Kilwinning Area Committee

Transcription

1 Cunninghame House, Irvine. 21 February 2013 Kilwinning Area Committee You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in the Reference Room, Kilwinning Library, St Winnings Lane, Kilwinning on THURSDAY 28 FEBRUARY 2013 at 2.00 p.m. to consider the undernoted business. Yours faithfully Elma Murray Chief Executive 1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2. Minutes The Minutes of the previous meeting of the Committee held on 13 December 2013 will be signed in accordance with paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). North Ayrshire Council, Cunninghame House, Irvine KA12 8EE

2 3. Kilwinning Academy Eco Council Receive a presentation by Kilwinning Academy pupil representatives on eco initiatives. 4. Strathclyde Police Receive a verbal report by Strathclyde Police on activity within the Kilwinning area. 5. Strathclyde Fire and Rescue Submit report by Strathclyde Fire and Rescue on activity within the Kilwinning area from 1 January to 18 February 2013 (copy enclosed). 6. Whitehirst Park: Wetland Area Submit report by the Corporate Director (Development and Environment) on the wetland area to the front of Whitehirst Park, Kilwinning (copy enclosed). 7. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and the Local Youth Action Fund (copy to follow). 8. North Ayrshire Community Planning Partnership (CPP): Board Minutes of Meeting held on 6 December 2012 Submit report by the Chief Executive on the minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 6 December 2012 (copy enclosed). 9. Date and Venue of Next Meeting The next meeting of the Kilwinning Area Committee will be held on 2 May 2013 in the Games Hall, Eglinton Country Park. 10. Urgent Items Any other items which the Chair considers to be urgent. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2

3 Kilwinning Area Committee Sederunt: John Ferguson (Chair) Joe Cullinane Donald Reid Robert Steel Chair: Attending: Apologies: Meeting Ended: North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3

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5 Kilwinning Area Committee 13 December 2012 Agenda Item 2 KILWINNING, 13 December At a Meeting of the Kilwinning Area Committee of North Ayrshire Council at 2.00 p.m. Present John Ferguson, Joe Cullinane, Donald Reid and Robert Steel. In Attendance B. Anderson, Performance/Grants Information Officer (Education and Skills); and D. McCaw, Committee Services Officer (Chief Executive's Service). Also In Attendance Inspector J. Conway (Strathclyde Police). Chair Councillor Ferguson in the Chair. 1. Declarations of Interest There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Code of Conduct for Councillors. 2. Minutes The Minutes of the previous meeting of the Committee held on 1 November 2012 were signed in accordance with paragraph 7(1) of Schedule 7 of the Local Government (Scotland) Act Strathclyde Police Inspector Conway provided information on activities in the Kilwinning Area as follows:- crime statistics from April to October 2012 and the same period in 2011, for the Beats 5 and 6; reported crime is down 30% in Beat 5 and 20% in Beat 6 when compared to the same period last year; a public indecency incident on 13 November; a serious assault at Byres Road, Kilwinning on 19 November;; break-ins at St. Luke's and St. Winning's Primary Schools; vandalism at the Playz play centre in the Pennyburn area; and a range of forthcoming events that will involve local officers. Page 1 5

6 Members asked questions, and received clarification, on the following:- security arrangements in place at St. Luke's and St Winning's Primary Schools; the rise in the number of incidents of domestic violence during the festive period; information contained within the "thefts" statistics and how this is broken down; the involvement of the Council in the Road Safety schools initiative; the continued complains from members of the public regarding the condition of the Town Centre; enforcement of litter issues within the Town Centre; and the possibility of the mobile police unit visiting Kilwinning Town Centre. Inspector Conway confirmed that he would be making a bid for partners to consider whether Kilwinning Town Centre could be highlighted as part of the next multi-agency problem solving initiative and that the mobile police unit would be visiting Kilwinning Town Centre every Friday morning with times to be advertised locally. He also confirmed plans to have a Police surgery in the area every couple of weeks and advised that he would keep the Committee advised of progress in that regard. Noted. 4. Strathclyde Fire and Rescue Submitted report by Strathclyde Fire and Rescue on activity within the Kilwinning area in the period 1 September to 3 December Noted. 5. Community Development Grants Scheme and Local Youth Action Fund: Applications for Financial Assistance Submitted report by Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and Local Youth Action Fund. The Committee agreed to make the following awards:- Community Development Grants Scheme Organisation Award Corsehill Retired Club 830 Page 2 6

