Rodney Local Board OPEN AGENDA

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1 I hereby give notice that an ordinary meeting of the will be held on: Date: Time: Meeting Room: Venue: Monday, 1.00pm Council Chamber Orewa Service Centre 50 Centreway Road Orewa OPEN AGENDA MEMBERSHIP Chairperson Deputy Chairperson Members Brenda Steele Steven Garner James Colville Warren Flaunty, QSM Thomas Grace Beth Houlbrooke John McLean Phelan Pirrie Greg Sayers (Quorum 5 members) Raewyn Morrison Local Board Democracy Advisor 4 February 2014 Contact Telephone: (09) raewyn.morrison@aucklandcouncil.govt.nz Website: Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson.

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3 ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 5 5 Leave of Absence 5 6 Acknowledgements 5 7 Petitions 5 8 Deputations Auckland Regional Migrant Services Trust (ARMS Trust) Business Linked Internship Scheme 6 9 Public Forum Matakana walkway cycleway - Fruit Loop 6 10 Extraordinary Business 7 11 Notices of Motion 7 12 Royal Humane Society of New Zealand - presentation of award by the Mayor 9 13 Ward Councillor Update New Community Lease to Dairy Flat Community Hall Association Incorporated Proposed Sportsfield Lighting for Rautawhiri Park Development plan update for Warkworth Show Grounds Reserve Management Plan Locations Matakana/Point Wells Sculptural Markers Quarterly Performance Report for the period ending December Auckland Transport Update to, February Appointments to internal Council groups New Road Name - Aroha Road New Road Name - Bobs Way New Road Name - McPhersons Way New Road Name - Tauwaka Crescent New Road Name - Capstone Grove Making Good Decisions Course - Local Board Member Attendance Emergency Media and Public Affairs Conference - Local Board Member Attendance Workshop Records Deputation/Public Forum Update Consideration of Extraordinary Items Page 3

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5 1 Welcome 2 Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the : a) confirm the ordinary minutes of its meeting, held on Monday, 9 December 2013, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. 7 Petitions At the close of the agenda no requests to present petitions had been received. 8 Deputations 8.1 Auckland Regional Migrant Services Trust (ARMS Trust) Purpose 1. Representatives from Auckland Regional Migrant Services (ARMS Trust) will be in attendance to address the on the activities of their organisation, their current programmes and what the ARMS Trust can offer residents, community organisations and work places in the area. Recommendation/s That the : a) thank the representatives from the Auckland Regional Migrant Services Trust for their presentation on their organisation and current programmes. Page 5

6 8.2 Business Linked Internship Scheme Purpose 1. Warkworth Business Linked Internship Scheme coordinator Kirsty Christison will be in attendance to address the on the youth connections scheme for the Warkworth Subdivision. 2. The Business Linked Internship Scheme (BLIS) was launched late last year and is based on the highly effective Otorohanga model championed by Mayor Dale Williams. The scheme will give young people the opportunity to gain NCEA credits in Level 1, 2 and 3 from NZQA approved courses and/or accreditors within a local business context. Under the scheme, local business champions will mentor young people while providing them with opportunities to develop and demonstrate skill, talent and knowledge. Industries involved so far include building and construction, printing, hairdressing and barbering, floristry, office administration and information management, retail and real estate. 3. BLIS will work in the Warkworth Subdivision and will not be in competition with other community groups in the 2014 year. Recommendation/s That the : a) thank Kirsty Christison, coordinator of the Warkworth Business Linked Internship Scheme for her presentation on a Youth Connections Scheme for the Warkworth Subdivision of the. 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. 9.1 Matakana walkway cycleway - Fruit Loop Purpose 1. Representatives from the Matakana Community Group will be in attendance to update the on the Matakana Fruit Loop a fun run/walk to be held in March. The group aims to add a cycling component to this walk this year. Recommendation/s That the : a) thank the representatives from Matakana Community Group for the update on their proposal to add a cycling leg to the Matakana Fruit Loop event in March Page 6

7 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) (b) The local authority by resolution so decides; and The presiding member explains at the meeting, at a time when it is open to the public,- (i) (ii) The reason why the item is not on the agenda; and The reason why the discussion of the item cannot be delayed until a subsequent meeting. Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) (ii) That item is a minor matter relating to the general business of the local authority; and the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion. 11 Notices of Motion At the close of the agenda no requests for notices of motion had been received. Page 7

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9 Item 12 Royal Humane Society of New Zealand - presentation of award by the Mayor File No.: CP2013/29053 Purpose 1. A Royal Humane Society of New Zealand Bronze Medal Award will be presented by His Worship the Mayor, Len Brown, to Owen Woodhouse and a Certificate of Merit to Lawrence Woodhouse for a rescue at Muriwai Beach. Executive Summary 2. In March 2010, Owen and Lawrence Woodhouse were involved in rescuing two overseas students from Tangaroa College, Otara, who were at Muriwai Beach for a field trip. The students got into difficulty when they were swept out to sea while conducting an experiment in waist deep water. 3. Owen Woodhouse was awarded a Bronze Medal and his brother Lawrence, a Certificate of Merit. At the time the awards were made in November 2012, both of them were overseas. 4. Owen and Lawrence Woodhouse have now returned from overseas and can be presented with the awards by the His Worship the Mayor, Len Brown, Vice Patron of the Royal Humane Society. The award presentation is set down for 3.00pm on at the business meeting in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa. Recommendation/s That the : a) acknowledges the Royal Humane Society Bronze Medal Award presented to Mr Owen Woodhouse, and the Certificate of Merit presented to Mr Lawrence Woodhouse by His Worship the Mayor, Len Brown, Vice Patron of the Royal Humane Society. Attachments There are no attachments for this report. Signatories Authors Authorisers Raewyn Morrison - Local Board Democracy Advisor Lesley Jenkins Relationship Manager Royal Humane Society of New Zealand - presentation of award by the Mayor Page 9

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11 Item 13 Ward Councillor Update File No.: CP2013/29024 Purpose 1. The allocates a period of time for the Ward Councillor, Cr Penny Webster, to update them on the activities of the governing body. Recommendation/s That the : a) thank Cr Webster for her update to the on the activities of the governing body. Attachments There are no attachments for this report. Signatories Authors Authorisers Raewyn Morrison - Local Board Democracy Advisor Lesley Jenkins - Relationship Manager Ward Councillor Update Page 11

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13 Item 14 New Community Lease to Dairy Flat Community Hall Association Incorporated File No.: CP2014/00818 Purpose 1. The purpose of this report is to seek the approval of the to grant a new community lease to the Dairy Flat Community Hall Association Incorporated (the Association) for the site on part of Dairy Flat Reserve on the corner of Postmans Road and State Highway 1, Dairy Flat. Executive Summary 2. The Dairy Flat Community Hall Association Incorporated owns and occupies its building on Dairy Flat Reserve (Attachment A). 3. The Association was granted a community lease in 1978 under the former Rodney District Council. The community lease is currently running on a month to month basis. Previous negotiations for a new community lease were deferred until the adoption of the Dairy Flat Reserve Management Plan in The Association has formally requested the local board approve a new community lease. 4. Auckland Council staff recommend that the local board grants a new community lease to the Dairy Flat Community Hall Association Incorporated as outlined in red on the attached plan (Attachment B) that will include the Dairy Flat Community Hall Association Incorporated Community Outcomes Plan (Attachment C) in accordance with Auckland Council s Community Occupancy Guidelines Recommendations That the : a) approves the granting of a new community lease on part of Lot 1 DP as outlined in red on the attached plan (Attachment B of the agenda report) pursuant to Section 61 (2A) of The Reserves Act 1977 to the Dairy Flat Community Hall Association Incorporated subject to the following terms and conditions: (i) (ii) (iii) (iv) Term ten years commencing 1 March 2014 with one ten year right of renewal. The existing community lease that is running on a month to month basis will be surrendered as at 28 February Rent - $1.00 per annum if requested. The Dairy Flat Community Hall Association Incorporated Community Outcomes Plan (Attachment C), once approved, is attached as a schedule to the community lease. b) approves that all other terms and conditions in relation to the Dairy Flat Community Hall lease are in accordance with the Auckland Council Community Occupancy Guidelines New Community Lease to Dairy Flat Community Hall Association Incorporated Page 13

14 Item 14 Discussion 5. The Dairy Flat Community Hall Association Incorporated was incorporated under the Incorporated Societies Act 1908 on 6 October The Association is made up of volunteers, its primary objective being to manage the affairs of the Dairy Flat Community Hall. The Dairy Flat Community Hall was opened in 1933 and since then, has been a central point for the community. Historically, the building has served as the hall for the local school, the facility for the adjacent tennis club and also space for the local Free Masons. 6. The Association actively promotes the hall for use by the community and ensures that the hall is available every day of the week. Regular users include the Stetson Club, a kickboxing group and also a taekwondo group. The Association also provides the use of the hall free of charge to the local Scout group. 7. The Association has recently formed the Dairy Flat Live Music Club as a vehicle for the performance and enjoyment of live music at the hall every Friday night. This venture doubles as an opportunity for fund raising for the necessary upkeep of the hall. 8. In recent years various works have been undertaken at the hall, which include the replacement of the roof, upgrading of the wastewater system, and refurbishment of the floor and stage with particular acoustic qualities. The Association has recently built a large deck over the site of the septic tank and also constructed a temporary gravel car park adjacent to the east side of the hall. The Dairy Flat Community Hall Association Incorporated was granted retrospective landowner approval for the construction of the temporary gravel car park by the at its meeting of 8 April The building is well maintained and comprises; a main hall with a mezzanine level, large kitchen and supper room with a small bar area. The toilets are situated off the main entrance area. 10. The Dairy Flat Community Hall Association Incorporated community lease is contemplated in the Dairy Flat Reserve Management Plan as adopted by the Community Committee of the Rodney District Council on 2 August Consideration Local Board Views 11. The recommendations in this report fall within the local board s delegated authority relating to community facilities. 12. The proposed new community lease was discussed with the Community Facility Portfolio Holders at a meeting on 9 December 2013 and the Local Board showed informal support for the proposal. Maori Impact Statement 13. There is no significant change or impact for Maori associated with the recommendations in this report. General 14. The local board s decision on this report will not trigger Auckland Council s Significance Policy. 15. Council staff have sought input from other relevant departments in preparing the recommendation and no concerns have been raised. 16. The Dairy Flat Reserve is classified as reserve for recreation purposes under the Reserves Act 1977 and the land occupied by the DFCHAI is zoned Recreation 3 (Community) under the Operative Rodney District Plan. New Community Lease to Dairy Flat Community Hall Association Incorporated Page 14

15 Item 14 Implementation Issues 17. As car parks are out of scope for community leases, the Local and Sports Parks North Team, Auckland Council will put an agreement in place with the Dairy Flat Community Hall Association Incorporated specific to the car park (separate to the community lease) in terms of maintenance rights and responsibilities. Attachments No. Title Page A Map of Dairy Flat Community Hall 17 B Map of Dairy Flat Community Hall Lease area 19 C Dairy Flat Community Hall Association Incorporated Community Outcomes Plan 21 Signatories Authors Authorisers Karen Walby Community Lease Advisor Louise Mason - Manager Community Development, Arts and Culture Lesley Jenkins - Relationship Manager New Community Lease to Dairy Flat Community Hall Association Incorporated Page 15

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17 Attachment A Item 14 New Community Lease to Dairy Flat Community Hall Association Incorporated Page 17

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19 Attachment B Item 14 New Community Lease to Dairy Flat Community Hall Association Incorporated Page 19

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21 Attachment C Item 14 New Community Lease to Dairy Flat Community Hall Association Incorporated Page 21

22 Attachment C Item 14 New Community Lease to Dairy Flat Community Hall Association Incorporated Page 22

23 Item 15 Proposed Sportsfield Lighting for Rautawhiri Park File No.: CP2014/00142 Purpose 1. The purpose of this report is to seek approval of the proposed design for the new sportsfield lights at the training field, Rautawhiri Park, Helensville. Executive Summary 2. The Rodney Parks Work Programme 2013/2014 identified a set of new sportsfield lights to be designed for Rautawhiri Park, Helensville. Approval of the lighting plan is required prior to lodging resource consent. It is expected that installation of the lights will occur in the 2014/2015 financial year. Recommendation/s That the : a) approves the proposed lighting plan for Rautawhiri Park (Attachment A of the agenda report), Opus Consultants Limited Drawing No. 1/1039/506/7103, Sheet 501. Discussion 3. The planning and consenting for new sportsfield lighting for the training field at Rautawhiri Park has been identified as a key Rodney Parks project for 2013/2014. The lighting plan has been designed and requires approval from the prior to lodging consent. 4. The design of the lights has considered the placement of the athletics track around the perimeter of the training field. This has required the lights to be set on 20m high poles instead of 18m high poles to enable to light spill to reach further into the centre of the training field. An example of these extra height poles can be viewed at Attachment B. 5. It is expected that installation of the lights will commence in the 2014/2015 financial year when funds become available. Consideration Local Board Views 6. The supports this project progressing as identified through the approved Rodney Parks Work Programme 2013/2014. Maori Impact Statement 7. Impacts on local Maori will be considered through the resource consent process with local Iwi being consulted prior to lodging consent. Implementation Issues 8. There are no implementation issues associated with this proposal. Proposed Sportsfield Lighting for Rautawhiri Park Page 23

24 Item 15 Attachments No. Title Page A Proposed Lighting Plan Rautawhiri Park 25 B Image of proposed lighting 27 Signatories Authors Authorisers Danielle Hancock - Parks Advisor Ian Maxwell - Manager Parks, Sports & Recreation Lesley Jenkins - Relationship Manager Proposed Sportsfield Lighting for Rautawhiri Park Page 24

25 Attachment A Item 15 Proposed Sportsfield Lighting for Rautawhiri Park Page 25

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27 Attachment B Item 15 Proposed Sportsfield Lighting for Rautawhiri Park Page 27

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29 Item 16 Development plan update for Warkworth Show Grounds Reserve Management Plan File No.: CP2013/29376 Purpose 1. To update the Warkworth Show Grounds Reserve Management Plan with a current development plan. Executive Summary 2. On 17 June 2004 the former Rodney District Council adopted the Warkworth Show Grounds Reserve Management Plan (management plan). This plan included a development plan (Attachment A) to inform improvements to the site. 3. Since the management plan was adopted progress has been made on development of the reserve. In September 2012 a public meeting was held with 18 key stakeholders to discuss the future development of the reserve. This was followed by meetings held in October 2012 with each of the stakeholder groups to further consider their input and feedback. 4. Some groups suggested minor amendments to the development plan that would achieve the desired outcomes. In May 2013 an updated development plan was ed to the stakeholder groups that reflected their feedback and invited any further comment. No comment or objections were received. 5. In July 2013 a report was presented to the which discussed the feedback from stakeholders and presented a revised development plan (Attachment B). endorsed the development plan (RD/2013/182). This report proposes to update the management plan with this revised development plan. 6. Section 41(9) of the Reserves Act allows for the administering body to choose whether or not to use a public consultation procedure if a comprehensive review is not required. In this instance key stakeholders have been consulted and further public consultation is not considered necessary due to the changes being considered minor. Recommendation/s That the : a) approves the inclusion of the updated development plan endorsed by the Rodney Local Board (RD/2013/182) as a replacement for the development plan in the Warkworth Show Grounds Reserve Management Plan that was endorsed by the former Rodney District Council in Discussion Background 7. On 17 June 2004 the former Rodney District Council adopted the Warkworth Show Grounds Reserve Management Plan (management plan). This plan included a development plan (Attachment A) to inform improvements to the site. 8. This report proposes to update the management plan by replacing the existing development plan with a revised plan (Attachment B). Development plan update for Warkworth Show Grounds Reserve Management Plan Page 29

