Mr. Hill, Hailsham Apt. No. 5 MINISTERIAL MEETING CHEVENING TUESDAY 9 DECEMBER - WEDNESDAY 10 DECEMBER 1986

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1 Mr. Hill, Hailsham Apt. No. 5 l ~. I [DOS REVIEWED 13-Mar-2013: DECLASSIFIED FOR RELEASE IN FULL) MINISTERIAL MEETING CHEVENING TUESDAY 9 DECEMBER - WEDNESDAY 10 DECEMBER 1986 l ~-

2 Page l Participant:s 2-3 Programme 4-5 Luncheon/Dining Arrangements 6 Bedroom Allocation 7-8 Map and Directions for Chevening 9 List of Useful Telephone Numbers

3 PARTICIPANTS Federal Republic of Germany H.E. Herr Hans-Dietrich Genscher Federal Foreign Minister Dr von Richthofen - Political Director Dr Hartmann - Arms Control Expert Dr Jansen - Private Secreeary/Notetaker Frau Siebourg - Interpreter United States of America The Hon George P Shultz and Mrs Shultz Secretary of State Mr Nitze - Arms Control Expert Ambassador Ridgway - Political Director Mr Hill - Private secretary/notetaker H.E. Monsieur Jean-Bernard Raimond Minister of Foreign Affairs M. Noivi lle - Political Director M. d'aboville - Arms Control Expert M. Lebedel - Private Secretary/Notetaker M, Thiery - Interpre1:.er United Kingdom The Rt Hon Sir Geoffrey Howe QC MP Secretary of State for Foreign and Commonwealth Affairs Mr Thomas - Political Direc1:.0r Mr Fall - Arms Control Expert Mr Galsworthy - Private Secretary/Notetaker -1-

4 PROGRAMME Tuesday 9 December 0145 Mr and Mrs Shultz arrive Gatwick (North Suite) 0215 approx Mr and Mrs Shultz arrive Chevening 0945 Breakfast (in bedroom) approx Herr Genscher and M. Raimond arrive Gatwick (North Suite) by Special Flight GLAM Met on behalf of the Secretary of State by Mr Ivan May, Agent de Protocole Berlin Specialists arrive Chavening Coffee will be served - Drawing Room; Ministers and Political Directors Alcove Room : Other participants Herr Genscher and M. Raimond arrive Chevening Meeting of Political Directors and Berlin Experts in the Library Political Directors will present the Berlin Report to the Ministers in the Tapestry Room (14 at table inclusive of interpreters and 14 sitting behind) Berlin Specialists withdraw and Notetakers join meeting Drinks in the Drawing Room Luncheon in the Dining Room (from Buffet Luncheon will be served for other participants in the Alcove Room) Talks resume after lunch Notetakers withdraw and Arms Control Experts join meeting Tea to be served for Mrs Shultz Coffee will be served in the Tapestry Room -2-

5 Tuesday 9 December (cont'd) approx M. Raimond departs Chevening for Gatwick Secretary 0 State and Mr Shultz bilateral in the Tapestry Room M. Raimond departs Gatwick (North Suite) Mr Ivan May, Agent de Protocole will bid farewell on behalf of the Secretary of State 1900 Drinks - Drawing Room Light supper for Mrs Shultz (to be served in room) Dinner Wednesday 10 December approx 1000 approx Secretary of State departs Herr Genscher and Mr Shultz bilateral - working breakfast in the Dining Room (Other participants will breakfast in the Alcove Room) Herr Genscher and Mr Shultz depart for Gatwick Herr Genscher and Mr Shultz depart Gatwick (North Suite) by separate flights. Sir Edwin Arrowsmith will bid farewell on behalf ot the Secretary of State -3-

6 BUFFET LUNCH ALCOVE ROOM ( 31 ) 4 Arm Control Experts (Reserved Table) 15 Berlin Specialists Mr Hill- US Staff Member Mr Neitzke Mrs Leslie Secretary (US) Doctor Pixley Captain Husband Colonel Durrant Mrs Morrison l Detective 2 FCO Secretaries LUNCJi DINING ROOM (12) Ministers Political Directors Notetakers (Interprecers) sitting behind -4-

7 DINNER DINING ROOM ( 7) Secretary of State Herr Genscher Mr Shultz Frau Siebourg Private Secretaries DINNER ALCOVE ROOM (6) 3 Political Directors 3 Arms Control Experts DINNER HOUSEHOLD ROOM (9) l FCO Secretary Secretary (US) Doctor Pixley l Detective Mrs Morrison Mr Hill 2 US Staff Members Mr Neitzke -5-

8 CHltVENING HOUSE, ROOMS First Floor Room No. Room name.. Occupant Ext Bathroom 1. Study Bedroom Secretary of State 36 and Lady Howe 2. Yellow Satin lierr Genscher 34 Attached 3. Red Bedroom Mr and Mrs Shultz 35 Attached 4. Chatham Private Secretary 23 Mr Galswort.hy No. 4 (Night. Line to Mr Galswort.hy's Bedroom for Emergency calls only: (0732) ) Second Floor 5. Pit.t. Room Dr von Richthofen No centi"e Bedroom Mr Nitze 20 7/10 7. Dressing Room Mr Fall No Green Bedroom Ambassador Ridgway 22 Att.achec 9. Don 's Bedroom Dr liartmann Attachec 10. Bachelor 's Room Secretary of State's Detective 7/ Mini st.er' s Room Mr Thomas (Direct Line: ) No Traditional Stanhope Room Names have been ret.ained. Hail sham Apartments Room 1 Dr Jansen 37 Room 2 Room 3 Frau Siebourg Ms Gast.on Room 4 Mrs Morrison 38 Room 5 Mr Iii 11 Cot.ease No. 7 Dr Pixley -6-