7 Local Youth Action Fund Organisation Award Corsehill Primary School Parent Council 2,000 (Transitional Group) Kilwinning Academy Eco Group 1, Date and Venue of Next Meeting The next meeting of the Kilwinning Area Committee will be held on 28 February 2013 at a venue to be confirmed. 7. Future Agenda Items The Committee highlighted the following for inclusion on the Agenda for future meetings:- (a) that the Roads Network Manager provide an update report to the meeting on 28 February 2013 on the problems with the electric bollards in the Town Centre; (b) that the Country Parks Manager, be invited to attend the meeting on 28 February 2013 to give a presentation on initiatives currently being undertaken at Eglinton Country Park; and (c) that representatives of the Kilwinning Academy Eco Council be invited to attend a future meeting, possibly 2 May 2013, to give a presentation on how the school is assisting in tackling the issue of littering. The meeting ended at 2.35 p.m. Page 3 7

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9 Agenda Item 5 STRATHCLYDE FIRE & RESCUE KILWINNING AREA COMMITTEE Report on activity from 1 January 18 February 2013 Accidental Dwelling Fires Montgomerie Terrace Kilwinning- Cooking Deliberate Dwelling Fires No deliberate dwelling fires reported during the period Accidental Non domestic Fires No accidental non domestic fires reported during the period Deliberate Non domestic Fires Almswall Rd Kilwinning Public toilet Accidental vehicle fires No accidental vehicle fires reported Deliberate vehicle fires No deliberate vehicle fires reported Rubbish Fires As per tactical assessment a total of 5 incidents. The area of concern around Longford Ave were highlighted in the EVA carried out on 6th February. A multi agency approach has been devised to tackle the increase of fly tipping. Heath & Grass No heath or grass fire in this reporting period. Deliberate derelict building fires No derelict deliberate building fires reported Equipment faults false alarms As per tactical assessment. Malicious False Alarm Calls No Malicious calls in this reporting period Water related Incidents No Water related incidents in this reporting period 9

10 Road traffic collisions A78 Eglinton interchange x 2 Cars leaving roadway due to icy conditions. Injuries / fatalities No fatalities or injuries reported during the period Home Fire Safety Visits (HFSV) 41 Home Fire Safety visits and re-visits took place during the reporting period Fire Reach and Work Experience Courses Firereach courses have re-started. They will continue to be run from Troon Community Fire Station until further notice. Kilwinning Fire Station Personnel Duke of Edinburgh currently running at the station and utilising the new Community safety centre. 10

11 Tactical Assessment Dates: Councils: Wards: 01/01/ /02/2013 North Ayrshire Kilwinning Ward Incident Analysis Ward Council Ward as % of Council Population % Dwellings % Incidents % Casualties 0 10 % Fire 0 7 % RTC 0 1 % Other 0 2 % Fatalities 0 0 % Fire 0 0 % RTC 0 % Other 0 0 % Dwelling Fires: Accidental Top 10 Accidental Dwelling Fire Locations Street Incident Count MONTGOMERIE TERR,., KILWINNING 1 Total Incidents in all Ward Streets 1 Tactical Assessment Version: Draft Page 1 of 7 Executed: 19/02/ :11:42 11

12 Tactical Assessment Dwelling Fires: Deliberate Top 10 Deliberate Dwelling Fire Locations Data does not exist for the specified criteria. Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations Street Incident Count ALMSWALL RD,., KILWINNING 1 Total Incidents in all Ward Streets 1 Tactical Assessment Version: Draft Page 2 of 7 Executed: 19/02/ :11:42 12

13 Tactical Assessment Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations Vehicle Fires: Deliberate Top 10 Deliberate Vehicle Fire Locations Rubbish Fires Top 10 Rubbish Fire Locations Street Incident Count ASHGROVE RD,., KILWINNING 1 BLACKLANDS CRES,., KILWINNING 1 LONGFORD AVE,., KILWINNING 1 MONTGOMERIE TERR,., KILWINNING 1 POLLOCK CRES,., KILWINNING 1 Total Incidents in all Ward Streets 5 Tactical Assessment Version: Draft Page 3 of 7 Executed: 19/02/ :11:42 13

14 Tactical Assessment Heath and Grass Fires Top 10 Heath and Grass Fire Locations Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations Data does not exist for the specified criteria. Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations Tactical Assessment Version: Draft Page 4 of 7 Executed: 19/02/ :11:42 14

