1 MINUTES SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES

Transcription

1 1 MINUTES MINUTES OF STATE EXECUTIVE OF THE RETURNED AND SERVICES LEAGUE OF AUSTRALIA (NEW SOUTH WALES BRANCH) HELD IN THE DONALDSON VC BOARDROOM ANZAC HOUSE, 245 CASTLEREAGH STREET, SYDNEY ON WEDNESDAY 15 JULY 2015 AT AM PRESENT: Messrs: R.D. White, State President (Chair)/J.E. Haines, State Vice President/ /A.A. Toussaint, State Vice President/ W.T. Harrigan, Acting Honorary State Treasurer SILENCE WAS OBSERVED IN MEMORY OF DEPARTED COMRADES APOLOGIES: Mr. P.J. Stephenson, State Vice President/ W.H. Hardman Honorary State Treasurer IN ATTENDANCE: Messrs: / W.J. Humphreys, State Councillor/ R.R. James, State Councillor/ D.J. McManus-Smith, State Councillor/ Miss A.G. Mulliner, Acting State Secretary & CFO/ Mr J.A. Boyle, Business Services Manager/ Mr J.M. O Brien, Membership Services Manager

2 1. REPORT & DIRECTION: 13/ Centenary of the 2016 (SC Minute 27/11.1. (b). (i)) That the item is to be a permanent agenda item for State Council and State Executive. Report by Miss Mulliner, Acting State Secretary 2 RESOLVED: That the report be noted Leave of Absence Mr W.T. Hardman for the period 15 July to 22 August 2016 inclusive RESOLVED: That the leave be approved. 2. COMPLIANCE REPORT: 14/ sub-branch Compliance Report Report by Mr Boyle, Business Services Manager RESOLVED: That the report be noted. 3. PROPERTY: 15/ Bombala sub-branch Seeking approval to transfer $350, from Westpac to an Australian Defence Credit Union term deposit for 12 months at 3.25%pa. RESOLVED: That approval be given to transfer $350, from Westpac to an Australian Defence Credit Union term deposit for 12 months at 3.25%pa. 3.2 Windsor & District sub-branch Seeking approval to amend the sub-branch 2015 Budget to accommodate the increase in ANZAC Day expenses of $7, RESOLVED: That approval be given to amend the sub-branch 2015 Budget to accommodate the increase in ANZAC Day expenses of $7,

3 Rockdale sub-branch Seeking approval for the Trustees to sell sub-branch property 45 Bay Street, Rockdale to the Rockdale sub-branch Club Limited for $5,600, (plus GST). The members postal vote results were 34 in favour and nil against. RESOLVED: That approval be given for the Trustees to sell sub-branch property 45 Bay Street, Rockdale to the Rockdale Sub-Branch Club Ltd, on the following terms; (i) Purchase price is $5,600,000 (plus GST). (ii) The sale is a taxable supply under the GST legislation and that GST is payable in addition to the purchase price. The sub-branch will need to be registered for GST purposes on or behalf completion of the Contract. (iii) A 5% Deposit of $280,000is now payable on exchange of contracts instead of the usual 10%. (iv) Settlement is to now be eighteen (18) months from exchange of exchange of contracts not forty-two (42) days. (v) The consideration for the deferred settlement period of eighteen (18) months is the payment by the Club of a sum of $150,000 per annum pro rata, being $12,500 per calendar month payable monthly in advance not in arrears ( the settlement extension fee ). The monthly payments vest absolutely in the Vendor at the time required for payment and do not form part of the Deposit or purchase price payable under the Contract. A default in the payment of any monthly instalment of the settlement extension fee would be deemed a default of an essential provision of the Contract, entitling the Vendor to terminate the Contract for Sale by notice of termination. (vi) Completion of the Contract is subject to and conditional upon an agreed form of Deed for the Provision of Accommodation Services and Recognising Existing Obligations being executed by the Club, the sub-branch trustees and NSW. This deed provides for the ongoing services and licensed sub-branch office space to be provided by the Club for the benefit of the sub-branch. (vii) The Club no longer requires a Licence Agreement for the use of Indicia as the Club does not intend to use the name or Marks after settlement. The Contract will include a special condition obligating the Club to effect a change of name to remove the letters (and to also cease using the marks), effective as at the date of completion of the Contract. (viii) The Contract is otherwise unconditional and is in a form as prepared by and approved by the sub-branch solicitors. AND That Custodian Pty Ltd be appointed an additional trustee together with the three sub-branch Trustees for the sale proceeds.

