Educate & Empower (E )

Transcription

1 Educate & 2 Empower (E ) 113th Annual Convention June 11-13, 2017 Monterey, CA EXHIBITOR PROSPECTUS Photo Courtesy of SeeMonterey.com

2 JUNE 11-13, 2017 The California Funeral Directors invite you to join us for our 113th Annual Convention in Monterey, CA! Host Hotel: Hyatt Regency Monterey 1 Old Golf Course Rd. Monterey, CA Reserve your room today! Visit to make your reservation. Cut off date is May 12, 2017 Why exhibit at the CFDA conference? Networking opportunities with California s Leaders A working vacation in one of California s finest cities! What is included in the exhibitor s fee? 6' draped table and two chairs - venue is carpeted. Two (2) complimentary convention badges. Attendee list - 10 days prior to convention. 100-word company description listed in program. Post convention attendee list for reference / follow-up. Added Bonus: No Union Fees! No move-in / move-out expenses! Photo Courtesy of SeeMonterey.com General Display Rules: Exhibitors will be provided with two (2) company representative badges and a draped table. Inner Ballroom Exhibitors are permitted to have displays which stand no higher than 72" from the floor (only 6' high) and they must weigh less than 250 pounds. Outer Perimeter Exhibitors - tables against the wall may have signage and props higher than 6' against the back wall only. Sides cannot infringe on neighboring exhibitors. Think about your neighbors. See Terms and Agreements for details.

3 Section Member NonMember A $750 $950 B $700 $900 Late Fee - add an additional $250 after May 5, 2017 Hyatt Regency Monterey Regency 4-6 SAVE by signing up no later than May 5, A 60A FuneralOne Skyways Media 3A 4A 5A 6A 7A 8A 9A 59A Regional Pathology & Autopsy Services, Inc. 1A 2A Batesville Mortech Mfg. Co., Inc Autopsy Catholic Extension PBF Manufacturing US Cremation Equipment Signet Supply Pierce Cathedral Park Urns Wayland Caskets NCA Chosen Payments Apex Casket convela Bioseal American Systems Academy McAllister Institute 10B 11B 12B 13B 14B 15B 16B 17B 18B 19B 20B 21B 22B 23B 24B 25B 26B 27B Mabrey Urns Inman Shipping Sight Life Impressions Eagle's Wings Air Honor Life Funeral Products National Funeral Directors Association Carriage Services Agri- Great Center Western Ins. Insurance Agency Elite Merchant Solutions Homesteaders Life FDLIC Security National Messenger 28B 29B 30B 31B 32B 33B 34B 35B 36B 37B 38B 39B 40B 41B 42B 43B 44B 45B Cooperative Funeral Fund, Inc. Precious Memories Blue Skies Aviation Dodge Company Tribute Enterprises ASD- Answering Service Live Oak Bank Asco Pacific 56A Coachwest Matthews Aurora Bank Surewest Facultatieve Technologies Legacy Touch Donate Life California Astral Casket Crystal Remembrance Reserved for Gold Sponsors & Higher 58A 46A 47A 48A 49A 50A 51A 52A 53A 54A 55A ENTRANCE ENTRANCE ENTRANCE

4 Exhibitor Schedule and Pricing Sunday June 11, : 00 AM - 3:00 PM Exhibitor set up (Must set up this day) 1:00 PM - 4:00 PM - Sunday Early Bird Registration 4:00 PM - 6:00 PM - Opening Reception Monday June 12, 2017 Exhibit hall hours: 7:30 AM - 9:00 AM Breakfast 12:15 PM - 2:15 PM Lunch 4:45 PM - 7:00 PM Exhibit Hall Reception Tuesday June 13, 2017 Exhibit hall hours: 7:30 AM - 9:30 AM - Breakfast 9:30 AM - 12:30 PM - Exhibit Hall Tear Down EARLY Bird - Pay in full by May 5, 2017 Exhibit Space Pricing Section Member NonMember A $750 $950 B $700 $900 LATE Bird - If you pay after May 5, 2017 please add an additional $250 to the above prices. There is no guarantee that you will be listed in the onsite program if you register late. PLEASE SIGN UP EARLY AND SAVE $250 REGISTER EARLY! Spaces will be reserved on a first-received, first-assigned basis. Request a Section (Group A or B). CFDA will place you in the best possible space considering product / services and availablity. A 50% deposit is required with registration. FULL PAYMENT must be received by May 5, Mail copy of registration form to: CFDA Exhibits, One Capitol Mall, Suite 800, Sacramento, CA or your forms to Stacey Siqueiros, ssiqueiros@amgroup.us Each representative with badge will receive two drink tickets and are welcome to appetizers on June 12th. All meals that are within the exhibit hall are included with your booth pricing. Don t hesitate to call with questions. SPONSORSHIP & ADVERTISING OPPORTUNITIES! Advertising Space is available in our on-site Convention Program. Prices are: $50 for Business Card, $200 for half page and $400 for a full page ad. Please make note and payment on the registration form. Send your ad via to Stacey Siqueiros by May 5, Sponsorships are available. Please see attached flyer for details. CFDA members recognize your efforts and willingness to support their profession and sincerely thank you! CFDA: x 114