15 Tactical Assessment False Alarms: Malicious Top 10 Malicious False Alarm Locations False Alarms: Good Intent Top 10 Good Intent False Alarm Locations Street Incident Count HAWTHORN PL,., KILWINNING 1 SEYMOUR AVE,., KILWINNING 1 Total Incidents in all Ward Streets 2 False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations Street.n/a, WEST BYREHILL INDUSTRIAL ESTATE, KILWINNING Incident Count FRIARS LAWN,., KILWINNING 3 LONGFORD AVE,., KILWINNING 2 BYRES LOCH,., KILWINNING 1 HAWTHORN PL,., KILWINNING 1 LAUCHLAN WAY,., KILWINNING 1 MIDDLETON,., IRVINE 1 NURSERY DR, WHITEHIRST PARK, KILWINNING 1 PENNYBURN RD,., KILWINNING 1 ST WINNINGS LANE,., KILWINNING 1 Total Incidents in all Ward Streets 14 1 Tactical Assessment Version: Draft Page 5 of 7 Executed: 19/02/ :11:42 15

16 Tactical Assessment Road Traffic Collisions Top 10 Road Traffic Collision Locations Street Incident Count A78, EGLINTON, IRVINE 1 EGLINTON INTERCHANGE,., IRVINE 1 Total Incidents in all Ward Streets 2 Water Related Incidents Top 10 Water Related Incident Locations Data does not exist for the specified criteria. Other Special Services* Top 10 Other Special Services* Locations * - Excluding road traffic collisions and water related incidents Tactical Assessment Version: Draft Page 6 of 7 Executed: 19/02/ :11:42 16

17 Tactical Assessment Report Description Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types. Tactical Assessment Version: Draft Page 7 of 7 Executed: 19/02/ :11:42 17

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19 NORTH AYRSHIRE COUNCIL Agenda Item 6 Kilwinning Area Committee 28 February 2013 Subject: Purpose: Whitehirst Park: Wetland Area To update the Committee on the wetland area to the front of Whitehirst Park, Kilwinning. Recommendation: That the Committee agree that the Senior Road Network Manager enter into dialogue with the new service provider and Transport Scotland to discuss the required works to the area. 1. Introduction 1.1 The wetland area at the entrance to Whitehirst Park has been the subject of written and verbal reports to the Committee since On the 2 April 2008 the Committee considered a report which identified four options for the site. It was agreed that the former Grounds Maintenance Service should plant the area with native trees and increase the uncut grassed area around the wetland by metres to act as a visible and physical barrier to the wetland. 1.3 The planting of trees and the increase to the uncut grassed area were carried out. However, of the 100 trees planted, only 48 survived. 1.4 The Committee report of the 24 March 2010 proposed further planting of the site, to extend the uncut grassed area around the wetland and that Officers from the former Grounds Maintenance Service undertake further investigatory works to establish the source of the excess water. 1.5 At the Committee meeting of 25 August 2010, the Streetscene Manager confirmed that the additional planting had been carried out and that the uncut grassed area surrounding the pond had been further extended. 19

20 1.6 It was further confirmed at the Committee meeting of the 20 January 2011, that Amey Highways (contractor operating on behalf of Transport Scotland), had visited the site and acknowledged that water from the road (A738) was being discharged directly onto landscaped area where the wetland area has developed. They advised that they would carry out an investigation of the problem and seek funding from Transport Scotland to address the matter. 1.7 The Committee agreed to note that the Head of Infrastructure and Design Services would write to Amey Highways to confirm their commitment to seek funding to address the issue of water being discharged onto the area. 1.8 On 1 March 2012, the Committee received a verbal report from the Senior Roads Network Manager which advised that a number of discussions had taken place with Amey Highways in relation to the drainage issues at Whitehirst Park. At this meeting Amey Highways investigatory report on the site was distributed. This report clearly articulated the issues affecting the site and concluded that to provide a positive drainage system to this site would cost between 50k Whilst there is no legal responsibility for Transport Scotland (Amey Highways) to carry out any works, they did confirm the works would be considered in accordance with their prioritisation of drainage improvements and that the works were ranked at 15 out of 87 jobs to be carried out. To date, no works have been carried out. 2. Current Position 2.1 The area of land to the front of Whitehirst Park continues to receive water shed from the adjacent carriageway (A738) which causes the area to pond. Whilst the volume of water varies dependent on the weather, a significant body of water remains for long periods at this location. 2.2 Streetscene have carried out significant planting of the area surrounding the wetland to create a semi-natural barrier. However, there appears to be a number of residents who have concerns with regards to the volume of water which accumulates on the site. Streetscene will continue to maintain the previous planting and grassed area as far as possible through grounds maintenance activities. 20