30 Item 16 Amendments 9. A new development plan was developed and endorsed by the who considered that the differences between the existing development plan and the amended version are minor. The amendments are: 1. realignment of rugby field number 4 and future hockey field number 2 ; 2. multipurpose facility repositioned to be located adjacent to field number 2; 3. netball courts repositioned to be located where the multipurpose facility was located; 4. shearing shed shown in position that it is currently located; 5. rugby fields renamed fields. Legislation 10. Warkworth Show Grounds Reserve includes publicly owned land, some of which is classified under the Reserves Act 1977 and some that is not. A reserve management plan is a requirement of the Reserves Act 1977 for the classified land under the Act and sets out how the reserve is to be managed. Unclassified land (held in fee simple) is included in the management plan to enable integrated management of the reserve. 11. Section 41(9) of the Reserves Act allows for the administering body to choose whether or not to use a public consultation process if a comprehensive review is not required. In this particular case, key stakeholders have already been consulted and further public consultation is not considered necessary due to the changes being minor. Consideration Local Board Views 12. In July 2013 the endorsed a revised development plan (Attachment B resolution: RD/2013/182). Maori Impact Statement 13. The rohe (tribal region) of Ngati Manuhiri and Ngati Whatua o Kaipara include the Warkworth area. There has been no formal consultation with iwi regarding the revised development plan. 14. The amendments to the development plan will facilitate development of the reserve that is consistent with the original plan. Consideration has been given to the impact on iwi and it is expected that there will be little adverse effect on cultural heritage values. It is expected that the revised development plan will benefit Māori and other groups within the community. General Consultation 15. Since the management plan was adopted in 2004 progress has been made on development of the reserve. In September 2012 a public meeting was held with key stakeholders to gain an understanding of individual user groups current needs. Eighteen stakeholder groups met to discuss the future development of the reserve. In October 2012 Council staff met with individual stakeholder groups to consider their input and feedback into the development. Some groups suggested minor amendments to the development plan that would achieve the desired outcomes. In May 2013 an updated development plan was ed to the stakeholder groups that reflected their feedback and invited any further comment. No comment or objections were received. Development plan update for Warkworth Show Grounds Reserve Management Plan Page 30

31 Item 16 Financial and resourcing implications 16. The financial implication of amending the development plan will facilitate development that is consistent with the original plan and if there is any impact on budgets it is expected to be minor. 17. The financial implication for amending the management plan with the revised development plan is also considered minor. There will be minimal costs incurred to update printed copies of the management plan with the revised development plan. Implementation Issues 18. The development plan adopted by the in July 2013 is being used to inform development of the reserve. 19. There is officer capacity to make the changes to the printed copies of the management plan. Attachments No. Title Page A Development plan endorsed by former Rodney District Council in B Development plan endorsed by in Signatories Authors Authorisers Wendy Rutherford - Principal Policy Analyst Penny Pirrit - Regional & Local Planning Manager Lesley Jenkins - Relationship Manager Development plan update for Warkworth Show Grounds Reserve Management Plan Page 31

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33 Attachment A Item 16 Development plan update for Warkworth Show Grounds Reserve Management Plan Page 33

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35 Attachment B Item 16 Development plan update for Warkworth Show Grounds Reserve Management Plan Page 35

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37 Item 17 Locations Matakana/Point Wells Sculptural Markers File No.: CP2014/00895 Purpose 1. The purpose of this report is to request landowner approval from the for Morris and James Matakana/Point Wells Sculptural Markers project. Executive Summary 2. The endorsed Morris and James concept for the Matakana/Point Wells Sculptural Markers project in September The local board reviewed Morris and James final locations, shown in Attachment A, at a workshop held on 3 February, Council staff request landowner approval from the local board in order to progress with the project s installation at the locations specified in the final design. Recommendation That the : a) grant landowner approval for the installation of Morris and James terracotta pillars and seating elements at the locations indicated in Attachment A for the Matakana/Point Wells Sculptural Markers project. Discussion 3. In 2012, the awarded legacy Auckland Regional Services Trust ARST funds to the Matakana Community Group and the Point Wells Ratepayers Association in support of their separate proposals for artistic markers along the Matakana/Point Wells walkway. The local board s funding decision of $72,000 included the provision that the groups combine efforts and advance the project with council staff s assistance (RD/2012/149). 4. In collaboration with both groups and the local board s arts portfolio holders, council staff facilitated a workshop for artists about the opportunity and released a call for Expressions of Interest (EOI). Following the EOI staff issued separate concept contracts, supported with regional arts and culture funds, to the Morris and James team. Morris and James proposal was preferred by both the Matakana Community Group and the Point Wells Ratepayer Association, and approved by the local board in September 2013 (RD/2013/263). 5. Since September 2013, council staff have worked with the Matakana Community Group, the Point Wells Ratepayers Association and Morris and James to develop the project s final design and proposed locations, implementation plan and budget. This was presented to the local board at a workshop held on 3 February, Consideration Local Board Views 6. This project has been developed with the direct involvement of the local board s arts portfolio holders. Previous resolutions in support of the project are noted in the discussion section above. Locations Matakana/Point Wells Sculptural Markers Page 37

38 Item 17 Maori Impact Statement 7. Council staff received advice on installation and unveiling protocols from Richard Nahi, Kaihautu, Senior Advisor Maori Outcomes and Glenn Wilcox, Deputy Chair, Independent Maori Statutory Board. General 8. This report does not invoke the Auckland Council Significance Policy. Implementation Issues 9. Council staff do not anticipate any significant implementation issues. Attachments No. Title Page A Attachment A - Locations Matakana/Point Wells Sculptural Markers 39 Signatories Authors Authorisers Rebecca Kunin Arts and Culture Advisor Louise Mason - Manager Community Development, Arts and Culture Lesley Jenkins - Relationship Manager Locations Matakana/Point Wells Sculptural Markers Page 38

39 Attachment A Item 17 Locations Matakana/Point Wells Sculptural Markers Page 39

40 Attachment A Item 17 Locations Matakana/Point Wells Sculptural Markers Page 40

41 Item 18 Quarterly Performance Report for the period ending December 2013 File No.: CP2014/00611 Purpose 1. To update the members on progress towards their objectives for the year from 1 July 2013 to 31 December 2013 as set out in the Local Board agreement. Executive Summary 2. See attached report. Recommendation/s That the : a) receive the Quarterly Performance Report for the period ending December Quarterly Performance Report for the period ending December 2013 Page 41

42 Item 18 - Quarterly Report For the period ended 31 December 2013 Quarterly Performance Report for the period ending December 2013 Page 42

43 Item Highlights and Achievements Watching Brief Recommendation 2. Update on Key Initiatives and Projects 3. Activity Overview Libraries CDAC Parks, Sports and Leisure 4. Regional Initiatives ATEED 5. Appendices/Attachments Quarterly Performance Report for the period ending December 2013 Page 43

44 Item 18 Section 1 Rodney January An Executive summary. As indicated in your financial induction, this is the first report in the new format for the October to December quarter and seeks to update the Local Board Members on the activities taken place within Rodney area. This is very much a work in progress as feedback and comments are received changes will be made to improve the format. It is anticipated that eventually this report will include all quarterly reporting for all departments and regional activities that are relevant to the in one report. This same format has been used for all 21 boards and presented during the month of February. Content has been included from the following departments: Parks, Sports & Leisure, Libraries & CDAC with more departments coming online in future reports. This report focuses on achievements and highlights for the period, along with a watching brief, an update on the key priorities the board has included in the Local Board Agreement ( ) and a summary of the financials for the period. 1.2 Achievements and Highlights Approved draft Annual Plan/Local Board Agreement for Board members attended financial induction sessions conducted by Financial Services. Auckland Development Committee has approved submission for Puhoi to Warkworth road of national significance. Libraries: Dare to Explore launched on 9 December and ran for six weeks to 19 January 2014, offering children a range of fun and discovery activities to keep them reading over summer. (Over 8,000 children aged 5-13 enrolled in the program region wide.) A Green Flag award was received for Tawharanui from the Parks Forum. Contractors at the Warkworth Showgrounds finished off a lot of site works to allow the area to be free of machinery for the month of January. The northern entrance was opened and additional parking provided for the January major events. The Omaha Quarry track was completed just before Christmas with complements being received from the community. The Sandspit toilet mural was painted over the December holidays with the local holidaymakers at Sandspit enjoying watching the artists at work. Community Development and Safety (CDS) and the co-hosted community building workshops in Orewa and Wellsford in August 2013 with American place making champion Jim Diers. Approximately 150 local residents and representatives from community groups attended. In each workshop, participants identified a number of new initiatives they could work on together to improve their local neighbourhoods and communities. Community Development Art Culture (CDAC) staff are supporting the Rodney Youth Advisory Panel to be not only an advocate but a heard voice for the young people of the Rodney local board area. Quarterly Performance Report for the period ending December 2013 Page 44

45 Item Watching Brief Challenges faced by the board in the next coming 18 months are as follows: Water connections to Sportsfields with Rodney district particularly Riverhead & Huapai estimated costs circ. $900k Three hard-court properties are returning to the council to maintain after being looked after by the community, to bring these back up to a suitable standard it is estimated the costs to be in a region of $700k. Special Housing Area proposals for a substantial development for Huapai creating need for infrastructure and amenities in a rural area 1.4 Recommendation Receive and note the Quarterly Performance Report for the period ending 31 st December Quarterly Performance Report for the period ending December 2013 Page 45

46 Item 18 Section 2 Update on Key Initiatives and Projects 2.1 Local libraries Libraries are located at Helensville, Kumeu, Mahurangi East, Warkworth and Wellsford. Volunteer libraries are supported by Council and located at Tapora, Leigh and Point Wells. Two small community-run libraries also operate at Puhoi and Kaipara Flats. Volunteer support is an integral and valued part of the delivery of library services in the Rodney area. The key initiative we have planned for 2013/2014 is to enhance the services and resources for English Speakers of Other Languages in Rodney libraries, including languages such as Ikiribati and Tuvaluan, by sharing resources and growing collaboration with external partners. This initiative supports the local board plan priority Engage with our diverse communities and provide for their social and cultural needs. December 2013 update The InZone Careers Bus, part of the Youth Connections across Auckland initiative, visited Helensville to help young people explore career opportunities. Library staff assisted during the day, with 50 people using the bus. Feedback has been positive, from those who attended, and the InZone staff. It also helped raised the library s profile within the community, raising awareness of the library with non-users of the library. Mahurangi East gained a full time Children s Librarian on 19 August, and was able to run activities most days during the school holidays. 221 children attended the sessions, which had a storyline of The Resistance verses the Machines. The children enjoyed Nerf gun wars after the learning sessions. Participation grew day by day as word spread. The Warkworth Library s Volunteers Christmas party was held at Sandspit Yacht Club on 11 December. The event was attended by 22 volunteers and their partners, library staff including the Kowhai Coast Service Delivery Manager, Vicki Clarke, and Local Board members Greg Sayers and Beth Houlbrook. The volunteers final day doing circulation work is 31 December Staff have assisted customers to create their CVs through the Book a librarian. A customer was successful when she applied for a job after receiving this help. Staff are delighted to make a positive difference to people s lives. 2.2 Local Community Services This group of activities covers local community facilities, local community development initiatives and local community safety programmes. The area has 23 council-owned community halls, including three community centres. The key initiatives and projects we have planned for 2013/2014 include: Progress planning and commence the upgrade of the Warkworth Town Hall Undertake a heating and insulation review of all council-owned halls within Rodney, considering options and addressing those with greatest need Upgrade signage on council-owned halls throughout Rodney Review the external lighting requirements for council-owned halls in Rodney, specifically considering safety Decide how the former Wellsford Library building should be best used as a community facility. These key initiatives support our local board plan priority Engage with our diverse communities and provide for their social and cultural needs. Quarterly Performance Report for the period ending December 2013 Page 46

47 Item 18 December 2013 update CDS is working with residents in Wellsford on the potential future use of the old Wellsford Library. Approximately 30 people attended a community feedback session in November. In order to retain the old Wellsford Library for community use, the local board will need to submit a business case to Auckland Council Properties Ltd (ACPL). There is no guarantee that this will be successful. The local board was updated on 16 December of investigations carried out into project feasibility and redevelopment concept options for Warkworth Town Hall. A preferred design concept was established and is now being progressed to developed design stage. For details regarding property upgrade please see main body of report. 2.3 Local arts, Culture and Events The recognises that the provision of arts and cultural activities across the local board area enriches our communities. Our key focus will be on the provision of arts programmes and initiatives across the area and exploring options for new facilities. The key initiatives we have planned for 2013/2014 is to support the provision of community facilities in Helensville and community events Rodney-wide. These key initiatives support in our local board plan priority Engage with our diverse communities and provide for their social and cultural needs. December 2013 update Events that have been planned/ taken place include Helensville Christmas Parade, 40 days of Summer & Leigh Coastal walk, Rodney Rodeo 2.4 Local Parks Services Within the local board area there are approximately 868 local parks covering 1,139 hectares, including numerous beach reserves. Our key focus will be on the provision of walkways, Sportsfield upgrades and the renewal of coastal structures. The key initiatives and projects we have planned for 2013/2014 include: Upgrade toilets within Rodney, including part funding of the toilets at the Mahurangi West Reserve Construct walkways including the historic Whangateau bridge and the Te Whau footbridges and walkway at Goodall Reserve, Snells Beach and investigate options for walkways in other rural areas such as Wellsford Erect new training lights on field 1 at Shoesmith Reserve, Warkworth and field 2 Rautawhiri Park, Helensville Renew coastal seawalls including Algies Bay Construct a new playground in Matakana, subject to finding an appropriate location Continue the implementation of the Warkworth Showgrounds development plan. These key initiatives support our local board plan priority Provide for the recreational needs of our Community. December 2013 update Toilet Upgrade at Mahurangi is underway and will be completed in February. Whangateau Bridge walkway is awaiting final consents and will be mostly complete by year end, Te Whau footbridge is still in design stage due to Archeological issues. Goodall Reserve walkway is Quarterly Performance Report for the period ending December 2013 Page 47

48 Item 18 complete. Further walkways under development Omaha, Algies Bay & Huapai perimeter track which will all be complete by next quarter. Training lights are both in work programmes for this year but work has yet to commence. Sea wall at Algies Bay is still awaiting consents but is hoped to be completed this year. Warkworth showground is on schedule. Matakana playground has been delayed and will not be completed in this financial year due to a delay in equipment arriving from overseas. 2.5 Local Recreation Services This group of activities covers local recreation facilities and initiatives. There are no council-owned or operated recreation or leisure facilities located in the local board area and no budget is currently allocated, although the is actively seeking to develop these facilities for the future. December 2013 update A resolution has been passed around a feasibility study for a Swimming pool within Rodney 2.6 Local Economic Development Our key focus will be on supporting the establishment of Business Improvement Districts and supporting youth employment initiatives. The key initiatives and projects we have planned for 2013/2014 include: Enhance gateways to towns in Rodney through landscaping, signage, art or other mechanisms starting with Kaukapakapa Progress opportunities for Business Improvement Districts in Rodney with a focus on Kumeu/Huapai/Helensville in the short term Provide programmes to create local job opportunities and develop skills by partnering with business and providers such as Springboard Community Trust Partner with secondary schools to establish English for Speakers of Other Languages (ESOL) night schools. Support youth employment and training initiatives, such as the Ngati Whatua o Kaipara housing project. These key initiatives support our local board plan priority Strengthen our economy. December 2013 update CDAC Staff are supporting the implementation of Youth Connections in Rodney. The contract was awarded to Springboard Community Works, which has a background in youth transition into work in the Eastern Rodney area. CDS is assisting Springboard to engage with the Helensville/Huapai/Kumeu area business associations, community organizations, Iwi and schools. Further detailed updates available at a later date. 2.7 Local Built and Natural Environment This group of activities covers local environment and heritage protection. Our key focus will be on the provision of environmental programmes. The key initiatives and projects we have planned for 2013/2014 include: Provide additional opportunities for Rodney residents to participate in environmental/community-led programmes Carry out a survey of terrestrial ecological eco-systems. Quarterly Performance Report for the period ending December 2013 Page 48

