 135 Trans World Airlines New York (LaGuardia), NY - Austin, TX LGA - AUS 795.00 370.00 370.00 332 Delta Air Lines New York (LaGuardia), NY - Birmingham, AL LGA - BHM 578.00 222.00 202.00 264 US Airways New York (LaGuardia), NY - Boston, MA LGA - BOS 303.00 170.00 150.00 60 Delta Air Lines New York (LaGuardia), NY - Buffalo, NY LGA - BUF 261.00 245.00 220.00 85 Delta Air Lines New York (LaGuardia), NY - Charleston, SC LGA - CHS 509.00 239.00 209.00 113 Delta Air Lines New York (LaGuardia), NY - Charlotte, NC LGA - CLT 435.00 258.00 238.00 248 Delta Air Lines New York (LaGuardia), NY - Chicago (Midway), IL LGA - MDW 581.00 189.00 169.00 265 Delta Air Lines New York (LaGuardia), NY - Chicago (O'Hare), IL LGA - ORD 581.00 119.00 109.00 244 Delta Air Lines New York (LaGuardia), NY - Cincinnati, OH LGA - CVG 498.00 319.00 249.00 124 United Airlines New York (LaGuardia), NY - Cleveland, OH LGA - CLE 492.00 344.40 295.20 187 Delta Air Lines New York (LaGuardia), NY - Columbia, SC LGA - CAE 457.00 239.00 209.00 125 Delta Air Lines New York (LaGuardia), NY - Columbus, OH LGA - CMH 472.00 239.00 219.00 213 Delta Air Lines New York (LaGuardia), NY - Dallas/Ft Worth, TX LGA - DFW 886.00 225.00 190.00 213 United Airlines New York (LaGuardia), NY - Denver, CO LGA - DEN 229.00 160.30 137.40 205 Delta Air Lines New York (LaGuardia), NY - Detroit, MI LGA - DTW 466.00 289.00 239.00 234 Delta Air Lines New York (LaGuardia), NY - Dothan, AL LGA - DHN 602.00 219.00 199.00 260 Delta Air Lines New York (LaGuardia), NY - Fayetteville, NC LGA - FAY 426.00 209.00 189.00 294 Delta Air Lines New York (LaGuardia), NY - Ft Lauderdale, FL LGA - FLL 544.00 185.00 159.00 175 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 15 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines New York (LaGuardia), NY - Greensboro / High LGA - GSO 449.00 149.00 139.00 110 Point, NC Delta Air Lines New York (LaGuardia), NY - Greenville, SC LGA - GSP 481.00 190.00 180.00 253 Air Tran Airways New York (LaGuardia), NY - Houston (Hobby), TX LGA - HOU 381.00 205.00 205.00 309 Delta Air Lines New York (LaGuardia), NY - Houston (Int'l), TX LGA - IAH 915.00 434.00 379.00 305 United Airlines New York (LaGuardia), NY - Indianapolis, IN LGA - IND 479.00 335.30 287.40 87 Trans World Airlines New York (LaGuardia), NY - Jackson, MS LGA - JAN 730.00 220.00 220.00 283 Delta Air Lines New York (LaGuardia), NY - Jacksonville, FL LGA - JAX 525.00 159.00 149.00 155 Trans World Airlines New York (LaGuardia), NY - Kansas City, MO LGA - MCI 488.00 250.00 250.00 257 Trans World Airlines New York (LaGuardia), NY - Las Vegas, NV LGA - LAS 1001.00 250.00 250.00 414 Trans World Airlines New York (LaGuardia), NY - Los Angeles, CA LGA - LAX 1163.00 240.00 240.00 417 Delta Air Lines New York (LaGuardia), NY - Memphis, TN LGA - MEM 590.00 159.00 149.00 257 Air Tran Airways New York (LaGuardia), NY - Miami, FL LGA - MIA 279.00 170.00 170.00 309 United Airlines New York (LaGuardia), NY - Milwaukee, WI LGA - MKE 436.00 305.20 261.60 190 Trans World Airlines New York (LaGuardia), NY - Minneapolis, MN LGA - MSP 653.00 279.00 279.00 278 Delta Air Lines New York (LaGuardia), NY - Montgomery, AL LGA - MGM 582.00 329.00 299.00 240 Delta Air Lines New York (LaGuardia), NY - Montreal, Quebec, LGA - YUL 352.00 69.00 65.00 85 Canada Delta Air Lines New York (LaGuardia), NY - Nashville, TN LGA - BNA 568.00 238.00 228.00 262 Air Tran Airways New York (LaGuardia), NY - New Orleans, LA LGA - MSY 351.00 190.00 190.00 277 United Airlines New York (LaGuardia), NY - Norfolk, VA LGA - ORF 332.00 232.40 199.20 158 Delta Air Lines New York (LaGuardia), NY - Orlando, FL LGA - MCO 514.00 199.00 149.00 154 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 16 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Trans World Airlines New York (LaGuardia), NY - Phoenix, AZ LGA - PHX 1163.00 190.00 190.00 384 