9 BY ROAD Tb baaic rule ia to ~et on to the M25 and to exit at Junction 5 1 followin9 the detailed instruct ona under Route l or 3 below. But Ii you are co iny fro the Eaat (Maidatone etc) on the M20/M26, there ia no exit at Junct on 5; you hava to take Rout 4 below. aoun i Get onto M2S Eastbound (towards MSEVENOAKSM and noartford TUNNEL - fro West Midlands, wal~s & the South Nest: via M40/M4/M3/A30 - lro Heathrow (Terminals 1,2,3): via M4 Westbound (Terminal 41: via A3113 and M4 - fro Gatwick (&the South): via M23 Northbound - from West, South ~est, South & Central London: XJ16 OilSWlck Al Pu'Uley A21 Pu'Uley 'l'wick~1ham Ki."lgston bypass Wimbledon M3 Sunbury M2S Junction 10 A24 Merton M3/M2S Junctions 2/12 westbound A297 Morden A217 Ban.stead Kinqswood A23 Lambeth Croydon Purley Hooley M25 Junction 7 M25 JuncticJn e At Junction 5 do not branch left on M25 ("M25 THE NORTH DARTFORD") - take second exit (400 vards on: "A2l SEVENOAKS HASTINGS") - after f 111ile on A2l: take first s.lip road "A25 SEVENOAKS MAIDSTONE" - after 50 'yuds ona2s turn sharp left: "CHIPSTEAD t MILE" - at Chip.stead Post Office, fork left onto Chevening road - Fly-over motorways, etop at crossroads Straight over crossroads: "CHEVENING CHURCH: NO THROUGH ROAD" - Past Church and police gate, bear left into forecourt. ROUTE 2 - from South East London: - A20, Lewisham to Footscray roundabout, 3rd exit to A224, Southbound: ORPINGTON A224~ (Sevenoaks wavl - A21, through Lewisham and Bromley, to join A224 (4th exit from roundabout "BADGERS MOUNT A224 DUNTON GREEN") Continue on A224 to Morants Court cross roundabout, take 2nd exit: SUNDRIDGE, WESTERHAM & BRASTED" - After l ~ile, crossroads, turn right: MCHEVENING CHURCH, NO THROUGH ROAD" - Past Church and police qate, bear left into forecourt. ROUTE 3 - throu h East of London: - follow M out oun - To Junction 4, take S'lip road: "BROMl..EY A2l, ORPINGTON 11224" - After l mile on A2l, take A224 (first exit from roundabout "BADGERS MOUN.J.. A224 DUNTON GREEN") Then as from<sjin Route 2 To Junction 5, keep right onto A21: 1121 SEVENOAKS HASTINGS" - Then as from in Route 1. ROUTE 4 - from East (Maidstone etc) on K20/M26: - leave M26 at Junction 2A on A2S to Sevenoaks - go through Riverhead, following signs to "A2S WESTERHAM", "1121 HASTINGS" - 1 ile after,b..iverhead, turn right.: "CHIPSTEAD" then as from(. )in Route 1. ROUTE S - from East surrey: through Westerham, Brasted to traffic lights at sundridge - turn left at lights: "CHEVENING" - Fly-over M25, foliow road as it bears to right - After t mile, crossroads, turn left: "CHEVENING CHURCH, NO THROUGH ROAD" ~.,ast Church and police 9ate, bear left into forecourt. BY TRAIN Fro Charino Cross or Waterloo East to Sevenoaks 135 minutes). Then by

10 ROUTES TO CH EVENING MIUS ROUTE - A2So ev noo.,

11 TELEPHONES Embassy of the Federal Republic of Germany United States Embassy French Embassy Foreign and Commonwealth Office Planning Staff Penta Hotel (US Liaison Office), Room 551 Secretary's Staff Office, Room 548 Gatwick Airport (North Suite) (0293) / (0293) / (0293) Conference Officer: Mrs Anne Morrison Message Centre at Chevening Chevening House (in the Hall) * Night line to Mr Galsworthy's bedroom to be used for emergency calls only {0732) (0732) (0732) Secretary of the Trustees Captain J D W Husband RN House Manager's Flat Mr Ennis Kent Constabulary Supt Rack 1i ffe Estate Office: Home (0732) (0732) (0732) (0622) Ext 251, 325, 434 Cottage Hospital Sevenoaks (5 minutes by car) Orpington General Hospital Orpington (5 minutes by car) Farnborough General Hospital Farnborough (Intensive Care) (15 minutes by car) (94) (94) Doctors Dr W R Drysdale Eilean Oonan Sevenoaks Road, Otford Dr Bakkar 70 Bradbourne Road Sevenoaks, Kent -9- Private Surgery Private Surgery (93)

12 DISTRIBUTION Embassy of the Federal Republic of Germany (6) United States Embassy (6) French Embassy (6) Foreign and Commonwealth Office Private Secretary (3) Mr Thomas (2) Mr Fall ( 2) WED (Mr Dain) (2) Planning Staff (Mrs Leslie) (6) Protocol Department (6i Resident, Clerk (1) Security Department (1) News Department (1)