49 Item 18 These key initiatives support our local board plan priority Protect and enhance our environment. December 2013 update Work streams are underway and a separate quarter report will be presented to the March business meeting it is envisaged that this will be incorporated into the next quarters report. 2.8 Local Governance This group of activities covers local planning, policy and governance activities of the local board, including development of local board plans and local bylaws. The is committed to working with the governing body to develop measures that reflect the co-governance model. As part of its governance role, the will continue to engage with and develop good relationships with its local communities. Local boards also undertake citizenship ceremonies. Our key focus will be on building relationships and ongoing communication with Rodney stakeholders including community groups, iwi and youth as well as further developing constructive working relationships with CCO s. The will also continue to work collectively with northern councils and iwi on the Joint Kaipara Harbour Political Committee and with Ngati Whatua on the governance for the Parakai Recreation Reserve. This supports the following priorities in our local board plan engage with our diverse communities and provide for their social and cultural needs. December 2013 update Approved draft Annual Plan/Local Board Agreement for , Work underway on consultation and preparation for Long Term Plan Local board and Elected Members have all taken part in financial induction training workshop. Quarterly Performance Report for the period ending December 2013 Page 49

50 Item 18 Section 3 Activity Overview ending December Libraries Auckland Libraries Quarterly Report October December 2013 Libraries: Helensville, Kumeu, Mahurangi East, Warkworth, Wellsford Local Overview Dare to Explore launched on 9 December and ran for six weeks to 19 January 2014, offering children a range of fun and discovery activities to keep them reading over summer. Over 8,000 children aged 5-13 enrolled in the programme region wide. Diwali events and activities were celebrated from 26 October to 10 November. Diwali also provided an opportunity to promote collections of language resources of Indian-themed library items. The October school holidays' theme at Libraries was TimeQuest. A programme of fun, educational and enriching activities for kids was delivered over the holidays. Upcoming events Pasifika will be celebrated from 17 to 31 March. May is New Zealand Music month. New Zealand Post Book Festival will be celebrated from 17 to 25 May. Project Updates Library Project description Status Helensville Interior Painting Start date to be confirmed Helensville Security lighting and camera Work in progress Kumeu Resurface roof Start date to be confirmed Warkworth Replace entrance doors Completed Regional Update Two new eplatforms were launched, Wheelers and Borrowbox quality ebooks and eaudiobooks were added to the Collection. An extensive promotion followed, themed "Wherever you go, take your library with you", covering eight different channels from OurAuckland and Canvas magazines to ing library customers. Libraries supported local body elections by providing ballot boxes in all libraries, allowing the community to submit their voting papers on site. Special votes were able to be issued at some libraries. Manatunga, a major exhibition of Māori taonga from the Sir George Grey Special Collections, closed on 18 October. Over 18,000 people viewed the exhibition. The exhibition attracted considerable media interest and facilitated new relationships with iwi and hapu. Old favourites: famous children's books, exhibition showcases classic children's books from the Sir George Grey Special Collections children s historical collection. It runs from 5 November 2013 to 23 February 2014 and includes an online presence. Libraries were represented at Armageddon, New Zealand's largest gaming and comic expo which attracted 60,000 people. A large number of potential customers were exposed to the library offering in a new light. Auckland Heritage Festival ran from 28 September to 13 October. Library events included heritage walks, talks and workshops, which attracted 293 participants. Quarterly Performance Report for the period ending December 2013 Page 50

51 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 6,959 8,884 7,169 7,335 8,310 8,437 7,776 8,765 8,348 8,651 8,699 6,632 6,274 7,393 8,291 7,015 7,772 8,416 8,063 7,261 8,925 8,515 7,278 8,088 7,403 7,551 Item 18 Helensville Library Highlights The school holiday programme, TimeQuest, was well-received and attended, with a 170% increase in attendance from the previous holiday period. The events had wide appeal, and included a dinosaur archaeological dig, volcano making, fort building, and steampunk jewellery making. Staff have visited River Valley Kindergarten four times this quarter, performing three. This growing relationship resulted in an invitation to River Valley s official opening ceremony. Staff visited Parakai Primary School, doing storytime for three classes. This was the first outreach visit for one staff member. She now has a nickname with the students, and several of the students have registered for Dare to Explore, the Summer Reading Programme. The InZone Careers Bus, part of the Youth Connections Across Auckland initiative, visited Helensville to help young people explore career opportunities. Library staff assisted during the day, with 50 people using the bus. Feedback has been positive, from those who attended, and the InZone staff. It also helped raised the library s profile within the community, raising awareness of the library with non-users of the library. Other local events recently attended included; the Tamariki Ora Wellness Days at Wellsford and Helensville, the South Kaipara Safe Summer Campaign preceding the Helensville Christmas Parade, and the December COMSUP meeting. Performance Measures Number of library visits Number of items borrowed Number of people attending library programmes Number of WIFI users Hours/ Days Open per Week 43/6 Library Floor Space (m2) 334 Number of Public Use Computers 8 Quarterly Performance Report for the period ending December 2013 Page 51

52 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec , Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 7,695 8,399 7,675 7,452 8,541 9,007 7,709 9,172 8,268 8,151 8,040 7,306 6,752 14,080 14,785 13,733 13,801 17,810 15,982 14,273 16,525 15,977 14,587 14,130 13,521 13,544 Item 18 Kumeu Library Highlights A new collection at Auckland Libraries has been successfully trialled at Kumeu a free seed exchange. Nearly 50 people have taken advantage of the seeds either borrowing or gifting surplus seeds. The October school holidays found the whole children s area transformed into a giant time machine, made out of boxes and blankets, alongside the special activities this became an extremely popular hangout over the holidays. Strong connections with the local schools continued with regular Roadshows, the Book club at Huapai School and visits to teachers to promote Dare to Explore. Throughout October and November every available adult display space was dedicated to crime writers. This helped readers learn some easy techniques to find more novels in the genres they like. Over Christmas, a promotion has been run for the time poor. Take 5 bundles of themed books have been snapped up by customers with nearly 60 bundles going by the end of December. As a result of the new Volunteer framework, volunteers have worked with Library staff to deliver new initiatives including a Library Facebook page and training on creating displays for Library staff. Performance Measures Number of library visits Number of items borrowed Number of people attending library programmes Number of WIFI users Hours/ Days Open per Week 45.5/6 Library Floor Space (m2) 442 Number of Public Use Computers 6 Quarterly Performance Report for the period ending December 2013 Page 52

53 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 8,154 8,725 6,917 6,736 7,185 6,855 6,394 7,927 6,698 6,453 7,360 6,505 7,811 8,911 9,902 7,559 7,663 8,397 8,270 7,635 8,223 7,958 8,165 8,223 7,414 8,860 Item 18 Mahurangi East Library Highlights Mahurangi East gained a full time Children s Librarian on 19 August, and was able to run activities most days during the school holidays. 221 children attended the sessions, which had a storyline of The Resistance verses the Machines. The children enjoyed Nurf gun wars after the learning sessions. Participation grew day by day as word spread. Dare to Explore began with visits to three schools, 637 children were told about Dare to Explore and participated in a play about the programme. This resulted in many children enrolling. Three local pre-schools were visited during the quarter, in which children were introduced to the library. The library hosted a themed afternoon and competition for Halloween, 33 children participated. Diwali was celebrated with a storytime, rangoli art, crafts, yoga and sari wrapping. 56 children attended events. Weekly storytime and Wriggle and Rhyme sessions continue to be popular with children and parents. During the Heritage Festival two talks were held and one of the presenters then went on to deliver a session to the children in the library using quills and ink. The Book Club membership remains steady. Members come along each month to participate in a lively discussion about a book they have recently read. Performance Measures Number of library visits Number of items borrowed Number of people attending library programmes Number of WIFI users Hours/ Days Open per Week 43.5/7 Library Floor Space (m2) 213 Number of Public Use Computers 3 Quarterly Performance Report for the period ending December 2013 Page 53

54 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec ,141 1,047 1,431 1,211 1,037 1, ,067 1,019 1, Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 11,658 16,053 12,519 12,571 14,032 13,965 11,724 14,328 12,950 12,237 13,614 12,421 11,380 15,332 17,879 15,097 14,893 17,655 16,825 14,903 16,743 16,281 15,688 15,858 15,550 14,971 Item 18 Warkworth Library Highlights A talk by Auckland Libraries Conservator, David Ashman, was held as part of the Heritage Festival in the Betty Paxton Room, Mahurangi East Community Centre. New library entry doors were installed on 14 October. The Library had a stall at the 2013 Kowhai Festival where staff interacted with hundreds of people. Staff signed up 25 new members and demonstrated the library website on two tablets. In recognition of Tokelau Language Day on 30 October, a pre-school storytime session and an Auckland Museum event for older children were delivered. 65 people attended the two events. To celebrate the Diwali Festival, the library held a storytime for preschoolers and hosted introductory yoga classes for children and adults. The book launch for The Tiller Years by Jean Porter, a local resident and library customer, was held on Friday 15 November. The Warkworth Library s Volunteers Christmas party was held at Sandspit Yacht Club on 11 December. The event was attended by 22 volunteers and their partners, library staff including the Kowhai Coast Service Delivery Manager, Vicki Clarke, and Local Board members Greg Sayers and Beth Houlbrook. The volunteers final day doing circulation work is 31 December Over 100 children enrolled in the Dare to Explore, the summer reading programme. The library ran supporting activities for the programme. The first of these activities, passport photos taken in exotic locations, took place on 18 December and attracted 10 participants. Performance Measures Number of library visits Number of items borrowed Number of people attending library programmes Number of WIFI users Hours/ Days Open per Week 46/6 Library Floor Space (m2) 286 Number of Public Use Computers 4 Quarterly Performance Report for the period ending December 2013 Page 54

55 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec ,343 1,446 1,503 1,332 1,339 1,261 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 5,859 6,038 4,974 5,507 5,596 5,599 7,757 10,432 8,888 7,673 7,763 7,319 6,381 4,875 5,257 4,338 4,717 5,110 5,237 4,910 10,286 9,100 8,284 8,553 7,570 7,187 Item 18 Wellsford Library Highlights Three staff attended the local Te Ha Oranga Tamariki Ora (children s wellness) Day at the Wellsford Community Centre in November. Books were issued offsite and four new library members were signed-up. Visits by three classes of Year 9 students from Rodney College were successful in promoting the library, and 15 new members joined the library. Library volunteers were celebrated and rewarded at a party on 23 November Dare to Explore summer reading programme is proving popular with over 80 enrolments. Staff are assisting customers to create their CVs through the Book a librarian. A customer was successful when she applied for a job after receiving this help. Staff are delighted to make a positive difference to peoples lives. Children made time machines and participated in dinosaur themed activities for the October School holidays. Constable Bryan Ward of Operation Snap visited in October to promote the recording of serial numbers. He spoke to 97 customers and handed out colouring pages and badges. The community meeting room is getting well-used by different groups, including recent bookings by the Amateur Radio Club, SENZ employment coach, Plunket, and 3 local schools. The library received a generous donation from the Wellsford Friends of the Library, a Samsung Notebook and an ipad air, which will help with programming and outreach activities. Rochelle Gray has joined the team as Senior Librarian, Children & Youth and with her teaching background is already making a big impact on services to children and youth. Performance Measures Number of library visits Number of items borrowed Number of people attending library programmes Number of WIFI users Hours/ Days Open per Week 41/6 Library Floor Space (m2) 647 Number of Public Use Computers Community Development Arts & Culture Quarterly Performance Report for the period ending December 2013 Page 55

56 Item 18 Community Development, Arts and Culture (CDAC) Highlights and Achievements Community Development and Safety (CDS) and the co-hosted community building workshops in Orewa and Wellsford in August 2013 with American place making champion Jim Diers. Approximately 150 local residents and representatives from community groups attended. In each workshop, participants identified a number of new initiatives they could work on together to improve their local neighbourhoods and communities. Some of these are now underway including; plans for a Men s Shed in Orewa, more fruit trees and community gardens, a community hub in Wellsford and further exploration of local economic development potential in the rural context. These workshops were a catalyst for bringing people together to talk about how they could improve their communities. Community Development staff have developed relationships with community gardens and other community food initiatives (CFI) such as farmers markets and seed swaps across the North Shore and Rodney. Twenty five community gardens and orchards are active across these five local board areas on both public and private land, with ten of these in the area. Gardens4Health currently assist a network of over 50 community gardens across Auckland, including several in Rodney. Staff are part of a Northern CFI working group and will help produce guides for the local board on how to support local food growing and gardening. This is expected to be completed in April Another CFI working group strand seeks to make the process of establishing CFIs on public land more straightforward. Internal partnership and dialogue with Parks, Sport and Recreation is ongoing. Four community planning sessions were facilitated with residents and community organisations in Helensville. These sessions explored ways the community could work together more effectively to improve community wellbeing in South Kaipara and identify potential focus areas for community action. A new resident-led community forum has been established that will act as a support and information sharing space for residents wanting to initiate community projects and a draft community action plan has been developed. This plan provides a strategic framework with clear outcomes and a coherent set of action areas. There has been excellent feedback from local residents and community groups on the framework and they have found it inspiring to see their ideas presented in a way that is integrated and has a sense of direction. The next stage of this process will involve working with residents to finalise the framework and prioritise collective community action projects. Staff are supporting the Rodney Youth Advisory Panel to be not only an advocate but a heard voice for the young people of the Rodney local board area. The Rodney Youth Advisory Panel has taken on projects such as: input to the local alcohol policy, liquor Ban for Warkworth, alcohol information booklets, capacity building workshops for youth, leadership and youth events for Rodney. In this period the group has grown from 6 to 12 young people. CDS is working with residents in Wellsford on the potential future use of the old Wellsford Library. Approximately 30 people attended a community feedback session in November. Quarterly Performance Report for the period ending December 2013 Page 56

57 Item 18 Because participants were encouraged to focus on uses that would benefit the whole community, agreement was reached quite easily on two main priorities - the need for a community space (heart) for local residents and the need to promote the area and attract more visitors. Further work will be done with groups who supported both of these ideas in order to shape the thinking further and see what capacity there is in the community to establish and run both a community hub and a visitor information centre. This includes researching the effectiveness of visitor information centres. This work will be done in February/March 2014 in order to have the information necessary to prepare a business case for the retention of the old library when it is required. Injury Prevention staff have been working with local boards to develop Auckland Injury Profiles. These profiles (Infographs) are a national first, collating and breaking down injury data from national health statistics and local sources to local board areas. Each local board has an Infograph for fatalities and injuries and the data will be updated three yearly. In this reporting period Infographs were forwarded to all local boards. It is hoped that local boards will link with the Injury Prevention team so that local Injury Prevention plans can be developed to reduce the incidence of fatalities and injuries in local board areas. Two local boards have taken up this offer and plans are currently under development. The Dairy Flat Community Hall was opened in 1933 and since then has been a central point for the community. The Dairy Flat Community Hall Association Incorporated were granted a community lease in 1978 under the former Rodney District Council. The Association actively promotes the hall for use by the community and ensures that the hall is available every day of the week. Regular users include The Stetson Club, a kick-boxing group and also a taekwondo group. The Association also provides the use of the hall free of charge to the local Scout group. The Association has recently formed the Dairy Flat Live Music Club as a vehicle for the performance and enjoyment of live music at the hall every Friday night. This venture doubles as an opportunity for fund raising for the necessary upkeep of the hall. The will receive a report recommending a new lease to the association in quarter three. Watching Brief Key Events Quarter 3 : January March 2014 Warkworth A&P Show 25/01/2014 Warkworth A&P Showgrounds Funded & Facilitated Waitangi Day 6/02/2014 Bethells Surf Club Funded Music in Parks (Mister S & 16/02/2014 Lucy Moore Park, Warkworth Delivered The Realistics, The Slacks) Helensville A&P Show 14/02/2014 Helensville A&P Showgrounds Funded & Facilitated Music in Parks (Indigo Blue, 1/03/2014 Huapai Domain Delivered Holly & the Bluebenders) Warkworth Trolly Derby 9/03/2014 Facilitated Sketchers Coatesville Classic 16/03/2014 Coatesville Facilitated Mighty Mahu Kids Tryathalon 23/03/2014 Funded & Facilitated Quarterly Performance Report for the period ending December 2013 Page 57