Delta Air Lines New York (LaGuardia), NY - Raleigh/Durham, NC LGA - RDU 426.00 204.00 189.00 248 Delta Air Lines New York (LaGuardia), NY - Richmond, VA LGA - RIC 332.00 195.00 155.00 80 US Airways New York (LaGuardia), NY - Rochester, NY LGA - ROC 254.00 189.00 189.00 50 Trans World Airlines New York (LaGuardia), NY - Salt Lake City, UT LGA - SLC 999.00 330.00 330.00 386 Trans World Airlines New York (LaGuardia), NY - San Diego, CA LGA - SAN 1163.00 188.00 188.00 434 Trans World Airlines New York (LaGuardia), NY - San Francisco, CA LGA - SFO 1163.00 182.00 182.00 442 Trans World Airlines New York (LaGuardia), NY - San Jose, CA LGA - SJC 1163.00 450.00 450.00 447 Trans World Airlines New York (LaGuardia), NY - Seattle, WA (Tacoma LGA - SEA 1163.00 230.00 230.00 451 Trans World Airlines New York (LaGuardia), NY - St Louis, MO LGA - STL 781.00 259.00 259.00 146 US Airways New York (LaGuardia), NY - Tampa, FL LGA - TPA 255.00 229.00 229.00 85 United Airlines New York (LaGuardia), NY - Toronto, Ontario, LGA - YYZ 376.00 263.20 225.60 80 Canada (Pearson int'l) United Airlines New York (LaGuardia), NY - Washington (Dulles), LGA - IAD 203.00 142.10 121.80 60 US Airways New York (LaGuardia), NY - Washington (Nat'l), LGA - DCA 303.00 125.00 115.00 60 Trans World Airlines New York (LaGuardia), NY - West Palm Beach, FL LGA - PBI 524.00 264.00 264.00 169 Trans World Airlines Newark, NJ - Acquadilla, PR EWR - BQN 600.00 300.00 300.00 231 Air Tran Airways Newark, NJ - Atlanta, GA EWR - ATL 284.00 135.00 135.00 129 Delta Air Lines Newark, NJ - Charleston, SC EWR - CHS 502.00 207.00 197.00 247 Delta Air Lines Newark, NJ - Charlotte, NC EWR - CLT 442.00 285.00 275.00 233 United Airlines Newark, NJ - Chicago (O'Hare), IL EWR - 420.00 294.00 252.00 117 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 17 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) Delta Air Lines Newark, NJ - Cincinnati, OH EWR - CVG 490.00 390.00 330.00 108 Delta Air Lines Newark, NJ - Cleveland, OH EWR - CLE 492.00 249.00 239.00 232 Delta Air Lines Newark, NJ - Columbia, SC EWR - CAE 502.00 239.00 209.00 242 Delta Air Lines Newark, NJ - Dallas/Ft Worth, TX EWR - 886.00 224.00 199.00 288 Trans World Airlines Newark, NJ - Denver, CO EWR - DEN 929.00 339.00 339.00 333 Delta Air Lines Newark, NJ - Detroit, MI EWR - 466.00 259.00 219.00 214 United Airlines Newark, NJ - Green Bay, WI EWR - GRB 352.00 246.40 211.20 220 Delta Air Lines Newark, NJ - Houston (Int'l), TX EWR - IAH 915.00 419.00 379.00 305 Air Tran Airways Newark, NJ - Jacksonville, FL EWR - JAX 269.00 169.00 169.00 245 Trans World Airlines Newark, NJ - Kansas City, MO EWR - MCI 530.00 242.00 242.00 257 Delta Air Lines Newark, NJ - Las Vegas, NV EWR - LAS 1040.00 290.00 240.00 439 Delta Air Lines Newark, NJ - Miami, FL EWR - MIA 549.00 174.00 149.00 297 Delta Air Lines Newark, NJ - Nashville, TN EWR - BNA 578.00 242.00 212.00 239 Air Tran Airways Newark, NJ - New Orleans, LA EWR - MSY 331.00 185.00 185.00 260 Delta Air Lines Newark, NJ - Orlando, FL EWR - 554.00 185.00 160.00 220 Delta Air Lines Newark, NJ - San Diego, CA EWR - SAN 1163.00 350.00 250.00 413 Trans World Airlines Newark, NJ - San Francisco, CA EWR - SFO 1163.00 200.00 200.00 439 Delta Air Lines Newark, NJ - San Juan, PR EWR - SJU 590.00 380.00 360.00 430 Trans World Airlines Newark, NJ - Seattle, WA (Tacoma Int'l) EWR - SEA 1163.00 222.00 222.00 448 Trans World Airlines Newark, NJ - St. Louis, MO EWR - STL 593.00 263.00 263.00 146 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 18 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) United Airlines Newark, NJ - Tokyo, Japan EWR - NRT 1394.00 489.00 375.00 940 United Airlines Newark, NJ - Vancouver, BC, Canada EWR - YVR 898.00 628.60 538.80 436 Delta Air Lines Newburg (Stewart Int'l), NY - Atlanta, GA SWF - ATL 590.00 309.00 299.00 140 Delta Air Lines Newburg (Stewart