The English UK Regional Fair Asia Pacific 2016

Transcription

1 The English UK Regional Fair Asia Pacific 2016 Pre-departure handbook Tuesday 22 - Friday 25 November Hyatt Regency Danang Resort and Spa englishuk.com

2 Contents Event programme... 2 Venue and location... 3 The venue... 3 Accommodation... 3 Booking extra nights... 3 Getting to Danang... 4 Getting to the Hyatt Regency Danang Resort and Spa... 4 Visas... 5 During the fair... 7 Online appointment system... 7 Registration at the English UK Regional Fair, Asia Pacific Internet access... 7 Twitter... 8 Special dietary requirements... 8 Delivery of materials... 8 Evening events... 9 Welcome reception and dinner... 9 Networking evening in historic Hoi An... 9 Indochine farewell gala dinner in Danang... 9 Seminar programme Appointment sessions Local information ATMs Bargaining Climate Currency Crime and personal safety Electricity Getting around Language Travel insurance Time zone Tipping 12 Vaccinations Event organiser English UK Event partner British Council The English UK Regional Fair, Asia Pacific

3 Event programme Tuesday 22 November :00 Hotel check-in Hyatt Regency Danang Resort & Spa 15:00 18:00 Event registration Group hospitality desk 16:30 18:00 Educator/ exhibitor set-up Grand Ballroom 19:15 19:45 Welcome reception Terrasse 19:45 21:45 British Council sponsored international buffet dinner Pool House Garden Wednesday 23 November :30 10:30 Breakfast Green House 09:00 11:00 Seminar programme Salon 1 and 2 11:00 11:20 Refreshment break Grand Ballroom 11:20 13:00 Appointment sessions Grand Ballroom 13:00 14:15 Lunch Green House 14:15 15:30 Appointment sessions Grand Ballroom 15:30 15:50 Afternoon refreshment break Grand Ballroom 15:50 17:05 Appointment sessions Grand Ballroom 18:15 Transfer to Hoi An Meet in the hotel lobby 19:00 21:30 Networking evening Hoi An 21:30 22:00 Transfer Return to hotel Thursday 24 November :30 10:30 Breakfast Green House 08:45 Event hall opens Grand Ballroom 09:00 11:10 Appointment sessions Grand Ballroom 11:10-11:30 Morning refreshment break Grand Ballroom 11:30 12:45 Appointment sessions Grand Ballroom 12:45 14:00 Lunch Green House 14:00 15:40 Appointment sessions Grand Ballroom 15:40 16:00 Afternoon refreshment break Grand Ballroom 16:00 17:15 Appointment sessions Grand Ballroom 18:30 Transfer to the farewell gala dinner Meet in hotel lobby 19:00 22:00 Indochine farewell gala dinner Museum of Cham Sculpture, Danang 22:00 Transfer Return to hotel Friday 25 November :30 10:30 Breakfast Green House 12:00 Check out Reception The English UK Regional Fair, Asia Pacific

4 Venue and location The venue The English UK Regional Fair Asia Pacific 2016 takes place at: Hyatt Regency Danang Resort and Spa 5 Truong Sa Street, Hoa Hai Ward, Ngu Hanh Son District Danang, Vietnam Tel: Web: danang.regency.hyatt.com This is a luxury resort located midway between UNESCO world heritage village of Hoi An and the city of Danang, Vietnam s third largest city. The resort provides world class conferencing facilities and is situated on an immaculate stretch of picturesque white-sand beach at the foot of the legendary Marble Mountain. Visit the hotel website for more details about the facilities on offer. Hotel check in is from 14:00 on Tuesday 22 November 2016, check out is by midday on Friday 25 November Any additional incidental hotel charges should be paid on check out e.g. phone calls and laundry. We will travel off-site for evening activities and dinners. Booking extra nights The fair package includes a single occupancy room for three nights (including breakfast and internet) from Tuesday 22 November (check-in) to Friday 25 November (check-out). If you would like to book any extra nights accommodation at the Hyatt Regency Danang Resort and Spa, these must be requested through English UK and then paid to our preferred travel agent Exo Travel, either on arrival at our fair hospitality desk or online through their secured gateway. A 3% credit card fee will apply. To request additional nights, please complete the relevant section of the pre-departure form or contact: Stefanie Zauner, Market Development Assistant, English UK stefanie@englishuk.com Tel: The conference bedroom rate is USD 190 per room per night, including breakfast, taxes and internet. Rooms are subject to availability and we recommend booking early to avoid disappointment. The special conference rate applies for the nights of 19, 20, 21 and 25, 26 and 27 November only. Out of this period, the room rate will subject to the hotel s availability. Please note any bedroom cancellations made within 15 days of the event will be subject to a cancellation charge equivalent to the full nightly rate for the duration of your stay. The English UK Regional Fair, Asia Pacific