5 CFDA Convention June 11-13, 2017 Specific Sponsorship Opportunities Photo Courtesy of SeeMonterey.com Educate & Empower (E 2 ) Annual Convention June 11-13, 2017 Hyatt Regency Monterey 1 Old Golf Course Rd. Monterey, CA $500 Service of Remembrance SOLD $1,000 Coffee/Beverage Stations $1,500 Workshops/AV Sponsorship $1,500 Student Scholarships (2 available) SOLD $1,500 Past Presidents Luncheon $1,500 Photography $5,000 Sunday Reception $5,000 Monday Reception $5,000 Lunch with Exhibitors (2 available) Exhibitor s General Sponsorships $15,000 Grand Convention Sponsor $10,000 Platinum Sponsor $5,000 Diamond Sponsor $3,500 Gold Sponsor $2,250 Silver Sponsor $1,500 Bronze Sponsor Company or Association Name: Address: City: State: Zip: Contact Person: Cell Phone: Phone Number: I would like to sponsor: Amount enclosed: Paid by: Check MC AmEx Visa CC Number: Exp. Date: Security Code (4 digit # on AM EX, or 3 digit # on back of Visa and MC) Billing Address and Zip Name on Card: Signature: Date: CFDA Convention ~ Annual Convention June 11-13, 2017 Hyatt Regency Monterey, 1 Old Golf Course Rd., Monterey, CA Contact Stacey Siqueiros: x 114 ssiqueiros@amgroup.us One Capitol Mall, Suite 8000, Sacramento, CA 95814

6 $15,000 $10,000 PLATINUM SPONSORS RECEIVE Two complimentary banquet tickets Full page ad in convention program PLATINUM SPONSOR signage at exhibit booth Announcement of sponsorship at the annual meeting Ribbon with PLATINUM SPONSOR for name badges 75% discount on one exhibit space of your choice Special listing in annual convention program $5,000 GRAND SPONSORS RECEIVE Four complimentary banquet tickets One complimentary 1/2 page ad in Newslines Full page ad in convention program One complimentary exhibit space GRAND SPONSOR signage at event Complimentary annual convention passes for two Announcement of sponsorship at the annual meeting Name included in special listing at annual convention Early right to reserve next year s exhibit space Ribbon with GRAND SPONSOR for name badges Complimentary annual convention registrants list Complimentary annual convention registrants list Early right to reserve next year s exhibit space Preferred Exhibit Table in Exhibit Hall DIAMOND SPONSORS RECEIVE Two complimentary banquet tickets Announcement of sponsorship at the annual meeting DIAMOND SPONSOR signage at exhibit booth Half page ad in annual convention program Ribbon with DIAMOND SPONSOR for name badges 10% discount on one exhibit space of your choice Complimentary annual convention registrants list Listing in annual convention program Preferred Exhibit Table in Exhibit Hall $3,500 One complimentary banquet ticket Quarter page ad in annual convention program Listing in annual convention program GOLD SPONSORS RECEIVE GOLD SPONSOR signage at exhibit booth Complimentary annual convention registrants list Ribbon with GOLD SPONSOR for name badges Announcement of sponsorship at the annual meeting Preferred Exhibit Table in Exhibit Hall $2,250 Listing in annual convention program Business card size ad in annual convention program $1,500 Listing in annual convention program SILVER SPONSORS RECEIVE Ribbon with SILVER SPONSOR for name badges Announcement of sponsorship at the annual meeting Preferred Exhibit Space in Exhibit Hall BRONZE SPONSORS RECEIVE Announcement of sponsorship at the annual meeting Ribbon with BRONZE SPONSOR for name badges Preferred Exhibit Table in Exhibit Hall Please fill this form out completely, make a copy for yourself and send with payment to: CFDA Convention Questions? Call Stacey Siqueiros One Capitol Mall, Suite x 114 Sacramento, CA ssiqueiros@amgroup.us June 11-13, Sponsorships