Int'l), NY - Cincinnati, OH SWF - CVG 474.00 374.00 334.00 115 Delta Air Lines Newburg (Stewart Int'l), NY - Raleigh/Durham, NC SWF - RDU 525.00 295.00 265.00 257 Delta Air Lines Pittsburgh, PA - Houston (Int'l), TX PIT - IAH 756.00 259.00 189.00 280 JetBlue Airways Rochester, NY - Fort Lauderdale, FL ROC - FLL 179.00 179.00 179.00 275 Delta Air Lines Rochester, NY - Houston (Int'l), TX ROC - IAH 784.00 362.00 332.00 286 * JetBlue Airways Rochester, NY - Oakland, CA ROC - OAK 299.00 299.00 299.00 460 *, ** JetBlue Airways Rochester, NY - Ontario, CA ROC - ONT 299.00 299.00 299.00 475 JetBlue Airways Rochester, NY - Orlando, FL ROC - MCO 179.00 179.00 179.00 300 JetBlue Airways Rochester, NY - Tampa, FL ROC - TPA 179.00 179.00 179.00 280 Delta Air Lines Syracuse, NY - Atlanta, GA SYR - ATL 590.00 147.00 137.00 141 Delta Air Lines Syracuse, NY - Charlotte, NC SYR - CLT 446.00 214.00 204.00 264 Delta Air Lines Syracuse, NY - Dallas/Ft Worth, TX SYR - DFW 784.00 227.00 211.00 298 Delta Air Lines Syracuse, NY - Denver, CO SYR - DEN 888.00 209.00 199.00 340 Delta Air Lines Syracuse, NY - Detroit, MI SYR - DTW 429.00 179.00 169.00 214 Delta Air Lines Syracuse, NY - New Orleans, LA SYR - MSY 720.00 209.00 184.00 276 Delta Air Lines Syracuse, NY - Orlando, FL SYR - MCO 497.00 152.00 129.00 165 Delta Air Lines Syracuse, NY - Washington (Dulles), DC SYR - IAD 371.00 200.00 175.00 250 Delta Air Lines Syracuse, NY - Washington (Nat'l), DC SYR - DCA 371.00 239.00 215.00 263 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 19 Air Travel Services 2001 - Contract Award Notification Capacity List Price Unrestricted Controlled Elapsed Selected One Way Fare Fare Time (In Airline City Pair City Code Fare (One Way) (One Way) Minutes) United Airlines Westchester Cnty, NY - Chicago (O'Hare), IL HPN - ORD 384.00 268.80 230.40 115 United Airlines Westchester Cnty, NY - Detroit, MI HPN - DTW 282.00 197.40 169.20 220 * Only one flight per day ** Cumulative stopover longer than 2 hours
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 20 Airline Contractors Extending Contract Pricing to Previously Approved Entities: Airline Contractor Pricing Extended to Surcharge Applicable to Designated Entities Pricing Extended to Government or Pricing Extended to Persons Designated Unrestricted Capacity Private Sector Traveling for NYS Entities Fare Controlled Fare Contractors Employment Interviews Air Tran Airways YES 0 0 YES YES Delta Airlines YES 0 0 NO YES JetBlue Airways YES 0 0 YES YES Southwest Airlines YES 0 0 NO YES Trans World Airlines YES 0 0 NO YES United Airlines NO N/A N/A NO NO US Airways NO N/A N/A NO NO Additional Cost for Prepaid Ticketing (if Applicable): Airline Air Tran Airways Delta Air Lines JetBlue Airways Southwest Airlines Trans World Airlines United Airlines US Airways Cost Per Ticket Issued N/A $75.00 N/A N/A $75.00 $75.00 N/A Contractors Designated Code for Capacity Controlled Fares: Airline Air Tran Airways Delta Air Lines JetBlue Airways Southwest Airlines Trans World Airlines United Airlines US Airways Capacity Controlled Fare Code N/A Varies G N/A N/A Domestic: SCANY, International: BCANY HYCANY Please note that large metropolitan areas may have service from more than one airport. Some of the alternative airports may offer better pricing. Therefore, it is in the user agency's best interest to require the traveler to arrange for the best value departure or destination location, that is the airport that provides flights that will meet the traveler's schedule at the least possible cost, taking into consideration ground transportation, time, and cost. Examples of cities with more than one airport: Chicago served by Midway & O'Hare New York City served by Kennedy, LaGuardia & Newark Washington DC served by Dulles, National & Baltimore DEFINITIONS:
