Report To: From: Mayor and Councillors District Engineer and Roading Manager Date: 11 th April 2012 File reference: Portfolio holder: Document: 873742 Appendix A: 873811 Appendix B: 871432 Councillor Harris Meeting date: 11 th April 2012 Subject: Roading Report for March 2012 Recommendation: THAT the report be received. 1. CONTRACTS GENERAL 2. SUBSIDISED ROADING PROJECTS HDC 366: General Maintenance 2009 2011 Contractor: Contract Award Date: Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: Value of Work for February: Value of Work to Date: Downer Ltd, Paeroa 1 July 2009 $9,862,423.68 30 June 2012 30 June 2012 $9,862,423.68 $373,679.79 $8,711,523.38 Work Completed during March Work Completed during March included, Cyclic pavement and traffic services inspections Pre-reseal repairs Minor bridge maintenance and repairs Annual pavement remark. Pavement repairs. Page 1
Grading, rolling, and spot metalling of various roads. Various minor drainage works. Work Programmed For April Work Programmed for April includes, Cyclic pavement and traffic services inspections. Continue with pre-reseal repairs on sites scheduled for resealing in the 2012/2013 sealing season. Grading and rolling of various roads as required. Bridge maintenance work HDC 364: Street Lighting Maintenance Contractor: Contract Award Date Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: Value of Work for February: Northpower South Waikato Ltd 14 May 2009 $364,870.09 30 June 2012 30 June 2012 $364,870.89 $7188.36 (HDC portion $5809.81) (NZTA portion $1378.55) Value of Work to Date: $280,255.82 (HDC portion only) Note: The NZTA portion is for state highway lighting. Work Completed This Month. All Wards were patrolled and repairs completed as required. Work to be completed next Month. Patrols will be carried out and routine maintenance will be completed as required. HDC 389: Thames Coromandel and Hauraki District Council Annual Re-surfacing 2011 / 2012 Contractor: Contract Award Date Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value (HDC Portion): Value of Work for Month Value of Work to Date: Higgins Contractors Waikato Ltd 30 August 2011 $2,608,458.89 15 March 2012 15 March 2012 $1,072,936.16 $0.00 $1,141,899.35 Page 2
All work on this project has been completed, however Higgins have yet to supply final Quality Assurance and RAMM data. Once this is received, the Certificate of Practical Completion will be issued and 50% retentions will be released. HDC 389: HDC 401 Hauraki District Council Area Wide Treatments 2011 2012 Contractor: Contract Award Date Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value : Value of Work for Month Value of Work to Date: Carter Contractors (2004)Ltd 30 August 2011 $689,179.80 21 May 2012 21 May 2012 $689,179.80 $144,850.00 $144,850.00 The work included in this contract is area wide treatments on three separate roads within the Hauraki District Council roading network. The sites are: Site Work Sites Displacement 1 Pukekauri Road (near Waihi) RP 4800m 6506m (1706m) 2 Miranda Road (near Miranda) RP 9086m 9685m (599m) 3 East Coast Road (near Kaiaua) RP 10792m - 10969m (177m) Work comprises of clearing, fencing, minor earth works and pavement construction, cement stabilising and sealing of a WHAP65 aggregate overlay or make up metal with associated feather edge works. Carter Contracting 2004 Ltd, Waihi submitted the lowest tender price and passed when assessed against each of the non-price attributes and the tender was awarded on the 20 February. At the end of March the work completed is shown in the table below: Site Location Work Completed 1 Pukekauri Road (near Waihi) Fence relocated between 5500m and 5900m RHS Area between 5500m and 5680m cut down to sub grade level. Sub base placed and compacted between 5500m and 5680m. Culvert at 5615m installed. 2 Miranda Road (near Miranda) Roadside trees trimmed. 450mm culvert at 9550m extended and rock backfill completed. Shoulders undercut and backfilled. Pavement overlay partially completed 3 East Coast Road (near Kaiaua) Work not commenced. Page 3