7 For office use only Revd Deposit Due Early Bird Table # Conf. sent Note Sponsorship Auction Banquet Sponsorship Signage 100 wd Ad Reps Exhibit Space Registration / Contract Please type or print the following information exactly as it should appear in all printed convention materials: 1. Exhibitor Information Please print clearly Company Name: Contact: Address: City State Zip: Phone: Fax: Description of your services: CFDA Annual Convention June 11-13, 2017 Hyatt Regency Monterey 1 Old Golf Course Rd., Monterey, CA Exhibit Space Options (please choose your top two locations) Exhibit space will be reserved on a first-received, first- assigned basis. Select section A, B, C or D. We will assign table number. Pay in full by May 5 - Early Bird Prices: Section Member Non Member A - No height restriction $750 $950 B - 6' height restriction $700 $900 LATE FEE: $250 Additional if reserved after May 5, Marketing and Networking I will sponsor an event I will send my 100 word company summary I will donate and bring a labeled Silent Auction item I am interested in Advertising in the Convention Program, Circle one: $50 Business Card, $200 Half Page, $400 Full page 3. Badge Information (print clearly so names are correct on badge.) Two (2) Exhibit Representatives per space. 1. Name 2. Name Additional Reps. and/or Family Members: $125 each: 3. Name If you need extra space, please submit on separate piece of paper. 4. Exhibit Decorator No Decorator this year. You are on your own. Pack light, unload yourself, bring your own waste basket and clean up after yourself this year. No additional costs. SAVE MONEY ~ and with the money you save, please sponsor! 5. Hotel Information Please stay at the Hyatt Regency Monterey to assure your best experience. Enjoy networking with other suppliers and funeral directors. Call by May 12, Call and mention California Funeral Directors for special rate of $179/night plus taxes. Please return a copy of this form and payment to: California Funeral Directors Association One Capitol Mall, Suite 800, Sacramento, CA Or by to ssiqueiros@amgroup.us Save a copy for your records CFDA meetings comply with the Americans with Disabilities Act (ADA). Please indicate if you require any special assistance. CFDA Phone: x 114 Hotel Phone: Preferred Space Location: Please indicate at least two table numbers you would prefer. CFDA will do its best to assign you to the space you ask for, but does reserve the right to assign booths as needed. Choice 1 Choice 2 Choice 3 Choice 4 How many spaces would you like: 1 2 or 3? 7. Total Amount Due: Full payment or 50% deposit is due with registration. Any balance is due by May 5. No Space will be reserved without deposit. # Tables (includes 2 badges) X price $ # Additional badges x $125 Sponsorship Advertising: Card, Half or Full Sunday Night Clam Bake $100 pp. 8. Reservation Agreement Upon receipt of this registration by CFDA and acceptance by CFDA, this registration shall become a binding agreement between the Exhibitor and CFDA. The Terms and Conditions set forth are hereby incorporated by reference. The Exhibitor acknowledges that none of the exhibit space fee is refundable except as expressly set forth in the Terms and Conditions on opposite side of form. Signature otal Due Date 9. Payment Information o Check made payable to CFDA in the amount of o Please charge my: o Visa o MasterCard o Amex o Discover Credit Card Number (Print Clearly) Exp. Date Security Code (4 digit # on AMEX or 3 digit # on back of Visa and MC) Signature Date Billing Address same as contact info? Y N If not, please give us your billing address.