21 2.3 It has been confirmed that Amey Highways have been replaced as the preferred contractor to maintain the trunk roads within North Ayrshire with effect from the 1 April Given that Amey Highways have not undertaken any of the works recommended for this site to date the matter will need to be pursued with the new service provider. 3. Proposals 3.1 It is proposed that the Committee agrees that the Senior Road Network Manager enter into dialogue with the new service provider and Transport Scotland to discuss the required works and to seek a commitment that the works will be carried out to deliver on the recommendations detailed in Amey Highway report of the 29 February 2012 issued to the Committee on 1 March Implications Financial Implications 4.1 There are no financial implications. Human Resource Implications 4.2 There are no Human Resource implications. Legal Implications 4.3 There are no Legal Implications. Equality Implications 4.4 There are no Equality Implications. Environmental Implications 4.5 There are no Environmental Implications. Implications for Key Priorities 4.6 The works identified will contribute towards the delivery of a number of key priorities. 5. Consultations 5.1 Consultation has taken place with the Senior Roads Network Manager. 21

22 6. Conclusion 6.1 Although there is no legal responsibility placed upon Transport Scotland to carry out the drainage improvement works on the trunk road to prevent the discharging of surface water into the land at Whitehirst Park, the Senior Roads Network Manager will enter into discussion with the new service provider for the trunk road and Transport Scotland to request that they follow through on the recommendation made in the Amey Highways report and seek timescales for the works to be carried out. Further updates will be provided to this Committee. CRAIG HATTON Corporate Director (Development and Environment) Reference : RMcC/DW/LL For further information please contact Donald Wilson, Streetscene Manager on Background Papers None 22

23 NORTH AYRSHIRE COUNCIL Agenda Item 8 Kilwinning Area Committee 28 February 2013 Subject: Purpose: North Ayrshire Community Planning Partnership (CPP): Board Minutes of Meeting held on 6 December 2012 To submit the minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) held on 6 December Recommendation: That the Area Committee notes the Minutes contained in Appendix Introduction 1.1 It was previously agreed that the Minutes of the Community Planning Partnership (CPP) Board be submitted to the Area Committee for information. The key matters arising from the Minutes have been highlighted for the attention of the Committee and are detailed in paragraph Current Position 2.1 The Minutes of the meeting of the CPP Board held on 6 December 2012 are appended. Particular matters for the Area Committee's attention include the following: Agenda Item 4: Draft Single Outcome Agreement Morna Rae, Community Planning Officer, submitted a report on the draft Single Outcome Agreement This covers the three CPP priorities of a Working North Ayrshire, a Healthy and Active North Ayrshire and a Safe and Secure North Ayrshire along with overarching themes of building community capacity, early intervention and prevention and reducing local inequalities of outcome. The Board agreed the model for the draft SOA and that a revised draft be presented to the next Board meeting. 23

24 Agenda Item 5: Draft Community Engagement Strategy Audrey Sutton, Head of Service (Education and Skills) presented the draft Community Planning Partnership Community Engagement Strategy. She outlined the recommendations for action which will provide effective and flexible community engagement approaches for use by all Community Planning partners. The Board agreed to approve the strategy. Agenda Item 6: Neighbourhood Planning Damien Griffith, Community Planning Partnership Analyst, reported on progress made in relation to the Community Planning Partnership s adoption of a Neighbourhood Planning approach. The Board agreed that Areas of Family Stress reports should be completed to outline the spatial distribution of deprivation across North Ayrshire and identify areas where households are experiencing disproportionate levels of stress from acute combinations of social and economic disadvantage. The Board also agreed that a Data Asset Framework should be established for the Community Planning Partnership to cover all partner data assets. Agenda Item 7: Early Intervention and Prevention Marjorie Adams, Programme Manager (Early Intervention and Prevention) advised the Board on progress made on early intervention and prevention and setting out the implications of the Early Years Collaborative. The Board agreed to participate in the Early Years Collaborative and that Carol Kirk, Corporate Director (Education and Skills) be appointed Executive Champion. Agenda Item 9: Feedback from CPP Audit Morna Rae, Community Planning Officer, updated the Board on feedback received in relation to the Community Planning Partnership audit. It was noted that a final report will be published in February/March The Board agreed that further detail should be provided following the issuing of the final report along with an improvement plan. 3. Proposals 3.1 That the Area Committee notes the CPP Board Minutes and, in particular, those matters highlighted at 2.1 above. 24