5 Getting to Danang Many Asian airlines fly direct to Danang International Airport, delegates from the UK may choose to change planes in a major international hub such as Hong Kong or Singapore or get a short internal flight from Hanoi or HCMC. Getting to the Hyatt Regency Danang Resort and Spa Both Danang International Airport and from Danang train station are about 7 km away from the resort. The journey takes about 25 minutes by taxi. Confirm a fixed or metered rate with the taxi representative. The approximate cost is the equivalent of USD 15. If you would prefer to pre-book an airport transfer, our nominated travel agency, Exo Travel, can help you arrange this. One-way costs USD 30; a return transfer costs USD 60. To book airport transfers, delegates should Mr Nguyen Tai Nam at Exo Travel as follows: To: nam@exotravel.com CC: roz@englishuk.com Subject: English UK Regional Fair airport transfer In the please state: Your full name Number of passengers Flight arrival date Flight arrival time Flight arrival terminal (domestic or international) Flight number For departure transfers, please also Nam your flight departure date, flight departure time, flight departure terminal and flight number. Exo Travel will send an online invoice with a link to pay by credit card before confirming the transfer The English UK Regional Fair, Asia Pacific

6 Visas We provide the following information for guidance, but as this is subject to change, we recommend you check with the Vietnamese embassy in your own country. Visa exempt countries are listed below. Tourists from all other countries need a visa to enter Vietnam. All passports must be valid for at least six months on arrival in Vietnam. Visa exempt countries The following countries are visa exempt: you do not need a visa if you are arriving from one of these countries and staying up to the duration indicated: 30-day exemption: Singapore, Thailand, Malaysia, Laos, Indonesia, Cambodia, Brunei 21-day exemption: Philippines 15-day exemption: Myanmar, Japan, South Korea, Finland, Denmark, Norway, Sweden, Russia 15-day exemption from 1 July 2015 to 30 June 2017 Great Britain, Spain, Italy, Germany, France (The next entry should be more than 30 days after the previous exit, if it is less than 30 days a valid visa will be required for this subsequent entry) Obtaining a visa For delegates from any country not listed above, English UK s nominated travel agency Exo Travel, advises that the best route is Visa on Arrival. Exo Travel can assist and facilitate applications for tourist visas. If you require a visa, Mr Nguyen Tai Nam at Exo Travel as follows: To: nam@exotravel.com CC: roz@englishuk.com Subject: English UK Regional Fair Visa Including: Attach copy of the main page of your passport Full details of your flight booking Exo Travel will then launch your application and after seven days a Visa Authorisation Letter will be ready. (Please note this is not a visa but a proof to show that the visa will be issued upon arrival.) The English UK Regional Fair, Asia Pacific

7 Exo Travel will then send a soft copy of this letter with the full instructions on how to proceed to get a visa on arrival. Follow their instruction to fill in the Visa Application Form N1, stick one passport photograph on the form. You will need to show these documents at the check-in counter of your direct flight to Vietnam in order for the airline to let you board your flight: A soft copy of Visa Authorisation Letter Visa Application Form N1 Passport On arrival in Danang, staff from Exo Travel will greet you with a signboard displaying English UK s logo and help you get the visa. You will just need to bring the above documents to the landing visa counter, which is found on the left-hand side when arriving on the ground floor. After a few moments you will receive your passport back with the Visa already stuck in it, then go to the Immigration Counter for passport control. After this, proceed to the luggage carousel to collect your baggage For agents attending the fair, English UK will cover the cost of the single entry visa stamping fee. Please see the following procedure notes. Please note that the passport has to be valid for at least 60 days before the arrival date in Vietnam. The English UK Regional Fair, Asia Pacific

