Hyatt Regency Washington Exhibitor Policies and Procedures

Transcription

1 Hyatt Regency Washington Exhibitor Policies and Procedures Electrical and Equipment Orders Please refer to the enclosed Exhibitor Order Form for a listing of telecommunications, electrical, audiovisual services, and prices. All equipment and services must be ordered by the due date noted on the order form. The completed prepayment form must accompany all order forms. Orders without pre-payment will not be processed. Please consult your Catering/Convention Services Manager if you have a request for equipment or services not detailed on the order form. Food and Beverage Hyatt Regency Washington must cater any food or beverage served in the exhibit area. Catering/Convention Services Manager for assistance. Please consult your Package Handling Any package being shipped to the Hyatt Regency Washington is managed by Fed Ex. See below for guidelines. Security Services The hotel offers a full service security operation, The Hill Security Services, for events held on the Hotel premise. Please contact your Catering or Convention Services Manager for details and hourly rates and may be ordered by completing the attached Security Services Agreement. Signs / Banners Any signs and banners hung in the hotel must be professionally made. Hands made signs are not permitted. The Business Center, located on the lobby level of the hotel, is equipped to make signs. Please call for a price quote. No signs or banners may be hung from or on the walls, air walls or doors. All banners must be hung from pipe and drape which can be purchased through our on-site audio-visual company, Presentation Services. Pipe and drape is available in blue or black velour and can be ordered on the enclosed Exhibitor Order Form.

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4 ENGINEERING SERVICE EXHIBITOR ORDER FORM Send Orders & Payment Directly to: Name of Event Firm/Exhibitor Name Site Contact Name Hotel Contact Phone No: Fax No: Attn: Erika Cribillero Direct Line: Date of Event: Booth No.: Equipment Set Up: Date: Time: Removal: Date: Time: Telephone No. Meeting Room: Zip Address City State Form of Payment GUEST ROOM CREDIT CARD CHECK MASTER ACCOUNT NUMBER MASTER ACCT. NO. ROOM NO. VISA MC AMEX OTHER ACCT.NO. EXP. DATE **Indicate the form of payment and complete account information** DESCRIPTION ROOF ACCESS FOR SATELLITE DISH LINKS - W/ 120V POWER (Client provides dish and cable) BANNERS (up to 40 sq ft., about 5 ft x 8 ft). {If on pipe and drape, contact Swank AV Company. Banners Larger then 40 Sq Ft will be an additional chg.} IN HOUSE VIDEO SIGNALS TO GUEST & MEETING ROOMS (LETTER OF AGREEMENT MUST BE SIGNED IN ADVANCE) HYDRAULIC HIGH LIFT (MUST BE OPERATED BY A HYATT ENGINEER) LABOR SPECIAL REQUEST: $650 EACH $200 EACH BANNER (40 Sq Ft or Less) $2500 (2 AVAILABLE) $150/HOUR SPECIAL REQUESTS WILL BE CHARGED AT $130/HR PER ENGINEER, $180/HR WEEKENDS AND EVENINGS 4PM TO 7AM I.E., STAND BY ELECTRICIAN, CABLE TV HOOKUPS, SPECIAL MATERIALS OR CONNECTIONS NOT LISTED ABOVE, ETC. (PLEASE LIST DETAILS BELOW FOR ANY REQUESTS NOT LISTED) QUANTITY NUMBER OF HOURS TOTAL COST (No. of ENGINEERS x No. of HOURS x HRLY RATE $) Hours Rate = FLOOR ORDER CHARGE* $ GRAND TOTAL $ INSTALLED BY: ACCEPTED BY: PAYMENT MUST ACCOMPANY ORDER. *ALL ELECTRIC CONNECTION ORDERS MUST BE RECEIVED 5 DAYS PRIOR TO DESIRED CONNECTION DATE OR A 20% FLOOR ORDER UP CHARGE WILL BE ADDED TO THE GRAND TOTAL. **PLEASE SEE IMPORTANT CONDITIONS AND REGULATIONS LIST ATTACHED TO THIS FORM**

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