8 EXHIBIT PRICING: CFDA s Annual Convention Terms & Conditions 6' TABLETOP SPACE: Height Restrictions: As indicated on form, prices vary depending on location. Inner Tables located in the center of the ballroom have height restrictions. To keep the view open, from the floor, nothing can be over 72". No space can disrupt view of neighboring space. (See Use of Space below) REGISTER EARLY! Spaces will be reserved on a first -received, first-assigned basis. A minimum 50% deposit is required with registration. FULL PAYMENT must be received by May 5, Mail copy of registration form on opposite side, with payment to: CFDA Exhibits, One Capitol Mall, Suite 800, Sacramento, CA or to: ssiqueiros@amgroup.us EXHIBIT SPACE - TABLETOP EXPO. Each space is carpeted and will include: 1 draped 6' table only and one chair. Electrical and Internet access is NOT included but can be ordered from the hotel for an additional charge. BADGES and CLEAN UP. Each company will receive 2 exhibitor badges per booth. Additional badges may be purchased for $125 each. Each badge will permit entrance onto Tradeshow Floor, and Workshops. Any meal function in the exhibit hall is included with the badges. Breakdown can start at 7:00 PM, Monday June 12th. EXHIBIT SPACE LOCATION Location assignments will be based upon first-received and completed registration form and 50% deposit. Full payment must be received by May 5, CFDA will assign exhibit space to preserve exhibition continuity. Every attempt will be made to assign space in preferred Section requested by the Exhibitor, however, in rare occasions, it may be necessary to reassign space location. CFDA retains the exclusive right to reassign space at its discretion. Checks or CC information may be mailed with registration. Faxed and ed registration must include CC information. USE OF SPACE To maintain uniformity and prevent visual obstruction of adjoining space, inner displays must not be higher than 6 and in all locations nothing may be erected which interferes with the view or visitation of adjoining spaces. Exhibit hall fire exits and safety equipment must be left accessible and in full view at all times. Display materials and equipment of significant size must be submitted in writing and pre-approved by CFDA by May 5, All exhibit materials and equipment must be contained within the space purchased. CFDA reserves the right to ask that exhibits be redesigned on the spot if necessary. NOISE Sound or amplifying systems that project beyond the exhibit space are prohibited. LIABILITY The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor s activities on the Hotel premises and will indemnify, defend, and hold harmless CFDA and the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Exhibitor will give CFDA and the Hotel prompt notice of any claim made or suit instituted against the Hotel which would result in indemnification by Exhibitor hereunder, CFDA and the Hotel shall have the right to compromise or participate in the defense of same to the extent of its own interest. SECURITY The Ballroom will be locked and secured each evening and morning hours, exercising reasonable care for the protection of exhibitor s materials and equipment. Neither CFDA, the show facility, nor any officers, directors or staff thereof will be responsible for the safety of property or exhibitor personnel. RESTRICTIONS CFDA reserves the right to prohibit any display or exhibit, or any part of a proposed exhibit, that it deems unsuitable or not in accordance with the accepted professional ethics of its members. TAX DEDUCTION Contributions or gifts to CFDA are not deductible as charitable contributions for income tax purposes. EXHIBITOR REPRESENTATIVES CFDA shall have sole control over all admission policies at all times. Up to two (2) exhibitor representative badges per space are available. Exhibitor badges must be worn at all times. Badge swapping is strictly prohibited. Additional badges are available for $125 each. CANCELLATION POLICY Cancellations must be received in writing and will be confirmed by envelope postmark or fax transmittal dates. In the event an exhibitor must cancel, the following refund policy applies: A full refund will be issued if space is cancelled by March 10, 2017; a 50% refund will be issued if space is cancelled by April 7, 2017; no refund will be issued for cancellation received after April 7, RIGHT TO REFUSE CFDA reserves the right to review and reject any registration for exhibit space without prejudice. NO EXHIBIT DECORATOR THIS YEAR - YOU ARE ON YOUR OWN. Easy Move In - Tabletop Ease - Easy Breakdown - No big shipments - Please clean up after yourselves when leaving. No union, no extra costs to you and your company! If you use one of the three corner space you are still responsible for loading / unloading labor. There is no shipping dock, no additional workers and no forklift. It is your sole responsibility. MEETING PACKAGES & DELIVERIES Special arrangements must be made for receiving any equipment, goods, displays or other materials, which will be sent, delivered or brought into the Hotel. (This excludes delivery of any food or beverage items that are also sold or furnished by the Hotel. The Hotel will not accept delivery of such items.) Failure to do so may result in deliveries being refused or materials being unavailable when required. The Hotel s receiving entrance is open from 7:30 a.m. to 4:00 p.m., Monday through Friday. 