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 21 A. "Agency Representative" shall mean the authorized representative of a contract using entity. B. "Aircraft" shall mean aircraft having nineteen (19) or more passenger seats with restroom facilities. C. "Airport Code" shall mean the three-letter code that identifies the specific points of origin and destination for each item. D. "Average Elapsed Flight Time" shall mean the average of the shortest flights for that city pair/item meeting the minimum number of flights per day. E. "Capacity Controlled Fare" shall mean fares with no advance purchase requirements, no penalties for changes and completely refundable under the computer reservation system code designated by the contractor. Unrestricted guaranteed capacity shall be forty (40) percent per flight of available aircraft seats applicable to total aircraft capacity. F. "Centrally Billed Account" shall mean the designated New York state centrally billed travel account(s), currently under New York State contract. The current designated Centrally Billed Account provider is American Express Corporate Travel. G. "Certificated Air Carrier" shall mean an air carrier holding a Certificate of Public Convenience and Necessity granted under Section 401 of the Federal Aviation Act. H. "Commuter Air Carrier" shall mean an air carrier under Section 204 or 298 of the Economic Regulations of the United States Department of Transportation carrying passengers on at least five round trips per week between two points according to its published schedules, but which does not hold a Certificate of Public Convenience and Necessity granted under Section 401 of the Federal Aviation Act. I. "Daily Flights" shall mean everyday from Monday through Friday. J. "Domestic" when applied to city pairs in this solicitation shall mean all city pairs within the fifty states, the District of Columbia, the United States Virgin Islands and the Commonwealth of Puerto Rico. K. "Eligible Travelers" shall mean employees of The New York State Executive, Judicial and Legislative Branches of government, The State University of New York, New York State Public Authorities and Boards, who are traveling on official State business, and whose travel expenses are paid by the official payment instrument. Specifically included are New York State Department of Health Board members when travelling on board business when travel is paid with the contract method of payment. Specifically excluded unless indicated by individual contractors (see previous page of this Contract Award Notification) are all contractors from government or private sector employed by New York State under cost reimbursable contracts; and persons travelling for New York State employment interview purposes at any eligible entity. L. "Excursion" shall mean round trip stay over Saturday night, ticket with at least 7 day advance purchase. In some instances advance purchases are made 14 or 21 days in advance in order to obtain better fare prices. M. "FAA" shall mean the Federal Aviation Agency. N. "Federal Aviation Act" shall mean the Federal Aviation Act of 1958 and any applicable statutory changes incorporated. O. "Invitation For Bid (IFB)" shall refer to this proposal and the resultant submission of a Contractor s bid for performance and later, the awarded contracts. P. "International" when applied to city pair routes in this solicitation shall mean a domestic city point and a foreign city point of destination. Q. "Kennedy, LaGuardia and Newark airports" shall mean New York City airport location for the City Pairs designated in the bid proposal form of this solicitation R. "Passenger Facility Charges" shall mean mandatory fees assessed by airports / or cities which airlines are mandated to collect for these entities. S. "Pre-Paid Ticket Charges" shall mean air travel contract service charges paid by a using entity at a site remote from the ticket pickup location.
