Minutes taken by Becky Conway. William Heaps, Ian Russell, Mark Poole and Martin Stemp, Malcolm Bowdidge. Agenda Item Details Action:

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1 The Hydrographic Society of the United Kingdom (Southern Region) Annual General Meeting Minutes Secretary: Attendees: Apologies: Minutes taken by Becky Conway Maik Weidt (Chair) Becky Conway Ken Collins Rob Higgon William Heaps, Ian Russell, Mark Poole and Martin Stemp, Malcolm Bowdidge Wednesday 10 th February :30 to 21:55 Warsash Maritime Academy, Warsash, Southampton Agenda Item Details Action: Apologies for Absence 1. Apologies for absence were received from William Heaps, Ian Russell, Mark Poole and Martin Stemp. Minutes of Last Meeting 2. Minutes of the last AGM held on 21 st January 2015: Reference was made to the minutes which had been published on the website. Minutes were accepted by all present. Matters arising 3. Matters Arising no matters arising from the minutes. Chairman s Report 4. A written Chairman s report was tabled at the meeting and is attached to these minutes. The Chairman mentioned highlights from the report, which prompted discussion among those present. In particular, the membership survey outcome highlighted concerns that meetings in local regions were too far away. As a result the Southern Region has tried in 2015/16 season to move around the region to engage more with our local members which has been received very well. We are still lacking in THSUK member numbers on evening events as detailed in the Hon. Secretary Report, however this is hoped to increase with time. The joint IMarEST meeting held in London was very successful with the presentations being recorded and now available on the THSUK and IMarEST TV webpages for all. Thanks were given to the Hon. Secretary and Treasurer for their work and help throughout the year. Secretary s Report 5. See Below.

2 Treasurer s Report 6. Financial activity has been low this year (Feb 15 Feb 16), with a total expenditure of (details of what this comprises of can be found in the attached report) I have submitted quarterly accounts to the national body satisfying the auditing and VAT returns. The bank account balance at the end of 2015 is in credit. Election of Committee Members 7. Election of Committee members Chairman Maik Weidt to continue in post Secretary Becky Conway to continue in post Treasurer Ken Collins to continue in post Regional Representative to THSUK Maik Weidt to step down no representative elected at this point, to be confirmed in due course. Committee members William Heaps Mark Poole Joe Collins Unfortunately Martin Stemp can no longer continue as a committee member due to work commitments. We would like to thank Martin for his contribution over the past years. Rob Higgon volunteered his services as a committee member and we would like to welcome him to the Southern Region committee. Suggestions for future events 8. Suggestions discussed were as follows: Ken Collins was very impressed with formal connection now established with IMarEST and hopes that the marketing facilities, contacts, web publishing and additional resources this brings will help promote THSUK further. It was decided that due to the time of night a follow up meeting should be arranged for Southern Region committee members to discuss future events and general ideas. Hon. Sec. Any Other Business There was no other business and the meeting closed at 21:55

3 THE HYDROGRAPHIC SOCIETY of The United Kingdom SOUTHERN REGION Chairman : Maik Weidt, ABP Southampton, VTS Centre, 37 Berth, Eastern Docks, SOUTHAMPTON, SO14 3GG Tel : mweidt@abports.co.uk Chairman s Report 10 th February 2016 The Southern Region has continued to host monthly evening meetings with a good variety of very interesting presentations. Following the THSUK Members Survey it was tried to move around to different parts of the Southern Region for the events to take place. This seemed successful. We did also attract a good number from other groups/ societies like Nautical Institute and RIN as well as members from the local sailing community. The Secretary provided more detailed information from the attendance and it seems that a growing number of non-members join the THSUK events. Spreading the interest and awareness of Hydrography and related subjects is an important objective for us. It is hoped that THSUK members will also take part a bit more frequently in the future if time and commitments allow. The new Memorandum of Understanding with Imarest seem to have got of the ground and we would like to highlight to our members that various announcements are in the pipeline for OI There will be lots of exciting benefits for the members in both organisations on the joint journey ahead. Please watch the website, newsletter and Soundings Magazine for more details. We were delighted that the Southern Region was the first to hold a joint event together with Imarest Southern Joint at the prestigious HQ at Aldgate House in London in January For members who did not make it to this interesting evening the attention is drawn to the Southern Region webpage which includes already one recorded presentation from the event. Ready for download! The 2nd presentation is currently awaiting approval for publication but will hopefully be released soon. My special thanks go to the Honorary Secretary, Honorary Treasurer, Committee members and all members supporting THSUK Southern Region with hosting, presenting and actively taking part. My work commitments however restricted my time to bring the Southern Region further in a way I would like to see the Region developing and I therefore hope that somebody else would like to take up the role of Chairman in the Southern Region. Otherwise, with the support from the committee I am willing to support the Southern Region as Chairman for another year. However, I will as off today stand down as the Regional Representative for the THSUK Board and will not be able to continue in this role due to my work commitments. I hope that another willing member can engage on behalf of the region on the Board of THSUK. Thank you, Maik Weidt