58 Item 18 Key Arts and Culture Activities in Quarter 3: January-March 2014 Opening of Warkworth Warkworth Library 11 February 2014 Library Mural Exhibition Opening Red Kumeu Arts Centre 14 February 2014 Exhibition Opening MOS Amber Emm & Students Kumeu Arts Centre 17 March 2014 Warkworth Library Mural When considering artwork for a mural on the Sandspit toilet, the expressed an interest in utilising some of the artwork submitted for a mural on the rear wall of the Warkworth Library. At the 9 December 2013 Rodney local board meeting the final design of the Warkworth Library mural by student Grace Newson (in collaboration with artist Adrian Jackman) was approved for this purpose. This mural will be completed over the summer months. Approved images for Warkworth Library Mural, Grace Newson, 2013 Ko nga Manu te Mahurangi Birds of the Mahurangi On 8 April 2013, the local board requested staff to develop a brief for a pop up project for the Warkworth Town Centre. During a site visit on 30 July 2013, the local board arts portfolio holders requested that artist Ruby Watson be invited to develop a concept for Warkworth s riverfront area. The concept for Ruby Watson s installation Ko nga Manu te Mahurangi- Birds of the Mahurangi on the Warkworth riverfront was presented to the public in November and December 2013 and was positively received. Public consultation results were reported to the local board on 9 December 2013 where it granted approval for locations and installation of the work over summer. Quarterly Performance Report for the period ending December 2013 Page 58

59 Item 18 Concept images for Ko nga Manu te Mahurangi Birds of the Mahurangi, Ruby Watson, 2013 In order to retain the old Wellsford Library for community use, the local board will need to submit a business case to Auckland Council Properties Ltd (ACPL). There is no guarantee that this will be successful. The Wellsford community have made a substantial contribution to the original cost of building. Staff are supporting the implementation of Youth Connections in Rodney. The contract was awarded to Springboard Community Works, which has a background in youth transition into work in the Eastern Rodney area. CDS is assisting Springboard to engage with the Helensville/Huapai/Kumeu area business associations, community organisations, Iwi and schools. CDS will also be encouraging the implementation of best practice and sound strategic thinking for the next phase of Youth Connections in Western Rodney. The local board was updated on 16 December of investigations carried out into project feasibility and redevelopment concept options for Warkworth Town Hall. A preferred design concept was established and is now being progressed to developed design stage. A report will be presented at the March 2014 local board meeting to gain approval of the developed design and to progress the project to the build procurement phase. Community Leases There are several lease matters that will be work shopped with local board portfolio holder over quarter three: Direction setting Rautawhiri Park Trust Public Notification and Iwi Consultation Te Akoranga Playcentre Matakana Pony Club Waimauku Pony Club Site visits Kaipara Flats Sports Inc Kaukapakapa Pony Club Warworth and District Museum Society A major piece of work has been undertaken by council staff on fees and charges to increase alignment of venue hire use with local board priorities by reviewing the setting of fees and charges for bookable spaces across the Auckland region. Quarterly Performance Report for the period ending December 2013 Page 59

60 Item 18 A major piece of work has been undertaken by council staff on fees and charges to increase alignment of venue hire use with local board priorities by reviewing the setting of fees and charges for bookable spaces across the Auckland region. In December a series of workshops were held for local board portfolio holders and other interested members to discuss the rationale of facilities for hire, the principles for use and the principles for fee subsidies. Further workshops will be conducted in February and reports are scheduled for each Local Board in quarter four. Performance Capex Project Summary: Rodney (July-December 2013) Programme Facility Description Phase Community Facilities Community Facilities Community Facilities Community Facilities Community Facilities Community Facilities Ahuroa Hall Leigh Hall Pt Wells Hall South Head Hall Te Hana Hall Waimauku Hall Septic tank installation Heating and insulation. Asbestos removal Drainage/dampness issues Project to commence 1 April Asbestos and insulation completed. Heating still to be completed Project delayed; geotechnical report required Approved total Estimated finish date 38, Jun-14 14, Mar-13 10,931 Car park Under construction 77, Feb-14 Heating and toilet upgrade Toilet and kitchen upgrade Scoping project. 73,750 2-May-14 Project to commence 7 April ,750 2-May-14 Community Facilities Warkworth Town Hall Restoration Redevelopment workshopped with the board. Developed design to be reported to the local board in March ,398,748 3-Aug-15 Public Art Ko nga Manu o te Mahurangi / Birds of Mahurangi by Ruby Watson Programme of discreet permanent interventions along the Mahurangi riverfront in Warkworth Ruby Watson's artistic concept for the Warkworth riverfront was presented to the public and positively received. Public consultation results were reported by staff to the board, which approved the artist producing and installing the works this summer. 46, Apr-14 Quarterly Performance Report for the period ending December 2013 Page 60

61 Item 18 Rodney local board community facility utilisation July - December 2012 July - December 2013 Helensville Kaukapakapa Point Wells Community Centre Hall Hall Shoesmith Hall South Head Hall (with stage area) Te Hana Hall (with stage area) Waimauku Hall (with stage area) Wainui Hall Warkworth Masonic Rodney local board community facility visits July - December 2012 July - December 2013 Kaukapakapa Hall Point Wells Hall Riverhead Hall Shoesmith Hall South Head Hall (with stage area) Te Hana Hall (with stage area) Waimauku Hall (with stage area) Wainui Hall Warkworth Masonic Quarterly Performance Report for the period ending December 2013 Page 61

62 Item 18 Graffiti incidents and removal The number of graffiti incidents in Rodney from July to December 2013 increased by 570 per cent compared to the same period last year. Conversely, the number of RFS (requests for service) graffiti removals has decreased compared to the previous year, which indicates that the increase in incidents may be a result of contractors proactively removing graffiti from across the local board. One hundred per cent of all graffiti RFS received so far this year were completed within the SLA target time. Graffiti survey Rodney achieved 83 out of 100 in the annual ambient survey, which measures how much of the city is graffiti free. This is the fourth lowest result across all local boards and represents a sustained decrease since 2011 when Rodney scored well above the city average. Quarterly Performance Report for the period ending December 2013 Page 62

63 Item 18 Regional The Matariki Festival is a regional cultural festival that can be tailored locally. The Festival connects Māori culture with diverse communities and generations locally, regionally, nationally and internationally.the festival is multi-disciplinary and encompasses Matauranga (education) Taiao (Environmental) Whakangahau (Social) and Nga Toi (Artistic) expressions. In June 2013 Te Hana Te Ao Marama and Rewiti Marae celebrated Matariki 2013 with Maui Magic Tour, a free theatre event retelling the legends of Maui for children. A Te Rehia Theatre Company presented Ruia Te Kakano at Te Hana, Awataha, and Rewiti Marae to over 1000 children and families. Other programmes included Awataha Whanau Day and the Muriwai Matariki Magic concert. The Local Board is currently in the process of finalising an allocation of $8,000 to Matariki 2014 from their 2013/14 budget. The Creative Communities Scheme (CCS) is a contestable funding scheme administered by Auckland Council on behalf of Creative New Zealand. The scheme provides funding to local communities to assist them to create and present arts activities. In Q1, 53 applications were received for the northern area requesting a total of $ from an available pool of $96,657. Twenty eight applications were successful, of which 13 (totalling $14,126) related to activities in the Rodney local board area. Quarterly Performance Report for the period ending December 2013 Page 63

64 Item Parks Sports & Leisure The Parks, Sports & Recreation (PSR) October to December quarterly report to the Local Board seeks to update Local Board members on the activities carried out by the PSR units Local & Sports Parks (LSP), Recreation Facilities & Service Delivery (RFSD), Manukau Leisure Services (MLS), and Asset Development & Business Support (ADBS) for the October to December quarter. The information included is a summary of key departmental indicators within the Local Board area. An RFS is a service request that is logged from a customer (member of the public) to Council Full Facility Contract - Park Maintenance Arboriculture Contract - Tree Maintenance Ecological Restoration Contract - Plant and Animal Pests As of 1st September 2012 LSP North no longer maintain Berms or Road Reserves for Auckland Transport North. Comments: Sports Parks Update Shoesmith Reserve #1 #2 #3 Fields New Lights: Is currently out for construction tender, due to be installed in April 2014 Park Volunter Hours: Supported Kaukapakapa, Muriwai, Puhoi, Kumeu, Shelly Beach, Port Albert Tauhoa Landing, Green Point, Deans Island, Te Whau, High Field, Leigh, Omaha North, Omaha South, Parry Kauri Park, Kowhai Reserve, Warkworth Cement Works and Alnwick Restoration Groups. Local Parks Update Contractor compliance: Audits for Rodney are showing a 96.5% pass mark in quality of work for Full Facility Contracts. Quarterly Performance Report for the period ending December 2013 Page 64

65 Item 18 Regional parks Construction of a toilet and road access for the new campground at Wenderholm was completed prior to Christmas. Bookings for campgrounds and batches has been very strong for the upcoming holiday period. Recovery of the bird populations at Tawharanui continues with reports of sea birds nesting and young chicks present. Reintroduced species such as saddlebacks and robins are breeding well. A Green Flag award was received for Tawharanui. Ten seasonal summer student rangers commenced work in November. Quarterly Performance Report for the period ending December 2013 Page 65

66 Item 18 Section 4 Regional Initiatives 4.1 Auckland Tourism, Events and Economic Development (ATEED) Six monthly report to the (1 July to 31 December 2013) 1.0 Introduction As the region s economic growth agency, ATEED, on behalf of Auckland Council provides a co-ordinated approach to growing Auckland s business, export and visitor economy through: Business growth and development in key sectors Business and investment attraction and facilitation Supporting the development of an appropriately skilled Auckland workforce Tourism destination development, promotion, marketing and visitor services Attraction and/or delivery of major events, and convention activity Developing commercial and investment partners to deliver incremental investment into key sectors within Auckland Leading the development of a cross-council investment capability Articulating and promoting Auckland s unique identity to attract businesses, residents and visitors Highlighting and developing Auckland s unique Maori and multicultural heritage ATEED s vision is to: Improve New Zealand s economic prosperity by leading the successful transformation of Auckland s economy. ATEED delivers its services at the local level through its area offices in the north, west and south of the region, as well as its central office at 139 Quay Street. ATEED also supports sub-regional destination marketing activity and operates a number of i-sites across the region and sponsors, facilitates or delivers a range of events that although regional in their reach have local level impacts. The purpose of this report is to provide the with highlights of ATEED s activities in the area for the 6 months from 1 July to 31 December This report should be read in conjunction with ATEED s Quarter 1 report to Auckland Council s CCO and Governance Committee in December 2013, and the forthcoming Quarter 2 report scheduled for 4 March Those reports highlight the breadth of ATEED s work at the regional level. Quarterly Performance Report for the period ending December 2013 Page 66

67 Item ATEED activity to support the area - 1 July to 31 December 2013 ATEED has supported residents, businesses and visitors in the area over the period as follows: 2.1 Business Growth and Competitiveness ATEED s area offices (north, west, south and central) promote the growth and development of local businesses by providing business support and development programmes, linking businesses to networking events and delivering showcasing opportunities to businesses which position Auckland as a hub of innovative activity. Businesses in the area are supported by ATEED s north area office. Zane Taylor is the area manager of ATEED s north office based at located at Level 1, Building 1, 61 Constellation Drive, Rosedale and 50 Centreway Road, Orewa. During the period businesses within the area were supported by ATEED s area offices as follows. Local business events and networking functions As shown in Table 1, 105 companies from within the area attended events and functions run by the north (and other) area offices. These events and functions are designed to support the growth, development and competitiveness of companies. Mentor matches As part of the NZ Business Mentors Programme, ATEED coordinates new business mentor placements from businesses residing in the area to mentors across the region. At the time of writing figures for mentor matches in the area were unavailable. Table 1: Number of businesses participating in events/functions and mentoring capability Q1 Q2 Total 1 July 31 December 2013 Companies participating in ATEED supported local business events and networking functions Business Mentor Placements Figures unavailable Quarterly Performance Report for the period ending December 2013 Page 67

68 Item 18 Providing business growth advice and assistance Between 1 July to 31 December 2013, ATEED carried out capability assessments on 27 companies in the area through the Regional Partner Programme (RPP). As a result ATEED facilitated investment of $80,143 into 19 of those businesses via training/capability vouchers. ATEED also facilitated $15,750 into research and development grants in the area during the period. As shown in Table 2, the total investment facilitated by ATEED into the area during the period was $95,893. The RPP comprises two funding sources that are facilitated by ATEED. Firstly, training/capability vouchers of up to $5,000 are drawn from funding provided by New Zealand Trade & Enterprise. Secondly, research and development grants of up to $30,000 are funded by Callaghan Innovation. Both are available to local businesses that meet highgrowth potential criteria of the Regional Partner Programme. Table 2: businesses involvement in Regional Partner Programme Q1 Q2 Total 1 July 31 December 2013 Business Capability Assessments undertaken Business Capability Qty Investments 1 $ granted $37,500 $42,643 $80,143 Research and Development Grants $ granted $10,750 $5,000 $15,750 Total in this Board $ granted $48,250 $47,643 $95,893 Westpac Auckland North Business Awards 2013 ATEED s north area office were launched the Westpac North Business Awards 2013 in March and received 13 entries. 90 entries were received from businesses residing in the northern area - see Table 3. Omaha Blueberries Limited based within the Area won the Booktrack Excellence in Exporting award at the Business Awards Finalist Event held in September Table 3: businesses participating in Westpac Auckland North Business Awards 2013 Rodney Total North Entries Entries Westpac Auckland North Business Awards Business Capability Investments may be lower than the number of assessments completed. Not all assessments will result in the issuing of a voucher. Quarterly Performance Report for the period ending December 2013 Page 68

69 Item 18 Young Enterprise Scheme (YES) ATEED is the regional provider of the national Lion Foundation Young Enterprise Scheme (YES). The scheme encourages year 12 and 13 students to embrace innovation and business by forming a legal company to produce and sell real-life goods and services. There are no schools in the area participating in the 2013/14 YES programme. ATEED is working with the Young Enterprise Trust to encourage participation in the programme for 2014/15, and will continue to work with all local boards to seek ways to encourage greater participation among across the region. Table 4: schools participating in YES Q1 Q2 Total 1 July 31 December 2013 Schools participating Number of eligible schools Facilitating filming activity within the area During the period ATEED s Film Auckland team facilitated a total of 3 permits for filming television commercials, television programmes and feature films at locations within the area. A breakdown of permits issues by type is shown in Table 5 below. ATEED s Film Auckland facilitation team provides film facilitation services as part of ATEED s support for the screen and creative content sector of Auckland s economy. Film Auckland facilitates, processes and issues film permits for filming activity on public open space. The team follow robust operational processes, managing filming requests and facilitating liaison with key stakeholders including local boards. Table 5: Film Facilitation Activity in the area Film facilitation 1 Q1 Q2 Total 1 July 31 December 2013 Television Commercials Television Programmes Feature Films Other (e.g. music video) Total permits issued Review of regional filming fees Film Auckland and the Auckland Council Policies and Bylaws team are working together to develop a process for the review of filming fees for the Auckland Region. Further information about this process is expected to be communicated to all local boards by the end of March Other activity of interest: A meeting was held with the to explore how ATEED can leverage value for the local economy. ATEED also received support from the board for the Maori Economic 1 Filming may take place in more than one location and local board area. Film activity included in this report counts all locations where filming has taken place and in some cases may not equate to the number of permits issued by ATEED as a single permit may cover multiple locations. Quarterly Performance Report for the period ending December 2013 Page 69

