Student Activity Fee Committee meeting 11/09/2018

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1 Student Activity Fee Committee meeting 11/09/2018 Attendees: Terrazas, Sergio A, Garza, Mariana H Gilbert, Robert S, Prashar, Hayley N, Pandaru, Cristina E, Greszler-Gomez, Carla P, Lopez, Sandra, Johnson, Daniel, Morgan, Marie 1. Criteria for Non Allocated SAF Departmental Extracurricular funding requests: C. Pandaru and S. Terrazas were asked to come up with recommendations two weeks prior. These are the funds that are set aside for the SAF committee to vote on throughout the year. Typically this amount is between $3,000 to $5,000. The committee reviewed the recommendations and provided feedback. The following was voted on and are to be approved yet, feedback from members who were not in attendance is welcomed. Non Allocated Departmental Extracurricular funding requests: The following are the guidelines created and voted on by the FY NVC SAF committee Funds are to be only used for Extracurricular activities and excludes co-curricular events. Any department/program currently receiving funds cannot access the rollover unallocated funds until their allocation have been spent. Requests for the unallocated funds cannot be tied to a class assignment. Funds cannot be used to purchase food or beverages. Funds will not be used for giveaways or PR materials. Clubs and organizations are not eligible for the unallocated rollover funds. The committee is open to review specific cases and must vote Step 1: Requestor will submit their request through the AlamoSync form: Request for NVC Student Activity Fee funding (new link will be provided after migration of AlamoSync) Step 2: The SAF budget manager will provide all requests to the Student Activity Fee committee Step 3: The SAF Budget manager will provide notification of approval/disapproval via to the requestor. Additional information needed by the review committee to make a decision will be communicated by the SAF Budget manager to the requestor. Step 4: The Student Activity Fee Budget manager will assign a team member who will be responsible for all purchases, contracts, payments and record keeping 2. Review Budget updates: See chart below: 3. Approved Spring 2019 Events: See chart below:

2 SAF Operating Budget FY 18/19 $3 Per Credit Hour Balance as of 9/14/18 Balance as of 10/9/18 Balance as of 10/30/18 Student Activities on campus $10, $9, $9, $9, Student Activities off campus (non chartered/club/org) $3, $3, $3, $3, Recreational Sports activities on campus $3, $3, $3, $3, Observances $35, $35, $33, $31, ACADEMIC-Engineering Club $ $ $ $ ACADEMIC-Pre Health Delegation $ $ $ $ ACADEMIC-Psi Beta $ $ $ $ ACADEMIC-Psychology Club $ $ $ $ ACADEMIC-Somos MAS $ $ $ $ ACADEMIC-Society of Aspiring Nurses $ $ $ $ ACADEMIC (Reserve for Spring 19) $1, $1, $1, $1, H&B Co-Curricular $47, $47, $47, $42, S&T Co-Curricular $47, $47, $47, $44, PS Co-Curricular $47, $47, $47, $47, C&C Co-Curricular $47, $47, $42, $35, B&E Co-Curricular $47, $47, $47, $47, PR $14, $14, $14, $14, Academic Administrator Disc.Funds $4, $4, $4, $4, Vet support and V2V $4, $4, $4, $4, Learning to Lead $4, $4, $3, $3, MOVE $9, $9, $9, $8, Community Service $1, $1, $1, $1,000.00

3 Athletic Team Program Costs $13, $13, $11, $6, Leadership Banquent $2, $2, $2, $2, CHARTER: NSLS $1, $1, $ $ CHARTER:PTK $1, $1, $1, $1, CHARTER: SGA $2, $1, $ $ Interest Clubs $4, $4, $3, $2, Office supplies for programming $5, $4, $4, $4, Fitness Center Equipment $15, $15, $15, $13, Detergeant, cleaning supplies for mascot, table covers, uniforms and fitness center $4, $4, $4, $3, Technology, programming supplies, etc. $12, $12, $12, $9, NSLS Speaker Series $2, $2, $2, $2, Texas Education Consortium for Male Students of Color $4, $0.00 $0.00 $0.00 TJCSGA annual dues $ $ $ $ Student Life Employee Travel ($1,000 each for NSLS,PTK, CC, SGA, L2L) $5, $4, $4, $4, Charter Student Professional Development/Conference Fees/Travel ($600 each for NSLS,PTK, CC, SGA, L2L) $3, $2, $2, $1, DPS for Events $6, $6, $6, $6, Facilities work orders $6, $6, $6, $6, Student Internships: Student Life Programs (NSLS, Community service, PTK, Rec Sports, MOVE) $5, $5, $5, $5, Student Internships: Interns $16, $16, $16, $16, Student Internships: CAT Crew $3, $3, $3, $3, Non allocated interns: L2L $2, $2, $2, $2, VISTA CENTRAL Interns $3, $3, $3, $3, Mascot $4, $4, $4, $4,000.00