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 22 T. "Y Class" shall mean unrestricted fare with last seat availability or other booking codes used by contractors to designate normal unrestricted coach class seats with no minimum stay or other purchase requirements and no additional cost for change or refund. U. "YCANY" Shall mean the New York State designation for Y Class fares under this contract. STATUTORY REQUIREMENTS: All contractors shall be a Certified Air carrier or Commuter Air Carrier recognized by the United States Department of Transportation and other applicable regulatory agencies. Any contractor offering a city pair shall have received United States Department of Transportation certification to provide scheduled service between the cities designated and shall have tickets for sale to the general public by the date and time of bid opening. SERVICE REQUIREMENTS: Travelers of eligible purchasing entities shall not be subject to any additional purchase or use restrictions except as noted under each category below. Contract passengers shall be provided all services and considerations which are provided to the general public including but not limited to toll-free reservations and ticketing, inter-airline agreements, standard free baggage allowance, food and beverage service and compensation for denied boarding. DAILY FLIGHT FREQUENCY: All domestic item/city pairs meets the minimum number of flights Monday - Friday in each direction between the hours of 6:00 A.M. and 10:15 P.M. in accordance with the estimated yearly use level indicated below: Estimated Yearly Travel Segments Minimum Number of Flights Per Day 900 or more 3 899 or less 2 International Item/city pairs have one (1) minimum flight scheduled daily, Monday through Friday. Where no bids were received meeting daily flight frequency requirements New York State awards contracts to offers for city pairs with fewer scheduled flights or more stopovers. STOP-OVERS: Domestic city pair connecting flights shall have maximum two (2) hour cumulative stopover; and international city pairs shall have three hours (3) maximum cumulative stopover. RESERVATIONS AND TICKET SALES: Reservations and tickets shall be available through one of the New York State contractors of record on the NYS Travel Agent Services contract, or authorized travel agents participating in the NYS travel program. These travel agents are members of the Airlines Reporting Corporation (ARC) and the International Airlines Travel Agent Network (IATAN). Reservations for contract passengers shall be confirmed on the same basis that reservations are confirmed for the general public with no consideration given in favor of passengers paying higher fees in the same class of service. Please refer to the list below for names and information for contract travel agents. New York State contract travel agents are required by contract to book fares on contract routes awarded as a result of this bid solicitation in lieu of any possible matched fares. CONTRACTOR S RESERVATION IATAN / ARC NAME & ADDRESS TELEPHONE NO. NUMBERS Carlson Wagonlit / Albany Travel 800 774-0655 33-52020-0 33-96678-5 22-97486-2 30 Corporation Drive (518) 292-9020 33-54895-5 33-96593-4 06-96296-6
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 23 Clifton Park, NY 12065 42-97576-3 33-96922-4 44-95469-5 52-97661-5 33-64454-4 33-54472-2 33-73214-5 33-61053-3 33-96438-3 33-96508-3 33-96807-1 33-96241-2 33-97535-1 33-96151-3 33-54722-0 Carlson Wagonlit Genesee Travel 79 Main Street Geneseo, NY 14454 800 786-8711 (716) 243-4155 33-66644-1 Austin Travel - following locations: any location 800 645-7466 265 Spagnoli Road (516) 465-1000 33-69180-3 Melville, NY 11747 999 Central Ave., Suite 200 (516) 374-7090 33-84600-2 Woodmere, NY 11598 285-7 S Broadway (516) 822-2222 33-69187-3 Hicksville, NY 11801 3185 Long Beach Road (516) 678-2828 33-78843-6 Oceanside, NY 11572 100 Arrival Avenue (516) 467-8300 33-69171-1 Ronkonkoma, NY 11779 34 Jackson Avenue (516) 921-4600 33-89640-2 Syosset, NY 11791 265 Hofstra University (516) 463-5195 33-52749-1 Hempstead, NY 11549 Library Plaza (516) 634-7799 33-61748-5 Stony Brook, NY 11794 For a list of additional travel agent's authorized to participate in the New York State