Working Session: Lunch meeting with VP Administration and CFO, 5 April 22, 2015 NAIT re: University of Alberta Protective Services (UAPS) (2

Transcription

1 Travel, Hospitality and Working Session Expense Report the period July 1, 2015 to September 30, 2015 Overview The University of Alberta is accountable for the prudent and effective stewardship of University funds and is committed to providing transparency by reporting travel, hospitality and working session expenses incurred by members of its senior executive team on a quarterly basis. Travel Expenses Item # Description 1 South America: University of Alberta International Trip to South March 14 22, 2015 America re: Recruitment $2, June 4, 2015 Lethbridge, AB: Senior Business Officers (SBO) Meeting $ July 20 24, 2015 Personal Expense Reimbursement: French Course in Montreal $3, South America: University of Alberta International Trip to South August 15 22, 2015 America re: Recruitment $6, Hospitality and Working Session Expenses Item # Description Working Session: Lunch meeting with VP Administration and CFO, 5 April 22, 2015 NAIT re: University of Alberta Protective Services (UAPS) (2 $33.54 attendees) 6 June 9, 2015 Working Session: Portfolio Executive Retreat (6 attendees) $1, Hospitality: Farewell Dinner for President with Portfolio Executive June 24, 2015 Members (6 attendees) $ Hospitality: Farewell Dinner for Board Investment Committee Chair August 7, 2015 (9 attendees) $ Working Session: Dinner with Regional Manager, Americas, 9 August 16, 2015 University of Alberta International (UAI) and Dean, Faculty of $64.52 Physical Education and Recreation (3 attendees) 10 Hospitality: Dinner with Regional Manager, Americas, UAI; Dean, August 18, 2015 Faculty of Physical Education and Recreation; and representative $ from the Canadian Embassy of Peru and Bolivia (4 attendees) Working Session: Dinner with Regional Manager, Americas, UAI; August 20, 2015 Associate Dean, Faculty of Engineering; and UofA PhD Student (4 $ attendees) Working Session: Lunch Meeting with Regional Manager, Americas, August 21, 2015 UAI; three UAI staff; Associate Dean, Faculty of Engineering; UofA $ PhD Student (6 attendees) Hospitality: Dinner with Regional Manager, Americas, UAl; Vice August 21, 2015 President, South America Business Unit/Gerente General; Senior $ Manager of Community Relationship (4 attendees) Working Session: Dinner with Regional Manager, Americas, UAI; UAI August 22, 2015 staff member; Associate Dean, Faculty of Engineering; and UofA $97.30 PhD Student (5 attendees)

2 15 August 27 28, 2015 $ Working Session: Senior Administration Retreat (cost per person for two days)

3 Detail for Travel Expenses Travel Expense Item # 1 University of Alberta International Trip to South America re: Recruitment March 14 22, 2015 South America: Peru, Ecuador, Columbia Air Fare Other Transport Hotel Meals Other 1 Total $2, $39.69 $2, Other 1 Exit tax to leave Equador. Additional expenses posted in Q and Q Total cost of trip $8, Travel Expense Item # 2 Senior Business Officers (SBO) Meeting June 4, 2015 Lethbridge, AB Air Fare Other Transport Hotel Meals Other 1 Total $ $ $ nights' accomodation. Other Transport is car rental and gasoline purchase. Additional expenses posted in Q Total cost of trip $ Travel Expense Item #3 Personal Expense Reimbursement: French Course in Montreal July 20 24, 2015 Montreal, QC Air Fare Other Transport Hotel Meals Other 1 Total $1, $1, $ $3, nights accommodations (including breakfast). Other 1 Registration and Tuition. Total cost of the trip $3, Travel Expense Item # 4 University of Alberta International Trip to South America re: Recruitment August 15 22, 2015 South America: Bolivia, Peru Air Fare Other Transport Hotel Meals Other 1 Total $3, $2, $44.03 $ $6, Total cost of the trip $6, Other travel expense includes incidentals such as conference registration, parking, telephone/internet charges, travel insurance, baggage or seat selection fees, travel visa, vaccinations

4 Detail for Hospitality and Working Session Expenses Hospitality / Working Session Expense Item # 5 Working Session: Lunch meeting with VP Administration and CFO, NAIT re: University of Alberta Protective Services (UAPS) April 22, 2015 Royal Mayfair Golf and Country Club $33.54 $ attendees Hospitality / Working Session Expense Item # 6 Working Session: Portfolio Executive Retreat June 9, 2015 Royal Mayfair Golf and Country Club $ $ $1, Other 1 Room Rental. 6 attendees. Hospitality / Working Session Expense Item # 7 Hospitality: Farewell Dinner for President with Portfolio Executive Members June 24, 2015 Royal Mayfair Golf and Country Club $ $ attendees Hospitality / Working Session Expense Item # 8 Hospitality: Farewell Dinner for Board Investment Committee Chair August 7, 2015 External Residence $ $ attendees 2 Other hospitality expenses include accommodation, transportation and other amenities provided in connection with the event. Other working session expenses include parking and miscellaneous expenses incidental to the event.

5 Hospitality / Working Session Expense Item # 9 Working Session: Dinner with Regional Manager, Americas, University of Alberta International (UAI) and Dean, Faculty of Physical Education and Recreation August 16, 2015 Charlie Papa, La Paz, Peru $64.52 $ attendees Hospitality / Working Session Expense Item # 10 Hospitality: Dinner with Regional Manager, Americas, UAI; Dean, Faculty of Physical Education and Recreation; and representative from the Canadian Embassy of Peru and Bolivia August 18, 2015 Restaurante La Tranquer, La Paz, Peru $87.27 $ attendees Hospitality / Working Session Expense Item # 11 Working Session: Dinner with Regional Manager, Americas, UAI; Associate Dean, Faculty of Engineering; and UofA PhD Student August 20, 2015 Lima, Peru $89.49 $ attendees Hospitality / Working Session Expense Item # 12 Working Session: Lunch Meeting with Regional Manager, Americas, UAI; three UAI staff; Associate Dean, Faculty of Engineering; UofA PhD Student August 21, 2015 Lima, Peru $ $ attendees 2 Other hospitality expenses include accommodation, transportation and other amenities provided in connection with the event. Other working session expenses include parking and miscellaneous expenses incidental to the event.

6 Hospitality / Working Session Expense Item # 13 Hospitality: Dinner with Regional Manager, Americas, UAl; Vice President, South America Business Unit/Gerente General; Senior Manager of Community Relationship August 21, 2015 Malabar Restaurant, Lima, Peru $ $ attendees Hospitality / Working Session Expense Item # 14 Working Session: Dinner with Regional Manager, Americas, UAI; UAI staff member; Associate Dean, Faculty of Engineering; and UofA PhD Student August 22, 2015 Lima 27, Lima, Peru $97.30 $ attendees Hospitality / Working Session Expense Item #15 Working Session: Senior Administration Retreat (cost per person for two days) August 27 28, 2015 Shaw Conference Centre, Edmonton $ $ Attendees Executive's portion of meals/catering 2 Other hospitality expenses include accommodation, transportation and other amenities provided in connection with the event. Other working session expenses include parking and miscellaneous expenses incidental to the event.