4 Reserved funding (i.e. SAF voting, raises, or emergencies) $6, $6, $6, $6, TOTALS: $455, $447, $439, $392, Cost Status Semester Event NVC Business and Entrepreneurship One Degree Makes the Difference: 212 Degrees $2,000 NVC Business & Entrepreneurship Keynote Speaker - Amy Henry - Business and Life Lessons Learned from The Apprentice $10,000 NVC Business & Entrepreneurship Northwest Vista College Investment Book Series Review $3,000 NVC Business & Entrepreneurship Spring 2019 Business Speakers and Mini Job Fair $4,000

5 NVC Business & Entrepreneurship 2019 Spring B&E Mixer $500 Cosmic Art Night Spring 2019 $1,800 SanTana's Fairy Tales Closing Multi-Disciplinary Program and Interactive Workshop $4,500 Visiting Artist Lecture and Workshop $1,000 SP 19 Guest Artist Lecture Series $1,500 Mixer $300 "Salon" Art Exhibition in PCA Lobby $350 "Flourish + Collapse" Art Exhibition in PCA Lobby $1,050 Battle of the Speeches $1,500 Faculty Concert - Brazilian Ensemble $900 Artist's residence with Stuart Pimsler Dance Theater $15,000 NVC Science and Technology Speaker: Eli Erlick $1,500 Spring Master Class: The poetry of Langston Hughes set to song. $300 NVC Health and Biosciences Mixer $300 CPR Training NVC Health and Biosciences Certification $800

6 NVC Health and Biosciences Guest Speaker: Sara Gustafson $4,500 NVC Health and Biosciences Guest Speaker: Aleks Rybchinski N $4,500 NVC Health and Biosciences Trainer: Mike Salemi SERIES 1 WORKSHOP $6,000 NVC Health and Biosciences Trainer: Mike Salemi SERIES 2 WORKSHOP $6,000 NVC Health and Biosciences MoveU: Guest Speaker $6,000 NVC Public Services Education Service Center Activity Region 20 $3,870 NVC Public Services Mixer $300 NVC Public Services In State Teacher Conference $8,500 NVC Public Services speaker fee for Anthony Graves, Criminal Justice Day program $5,000 NVC Science and Technology Mixer $300 Approved SP19 NVC Science and Technology NVCSI Season 3 (NVC Crime Scene Investigation) $1,000 NVC Science and Technology Southwestern Psychological Association Student Travel $8,820 NVC Science and Technology Speaker: Eli Erlick $1,500 ALL Project Launch (10K split) $10,000 Approved SP19 ALL 2.0 Good to Go panel $250 Approved SP19 ALL Spring Involvement Fair $1,000 ALL SP 19 Portal $2,000

7 contest/submission drawing prizes FA 18 ALL FA 18 Portal contest/submission $2,000 Approved drawing prizes 2.0 Good to Go FA 18 ALL Approved panel $250 Approved FA 18 ALL Fall Involvement Fair $1,000 $123,390 TOTAL FA 18-SP19 Approved $174,970 Denied- Pending JCH Follow up SP 19 NVC Science and Technology Denied- Pending JCH Follow up SP 19 Pending Dean Approval and JCH Follow up SP 19 NVC Science and Technology Pending Dean Approval and JCH Follow up SP 19 NVC Health and Biosciences Pending Dean Approval and JCH Follow up SP 19 Big Bend Field School $3,600 Lux Musicae Spring Performance $1,500 $5,100 Paid Research Fellowship for Research at UT Health and Science- Barbershop (SPLIT) $2,700 Paid Research Fellowship for Research at UT Health and Science- Barshop (SPLIT) $2,700 NVC Science and Technology, NVC Health and Biosciences Science Festival $6,500

8 REQUIRED FOLLOWUP- M.M SP 19 Field Trip to Houston-visit art museums, private galleries, art studios $4,000 $15,900

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