25 4. Implications Financial Implications 4.1 There are no financial implications arising from this report. Human Resource Implications 4.2 There are no human resource implications arising from this report. Legal Implications 4.3 There are no legal implications arising from this report. Equality Implications 4.4 There are no equality implications arising from this report. Environmental Implications 4.5 There are no environmental implications arising from this report. Implications for Key Priorities 4.6 Presentation of the CPP Board minutes directly supports CPP SOA Outcome 15b (Public services are more efficient and effective and 15c (Partnership working has improved). Community Benefit Implications 4.7 There are no community benefit implications. 5. Consultations 5.1 No consultations were required. 25

26 6. Conclusion 6.1 The Minutes are submitted for information with the matters arising. Reference : MR For further information please contact Morna Rae, Acting Policy & Performance Officer on Background Papers No background papers available ELMA MURRAY Chief Executive 26

27 North Ayrshire Community Planning Partnership CPP Board Minutes of Meeting held on 6 December 2012 North Ayrshire Council Councillor William Gibson (Chair). Councillor Anthea Dickson. Councillor Alex Gallagher. Councillor Ruth Maguire. Elma Murray, Chief Executive. Irvine Bay Regeneration Company Patrick Wiggins, Chief Executive. Jobcentre Plus Robert McKay. NHS Ayrshire and Arran John Burns, Chief Executive. Amanda Coulthard, Assistant Director (Planning). Scottish Enterprise Jim Reid, Stakeholders & Networks Director. Skills Development Scotland Marlene Crawford, Head of Operations. Strathclyde Fire and Rescue Billy Thomson, Group Commander. Strathclyde Police John Thomson, Divisional Commander. Chief Inspector Roddy Newbigging. Third Sector Interface Jim Nichols, Manager, Arran CVS. In Attendance Audrey Sutton, Head of Community and Culture and John McKnight, Manager Community Development (Education and Skills); Iona Colvin, Corporate Director (Social Services and Health); Karen Yeomans, Head of Development Planning (Development and Environment); Damien Griffith, Partnership Analyst, Sandra Bale and Marjorie Adams, Policy and Performance Officers, Morna Rae, Community Planning Officer, and Martyn McKeown, Committee Services Manager (Chief Executive s Service). Chair Councillor Gibson in the Chair. 1 27

28 1. Welcome and Apologies The Chair welcomed those present to the meeting. Apologies were recorded on behalf of Councillor Robert Steel, Martin Cheyne, Chairman (NHS Ayrshire and Arran); Carol Kirk, Corporate Director (Education and Skills) (North Ayrshire Council); Karen Watt, Depute Director Enterprise and Tourism (Scottish Government); Neil Wylie, Director of Finance (Strathclyde Partnership for Transport). 2. Minutes of Meeting The Minutes of the Meeting of the CPP Board held on 13 September 2012 were confirmed. 3. Matters Arising from Minutes Submitted note of action taken in respect of matters arising from the previous meeting of the CPP Board. Noted. 4. Draft Single Outcome Agreement (SOA) Submitted report by Morna Rae, Community Planning Officer, North Ayrshire Council on the draft SOA A revised draft of the SOA was tabled. Work has been ongoing to develop the next phase of the Single Outcome Agreement for North Ayrshire CPP. The report summarised the range of factors that have been taken into account in the work to date, including, the review of Community Planning; feedback from the CPP Audit; outputs from Board Development days; and results of the Peoples Panel survey. The proposed model for the next SOA includes overarching themes of building community capacity, early intervention and prevention, and reducing local inequalities of outcome. The three CPP priorities have been retained. Under each of these there are high level and intermediate level outcomes, along with related indicators. Once the outcomes and indicators are confirmed by the SMT and CPP Board, further work will take place on developing the related SOA Action Plan Targets for the indicators will also be developed. These proposals will be brought back to the SMT and Board in due course. The final SOA will be agreed with the Scottish Government by 30 June Partners discussed the information presented in the report. The Chair indicated his view that there needed to be more definition in respect of early intervention. Noted. 5. Draft Community Engagement Strategy 2 28