70 Item 18 Growth Forum to be held in Te Hana and the allocated $10k to partner in the delivery of the forum. ATEED support for Land-based Aquaculture In November ATEED hosted Rodney MP Mark Mitchell and Minister for Primary Industries, Nathan Guy at Mahurangi Technical Institute in November. The visit formed part of efforts by Aqua Aotearoa Incorporated a cluster of aquaculture businesses in Rodney looking to cultivate fresh-water species. A government review of land based aquaculture is due in February and in the interim, ATEED is working with Auckland businesses to help maximise any new opportunities that might arise from the review. 2.2 Delivering on the Auckland Visitor Plan During the period ATEED continued to provide advice and information about the Rodney Local Board area to visitors through appropriate marketing channels including i-sites within the region. ATEED also administers Auckland s official visitor information website (aucklandnz.com). This website contains pages focused on destinations in the Rodney Local Board area that provide visitors with information about where to go, what to do and where to stay. Support for local tourism ATEED s Tourism Development Team works across Auckland s local board areas support the delivery of the Auckland Visitor Plan. This plan aims to grow Auckland s visitor economy by $3 billion by 2021 by encouraging visitors to do more and stay longer in the Auckland region. The Tourism Development Team works with local tourism operators across Auckland to identify and to develop new sustainable visitor products and services that enhance Auckland s visitor experience. The team works to progress Maori Tourism interests and helps local areas to define their points of difference. Over the period, ATEED s Tourism Development Team continued to provide support and advice to the Matakana Coast and Country tourism marketing cluster that was officially launched during Quarter 1. The process has involved two years of collaboration with Rodney Local Board, NZ Tourism Research Institute (NZTRI), ATEED and local tourism operators. To-date ATEED has provided seed funding to the group for website development and to enable attendance at the 2013 TRENZ tourism show. In Quarter 2 ATEED provided a grant to the Helensville Business Association to erect a way finding map at Kumeu which was erected prior to Christmas. ATEED also signed a memorandum of understanding with Auckland Council enabling ATEED to manage the delivery of the NZTRI Research Institute s delivery of the Visitor Strategy Research Programme for Highway 16 focused on the western side of the Rodney ward. During the period the NZTRI worked on the establishment of the Visitor Strategy Group to help inform the project and begin to establish relevant business databases. ATEED also facilitated a travel media familiarisation visit from 8 travel writers from Wild Things, a Canadian publication, who went out to Shelley Beach Farm. Quarterly Performance Report for the period ending December 2013 Page 70

71 Item Delivering on Auckland s Major Events Strategy ATEED is responsible for the attraction and delivery of major events that align with Auckland s Major Events Strategy (MES). The MES identifies four key outcomes which are sought from major events: the ability to expand Auckland s economy, increase visitor nights, enhance Auckland s liveability and increase international profile. ATEED s role in major events differs from event to event but can include attraction, delivery, facilitation and business leverage activities. Delivered events Residents of the area, as well as those across Auckland were able to enjoy the Diwali Festival of Lights. Sponsored/ Facilitated Events Residents in the area were able to enjoy events sponsored by ATEED, such as the UCI BMX World Championships, Auckland Art Fair, New Zealand Fashion Week, Auckland On the Water Boat Show, Wicked: The Musical, Tall Ships Festival, Auckland Marathon, Taste of Auckland, Farmers Santa Parade and Coca Cola Christmas in the Park. A full schedule of upcoming major events for the remainder 2013/14 financial year is available on ATEED s website, Other activity of interest Elected Members Expo ATEED participated in the Stepping Forward for Auckland elected members expo held on October 24 at the Aotea Centre. Quarterly Performance Report for the period ending December 2013 Page 71

72 Item 18 Auckland Property - Update on properties that have been identified for sale to be provided at a later date Environment Short update on relevant projects from infrastructure and environmental services to be provided at a later date Transport particularly status of the projects to be delivered from the Transport fund to be provided at a later date Watercare Water or waste projects to be provided at a later date Quarterly Performance Report for the period ending December 2013 Page 72

73 Item 18 Section 5 Appendices/Attachments Detail Page A Quarterly Financial summary In body of report B Community Development Arts and Culture (CDAC) Attachment A C Parks Capex Project Summary Attachment B Quarterly Performance Report for the period ending December 2013 Page 73

74 Item Quarterly Financial Report Auckland Council Summary Report for Operating and Capital Net Cost of Service For the year to Quarter2 FY2014 QTD Quarter 2 Actual $000 QTD Quarter 2 YTD Quarter 2 YTD Quarter 2 YTDVariance Full Year Annual Budget Actual Budget Actuals to Budget Budget Plan $000 $000 $000 $000 $000 $ ,979 4, Revenue (16) ,179 Operating Expenditure 9,226 10, ,690 19,362 5,139 Net Cost of Service 9,156 9, ,406 19,078 1, Gross Capital Expenditure 1, (886) 8,660 5,255 Comment: The net cost of service for the current half year (July to December) variance is $805K less than budget compared to last quarter where the variance was $417k although due to budget profiles the percentage variance has reduced indicating that expenditure remained at the same pace to budget in the 2 nd quarter of the year. Operating Revenue variance is $16K, 19% lower than budget compared to last quarter where this was 30%. Operating Expenditure variance is $821K, 8% lower than budget, compared to last quarter 3%. Capital expenditure variance for the half year is $886K higher than budget due to projects being carried over from the last financial year and the budget not being phased to match this expenditure. Although the expenditure to date only reflects 18% of the total budget anticipated to spend this financial year. A council-wide Capex delivery review process is currently underway. Quarterly Performance Report for the period ending December 2013 Page 74

75 Item 18 Quarterly Performance Report for the period ending December 2013 Page 75

76 Item 18 Financial Overview - Local Libraries For Rodney For the year to Quarter 2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budget Annual Plan $000 $000 $000 $000 % $000 $000 Operational 13 Local library facilities and services 8 27 (19) (70%) Operating revenue 8 27 (19) (70%) Local library facilities and services 1,181 1, % 2,713 2, Operating expenditure 1,181 1, % 2,713 2, Local library facilities and services 1,173 1, % 2,659 2, Net cost of service 1,173 1, % 2,659 2, Capital 61 Local library facilities and services % Capital expenditure % Comment: The net cost of service variance for the year is $185K, 14% lower than budget. Revenue variance is $19K lower than budget for the year to date as anticipated due to the assumption for increased revenue as part of corporate savings/improvement initiatives which have not been realised. Operating expenditure variance is $204K, 15% lower than budget, All Libraries are under spent against their operating budgets as follows Helensville: Kumeu: Mahurangi: Warkworth: Wellsford: $45k ($53 relates to property), $19k ($18 relates to property) $43k ($30k relates to property) the property under spends relate to budgets not reflecting actual expenditure. $44k relates mainly to staff $21k relates to staff The revision of budgets will be undertaken as part of the budget refresh in February 2014 ready for the new financial year, with a focus on property. Furthermore general depreciation is yet to be charged to this budget which is producing $35k favorable variance. Capital expenditure is $39K under spent or 63% against budget. Expenditure to date has included work being undertaken at Helensville for the security systems and Warkworth Library doors. A further $9k has spent on additional Fixtures & Fittings at Wellsford Library. Quarterly Performance Report for the period ending December 2013 Page 76

77 Item 18 Financial Overview - Local Community Services For Rodney For year to Quarter 2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budge Annual Plan $000 $000 $000 $000 % $000 $000 Operational 25 Local community facilities % Operating revenue % Local community development initia (5) (3%) Local community facilities % 1,062 1,024 0 Local community safety initiatives % Operating expenditure % 1,466 1, Local community development initia (5) (3%) Local community facilities % Local community safety initiatives % Net cost of service % 1,362 1, Capital 5 Local community facilities 44 5 (39) (747%) 2,806 1,838 5 Capital expenditure 44 5 (39) (747%) 2,806 1,838 Comment: The net cost of service variance for the year is $239K, 33% lower than budget. Operating revenue is matching to budget although there are small variances across all lines of revenue. Operating expenditure variance for the year is lower than budget by $238K or 30% due to $120k Local Board Community facility initiatives (this has been earmarked to contribute towards the feasibility study of the recreation facility for Rodney) Community Halls $77k, & Wellsford Hall is mainly due to property expenses but offsets overspend in Community Centres ($16k) and Leigh Hall ($20k) which relates to asbestos removal & installation of panel heating Capital expenditure variance for the year to date is $39K against a $5k budget. The expenditure relates mainly to the upgrade work at Warkworth Town Hall although the amount spent is less than 1% of the total full year budget. The variance is due to budget phasing being out of kilter with project timeframes Quarterly Performance Report for the period ending December 2013 Page 77

78 Item 18 Financial Overview - Local Arts, Culture and Events Services For Rodney For year to Quarter 2 Actual QTD $000 0 Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised BudgeAnnual Plan $000 $000 $000 $000 % $000 $000 Operational 0 Operating revenue % Local events (1) (1%) Local arts and culture initiatives % Local arts and culture facilities (6) (25%) Operating expenditure (1) 0% Local events (1) (1%) Local arts and culture initiatives % Local arts and culture facilities (6) (25%) Net cost of service (1) 0% Capital 0 Local arts and culture facilities % Capital expenditure % Comment: The net cost of service for the year to date is matching to budget with a small $1K variance Operating expenditure is break even, There is an under spend on Community Arts programmes ytd of $12k which offsets overspends of property repairs and maintenance $7k at the art centre and Local Community art programs general ($6k) to budget due to low expenditure to date on local events and local community art programs. Capital expenditure actual spend for the year to date is zero although the board has resolved $46k ytd against the full year budget of $274k. It is worth noting that $186k of this was deferred from last financial year with no projects identified for expenditure. Quarterly Performance Report for the period ending December 2013 Page 78

79 Item 18 Financial Overview - Local Parks Services For Rodney For year to Quarter 2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budget Annual Plan $000 $000 $000 $000 % $000 $000 Operational 2 Local parks % Operating revenue % ,353 3,353 3,347 3,347 3,367 Local parks 6,362 6, % 12,801 12,630 3,367 Operating expenditure 6,362 6, % 12,801 12,630 3,365 Local parks 6,356 6, % 12,687 12,516 3,365 Net cost of service 6,356 6, % 12,687 12,516 1,000 1,000 Capital 482 Local parks 1, (994) (192%) 5,202 3, Capital expenditure 1, (994) (192%) 5,202 3,075 Comment: The net cost of service variance for the year is $170K or 3% lower than budget. Operating Revenue has been incorrectly coded and represents income for property services. The budget is also incorrect as a proportion of this relates to regional revenue which is not allocated to local boards Operating Expenditure is favorable to budget by $168k. Budgets of significant under spends include general depreciation which is yet to be apportioned $85k, Local Parks General $94k and Public Conveniences $97k which both relate to property expense under spends. This is offset by overspend in the Full Parks Facility contract due to insufficient budget ($194k) Capital Expenditure continues to show an unfavorable variance for the year to date of $994K, 192% higher than budget. The variance is due to incorrect budget phasing with all projects currently underway within overall budget. Forecast for the year indicates a total spend of $2.5m so 60% of work has been completed for half year to date. The capital planned to be deferred to future years total $2.6m. One of the significant delays relates to Matakana playground for which $60k has been deferred as there are delays in the equipment being shipped. Quarterly Performance Report for the period ending December 2013 Page 79

80 Item 18 Financial Overview - Local Economic Development For Rodney For year to Quarter 2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budget Annual Plan $000 $000 $000 $000 % $000 $000 Operational 0 Operating revenue % Local business area plan (19) % Local street environment (29) (20%) Operating expenditure % Local business area plan (19) % Local street environment (29) (20%) Net cost of service % Capital 30 Local street environment % Capital expenditure % Comment: The net cost of service variance for the year is $113K or 42% under budget. Operating expenditure variance is $113K lower than budget mainly due to the duplicate accruals for local job skills $67k and $15k for Economic development. This is offset by the expenditure to date for Street Amenities maintenance costs of $31K Capital expenditure spend is zero year to date. Quarterly Performance Report for the period ending December 2013 Page 80

81 Item 18 Financial Overview - Local Built and Natural Environment For Rodney For year to Quarter2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budget Annual Plan $000 $000 $000 $000 % $000 $000 Operational 0 Operating revenue % Local environment and heritage protection % Operating expenditure % Local environment and heritage protection % Net cost of service % Capital 0 Capital expenditure % 0 0 Comment: The net cost of service variance for the year is $34K or 67% lower than budget. Operating expenditure in Ecological Survey have yet to have any expenditure, While Community led/environmental programs has resolved to spend to date $48k to date only $9k has been expended giving a $21k variance Quarterly Performance Report for the period ending December 2013 Page 81

82 Item 18 Financial Overview - Local Governance For Rodney For year to Quarter 2 Actual QTD $ Budget Actual Budget Variance Variance Full Year Full Year QTD YTD YTD YTD YTD Revised Budget Annual Plan $000 $000 $000 $000 % $000 $000 Operational 0 Local planning, policy and governan % Operating revenue % Local planning, policy and governan % 1,591 1, Operating expenditure % 1,591 1, Local planning, policy and governan % 1,579 1, Net cost of service % 1,579 1, Capital 38 Local planning, policy and governan (1) % Capital expenditure (1) % Comment: The net cost of service variance for the year is $66K or 8% lower than budget. Operating Expenditure is under budget due to Discretionary Initiatives $40k, costs relating to Citizen Ceremonies $12k which have yet to be allocated and Governance & Advocacy support $11k this is likely to diminish as the work program ramps up with the LTP and other work streams over the next coming months. The Capital Expenditure actual spend for the year to date is ($1K) versus $78K budget. There is yet to be expenditure in either Local Board discretionary fund projects or local Board IT Hardware. Quarterly Performance Report for the period ending December 2013 Page 82

83 Item 18 Consideration Local Board Views 3. This report is for the Local Board s information. Maori Impact Statement 4. No specific issues with regard to the Maori Impact Statement are triggered by this report. General Implementation Issues 5. There are no implementation issues. Attachments No. Title Page A Q1-Q2 Workplan FINAL CDAC 85 B Parks Capex Project Summary 89 Signatories Authors Authorisers Jane Koch - Business Performance Advisor Lesley Jenkins - Relationship Manager Christine Watson - Manager Financial Advisory Services - Local Boards Quarterly Performance Report for the period ending December 2013 Page 83

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98 Attachment B Item 18 Quarterly Performance Report for the period ending December 2013 Page 98