4 THE HYDROGRAPHIC SOCIETY of The United Kingdom SOUTHERN REGION Secretary : Becky Conway, ABP Southampton, VTS Centre, 37 Berth, Eastern Docks, SOUTHAMPTON, SO14 3GG Tel : bconway@abports.co.uk Secretary s Report 10th February 2016 Since the last AGM on the 21st January 2015 the following meetings have been held: February Using Terrestrial Scanning Lasers to Establish Full 3D 11 th Models of Existing and 'In Build' Survey Boats, Inside and Out, To Determine Accurate Reference Frames for Survey Equipment. by PLA Surveyors (and land contractor), held at the Three Daws, Gravesend. March 11 th The Navigator s Role in Ocean Racing & Lessons from the Stranding of Volvo 65 Vestas Wind by Wouter Verbraak. Held at Furuno UK Offices, Havant. Attendance Numbers THSUK SR Other Not Specified April 22 nd Student Presentation Event, NOC, Southampton June 18 th Summer Party in Southampton, as part of the UXO Surveys Seminar and World Hydrography Day celebrations September Coastal Monitoring and Nearshore Seabed Mapping 24 th Applications for Shoreline Management by Andrew Colenutt of the Channel Coastal Observatory (CCO). Held at Warsash Maritime Academy. October Commander Crabb, What Really Happened? by Dr John 15 th Bevan, held at The Diving Museum, Gosport November Which way are we going? The Development of Heading 11 th Sensor Technologies by Rolf Christensen of Teledyne CDL, held at BP Sunbury. December A Festive Evening with MMT Hosted at MMT UK Offices, 16 th Banbury. An evening of short presentations from MMT UK representatives giving an insight into their operations. January 20th AGM & Joint Meeting with IMarEST: The Vertical Offshore Reference Frames Project by Jonathan Iliffe and High Resolution Surveys on the Thames by Jean-Philippe Cheminade (Geodesea) and Andrew Stanley (MMT UK) held at IMarEST Offices, London Note attendance numbers only reflect those who signed the meeting sheet on the evening Future events: February The Mulberry Harbours Past and Present by Chris Howlett 10 th at Warsash Maritime Academy

5 March April 21 st May 11 th June Oceanology International 16 THSUK AGM Wednesday 16 th March Joint meeting with the RIN The Future of GNSS by Prof. Terry Moore, to be held at Warsash Maritime Academy Student Presentation Event, NOC, Southampton Summer Social Event?? Over the past months the Southern Region have tried to hold events at different locations within the region to ensure they are accessible to all members. This on the whole has proved successful, with a number of positive comments. Attendance numbers still fluctuate from month to month with our meetings attracting other guests from RIN and NI. As always, any suggestions of possible speakers, themes, venues etc. would be gratefully received to attract a wide variety of attendees and to keep the schedule interesting for all! Becky Conway February 2016

6 THE HYDROGRAPHIC SOCIETY of The United Kingdom SOUTHERN REGION Treasurer: Dr Ken Collins, Ocean and Earth Science, University of Southampton, National Oceanography Centre, SOUTHAMPTON, SO14 3ZH Treasurer s Report 10 th February 2016 Dr Ken Collins, Ocean and Earth Science, University of Southampton, National Oceanography Centre, Southampton SO14 3ZH (1) Financial activity in 2015 has been low, expenditure of Date Item Amount Balance 12-Dec-14 Starting Balance 3, Apr-14 Audit fee , Apr-15 Catering for meeting , May-15 Catering for meeting , Oct-15 Historic Diving Society , meeting venue Total Expenditure (2) I have continued to submit quarterly and annual accounts to the Hydrographic Society (3) I am happy to stand for re-election