29 Submitted report by Audrey Sutton, Head of Service (Education and Skills), North Ayrshire Council, on a draft Community Engagement Strategy. The Community Planning Partnership has recognised the growing importance of being able to engage with residents and communities as it aims to deliver more effective and efficient services to meet residents immediate and future needs. The draft Community Engagement Strategy seeks to build on current achievements and to improve the way in which the CPP communicates with residents. The strategy will provide a framework within which all North Ayrshire Community Planning Partners can effectively work together to ensure the development and delivery of responsive public services. The draft Strategy adopts the definition, principles and aspirations of the National Standards for Community Engagement. It outlines some of the benefits which public agencies, as well as communities, can derive from good community engagement. The Strategy includes recommendations for action which will provide effective and flexible community engagement approaches for use by all Community Planning Partners. These were summarised in Section 11. The CPP Board agreed to approve the draft Community Engagement Strategy and that Stephen McLaughlin should be the CPP lead officer for community engagement. 6.1 Neighbourhood Planning: Areas of Family Stress Report Submitted report by Damien Griffith, Community Planning Partnership Analyst, North Ayrshire Council, on the preparation of a family stress report. The CPP Board has previously approved the introduction of 6 new neighbourhood planning areas (Arran/Irvine/Kilwinning/Three Towns/Garnock Valley/North Coast, West Kilbride & Cumbraes). As part of the first stages of implementing the Neighbourhood Planning Approach, the Strategic Management Team (SMT) agreed that an up to date community needs/strength analysis should be undertaken. This will help to identify areas which have priority needs and areas where there is evidence of positive socio-economic trends. A coherent assessment of local conditions will in turn inform the Partnership in relation to the planning and targeting of resources. A key source of comparative data for small areas in the past has been the Scottish Index of Multiple Deprivation (SIMD). The updated Scottish Index of Multiple Deprivation 2012 will be published on 18 December 2012 and will provide valuable trend data at the small area level of datazone which is approximately 750 households. Key rankings across the income, employment, education, health, housing, crime and access to services will provide a clearer and more detailed picture of relative need for the Partnership. The report set out proposals to use both Partner sourced data and SIMD rankings, to produce an Areas of Family Stress (AFS) report. The AFS report will seek to understand the spatial distribution of deprivation across North Ayrshire and will identify areas where households and families are experiencing disproportionate 3 29

30 levels of stress from acute combinations of social and economic disadvantage. The AFS report will include policy recommendations where appropriate. It will act as a pilot for a regular sequence of neighbourhood profiles to be launched and published via a dedicated CPP website at a future date. A sample of core measures to be included within the AFS report was included in Appendix 1 of the report. The CPP Research, Information, Performance & Evaluation Sub Group (RIPE) will act as the main consultation forum for the AFS report. This group is best placed to provide guidance and feedback on the content, design and interpretation of findings within successive drafts to inform the wider CPP. The CPP Board agreed (a) to the preparation of an Areas of Family Stress report for North Ayrshire; and (b) that the RIPE Group respond to early drafts of the AFS report, including modifications as appropriate before final presentation to the CPP Board in March Proposals for Establishing a Data Asset Framework Submitted report by Damien Griffith, Community Planning Partnership Analyst, North Ayrshire Council, proposing the establishment of a Data Asset Framework for the North Ayrshire Community Planning Partnership. The CPP Board has approved the configuration of 6 new neighbourhood areas. Initially the new boundaries will provide the headline geography for comparative analysis of socio-economic data within North Ayrshire. Where datasets permit, more detailed analysis of small area statistics will be undertaken to highlight disparities between communities within the new neighbourhood delineations. Overall, analysis across common boundaries will feed into the range of evidence to support the rationale for a more cohesive and targeted approach to service delivery in areas of greatest need. Common boundaries require common data which is accessible to all within the Community Planning Partnership. Successive CPP Board workshops in 2012 highlighted both the wealth of collective data assets and the advantages of managing these assets more effectively to maximise intelligence on community needs. The report set out proposals to establish a CPP Neighbourhood Statistics database and webpage which will act as a single repository for a range of key partner data. The database will act as a central resource for the Partnership to enable a wide range of statistics to be brought together for analysis and reporting. Using GIS applications, the database will provide a consistent health-check of neighbourhood performance, with integrated spatial profiles to improve the CPP s understanding of the areas where partners need to focus investment and resources. Regular analysis and commentary on the relative strengths and resilience within communities will be a key service planning tool in the CPP s approach to achieving the healthier, safer and more prosperous North Ayrshire within the Single Outcome Agreement. Profiles will be made available online via the existing CPP website and will depend on a safe and regular exchange of robust partner data within established data 4 30