99 Item 19 Auckland Transport Update to, February 2014 File No.: CP2014/00952 Purpose 1. The purpose of this report is to respond to the local board requests on transport-related matters and to provide information to elected members about Auckland Transport activities. 2. The report provides an update on transport matters for the information of the Rodney Local Board and a register of transport issues in the local board s area, as collated by Auckland Transport s Elected Member Relationship Manager North. Recommendation/s That the : a) receive the Auckland Transport Update for February Discussion Update on Local Board Capital Transport Fund (LBTCF) 3. Construction of the following LBTCF projects for the s is continuing: Mountable kerb outside 336 Mahurangi East Road, Snells Beach (Project 118); Footpath extension, Fordyce Road, Parakai (Project 174). 4. The local board granted approval for construction of the following projects in December 2013 and contracts are now being let: Local access road improvements, Main Road, Huapai (Project 175); New footpath Coatesville Riverhead Highway, eastern side, Elliot Street to bridge (Project 177); New footpath Mahoenui Valley Road opposite the school to intersection of Coatesville- Riverhead Highway (Project 180); Extending the loose chip footpath on the northern side of Coatesville Riverhead Highway from Glenmore Road to 250 Coatesville-Riverhead Highway (Project 179); New footpath Rodney Street, Wellsford (Project 190).\ 5. The local board has requested that further options be investigated for the following projects: Point Wells Road Footpath (Project 205); Kerb, channel and footpath opposite 95 Mahurangi East Road (Project 116); Oaia Road, Muriwai footpath extension (Project 163). 6. An alternative design has been completed and costed for the Puhoi Pedestrian Bridge (Project 113) and will be discussed further with the Board at a meeting scheduled for 19 February. A cost for a footpath on Puhoi Road (Project 162) has been provided to the Board but construction of this will only proceed once a decision is made on the Puhoi Pedestrian Bridge project is made. 7. Firm cost estimates for a new footpath on Waitoki Rd, Waitoki (Project 161) will be provided when available for the local board s further consideration. Auckland Transport Update to, February 2014 Page 99

100 Item 19 AT HOP Card Roll Out 8. Auckland Transport is just over halfway through the roll-out of its new integrated public transport card, AT HOP. The bus roll-out started with Urban Express services in June 2013, followed by Birkenhead Transport in July, North Star in October, LINK and Metrolink in November, and Go West and Waka Pacific in December The roll-out continues with Bayes on 26 January 2014 and Ritchies and Northern Express buses on 2 February It will be progressively introduced onto the remaining Auckland buses, which includes Howick and Eastern, Waiheke Bus Company and the Airporter 380 services connecting Onehunga, Papatoetoe and Manukau with Auckland Airport, during A briefing was held on 16 January 2014 for Members representing local board areas in the north and west on the progress of the AT HOP roll-out and to answer any specific questions. 12. Auckland Transport has ambassadors on buses and at stops to assist its customers and staff are also available on to answer questions. Customers can also visit: Auckland Transport Code of Practice (ATCOP) Consultation 13. The Auckland Transport Code of Practice (ATCOP) is currently open for public consultation. Consultation closes 31 March ATCOP will be a guide for anyone involved in developing and maintaining transport infrastructure in Auckland, ranging from small housing developments to complex public infrastructure. 14. ATCOP represents a step change in how transport infrastructure will be delivered in Auckland; it will no longer be about a singular modal choice, but a complete and sustainable transportation network that can be used equally by everyone. It applies to all new transport infrastructure and upgrades to existing infrastructure, including new subdivision development. 15. Auckland Transport reviewed the transport-related infrastructure standards of the previous councils which were amalgamated to form Auckland Council and its related Council Controlled Organisations. The previous councils infrastructure standards varied across the Auckland region, with inconsistencies that caused confusion and uncertainty in the application of Auckland-wide transport-related infrastructure standards, so ATCOP will provide the much needed consistency for all of Auckland. 16. The processes, standards and details articulated in ATCOP reflect the importance of a considered approach to the development, construction and care of the region's transport system, with robust engineering details, quality standards, defined layouts, whole-of-life design, value for money and robust construction across the entire network. 17. More details about the document and how to provide feedback can be accessed by the following link on AT s website Auckland Transport Update to, February 2014 Page 100

101 Item 19 Consideration Local Board Views 18. The following Issues Update comprises issues raised by Elected Members and Local Board Services staff to 23 January 2014: Location Issue Status 1 Horseshoe Bush Road, Dairy Flat/Waitoki 2 Queen Street/Coatesville- Riverhead Highway, Riverhead Request for speed reduction on Horseshoe Bush Road, Dairy Flat/Waitoki. Safety and school zone signage at Queen Street/Coatesville- Riverhead Highway, Riverhead. Member McLean asked on 22 October 2013 that the speed on Horseshoe Bush Road be reduced to 80 km/h, advising that the road has increasing traffic and pedestrian use due to development. A section at the western end is also unsealed, so 100 km/h seems unreasonable. On 18 December Members McLean and Garner were advised of NZTA s rules for speed limits on rural roads and advised that there have been a number of new houses built on Horseshow Bush Road recently, mainly in the eastern part of the road. The first four kilometres of the road from the Dairy Flat Highway end are now close to the level of development that would qualify for an 80km/h area under the rule; however, the remaining five kilometres, including the unsealed part of the road, are significantly less developed and do not meet the criteria. The small number of non-injury or minor injury crashes reported over the last five years involved intoxicated or inexperienced drivers who were not driving to the conditions on the unsealed part of the road. Site observations and speed measurements suggest that, for most of the length of the road, operating speeds are likely to already be significantly lower than 80 km/h. The safe operating speeds vary substantially along the route due to the constraints of the road alignment, visibility and conditions. Indications are that most vehicles travel at or below 80km/h on the faster sections of the road, and significantly slower on the constrained sections. As such there is unlikely to be any significant reduction in operating speeds achieved by lowering the limit, and a significant risk of encouraging drivers to drive at 80km/h, which would be would be much too fast in many parts of the route. Consequently, Auckland Transport could not support any change to the speed limit at this time. On 1 November Cr Webster asked for an investigation into safety at the Queen Street/Coatesville-Riverhead Highway and for the school zone sign to be made clearly visible to drivers on both Old North Road and Queen Street. On 5 December Cr Webster and Rodney Local Board TPLs were advised that a full investigation of the area concerned has been undertaken to assess the feasibility of implementing road Auckland Transport Update to, February 2014 Page 101

102 Item 19 3 Amreins Road, Taupaki 4 Sandspit Road, Warkworth Comments about poor condition of Amreins Road, Taupaki. Concerns of slumping on Sandspit Road, Warkworth treatments. To prevent drivers taking short cuts into Queen Street (left turn movements) bollards will be installed on the cul-de-sac end of Queen Street. To clearly inform drivers approaching from the northbound direction of Coatesville-Riverhead Highway of the right turn onto the side road (Queen Street), a right turn bay will be installed and a side road leg sign will be added to the existing curve sign. Visibility for drivers turning right from Great North Road into Queen Street, together with the right turning movement, will also be improved by a slight change to the layout, with remarking carried out to encourage drivers to wait at the correct angle to the main road. In addition, to inform drivers travelling on Alice Street that Queen Street is a no exit road, a new street name blade with a supplementary No Exit sign will be installed. Edge line markings will also be installed in the cul-de-sac to highlight the turn-around area. With regard to concerns about the placement of the 40km/h school speed zone signage for Riverhead School, signs which have been rotated, removed or not installed correctly will be adjusted/replaced before the start of the school term in A review of the permanent speed limit for the main arterial route is currently underway and will be completed before 30 June In the meantime, action will be taken to ensure that regulatory speed signage gives a consistent and clear message to motorists within both the 60km/h speed zone and the 40km/h school speed zone. Member Flaunty asked on 11 November 2013 that the effects of a recent clean fill operation on Amreins Road, Taupaki, be checked, noting that the road had only recently been upgraded. On 15 November Member Flaunty was advised that Rodney s contractors maintain the 2.7km of Amreins Road from its intersection with Taupaki Road, which has recently been resealed and is in a good condition. However, stabilising work will be carried out in the coming weeks in the area of the properties located at 37, 31, 15 and 10 Amreins Road (Waitakere Ranges Local Board) that should address the concerns. A local structural engineer has been commissioned so that options to address on-going concerns over slumping on Sandspit Road can be addressed and will be discussed further with Members once finalised. With Road Corridor Maintenance staff. Auckland Transport Update to, February 2014 Page 102

103 Item 19 5 Charles Street, Scotts Landing, Mahurangi East 6 Underwood Road, Wellsford 7 Old North Road, Kumeu Request for information on Charles Street, Scotts Landing, Mahurangi East. Request for assistance for application of dust suppressant on Underwood Road, Wellsford. Proposed speed reduction on Old North Road, Kumeu. Updates on access issues regarding Charles Street, Mahurangi East have been provided to Cr Webster and Members on 11 September and 18 November. The issue is still under discussion between Auckland Transport and Auckland Council s Parks Department and Elected members and the resident will be advised of the way forward when the issue had been resolved. With Road Corridor Operations staff. Member James Colville asked on behalf of residents for assistance with the application of a dust suppressant on a 300m section Underwood Road, Wellsford, on 20 November The residents indicated that they would provide the suppressant, but requested provision of the necessary machinery and metal. On 28 January Member Colville and the TPLs were advised that the Former Rodney District Council had trialed numerous dust suppressant products and processes over the years with disappointing results, the treatments having produced short-term relief (1-3 months) but at a significant cost. These products were therefore considered economically unsustainable for the long term management of the problem. While relatively inexpensive to purchase in concentrate form, the preparation works, dilution and their application were expensive, time consuming and produced varying results dependant on site conditions. Auckland Transport s current funding levels have been set to maintain agreed levels of service that exclude dust suppression on unsealed roads and the request to provide assistance was therefore declined. Documentation on the proposed speed reduction on Old North Road from 100 km/h to 80 km/h between Taylor Road and the Deacon Road intersection was forwarded to Board staff for circulation on 21 November 2013, with a request for feedback no later than 13 December. No comments were received from Members. 8 Kahikatea Flat Road, Waitoki Request for information related to road sealing and the speed limit on Kahikatea Flat Road, Waitoki. Local Board Chair Brenda Steele forwarded a resident's queries on 25 November 2013 relating to road sealing work on Kahikatea Flat Road, Waitoki, together with questions relating to the rationale behind the extension of the 50 km/h speed limit. On 23 January the Board's TPLs were advised that a review of the speed limit for the 300metre section of Kahikatea Flat Road west of the western threshold treatment indicated that many vehicles were still travelling at high speeds within the threshold and past Waitoki Primary School. The relocation of the threshold will provide a longer deceleration length to allow traffic to slow down further as they pass Waitoki Primary School and provide a safer environment for Auckland Transport Update to, February 2014 Page 103

104 Item 19 9 Rodney Local Board Area - General 10 Domain Crescent, Muriwai Request for maintenance contract information. Request for information about future work proposed for Domain Crescent, Muriwai. vehicles entering and exiting Rapson Access and Drinnan Roads. Consultation was undertaken in March 2013, with the most directly affected parties; which included the property at number 1167 Kahikatea Flat Road, the western extent. Based on the feedback received, the community supported the changes. The concerned resident's property is approximately 100m from the project area and was therefore not included in the consultation. However, in light of the comments, consideration will be given to extending the consultation for future projects to capture a wider community. In relation to the reseal work carried out on Kahikatea Flat Road, the owner of 1187 Kahikatea Flat Road was advised on 25 November by the contractor carrying out the resealing maintenance work that the first section of the work is between Rapson Access Road and Field Lane, and the second section approximately 400m either side of Rapson Road. With regards to the notice of the upcoming works, this is done as a courtesy to inform residents. The contractual requirement in regard to notification is 24 hours if access to a property is to be removed or restricted. Two days plus notice is viewed as an ideal timeframe for residents to act with regards to moving any parked vehicles from the road corridor, as well as to provide direct contact details in case residents have questions in regard to the proposed work. At a workshop on 25 November 2013 Member Sayers requested a list of the Auckland Transport contractors and a copy of the maintenance schedule for the Rodney Local Board area. On 9 January 2014 Members were advised that the request would be managed under the provisions of LGOIMA. A letter dated 20 January 2014 sent to Member Sayers advised that the requested information was being withheld in reliance on section 6 of LGOIMA. Member Sayers was further advised of the process to follow if he was dissatisfied with the handling of his request. Member Pirrie asked on 2 December if there were any plan over the next few years for Domain Crescent, Muriwai. On 10 December Member Pirie was advised that pre-seal repairs have been programmed, which will include clearance of roadside drains, and a reseal is scheduled to take place in early Auckland Transport Update to, February 2014 Page 104

105 Item Funding for Safety Projects 12 Matakana Road, Matakana 13 SH16, Mabbet Lane - Solan Drive, Waimauku Request for information on funding levels. Request for information about work proposed on Matakana Road, Matakana. Update on footpath construction SH16, Mabbet Lane - Solan Drive, Waimauku. At a workshop on 28 October Member McLean asked what level of funding AT was provided with annually to address road safety concerns. Members were advised on 11 December that Auckland Transport road safety funding for the 2013/2014 year is outlined in the Regional Land Transport Programme. The safety budget for 2013/2014 for local roads across the Auckland region includes Community Transport road safety promotions of $9.264m; road safety engineering improvements of $26.346m, an estimated total of $35.61m for Auckland local roads. It was noted that these totals do not include the road policing resources across the region, an estimated $75m for all roads. Actual road safety expenditure will not be known until the completion of the 2013/2014 financial year. Member Houlbrooke requested an update on work proposed in the vicinity of Matakana School on Matakana Road, Matakana, on 28 November. On 11 December Members were advised that options for the construction of bridges at the northern end of Matakana Village (Leigh Road) and on the corner of Tamahunga Drive and Matakana Road are currently being progressed. As previously advised, these options do not involve the use of the bridges purchased by the Matakana Community Group, which have been deemed not fit for purpose. Once these designs have been completed, the information will be shared with the Local Board and the Matakana Community Group. It should be noted that funding for construction of these bridges has not yet been identified. In relation to improving safety in the vicinity of Matakana School, Road Corridor Operations staff have met with the School and the BOT to gain an understanding of the issues. Further discussions are planned to investigate the provision of footpaths and traffic calming (speed tables), but no timeframes have been provided for this work, which will be subject to prioritisation with other safety-related projects across the Auckland Region. Local Board Chair, Brenda Steele, requested an update on construction of the footpath on SH16 from Mabbet Lane - Solan Drive, Waimauku, on 28 November On 11 December Members were advised that this scheme has been deferred from construction due to insufficient funding. Auckland Transport Update to, February 2014 Page 105

106 Item SH16 Waimauku Request for information on construction of roundabout on SH16 at Waimauku. 15 Rodney Local Board Area - Weed Control 16 Alnwick Street, Warkworth Request for details of weed control policy/programme for the Rodney Local Board Area. Request that the two sections of Alnwick Street, Warkworth, be connected. Member Flaunty asked for information about construction of a roundabout on SH16, at Waimauku, by NZTA. Members were advised on 11 December that the installation of a roundabout is the Transport Agency s preferred solution at this intersection to improve both safety and capacity. There are a significant number of statutory procedures and processes required before construction can commence, though this is proposed for the 2015/2016 financial year. In the interim and given the declining crash history, NZTA considers that no more improvements can be made at this time. Local Board Chair, Brenda Steele, requested details of the weed control policy for the Rodney Local Board area, making particular reference to the spraying of roadside berms. On 11 December Members were provided with the most up to date version of Auckland Transport s Vegetation in Road Corridor Guidelines and directed to the section covering the mowing of berms, which indicates that the frequency of mowing should be in accordance with the Level of Service set out in the Auckland Transport Code of Practice (ATCOP) and associated Road Corridor Maintenance Contracts. In addition, a link to Auckland Council's new Weed Management Policy dated August 2013 for Parks and Open Spaces was provided. Member Garner advised that over the last 12 months, two new subdivisions in the Alnwick Street area of Warkworth have been placing additional pressure on the road network so the two sections of Alnwick Street should now be connected. On 6 January 2014 the TPLs were advised that the land between the two portions of Alnwick Street is not designated as road and the property would therefore need to be purchased. At this stage however, no funding for this has been identified in the Council s Long Term Plan and the request can therefore not be progressed at this point in time. Engineers note that there is adequate access/egress for properties in these areas area via Coquette Street and Southgate Road and that, because of this, the cost of designating and forming the road would not be justified. In response to a further request from Member Garner for a report to be brought to the Board so that a decision could be made to support the land purchase or otherwise, Member Garner was advised that, because Auckland Transport sees no immediate need for the road to be formed, it would be more appropriate for the issue to be investigated and reported on by Auckland Council s Transport Planners. Auckland Transport Update to, February 2014 Page 106