3 NON-SUBSIDISED ROADING PROJECTS Footpath maintenance will continue through the various Wards 4 NETWORK CONTROL MANAGEMENT Customer Service Requests 77 Customer Service Requests (CSR) received for March was higher than the six monthly average of 56. They covered a variety of issues most of which are listed below. 20 CSR s related to an extensive lighting outage in Paeroa. Northpower have advised that a fault in the supply circuit caused the outage. Street light outages Pavement faults Signage and painted markings Vegetation Drainage State highway related issues. Miscellaneous issues. Overweight Supervision There were no overweight supervisions during the month. Roadside Dumping of Rubbish There was only one report of illegal roadside dumping of household or other rubbish on Council Roads or Reserves during the month, this being two large old settees and old television set dumped on Pukewera Road. 5 SAFETY MANAGEMENT Traffic Control Audits There were three traffic audits completed during the month, one on the Pukekauri Road AWT site and two on the Miranda Road AWT site. Several temporary speed restriction signs were noted as missing the TEMPORARY supplementary plates and the Contractor was requested to correct the signage. In terms of the COPTTM site rating assessment temporary traffic management was of an acceptable standard. Minor Improvement Projects The Minor Improvement projects for this year are at various stages of completion, as follows: Rahu Road is completed. Pukekauri Road Safety improvements commenced construction this month in conjunction with the AWT. Page 4
Designs for Willoughby Street Parking Improvements and Guardrail upgrades on Front Miranda Road have been designed and are being reviewed for construction approval. Lighting improvements are programmed for completion in April. Minor roadmarking improvements are completed. Intersection controls require HDC approval to commence installation. Design of Arney Street pedestrian refuge point and Kea Crossing is progressing. Footpath Construction Downer Ltd has commenced construction of the year 2 footpath improvements with the completion of Edward Place and Station Road sites. Construction will continue in April. 6 OTHER ISSUES Roading Capital Programme Update Summaries of the Roading Capital Programme subsidised and non subsidised projects for the 2011/12 year are attached as appendices to this report. The estimates relating to each Ward are based on rough order cost estimates and are provided for information purposes. Ken Thompson District Engineer Gene Thomsen Roading Manager Page 5
Appendix A ROADING CAPITAL EXPENDITURE PROJECT DESCRIPTION Subsidised Roading Progress 1 July 2011 Progress to Date Annual Plan Budget Carried Fwd New Expenditure to 2011/12 2011/12 2011/12 31/03/2011 PLAINS Resurfacing Reseals Programmed defined 100% completed 819,020 0 0 707,977 Drainage Renewals Culvert renewals Nil Not defined by Wards - see District progress to date K&C renewals Nil Not defined by Wards - see District progress to date Other drainage Nil Not defined by Wards - see District progress to date Unsealed Road Metalling Various locations Nil Not defined by Wards - see District progress to date Pavement Rehabilitation East Coast Road Nil Contruction in April 35000 0 35000 0 Miranda Road Nil 60% complete 155000 0 155000 82,260 Structural Comp. Replacement Traff. Services Renewals Associated Improvements East Coast Road Nil Contruction in April 6800 0 6800 0 Miranda Road Nil 60% complete 31000 0 31000 0 Minor Improvements Hauraki Road - Bridge protection Nil Initial investiagtion completed Not defined by Wards - see District progress to date Front Miranda Road - Bridge protection Nil Dsign completed Not defined by Wards - see District progress to date Subtotals: 790,237 PROJECT DESCRIPTION Progress 1 July 2011 Progress to Date Budget Subsidised Roading Annual Plan Carried Fwd New 2011/12 2011/12 2011/12 PAEROA Resurfacing Reseals Programmed defined 100% complete 132,100 0 0 114,190 Drainage Renewals Culvert Renewals Nil Not defined by Wards - see District progress to date K&C renewals Nil Not defined by Wards - see District progress to date Other drainage Nil Not defined by Wards - see District progress to date Unsealed Road Metalling Various locations Nil Not defined by Wards - see District progress to date Pavement Rehabilitation Strange Road Traction Seal Nil On hold due to budget constraints 45950 0 45950 0 Structural Comp. Replacement Traff. Services Renewals Associated Improvements Nil Nil Nil 0 0 0 0 Minor Improvements Footpath Improvements Designed Approx. 10% complete 35000 0 35000 4,165 Rahu Road Designed Completed 0 31000 31000 31,000 Roadmarking Improvements Nil 25% complete 10000 0 10000 350 Intersection Controls Nil Forwarded to HDC for approval 7500 0 7500 0 Edwards Place Nil Complete except roadmarking 0 0 0 0 Subtotals: 149,705 Page 6