31 protocols. A structured approach to understanding what data assets are being held and distributed collectively, and how they are sourced, processed, stored, shared and re-used, will form the basis of establishing an outline Data Asset Framework (DAF) for the CPP. The report set out proposals to undertake a short survey of partner data assets as an essential first step to establishing a DAF. It was proposed that RIPE Group would act as the main steering and consultation forum for the survey, providing guidance on survey scope, content, design and interpretation of results to inform the development of the CPP Data Asset Framework. Timescales for completing the work were highlighted. The Board agreed (a) to the establishment of a DAF as set out in the report; and (b) to receive a further report at a future meeting. 7. Early Intervention and Prevention Submitted report by Marjorie Adams, Programme Manager (Early Intervention and Prevention), North Ayrshire Council, on progress being made on early intervention and prevention and setting out the implications of the Early Years Collaborative. The early intervention and prevention programme has been created to improve outcomes for vulnerable young children in North Ayrshire. The programme has been developed because of the growing recognition of the need to take preventative action in the early years between pregnancy and 3 years because this period is vital in shaping children s life chances. A Programme Manager has been appointed to monitor the implementation of the programme and to map progress towards the programme s outcomes. The programme sponsor is the Council s Corporate Director (Education & Skills) and a programme board is being established comprising senior officers from NHS Ayrshire and Arran, Strathclyde Police and the Council. The first meeting of the Programme Board will be held on 11 December 2012 and it is intended that it would report in future to the CPP Board. Progress is at different stages within each of the projects. Some are already in place but there have been some delays in others due to recruitment difficulties and the time involved in commissioning new services. On 1 October 2012, the Scottish Government launched the Early Years Collaborative (EYC) which is a multi-agency Quality Improvement Programme to be led by Community Planning Partnerships. Its aim is to create transformational change in the early years. The Collaborative will create structures where Partners can learn from each other and recognised experts. The EYC aims to make improvements in three proposed workstreams, as detailed in the annex to the report. The EYC is to be based on Community Planning structures and the Scottish Government has asked that the CPP consider the opportunities which the EYC could offer to it. The CPP has been asked to indicate whether it would be willing to be involved and to sign up to participation. 5 31

32 The CPP is also asked to consider identifying approximately 20 away team members to attend the learning sessions and consider how improvements can be made locally. A report on the EYC will be considered by the Integrated Children s Services Plan Steering Group at its meeting on 14 December At the CPP development day in August 2012 on the healthy and active theme there was recognition of the need for a continuing priority to be given to early intervention and prevention. Within this priority in the draft SOA it is proposed that an interim outcome be included to indicate Children and families needs and risks are identified earlier with a timeous, proportionate, integrated and holistic response to their needs. It will be important that early intervention features within the SOA and that there is a clear strategic fit to the early intervention and prevention programme. The CPP Board agreed (a) to receive progress updates from the Early Intervention and Prevention Programme Board; (b) to participate in the Early Years Collaborative; (c) that the Corporate Director (Education and Skills) be appointed Executive champion; (d) to request the ICSP Steering Group to identify team members; and (e) that early intervention and prevention is included within the SOA 2013/17 as a strategic theme. 8. Developing a Working North Ayrshire Submitted report by Morna Rae, Community Planning Officer, North Ayrshire Council, on work being undertaken to ensure that North Ayrshire Community Planning Partnership (CPP) is best placed to deliver on a Working North Ayrshire section of the Single Outcome Agreement. The Economic and Learning Partnership (ELP) has been the lead CPP group in delivering economic outcomes to date. The ELP has now been disbanded and its remit will in future be taken forward by the Economic Development and Regeneration Board (EDRB), established to deliver the North Ayrshire Economic Development and Regeneration Strategy. With the establishment by the Council of the Economy and Employment Policy Board, further consideration has been given to the relevant roles and reporting lines. The report set out proposals to: ensure that the strengths of the ELP (the focus on skills, learning and employability) are not lost; to realise the potential of the EDRB to deliver on SOA outcomes is captured; to clarify the relationship between the EDRB and the Community Planning Partnership; and to clarify the relationship between the Economy and Employment Policy Board and the Community Planning Partnership. Specifically the report proposed that:- The EDRB be tasked with delivering on a Working North Ayrshire section of the SOA, covering all matters relating to economic development, regeneration, employability, skills and learning. The EDRB forms additional task and finish groups to support delivery as it sees fit. (Currently groups are being established on Business Start Up and Business Growth, and Inward Investment. The private sector representatives on the EDRB Board will chair groups). 6 32