107 Item Mill Road, Helensville Safety issues with deteriorating footpath on.mill Road, Helensville Member Grace advised on 6 December there is a safety issue with a broken footpath at the Kowhai Street railway bridge adjacent to 1 Mill Road, Helensville. On 16 January 2014 Local Board staff were advised that Member Grace had later explained that the request was for concreting of the southern side of this railway overpass footpath to improve the safety of pedestrians from Kowhai Road who currently crossed the highway to an existing footbridge. Rather than routine maintenance, this was instead a capital works project which was currently not funded. The request could therefore be given consideration in the future footpath programme, or the Board itself could consider funding the project from its LBTCF. It was noted that vegetation in the vicinity of the overbridge had been trimmed to improve visibility Waimanu Place, Point Wells Complaints about reinstatement of berm outside 2 Waimanu Place, Point Wells. In response to complaints about reinstatement of the berm outside the property at 2 Waimanu Place, Point Wells, on 17 December Cr Webster was advised that the maintenance engineer for the Rodney area had inspected the work and agreed that further reinstatement was required. Contractors therefore replaced the existing fill, compacted, raked, seeded and straw mulched the berm in late December. 19 Muriwai Road, Muriwai Request for update on reseal repairs for Muriwai Road, Muriwai. At the meeting on 9 December 2013 Member Grace advised that Muriwai Road had been marked for a second time since its failed reseal, despite the fact that the Board had been advised the contractor will be carrying out remedial work when the weather is more favourable. On 12 December Rodney TPLs were advised that remedial work on Muriwai Road is programmed for early 2014 and that the line marking is part of a separate programme funded by a lump sum payment so was carried out at no additional cost to ratepayers. 20 Sandspit Road, Sandspit Deputation to Rodney Local Board: Request from Sandspit Residents' and Ratepayers' Association that dredged material be used to repair the spit at Sandspit. A deputation to the at its business meeting on 9 December 2012 by the Sandspit Residents and Ratepayers Association urged the Local Board to use the material to be dredged for the creation of the marina, commencing on 1 February 2014, to repair damage to the spit from inundation and create a swimming beach. Information provided included a letter to Auckland Transport's CE, sent on 22 October. Copies of s sent to the Local Board previously in relation to correspondence between Auckland Transport s CE and the Association, were provided again for the Local Board's information on 11 December. Cr Webster and Members were forwarded a response from the Chief Executive to the Association s second request which indicated that the occasional damage sustained by the road and carpark from Auckland Transport Update to, February 2014 Page 107

108 Item High Risk Rural Roads 22 Millstream Place, Warkworth 23 Gervin Road, Wainui 24 Taiapa Road, Muriwai Request for information on the High Risk Rural Roads project. Request for removal of pest plants from road reserve adjacent to property at 2 Millstream Place, Warkworth. Request for maintenance/sealing of Gervin Road, Wainui. Request for sealing of Taiapa Road, Muriwai inundation and tidal action does not justify foreshore protection works being carried out at this time. Auckland Transport s Quarterly Report for the period July September 2013 advises that the high risk rural roads SERR (Self Explaining Rural Roads) project working group has confirmed parameters for option development and that investigation is expected to commence early in the New Year. Board Chair Brenda Steele requested further information on the project. On 16 December a document providing information on the Self Explaining Rural Roads and Safe Systems Speed Limit programme, and the demonstration project being carried out in the Whitford/Clevedon/Maraetai area of south Auckland, was forwarded to Members. In response to a request from the resident at 2 Millstream Place, Warkworth, for removal of pest plants which were encroaching onto his property, on 18 December Cr Webster was advised that the area of concern is a parcel of bush adjacent to the property s northern boundary and between 6 Millstream Place and 36 Sandspit Road, an area of public road that may have been maintained in the past by Rodney District Council/Auckland Council Parks department staff but now falls under Auckland Transport s maintenance contract. While the extent of the work is yet to be confirmed, the maintenance contract engineer for the north is arranging for contractors to address the resident s concerns early in the New Year. Cr Webster requested investigation into the level of maintenance and possible seal extension of Gervin Road, Wainui, on 18 December Referred to Road Corridor Maintenance and Assets Management and Programming (response expected February). On 19 December 2013 a resident of Taiapa Road, Muriwai, advised Cr Webster that a stretch of road 800 metres long connecting the corner of Coast and Motutara Roads and the Golf Club in Coast Road, where there are only two rate paying houses and the golf course, had been sealed. He noted that the gap of unsealed road on Taiapa Road, where there are 22 rate paying houses and the dust nuisance is a serious concern, is 2km long, and asked for an explanation as to why the access road to the Golf Course was prioritised over sealing the small stretch of Taiapa road. With Assets Management and Programming staff. Response due February. Auckland Transport Update to, February 2014 Page 108

109 Item SH1 Warkworth Congestion on SH1, Warkworth, over the Christmas/New Year break. 26 Pulham Road/Percy Street, Warkworth 27 Beach Road, Sandspit 28 Red Hills Road, Taupaki Complaints about the standard of recent reseal work on Pulham Road/Percy Street, Warkworth. Complaints regarding the condition of Beach Road, Sandspit. Request for update on bus shelter renewal on Red Hills Road, Taupaki. Member Garner advised on 4 January 2014 that it was taking minutes to travel from Warkworth south (i.e. Woodcocks Road where most local people work) to either Matakana or Sandspit Roads via Hill Street, reflecting previous concerns raised by local board members and the community. He advised there were also significant traffic issues for south bound traffic, citing the four sets of lights and the Hill Street intersection as the issue, asking that the information be passed to the appropriate people and the Local Board advised when the matter would be addressed. Member Garner was advised on 10 January that the issue had been referred to NZTA, the organisation responsible for this section of SH1. Late in December 2013 Member Garner forwarded concerns expressed by a local resident about the standard of recent resurfacing work carried out on Pulham Road/Percy Street, Warkworth, noting that fine gravel had migrated over the footpaths and stuck to cars, feet, pushchairs, etc. On 23 January the TPLs were advised that the area engineer had contacted the resident on 17 January and explained that the condition of the reseal is as expected, with the loose chip being a by-product of the process; however, sweeping has been carried out to remove excess loose chip and this will be repeated if necessary. The process of chip sealing involves spraying bitumen on the surface, applying chip, rolling and sweeping. The size of chip used is based on the texture of the existing surface, with smaller chip generally used for urban areas. Pulham Road is typical of most low volume roads which are usually chip sealed. The Mayor, Len Brown, was contacted on 30 December 2013 by a resident of Beach Road, Sandspit, who complained about the ruts and potholes on the road and asked that these be repaired. On 16 January the Mayor's correspondence staff were advised that an engineer's assessment had identified rutting across the join between the seal and the unsealed road and a hole, possibly the gully identified by the resident. It was confirmed on 20 January that hole and rutting had been repaired on 17 January and the full length of unsealed road graded. In July 2013 Members were advised that shelters on Red Hills Road, near Sunnyvale Road, at 102 Rodney Street, 51 Commercial Road and on SH16 (stop 4840 near Bawden Road) are on the renewals list for this year, 2013/2014, subject to change in the event of unforeseen circumstances (accidents or weather events that necessitate shelters not on the list needing urgent reinstatement). Member Flaunty requested an update on the Red Hills Road shelter on 15 Auckland Transport Update to, February 2014 Page 109

110 Item Kaipara Flats Road, Kaipara Flats 30 Whitmore and Howelen Roads, Buckleton Beach 31 School/Ocean View Roads and School/Mangawhai Roads, Tomarata Proposed speed reduction on Kaipara Flats Road, Kaipara Flats. Complaints regarding a new subdivision on Howelen Road and the damage caused to Whitmore Road, Buckleton Beach as a result. Request for 'School' sign at the intersections of School/Ocean View Roads and School/Mangawhai Roads, Tomarata. January Referred to Public Transport Facilities staff. Documentation explaining the proposed reduction of the existing 70 km/h speed limit to 50 km/h on Kaipara Flats Road, Kaipara, was forwarded to TPLs on 17 January 2014 with a request for responses no later than 14 February. Cr Webster received a complaint from a Whitmore Road resident concerned about damage to Whitmore Road, Buckleton Beach, as a result of increased truck movements servicing a new subdivision on nearby Howelen Road. In relation to queries related to the subdivision itself, Cr Webster was advised to refer these to Auckland Council's consents department staff. Referred to Road Corridor Maintenance. Cr Penny Webster asked on 21 January 2014 that a previous negative response for two additional School signs, one at the intersection of School/Ocean View Roads, Tomarata, and the other at the intersection of School/Mangawhai Roads, Tomarata, to indicate the direction to Tomarata Primary School (located on the corner of Tomarata Valley and Pakiri Block Roads), be reconsidered. Maori Impact Statement 19. No specific issues with regard to the Maori Impact Statement are triggered by this report. General 20. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the Council s Annual Plan and LTP documents and there are no legal or legislative implications arising from the activities detailed in this report. Implementation Issues 21. There are no implementation issues. Attachments There are no attachments for this report. Signatories Authors Authorisers Ellen Barrett Elected Member Relationship Manager, Auckland Transport Jonathan Anyon Elected Member Relationship Team Manager, Auckland Transport Auckland Transport Update to, February 2014 Page 110

111 Item 20 Appointments to internal Council groups File No.: CP2013/29285 Purpose 1. The purpose of this report is for the to appoint members to internal Council groups. Executive Summary 2. In the previous term of the members were appointed to various internal Council groups. This has proved to be a very effective arrangement and ensures the Rodney Local Board has representation on these groups. It is proposed to continue the arrangement in the new political term. Recommendation/s That the : a) appoint a member and alternate (where applicable) to the following internal Council groups: i) Forestry Liaison Group representative Member Steven Garner. ii) iii) iv) Rural Advisory Panel representative Member Thomas Grace with Member James Colville as an alternate. Rural Industry Group representative Member Thomas Grace with Members Steven Garner and Phelan Pirrie as alternates. North West Community Liaison Group representative Member Brenda Steele. Discussion 3. It is proposed to continue to appoint representatives to the following Council internal groups: a) Forestry Liaison Group; the group provides a forum to identify and progress forestry industry issues and how they relate to Auckland Council activities. The group provides opportunities for forestry industries to network with a range of other industry representatives and Auckland Council staff including Auckland councillors and local board members. b) Rural Advisory Panel; the purpose of the Rural Advisory Panel is to identify and communicate to the Council the interests and preferences of the rural community of Auckland in relation to the content of the strategies, policies, plans and bylaws of the panel, especially the economic development strategy. In addition the Rural Advisory Panel identifies and communicates any matter that the panel considers to be of particular interest or concern to the rural community of Auckland. c) Rural Industry Group; the purpose of the Rural Industry Group is to provide a regional forum to identify and progress rural sector issues relevant to the rural primary industry sector and how they relate to Auckland Council activities. In addition the group provides updates on Auckland Council policy, regulation and compliance, non-regulatory programmes, and research and monitoring to discuss their implications to the rural sector. Central government initiatives are considered and opportunities to identify synergy and leverage from members initiatives and projects. The group provides the Appointments to internal Council groups Page 111

112 Item 20 opportunity to network with industry groups and provides feedback on rural issues for the Rural Advisory Panel. d) North West Community Liaison Group; The North West Community Liaison Group is made up of representatives from key project stakeholders in the transformation of Auckland s north west. The purpose of the group and its meetings is to ensure that all stakeholders are fully informed about the project s development and aware of any potential issues. It also enables stakeholders to hear about the various parties communication initiatives. The project includes a new town centre and library at Westgate; a new village and employment park at Hobsonville; and, the creation of a new community and marine industry precinct at Hobsonville Point. Consideration Local Board Views 4. The local board considers there is merit in appointing a representative and alternate (where required) to internal Council groups. Maori Impact Statement 5. The appointment of local board members to these in internal groups will not directly affect Maori, however the local board will continue to engage with Maori and represent the view of all people on these groups. Implementation Issues 6. No implementation issues have been identified. Attachments There are no attachments for this report. Signatories Authors Authorisers Raewyn Morrison - Local Board Democracy Advisor Lesley Jenkins - Relationship Manager Appointments to internal Council groups Page 112

113 Item 21 New Road Name - Aroha Road File No.: CP2014/01040 Purpose 1. The purpose of this report is to seek the s approval for a new road name in the Te Arai Point Properties Limited subdivision off Cemetery Road in Te Arai Point. Executive Summary 2. The access is by way of a joint owned access lot held in shares by all the owners. 3. The applicant wishes to name the access to provide for 25 separate addresses. Recommendation/s That the : a) approve the new road name under section 319(j) of the Local Government Act 1974 of Aroha Road for the Te Arai Point Properties Limited subdivision off Cemetery Road in Te Arai Point, Council reference R Discussion 4. Applicant: Te Arai Point Properties Limited Site address: various lots on DP off Cemetery Road, Te Arai. Council Reference: R This 25 lot Farm Park development was lodged in 2010 and is currently in the process of gaining approval. Currently only one completed residential dwelling is located within the subdivision. The applicant proposes the name Aroha Road, which when translated to English from Te Reo Maori commonly means Love and was agreed upon with local iwi, as it was easier to pronounce for non Te Reo speakers than other options, and suited the area best. The road to be named is a formed access, in some areas it is tarsealed and in others concreted. 6. The Australian/New Zealand Standard Rural and Urban Addressing Manual (AS/NZS 4819:2011) is the official guide for road naming by councils. It states in Section 4.2.1: Roads to be Named; All formed roads, including private roads, that are generally open to the public or to services shall be named except as set out in clause (short cul-de-sac with less than 5 address sites).this includes, but is not limited to the following: (a) Highways, motorways and freeways (b) Roads within complexes such as universities, hospitals and retirement villages. (c) Roads within national parks, forests etc. (d) Pedestrian only roads, such as malls or steps. Note: Naming a road on private land does not mean that the naming authority is accepting responsibility for that road, other than ensuring its names is in terms of the Standard. New Road Name - Aroha Road Page 113

114 Item 21 Consideration Local Board Views 7. A decision is sought from the to approve the new road name under section 319(j) of the Local Government Act Maori Impact Statement 8. The applicant has written to local iwi, in this case the Te Uri o Hau Tribal Council, seeking agreement to the use of this name. In reply after some discussion between different options, the Tribal Council endorsed the use of the proposed name, Aroha Road. General 9. The Land Information database confirms that Aroha Road is unique to the area and there are no similar names in the vicinity. Implementation Issues 10. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign. Attachments No. Title Page A Scheme Plan - Aroha Road 115 B Locality Map - Aroha Road 117 Signatories Authors Authorisers Frank Lovering Land Surveyor/Senior Subdivision Advisor Bonnie Lees Resource Consents Team Manager Northern Julie Bevan Manager Northern Resource Consenting and Compliance New Road Name - Aroha Road Page 114

115 Attachment A Item 21 New Road Name - Aroha Road Page 115

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117 Attachment B Item 21 New Road Name - Aroha Road Page 117