Subsidised Roading Annual Plan Carried Fwd New 2011/12 2011/12 2011/12 WAIHI Resurfacing Reseals Programmed defined 100% complete 369,880 0 0 319,732 Drainage Renewals Culvert Renewals Nil Not defined by Wards - see District progress to date K&C renewals Nil Not defined by Wards - see District progress to date Other drainage Nil Not defined by Wards - see District progress to date Unsealed Road Metalling Various locations Nil Not defined by Wards - see District progress to date Pavement Rehabilitation Pukekauri Road Nil Construction commenced 397000 0 397000 2,590 Structural Comp. Replacement Traff. Services Renewals Associated Improvements Pukekauri Road Nil Construction commenced 85000 0 85000 0 Minor Improvements Pukekauri Road Nil Realignment earthworks complete 60000 0 60000 60,000 Intersection Controls Nil Forwarded to HDC for approval 7500 0 3500 0 Lighting Improvements Designed Programmed for April 76600 0 76600 0 Footpath Improvements Designed Programmed for April 85000 0 85000 0 Subtotals: 382,322 DISTRICT WIDE Subsidised Roading Expenditure to Resurfacing 31/03/2012 Reseals Programmed defined 100% completed 1321000 0 1321000 1,141,899 Drainage Renewals Culvert Renewals Nil approx. 80% complete 45000 0 45000 27,400 K&C renewals Nil approx. 20% complete 77000 0 77000 19,200 Other drainage Nil approx. 80% complete 30000 0 30000 46,642 Unsealed Road Metalling Various locations Nil approx. 85% complete 53000 0 53000 49,527 Pavement Rehabilitation Various locations Nil 2 of 3 projects commenced 578000 0 578000 114,700 Structural Comp. Replacement Various Locations Nil approx 20% completed 53000 0 53000 8,772 Traff. Services Renewals Various Locations Nil approx. 60% complete 104000 0 104000 52,940 Associated Improvements Various locations Nil 2 of 3 projects commenced 199,000 0 199000 0 Minor Improvements Various locations Nil Various projects in progress 507,000 0 507,000 64,165 Total 2967000 2967000 1525245.35 Page 7
Appendix B NON-SUBSIDISED ROADING CAPITAL EXPENDITURE PROJECT DESCRIPTION PROJECT STATUS Budget Year 2011/12 2010/11 Total Both years Estimate Footpath Renewals 36,510 19,632 56,142 58,412 Plains 6,424 6,166 12,590 10,888 Kerepehi Town Rd 10,888 Paeroa 16,060 0 16,060 15,924 Hall Street stage 2 11,624 Arney St (SH26) - 21m R 38 to 80 2,800 Arney St (SH26) - 24m L 101 to 281 1,500 Waihi 14,026 13,466 27,492 31,600 Walker St Completed 9,400 Union St - 20m L 365 to 401 Awaiting 1,000 Barry Rd - 12m L 16 to 135 1,000 Barry Rd - 10m R 154 to 197 800 Bradford St - 10m R 29 to 202 800 Bulltown Rd - 21m L 0 to 54 2,000 Devon St - 19m L 14 to 33 1,500 Gilmour St - 24m R 0 to 62 1,900 Kitchener St - 25m R 107 to 175 2,300 Mangatoetoe St - 15m L 8 to 121 1,400 Moresby Ave - 15m R 10 to 160 1,300 Moresby Ave - 26m L 12 to 164 1,900 Mueller St - 23m R 0 to 124 1,900 Mueller St - 39m L 0 to 63 3,200 Surrey St - 15m R 12 to 131 1,200 New Footpaths 77,732 68,849 146,581 142,547 Plains 0 None 0 Paeroa 37,474 31,706 69,180 67,800 Railway St - 62m R 154 to 216 7,800 Miller Ave - 101m R 207 to 308 14,400 Princes St - 51m L 145 to 196 7,800 Francis St - 52m L 40 to 92 7,800 Railway St - 73m R 234 to 307 8,900 Norwood Rd - 112m R 736 to 848 16,600 Norwood Rd - 25m R 528 to 553 4,500 Waihi 40,258 37,143 77,401 74,747 Banks St Designed 50,347 Mueller St 168m R 530 to 698 24,400 Page 8
Kerb and Channel 297,106 287,190 584,296 635,890 Plains Pipiroa Rd Completed 0 146,000 146,000 146,300 Paeroa Railway Street Designed 0 0 0 0 Ainslie Rd Completed 17,990 14,310 32,300 32,300 Edwards Place Designed 10,800 0 10,800 10,800 Waihi Thomas Place Completed 0 47,500 47,500 47,500 Barry Rd Completed 0 28,950 28,950 28,950 Mangatoetoe St Completed 0 50,430 50,430 50,430 Dean Cres Designed 21,620 0 21,620 24,200 Seddon Ave Slip Designed 48,147 0 48,147 60,000 Galbraith Street Designed 167,549 0 167,549 170,940 Featon Rd (to suit Designed 31,000 0 31,000 budget) 64,470 Seal Extensions 383,100 125,900 509,000 536,900 Plains Mangawhero Road Completed 0 80,000 80,000 80,000 Tramline Road Completed 59,100 45,900 105,000 105,000 Paeroa None Waihi Dickey Flat Road Completed 80,000 0 80,000 80,000 Rifle Range Road Estimate ROC 220,000 0 220,000 220,000 Pukewera (230m length) 24,000 0 24,000 51,900 Totals 794,448 501,571 1,296,019 1,373,749 Less funds expended or committed for: Footpath Renewals 9,400 New Footpaths 5,000 Kerb and Channel 17,990 287,190 Seal Extensions 163,100 125,900 Balance 603,958 83,481 687,439 Project Management 10,000 0 10,000 20,000 Page 9