4 Balgowlah-Seaforth-Clontarf sub-branch Seeking approval for changes to the sub-branch Investment Portfolio. RESOLVED: That approval be given for changes to the Balgowlah-Seaforth-Clontarf sub- Branch Investment Portfolio Taree sub-branch Seeking confirmation for changing bank accounts from the National Australia Bank to Money. RESOLVED: That approval be given to Taree sub-branch to change bank accounts from the National Australia Bank to Money Coogee Randwick Clovelly sub-branch Seeking approval to expend $16, to replace the roof area above the sub-branch office in the Coogee Diggers Club. RESOLVED: That approval be given to expend $16, to replace the roof area above the sub- Branch office in the Coogee Diggers Club. Mr Harrigan declared a conflict of interest in the following matter and excused himself from the discussion and vote Bondi Junction-Waverley sub-branch Seeking approval in principle to sell the sub-branch property known as Bronte Road & part 1-9 Gray Street Bondi Junction to the Bondi Junction-Waverley sub- Branch Club Limited for $6,500, RESOLVED: That approval be given in principle for the Trustees of the Bondi Junction- Waverley sub-branch to sell the property known as 28, 30, 32 and 34 Bronte Road being the whole of Lot one in deposited Plan at Bondi Junction to the Bondi Junction-Waverley sub-branch Club Limited for $6,500, providing the Trustees are satisfied that the terms and conditions of the sale does not bring them into breach of their fiduciary responsibilities. AND

5 5 That such consent is given on the condition that the sub-branch conduct a ballot of all members, then holding of a further meeting to confirm the results of the ballot and to pass a resolution to sell and to seek the consent of State Council being given. AND SUBJECT TO 1. That Custodian Pty Ltd be appointed an additional trustee together with the three sub-branch Trustees for the sale proceeds. 2. Accommodation Services Agreement. 3. That the contract of sale is to include all appropriate requirements to protect and preserve the Name and Indicia, including the obligation for the Club to effect the removal of the letters from the Club s Name. 3.8 Port Kembla sub-branch Report by Mr Boyle Business Services Manager RESOLVED: That the report be noted. 4. FINANCE: 16/ Report on the Finance Meeting 15 July 2015 Report by Mr Harrigan, Acting Honorary State Treasurer RESOLVED: 1. That the report be noted. 2. That Mr Harrigan will remain as Acting Honorary State Treasurer until the return of Mr Hardman from leave. 5. GENERAL BUSINESS: 17/ ANZAC Art Awards Major Prize Report by Mr White, State President RESOLVED: That costings be investigated with a view to awarding a substitute prize to either Darwin or Singapore for last year s winner who is physically unable to travel to Kokoda.