33 The Head of Service (Development Planning), report quarterly to the CPP Board on the work of the EDRB and will also become a member of the Strategic Management Team. The Council s Economy and Employment Policy Board deliver the Council s response to a Working North Ayrshire. The Economy and Employment Policy Board report to North Ayrshire Council Cabinet and provide updates to the EDRB. This structure will supersede a number of existing groups such as the Local Social Economy Partnership whose remit covered the development of social enterprises. The Economy and Employment Policy Board will bring forward proposals to support the development of social enterprises. It is acknowledged that there is no Third Sector representation on the EDRB. It should be noted that there is Third Sector representation on the CPP Board. As part of the process of reviewing the CPP Board the role of the Third Sector will be considered. The CPP Board agreed to approve the proposals set out in the report. 9. Feedback from CPP Audit Submitted report by Morna Rae, Community Planning Officer, North Ayrshire Council, on feedback from the CPP Audit. North Ayrshire CPP has been participating in a pilot audit of Community Planning by Audit Scotland. The aims of the audit have been previously report to the CPP Board. Following initial research in August the audit team undertook interviews over a four week period in September/October Twenty four interviews took place. A wide range of documents were also requested from the CPP. They also attended the SMT, CPP Board and a Board Development Day. Visits took place to Ardrossan Academy to gain information about the partnership role of campus police officers and Caley Court to learn about co-located Addictions Services. The auditors identified three specific areas on which they wanted to undertake case studies: The Multi Agency Problem Solving Group; YES employment initiative; and the co-location of Addictions Services. It is anticipated that a final report on the audit will be published in March Meantime, feedback has highlighted the following areas as positive steps undertaken by the CPP: Clearer focus of SOA fewer priorities, outcomes and indicators More involvement (recently) of all partners in leadership, planning and development Focus on improving community engagement Development of Neighbourhood Planning Approach Evidence of success with some joint-initiatives e.g. MAPSG Strategic groups align to priorities, and membership is appropriate for their responsibilities CPP considering implications of reform of police, fire, and health and social care 7 33

34 In addition, further work is required by the CPP to address the following issues: Further work is needed to translate priorities and outcomes into clear action Partners have shown some good practice in community engagement, but not transferred to CPP activity. SOAs not fully reflected or referenced in individual partners strategic plans Arrangements are in place to support scrutiny and challenge but, in practice, challenge is limited Resource planning under-developed, no strategic oversight of resources, and resource sharing has tended to be in response to funding opportunities,resource requirements to deliver SOA, including individual partners contributions, not identified Evidence of impact limited/mixed progress with aspects of community safety, health and economic development but, overall, many outcomes not improving gaps between localities not closing Indicators without associated targets, particularly for health outcomes CPP needs to systematically identify contributory factors in successful interventions and initiatives, and to disseminate and promote good practice The CPP Board (a) noted the initial feedback from the audit; and (b) agreed to receive further detail on the audit findings following publication of the audit report, together with an associated improvement plan. 10. Joint Inspection of Services for Children Submitted report by Jillian Russell, Child Protection Lead Officer, North Ayrshire Council, on the Joint Inspection of Services for Children and Young People in North Ayrshire by the Care Inspectorate. The forthcoming inspection will hold the CPP accountable for the delivery of children s services and for improving the lives of children residing within the local authority area. Following the inspection, the Partnership will be responsible for the development and implementation of a Joint Improvement Plan. North Ayrshire received formal notification of the Inspection on 14 November 2012 and on site activity will begin 4 March The report provided detailed information on the inspection process, and the arrangements being put in place to prepare for the inspection, including proposed briefing sessions. Noted. 11. Chair Reports Submitted reports from the Chairs of the (a) Safer North Ayrshire Partnership; (b) Community Engagement Reference Group; (c) Community Health Partnership; (d) Economic Development and Regeneration Board; and (e) Integrated Children Services. Noted. 8 34

35 12. SOA : Quarter 2 Report Submitted report by Morna Rae, Community Planning Officer, North Ayrshire Council, on progress made against the SOA The report covered the position as at 30 September Of the 31 quarterly indicators: 19 (61%) are on target; 1 (3%) is slightly adrift of target; 1 (3%) is significantly adrift of target; and 10 (32%) are data only and do not have quarterly targets set. The indicator which is significantly adrift of target is Number of patients waiting more than four weeks for appropriate discharge. The expected outcomes shown for the 27 actions in the SOA action plan indicate: 25 (93%) are complete or on target (i.e. expected to be completed in line with the original plan); and 2 (7%) are slightly adrift of target. No actions were significantly adrift. The report provided details of those actions which were slightly adrift of target. Noted. 13. Date of Next Meeting Thursday 14 March 2013 at a.m. Meeting ended at a.m. 9 35

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