7:30am to 12:00pm on Saturdays. Any materials being sent to the Hotel must be marked as follows: Please make sure the Guest receiving the boxes on-site at the hotel is the same name listed on the boxes being shipped to the hotel. Guest must be present at Exhibitor Table to accept boxes and approve handling charges. Hyatt Regency Monterey Hotel & Spa 1 Old Golf Course Road Monterey, CA Hold for Arrival Attn: Guest s Name AND Exhibitor Company Name Conference Name and Event Dates Angie Lauderdale, Event Planning Manager Number of Boxes (Example: Box 1 and Box 2 of 2) The Hotel does not accept any liability for equipment, goods, displays or other materials, which arrive unmarked or fail to arrive at the Hotel. The Group is responsible for insuring its property for loss or damage. Please note the following charges relating to meeting packages and deliveries: Guests and groups will be assessed a $5.00 handling fee per inbound box and a $5.00 handling fee per outbound box. This service fee includes receiving, basic storage and delivery. There is an additional $10.00 charge for items being packed for shipment by Hyatt. This service is limited. Please check with your Hotel Representative for details. Due to the hotel s limited amount of storage space, it is asked that packages be shipped to the hotel with arrival no more than 3 days prior to the program start date. Your hotel representative can also advise of the availability of storage space prior to your program start date if needed. Billing can be made to a guest room folio or a group Master Account. Please advise your hotel representative how you would like to settle charges relating to envelopes and packages. Upon conclusion of the show, Out-Bound Shipping Forms will be provided to each exhibitor in order to ship out boxes. The form will provide shipping (such as Fed Ex or UPS). It strongly suggested that exhibitors be prepared with their own shipping account number and be prepared to pack and tape their own boxes. FOOD AND BEVERAGE All food, beverage, and miscellaneous concessions prepared, sold or consumed on the tradeshow floor must be supplied by the Convention Hotel. No popcorn, etc. INSTALLATION AND DISMANTLING If the exhibitor fails to set up its display in its assigned space by 4 PM, Sunday June 11th, leaves its space unattended during show hours, or fails to remit payment at times specified, CFDA shall have the right to take possession of the space and utilize such space in any manner. Exhibitor may not breakdown until the Tradeshow closes on Monday June 12th, at 7:00 PM. AGREEMENT TO TERMS, CONDITIONS AND RULES Exhibitor agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by CFDA from time to time for the efficient and safe operation of the Exhibition. In addition to CFDA s right to close a display and withdraw its acceptance of the registration, CFDA in their sole judgment, may refuse to consider for participation in future trade shows any Exhibitor who violates or fails to abide by all such terms, conditions, and rules. This registration represents the entire agreement between the Exhibitor and CFDA concerning the subject matter of this registration. EXHIBIT HOURS: SUNDAY JUNE 11: (SUBJECT TO CHANGE) EXHIBIT SET UP DAY Exhibitor Setup (Must set up this day) 9:00 a.m. - 3:00 p.m. Early Registration for attendees 1:00 p.m. - 4:00 p.m. Opening Reception 4:00 p.m. - 6:00 PM MONDAY JUNE 12: Exhibit hall hours 7:30 a.m. - 9:00 a.m., 12:15 p.m. - 2:15 p.m., 4:45 p.m. - 7:00 p.m. Breakfast with attendees in Exhibit Hall 7:30 a.m. - 9:00 a.m. Lunch in Exhibit Hall 12:15 p.m. - 2:15 p.m. Reception in Exhibit Hall 4:45 p.m. - 7:00 p.m. TUESDAY JUNE 13: Exhibit hall hours: 7:30 a.m. - 9:30 a.m. - Breakfast 9:30 a.m. - 12:30 p.m. - Exhibit Hall Tear Down Please sign the registration form to confirm that you have read and agree with the Terms and Conditions. Keep copies of registration form and terms for your records. Return the original registration form and payment to: California Funeral Directors Association One Capitol Mall, Suite 800 Sacramento, CA Fax: attention Stacey Siqueiros or ssiqueiros@amgroup.us Convention Questions: Stacey Siqueiros x 114 or ssiqueiros@amgroup.us