6 6 5.2 Vice Regal Invitation Policy Report by Mr White, State President RESOLVED: That a circular be issued detailing the procedure for Vice Regal invitations. 5.3 Eastern Suburbs Veteran Centre Report by Mr White, State President RESOLVED: That the report be noted. 5.4 City of Blacktown sub-branch Report by Mr Harrigan, Acting Honorary State Treasurer RESOLVED: 1. That a copy of the investigation report be forwarded to the sub-branch..2. That Mr Harrigan and Mr James create a file note for the sub-branch file. 6. COMMITTEE MEETINGS & EVENTS: 18/ Special State Council Wednesday 15 July pm Donaldson VC Reveille Editorial 20 July pm Sheean Hyde Park Inn Friday 24 July am HPF National Board 27 July 2015 Closing for State Council Agenda Tuesday 11 August pm Youth Clubs Tuesday 11 August pm Youth Council Tuesday 11 August pm CCWA 12 August am Donaldson VC LifeCare S/W Sydney Villages Tour Wednesday 12 August 2015 Picton LifeCare Board Thursday 13 August am Queen Vic Park Day Clubs Thursday 13 August pm DVA Offices WBI Thursday 20 August am Sheean Support & Assistance Fund Thursday 20 August am Vung Tau Custodian Thursday 20 August am Sheean Finance Thursday 20 August am Sheean Life Membership Thursday 20 August pm Sheean State Council Friday 21 August am Donaldson VC Hyde Park Inn Friday 28 August am HPF ANZAC House Trust Monday 7 September am Donaldson VC AFOF Monday 7 September am Donaldson VC SVADCS Wednesday 9 September am Sheean Closing for State Executive Agenda Friday 11 September pm WBI Tuesday 15 September am Sheean Custodian Tuesday 15 September am Sheean Finance Wednesday 16 September am Sheean

7 7 State Executive Wednesday 16 September am Donaldson VC Special State Council Wednesday 16 September pm Donaldson VC ASC Agenda Monday 21 September am Sheean Reveille Editorial 21 September pm Sheean National Board 21 September 2015 National Congress September 2015 Brisbane Hyde Park Inn Friday 25 September am HPF Public Holiday Monday 5 October 2015 Closing for State Council Agenda Tuesday 6 October pm ANZAC Day March Committee Friday 9 October am Donaldson VC St. Mary's Memorial Fund 12 October am Hercules WBI Thursday 15 October am Sheean Support & Assistance Fund Thursday 15 October am Vung Tau Custodian Thursday 15 October am Sheean Finance Thursday 15 October am Sheean Life Membership Thursday 15 October pm Sheean State Council Friday 16 October am Donaldson VC Hyde Park Inn Friday 23 October am HPF LifeCare AGM/Board meeting Thursday 29 October am Narrabeen Youth Clubs Tuesday 10 November pm Youth Council Tuesday 10 November pm Remembrance Day Wednesday 11 November 2015 SVADCS Thursday 12 November am Sheean Closing for State Executive Agenda Friday 13 November pm Reveille Editorial 16 November pm Sheean WBI Tuesday 17 November am Sheean Custodian Tuesday 17 November am Sheean Finance Wednesday 18 November am Sheean State Executive Wednesday 18 November am Donaldson VC Special State Council Wednesday 18 November pm Donaldson VC Day Clubs Thursday 19 November pm Donaldson VC CCWA 24 November am Donaldson VC Hyde Park Inn Friday 27 November am HPF ANZAC House Trust Monday 7 December am Donaldson VC AFOF Monday 7 December am Donaldson VC Closing for State Council Agenda Tuesday 1 December pm WBI Thursday 10 December am Sheean Support & Assistance Fund Thursday 10 December am Vung Tau Custodian Thursday 10 December am Sheean Finance Thursday 10 December am Sheean Life Membership Thursday 10 December pm Sheean State Council Friday 11 December am Donaldson VC 2016 New Year's Day Friday 1 January 2016 SVADCS Wednesday 13 January :00am Sheean Closing for State Executive Agenda Friday 15 January :30pm WBI Wednesday 20 January :00am Sheean Custodian Wednesday 20 January :30am Sheean Finance Wednesday 20 January :30am Sheean State Executive Wednesday 20 January :30pm Donaldson VC Hyde Park Inn Friday 22 January am HPF