travel program please refer to the OGS web site: http://www.ogs.state.ny.us/purchase/snt/awardnotes/790000000can.htm FARE BASIS CODES: The contractor shall have all contract fares entered in its electronic reservations system and any other electronic reservation system in which it participates. Unrestricted Fare, Fare code YCANY (New York State Contract designated Y Class Fare ) shall be established to identify all fares provided at the proposed Unrestricted Fare contract rate. Capacity Controlled Fare, Fare codes shall be established as follows to identify any fares provided at the proposed Capacity Controlled Fare contract rate. Airline Air Tran Airways Capacity Controlled Fare Code N/A
Group 79006 AIR TRAVEL SERVICES 2001 AWARD Page 24 Delta Air Lines JetBlue Airways Southwest Airlines Trans World Airlines United Airlines US Airways Varies G N/A N/A Domestic: SCANY, International: BCANY HYCANY APPLICABILITY OF FARES: Fares shall apply only between city pairs listed in this solicitation or subsequently offered by the bidder and shall not be applicable to or from intermediate points. All item/city pricing shall include the total cost excluding Passenger Facility Charges (PFC), segment fees and other ancillary fees but including taxes, fees, commissions or prepaid ticket charges. Passenger Facility Charges (PFC) and segment fees or other ancillary fees assessed by political entities and collected by airlines normally passed through to corporate and public customers may be assessed at the time of ticketing. DATES OF TRAVEL: Travel booked and ticketed within the term of this contract(s) will be allowed thirty (30) days after the term of the contract, provided it is booked by the last day of the contract term. New York State warrants that it will not make contract fares from any subsequent contract year s Invitation for Bid available for use to travelers or travel agencies prior to the termination of the current year s agreement. TRAVEL INCENTIVES: Records of any Travel Incentives granted Individual Travelers under any contract(s) resulting from this solicitation will be outside the scope of this contract. TRAVELER IDENTIFICATION: The following forms of identification (in conjunction with the contract method of payment) will authorize state business travelers to utilize contract services under the New York State contract payment form indicated: New York State drivers license or New York State entity picture ID. Previously approved entities and non New York State employees require a letter of identification and authorization from the procuring entity. The letter shall be signed by the entity chief financial officer and be on file with the authorized or contract travel agent. MODIFICATIONS OF SCHEDULE OR FLIGHT FREQUENCY: Contractors under any contract resulting from this solicitation may change, increase, decrease or terminate service to any destination provided the contractors schedule changes are effective for the general public also. The New York State contract administrator identified in this solicitation shall be advised in writing a minimum of thirty (30) days in advance of any changes that would result in the overall schedule for that city/pair item falling below the requirements defined under the "DAILY FLIGHT FREQUENCY" or "STOP OVERS" defined in this solicitation. In the event any contractor city pair service decreases below the requirements defined in this solicitation New York State reserves the right to re-award that specific city/pair to a bidder offering the next best value service or accept offers for replacement service in the best interests of New York State. ELECTRONIC TICKETING: The use of electronic ticketing (E-ticketing) by the New York State travel agent contractor will be encouraged to reduce the use of paper ticketing. PRE-PAID TICKETING: Pre-Paid ticketing charges, if designated by the contractor, will be applicable only for using entities not utilizing electronic ticketing equipment. TERM OF CONTRACT: It is the intention of the State to enter into a contract for a term of one (1) year, commencing December 1, 2000 with an option to extend for up to an additional one (1) year (upon written consent of the State and the contractor) or until a new contract is issued,