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119 Item 22 New Road Name - Bobs Way File No.: CP2014/01049 Purpose 1. The purpose of this report is to seek the s approval for a new road name in the Truro Downs Subdivision off Bawden Road, Dairy Flat. Executive Summary 2. A condition of the subdivision consent required the applicant to suggest to Council a name for the new road within the subdivision which will vest in Council. 3. The applicant wishes to name the 250m long road within the 16 lot subdivision as Bobs Way. Recommendation/s That the : a) approve the new road name under section 319(j) of the Local Government Act 1974 of Bobs Way for the Truro Downs subdivision off Bawden Road, Dairy Flat, Council reference R Discussion 4. Applicant: Truro Downs Limited Site address: 231 Bawden Road Council Reference: R This 16 rural residential lot development was approved in 2012 following on from the previously granted consent R39537, which specifies the development of the road, which was granted in 2007 and lapsed in As required by the resource consent the applicant company has suggested that the new road be named Bobs Way. The applicants have had associations with the land for over 120 years. The new road originates from Bawden Road. Bawden Road was named after the Bawden family who immigrated to New Zealand in 1885 from Truro, Cornwell England. Samuel, the fourth son, bought 80 acres in 1907, part of which is the land that is being subdivided. In 1914 he married Nganeko Leaf of Whirinaki and together they had eight children. Their youngest son Robert (Bob) Samuel Bawden farmed the land to be subdivided with his father and later bought the property. He continued to farm the land until his passing in The applicant wishes to name the road Bobs Way in memory of his late father. Consideration Local Board Views 7. A decision is sought from the to approve the new road name under section 319(j) of the Local Government Act New Road Name - Bobs Way Page 119

120 Item 22 Maori Impact Statement 8. The applicant has corresponded with Glenn Wilcox of Ngati Whatua o Kaipara & Fiona McKenzie, the Environmental Field Officer for the Manuhiri Kaitaki Charitable Trust. Both Hapu have an interest in this area. 9. Ngati Whatua o Kaipara provided no comment as it is not their tikanga to name places after tupuna, however they acknowledged the use of the name Bobs Way would be appropriate, and provided alternative suggestions if the name was not considered to be acceptable. 10. The Manuhiri Kaitiaki Charitable Trust responded by outlining her appreciation for the family s long association with the land and respected the choice to name to road in honour of Robert Bawden. General 11. The Land Information database confirms that there are no similar road names in the Auckland area. Implementation Issues 12. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign, as required by condition 7(p) of resource consent R Attachments No. Title Page A Scheme Plan - Bobs Way 121 B Locality Map - Bobs Way 123 Signatories Authors Authorisers Frank Lovering - Land Surveyor/Senior Subdivision Advisor Bonnie Lees Resource Consents Team Manager Northern Julie Bevan Manager Northern Resource Consenting and Compliance New Road Name - Bobs Way Page 120

121 Attachment A Item 22 New Road Name - Bobs Way Page 121

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123 Attachment B Item 22 New Road Name - Bobs Way Page 123

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125 Item 23 New Road Name - McPhersons Way File No.: CP2014/01066 Purpose 1. The purpose of this report is to seek the s approval for a new road name for a previously unformed legal road that accesses the small Jack McPherson & Co. Limited subdivision off Wayby Station Road, Wayby. Executive Summary 2. A condition of the subdivision consent required the applicant to form the currently unused legal road servicing the development from Wayby Station Road to 6 metres beyond the boundary between lot 2 and lot The applicant wishes to name the road serving the small subdivision McPherson Way. Recommendation/s That the : a) approve the new road name under section 319(j) of the Local Government Act 1974 of McPherson Way for the small Jack McPherson & Co. Limited subdivision off Wayby Station Road, Wayby, Council reference R Discussion 4. Applicant: Jack McPherson & Co. Limited Site address: 58 Wayby Station Road, Wayby Council Reference: R This small subdivision was completed in As part of the subdivision the applicant was required to form the unused legal road serving the development from Wayby Station Road to 6 metres beyond the boundary between Lot 2 and Lot 3, including a turning circle. This road is located to the north of Wayby Station Road and the West of State Highway 1. As the road has never been officially named or vested with the Council no maintenance has occurred on the road and it is starting to become damaged and overgrown. 6. The road was formally part of State Highway 1 until the State Highway s realignment. The road no longer directly accesses State Highway 1. The road has been legal for over 100 years. The process of road naming commenced in The case with this application is different from usual as it is an already existing legal road. There was some confusion over whether the road would come under NZTA s authority or that of Auckland Transport, which has lead to a protracted process. As per the process of 2012, a letter was sent to the surrounding property owners asking for their input into the naming of the road, however no response was ever received. No consultation was conducted with Iwi because at the time of commencement this was not part of the process. This application has recently been followed up as the owner potentially wishes to sell one of the parcels of land and needs a road name to complete the address. 7. The originally proposed road name was Dibble Road. Chris Huett Dibble owned this land during the late 1890s.There is however a forestry road called Dibble Road within the locality of this road, and consequently this name would be inappropriate. Therefore, McPherson New Road Name - McPhersons Way Page 125

126 Item 23 Way was suggested as Jack McPherson, the grandson of Mr Dibble, is the current owner of the land and provides an historical connection to the area. Consideration Local Board Views 8. A decision is sought from the to approve the new road name under section 319(j) of the Local Government Act Maori Impact Statement 9. The Council instigated the naming of this un-named road prior to Iwi needing to be consulted as part of this process. Ongoing difficulties of communications with local land owners have protracted the process. The road formation will only be approximately 250m in length. General 10. The Land Information database confirms that there are no similar road names in the Auckland area. Implementation Issues 11. If and when the name is approved Auckland Transport will erect the signage. Attachments No. Title Page A Scheme Plan - McPhersons Way 127 B Locality Map - McPhersons Way 129 Signatories Authors Authorisers Frank Lovering - Land Surveyor/Senior Subdivision Advisor Bonnie Lees Resource Consents Team Manager Northern Julie Bevan Manager Northern Resource Consenting and Compliance New Road Name - McPhersons Way Page 126

127 Attachment A Item 23 New Road Name - McPhersons Way Page 127

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129 Attachment B Item 23 New Road Name - McPhersons Way Page 129

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131 Item 24 New Road Name - Tauwaka Crescent File No.: CP2014/01070 Purpose 1. The purpose of this report is to seek the s approval for a new road name in the Patrick s Bay Developments Limited subdivision off Dinning Road, Riverhead. Executive Summary 2. Condition 30 of the subdivision consent required the applicant to suggest to Council a name for the new road within the subdivision which will vest in Council. 3. The applicant wishes to name a road that will provide access in a 21 Lot subdivision. Recommendation/s That the : a) approve the new road name under section 319(j) of the Local Government Act 1974 of Tauwaka Crescent for the Patrick s Bay Developments Limited subdivision off Dinning Road, Riverhead, Council reference R Discussion 4. Applicant: Patrick s Bay Developments Limited Site address: 5 Dinning Road, Riverhead Council Reference: R This 21 lot development was lodged in 2012 and a decision was granted to approve the application in early As per conditions 28 and 30 of the resource consent decision the consent holder is required to build and name the road (lot 22) as per the approved plans. Through consultation with Glenn Wilcox of Ngati Whatua o Kaipara the name Tauwaka Crescent is proposed. The reasoning behind this is that the area the subdivision is located in was an original landing (portage) used by Maori waka. It was iwi s request that the word Waka is incorporated into the name of the road. Glenn Wilcox found this possible by using the Maori name for Landing, Ara Tauwaka, however with the suffix Crescent, the word Ara was found to be grammatically incorrect and therefore can be dropped. Consideration Local Board Views 6. A decision is sought from the to approve the new road name under section 319(j) of the Local Government Act Maori Impact Statement 7. The applicant has consulted with Glenn Wilcox of Ngati Whatua o Kaipara as per the conditions of resource consent in relation to naming the road. Four names were proposed by local Iwi and Tauwaka Crescent was the preferred option by both parties. General 8. The Land Information database confirms that Tauwaka Crescent is unique and there are no similar names in the vicinity. New Road Name - Tauwaka Crescent Page 131

132 Item 24 Implementation Issues 9. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign. Attachments No. Title Page A Scheme Plan - Tauwaka Crescent 133 B Locality Map - Tauwaka Crescent 135 Signatories Authors Authorisers Frank Lovering - Land Surveyor/Senior Subdivision Advisor Bonnie Lees Resource Consents Team Manager Northern Julie Bevan Manager Northern Resource Consenting and Compliance New Road Name - Tauwaka Crescent Page 132

133 Attachment A Item 24 New Road Name - Tauwaka Crescent Page 133

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135 Attachment B Item 24 New Road Name - Tauwaka Crescent Page 135

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137 Item 25 New Road Name - Capstone Grove File No.: CP2014/01077 Purpose 1. The purpose of this report is to seek the s approval for a new road name for a previously unformed legal road that accesses the three lot Capstone Farm Limited subdivision off Monowai Road, Wainui. Executive Summary 2. A condition of the subdivision consent required the applicant to form and name the currently unformed legal road servicing the development from Monowai Road to the nominated building platform on Lot 3, creating a road that is approximately 150m in length. 3. The applicant wishes to name the road serving the small subdivision Capstone Grove. Recommendation/s That the : a) approve the new road name under section 319(j) of the Local Government Act 1974 of Capstone Grove for the Capstone Farm Limited subdivision off Monowai Road, Wainui, Council reference R Discussion 4. Applicant: Capstone Farm Limited Site address: 104 Monowai Road, Wainui 0994 Council Reference: R The decision to subdivide this land was granted in As part of the conditions for the granted consent, the applicant was required to form and name an unformed legal road servicing the development from Monowai Road to the nominated building platform on Lot 3, creating a road approximately 150m in length. 6. The applicant proposed the suffix Road for consideration, however through discussion Grove was found to be more appropriate due to the short length of road to be named, the cul-de-sac nature of the road and the covenanted bush that the road runs through creating a grove. The farm that has been subdivided is named Capstone Farm, hence the name Capstone Grove being proposed. Mr Richard Innes and his wife have owned this land for over twenty years. Consideration Local Board Views 7. A decision is sought from the to approve the new road name under section 319(j) of the Local Government Act Maori Impact Statement 8. Ongoing difficulties of communications with local land owners have protracted the process of road naming. The road formation is only 150m in length. No consultation was conducted with Iwi because at the time of commencement of this road naming process this was not New Road Name - Capstone Grove Page 137

138 Item 25 required. Also, with the length of the road being so short it does not appear to warrant this level of consultation. General 9. The Land Information database confirms that there are no similar road names in the Auckland area. Implementation Issues 10. If and when the name is approved the developer will be advised and they are responsible for erecting the new road name sign. Attachments No. Title Page A Scheme Plan - Capstone Grove 139 B Locality Map - Capstone Grove 141 Signatories Authors Authorisers Frank Lovering - Land Surveyor/Senior Subdivision Advisor Bonnie Lees Resource Consents Team Manager Northern Julie Bevan Manager Northern Resource Consenting and Compliance New Road Name - Capstone Grove Page 138

139 Attachment A Item 25 New Road Name - Capstone Grove Page 139

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143 Item 26 Making Good Decisions Course - Local Board Member Attendance File No.: CP2014/00310 Purpose 1. The purpose of this report is to seek formal approval for Member Phelan Pirrie to attend the Making Good Decisions Programme Foundation Course 2014 for Resource Management decision makers run by Opus Environmental Training Centre. Executive Summary 2. Opus Environmental Training Centre delivers the Making Good Decisions Programme to help councillors, community board members and independent commissioners make better decisions under the Resource Management Act 1991 (RMA). It provides RMA decision makers with the skills needed to run fair and effective hearings and to make informed decisions. The aim of the programme is provide participants with the skills and knowledge to guide them through the ethical, legal and practical requirements of decision making under the Resource Management Act The Making Good Decisions Programme Foundation Course covers 10 modules and is run over two days. An assessment is required to be completed prior to attendance and an assessment completed within one month post attendance. 4. The programme contains the following modules: Module 1 Natural Justice and Ethics Module 2 Principles of RMA Decision Making Module 3 Considerations Relating to Maori Module 4 The Planning Framework and Hearings Module 5 Consent Hearings Module 6 Roles of Participants in Hearings Module 7 Procedures for Hearings under the RMA Module 8 Managing Hearings Module 9 Considering, Testing and Weighing Evidence Module 10 Deliberation and Preparing Decisions 5. Member Phelan Pirrie has requested the opportunity to undertake the training in Auckland on 19 and 20 February at a cost of $ gst. Once the course work has been completed and certification has been obtained he will be able to sit as an accredited member of a Hearings Panel. Recommendation/s That the : a) approve Member Phelan Pirrie s attendance at the Making Good Decisions Programme for Resource Management decision makers run by Opus Environmental Training Centre in Auckland on 19 and 20 February 2014 at a cost of $ gst. Attachments There are no attachments for this report. Making Good Decisions Course - Local Board Member Attendance Page 143

144 Item 26 Signatories Authors Raewyn Morrison - Local Board Democracy Advisor Authorisers Lesley Jenkins - Relationship Manager Making Good Decisions Course - Local Board Member Attendance Page 144

145 Item 27 Emergency Media and Public Affairs Conference - Local Board Member Attendance File No.: CP2014/01107 Purpose 1. An Emergency Media and Public Affairs conference will be held in Auckland on 22 and 23 May This is the first conference dedicated to disaster communication to be held in New Zealand and is a relevant development forum for central and local government members. Member Phelan Pirrie, the portfolio holder for Civil Defence/Emergency Management, has indicated his interest in attending this conference and the purpose of this report is to seek approval for his attendance. Executive Summary 2. Emergency Media and Public Affairs is a not-for-profit organisation based in Australia, founded and run by public information practitioners from emergency services, government and private sector, and has run successful emergency communications conferences for some years in Australia. 3. Auckland Council is sponsoring an Emergency Media and Public Affairs conference in Auckland on 22 and 23 May. This is the first conference dedicated to disaster communications to be held in New Zealand. The conference will be a relevant professional development forum for central and local government, response and recovery agencies and organisations and key civil defence and emergency management stakeholders and partners working in a communications or public information role; emergency management information, organisational crisis communication, reputation management, stakeholder engagement and relationship management. 4. The conference features a programme of high profile international and local speakers. The cost of the conference is $750 (early bird rate valid until 28 February). Recommendation/s That the : a) approve the attendance of Member Phelan Pirrie at the Emergency Media and Public Affairs conference to be held in Auckland on 22 and 23 May at a cost of $750 (early bird rate valid until 28 February 2014). Attachments There are no attachments for this report. Signatories Authors Authorisers Raewyn Morrison - Local Board Democracy Advisor Lesley Jenkins - Relationship Manager Emergency Media and Public Affairs Conference - Local Board Member Attendance Page 145

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147 Item 28 Workshop Records File No.: CP2014/00493 Purpose 1. Attached are the workshop records of 2 and 16 December Executive Summary 2. The holds regular workshops. Attached for information are the records of the most recent workshop meetings. Recommendation/s That the : a) Workshop records for 2 and 16 December 2013 be accepted. Attachments No. Title Page A Workshop Record 2 December B Workshop Record 16 December Signatories Authors Raewyn Morrison - Local Board Democracy Advisor Authorisers Lesley Jenkins - Relationship Manager Workshop Records Page 147

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153 Item 29 Deputation/Public Forum Update File No.: CP2014/01265 Purpose 1. As part of its business meetings has a period of time set aside for Deputations/Presentations and Public Forum during which time members of the public can address the Local Board on matters within its delegated authority. Executive Summary 2. Under Standing Orders there is provision for Deputations/Presentations to the Local Board. Applications for Deputations/Presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned, and subsequently have been approved by the Chairperson. Unless the meeting determines otherwise in any particular case, a limit of ten minutes is placed on the speaker making the presentation. 3. Standing Orders allows three minutes for speakers in Public Forum. 4. Requests, matters arising and actions from the Deputations/Presentations and Public Forum are recorded and updated accordingly. The Deputations/Presentations and Public Forum Update is attached as Attachment A. Recommendation/s That the : a) receive the Deputation/Public Forum Update. Attachments No. Title Page A Deputations/Public Forum Update 155 Signatories Authors Raewyn Morrison - Local Board Democracy Advisor Authorisers Lesley Jenkins - Relationship Manager Deputation/Public Forum Update Page 153

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155 Attachment A Item 29 Deputation/Public Forum Update Page 155