8 8 Australia Day Public Holiday Tuesday 26 January 2016 ANZAC Day March Committee Friday 29 January am HPF ANZAC Day March Participants Friday 29 January am HPF Youth Clubs Tuesday 2 February :00pm Youth Council Tuesday 2 February :00pm Closing for State Council Agenda Tuesday 16 February :30pm Day Clubs Thursday 18 February :00pm Donaldson VC Hyde Park Inn Friday 19 February am HPF WBI Thursday 25 February :00am Sheean Support & Assistance Fund Thursday 25 February :00am Vung Tau Custodian Thursday 25 February :30am Sheean Finance Thursday 25 February :30am Sheean Life Membership Thursday 25 February pm Sheean State Council Friday 26 February am Donaldson VC ASC Agenda Tuesday 1 March :00am Sheean ANZAC Day March Committee Friday 4 March am HPF ANZAC Day March Participants Friday 4 March am HPF ANZAC House Trust Monday 7 March :30am Donaldson VC AFOF Monday 7 March :30am Donaldson VC SVADCS Wednesday 9 March :00am Sheean St. Mary's Memorial Fund Thursday 10 March :30am Hercules Closing for State Executive Agenda Friday 11 March :30pm WBI Wednesday 16 March :00am Sheean Custodian Wednesday 16 March :30am Sheean Finance Wednesday 16 March :30am Sheean State Executive Wednesday 16 March :30pm Donaldson VC ANZAC Day March Committee Friday 18 March am Donaldson VC Good Friday Friday 25 March 2016 Easter Saturday Saturday 26 March 2016 Easter Sunday Sunday 27 March 2016 Easter Monday Monday 28 March 2016 Closing for State Council Agenda Tuesday 5 April :30pm ANZAC Day March Committee Friday 8 April am HPF ANZAC Day March Marshals Friday 8 April am HPF WBI Thursday 14 April :00am Sheean Support & Assistance Fund Thursday 14 April :00am Vung Tau Custodian Thursday 14 April :30am Sheean Finance Thursday 14 April :30am Sheean Life Membership Thursday 14 April pm Sheean State Council Friday 15 April am Donaldson VC Hyde Park Inn Friday 22 April am HPF ANZAC Day Monday 25 April 2016 Youth Clubs Tuesday 3 May :00pm Youth Council Tuesday 3 May :00pm SVADCS Wednesday 11 May :00am Sheean Closing for State Executive Agenda Friday 13 May :30pm

9 9 WBI Wednesday 18 May :00am Sheean Custodian Wednesday 18 May :30am Sheean Finance Wednesday 18 May :30am Sheean State Executive Wednesday 18 May :30pm Donaldson VC Day Clubs Thursday 19 May :00pm Donaldson VC Sub-Branch Seminar Monday 23 May 2016 Sydney CBD Annual State Congress Tuesday 24 May 2016 Sydney CBD Annual State Congress Wednasday 25 May 2016 Sydney CBD Hyde Park Inn Friday 27 May am HPF ANZAC Day March Committee Friday 3 June am HPF ANZAC Day March Wash-up Friday 3 June am HPF 100 Years BIRTHDAY Monday 6 June 2016 ANZAC House Trust Monday 6 June :30am Donaldson VC AFOF Monday 6 June :30am Donaldson VC Closing for State Council Agenda Tuesday 7 June :30pm Queen's Birthday Public Holiday Monday 13 June 2016 WBI Thursday 16 June :00am Sheean Support & Assistance Fund Thursday 16 June :00am Vung Tau Custodian Thursday 16 June :30am Sheean Finance Thursday 16 June :30am Sheean Life Membership Thursday 16 June pm Sheean State Council Friday 17 June am Donaldson VC Hyde Park Inn Friday 24 June am HPF SVADCS Wednesday 13 July :00am Sheean St. Mary's Memorial Fund Thursday 14 July :30am Hercules Closing for State Executive Agenda Friday 15 July :30pm WBI Wednesday 20 July :00am Sheean Custodian Wednesday 20 July :30am Sheean Finance Wednesday 20 July :30am Sheean State Executive Wednesday 20 July :30pm Donaldson VC THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT 12.30PM