8 During the fair Online appointment system All one-to-one meetings at the fair are made through an online appointment scheduling system, Marcom eschedule PRO. This is managed by Marcom Connect. Visit to login, check your profile details and schedule appointments. During the fair log-in to this website to see full participant profiles and view your schedule. We encourage you to upload a photo to your profile as it is really helpful during the one-to-one meetings. Please upload this by Monday 8 November. The data for the printed handbook will be exported on this date. Any changes made after then will not be included in the printed handbook and will appear online only. In order to maximize the benefit of their participation, we ask all delegates to schedule a minimum of 18 appointments across the two workshop days (i.e. a 75% full schedule). The appointment scheduling process closes at 16:00 GMT on Friday 15 November. Registration at the English UK Regional Fair, Asia Pacific 2016 Tuesday 22 November 15:00 18:00 Registration for the fair is at our hospitality desk in the lobby of the Hyatt Regency Danang Resort and Spa. Additionally, any pre-booked extra nights can be paid to EXO Travel at this hospitality desk. At registration, you will receive your welcome pack and name badge. Please wear your badge at all times during the event, as the colour of the lanyard helps you to identify the type of participant. Educators wear blue lanyards Agents and overseas British Council and DIT staff wear red lanyards Exhibitors yellow lanyards Guests and VIPs wear white lanyards Your badge also acts as a pass to everything. (Please note that non-registered colleagues, friends, or family members will not be permitted to enter the workshop halls, or attend the reception, dinners or lunches). All hotel guests should check-in separately to the hotel at the resort s main reception desk. Internet access Complimentary wired and Wi-Fi internet access is available in all guestrooms of the resort and Wi-Fi will be provided in the meeting rooms. The English UK Regional Fair, Asia Pacific

9 Twitter We would love you to tweet about the event. The hashtag is #eukdanang16. Follow us on Twitter for updates throughout the Special dietary requirements Please let us know, through your pre-departure form, if you have any special dietary requirements. If you have notified us in advance, at registration you will find a special dietary card attached to your badge. Before each meal, please place this card on your plate to tell restaurant staff of your requirements. For buffets, the food will be labelled. Delivery of materials We recommend that all participants use OCS Worldwide to ship their workshop materials to the fair, since we cannot delivery to the workshop of boxes sent directly to the Hyatt through an alternative courier. OCS Worldwide are our appointed shipper, all participants materials are consolidated into one shipment, which helps to keep costs down and ensures the safe and timely delivery of your brochures. They will have contacted all educators and exhibitors directly with full details. They need to receive your materials by Friday 28 October. Please exhibitions@ocsworldwide.co.uk for more information. If, however, you decide to send your items separately to the hotel, please label them as follows: Ms. Pham Thi Huyen Trang Sales Executive HYATT REGENCY DANANG RESORT & SPA 5 Truong Sa Street, Hoa Hai Ward, Ngu Hanh Son District, Danang City, Vietnam Telephone trang.pham1@hyatt.com Event: English UK Regional Fair Asia Pacific 2016 (22-26 November) [insert name of school] The English UK Regional Fair, Asia Pacific

10 Evening events Welcome reception and dinner Tuesday 22 November 19:15 21:45 Our welcome reception and dinner takes place in the resort. After welcome drinks in Terrasse (the hotel s lobby lounge), we will head to the Pool House Garden for an international buffet dinner. The Pool House enjoys breath-taking, uninterrupted views of Non Nuoc Beach. This evening is sponsored by the British Council and Cherry Gough, Country Director, British Council Vietnam, will give the welcome speech. The dress code is smart/casual. Networking evening in historic Hoi An Wednesday 23 November 18:15 22:00 Just 20km from our hotel is the UNESCO world heritage town of Hoi An. After spending time networking and learning a traditional craft together, the group will stroll through the beautiful old town to a beguiling riverside setting. We will have a casual street market-themed dinner with dance and musical performances, beside the famous Japanese bridge. Transfers between the hotel and Hoi An will be provided. The dress code for the evening is casual. Indochine farewell gala dinner in Danang Thursday 24 November 18:30 22:00 Our farewell gala night is at the Museum of Cham Sculpture in Danang. Danang (10km from our hotel) is Vietnam s third biggest city and this museum has the world s largest collection of Cham artefacts. As well as treasures from Dong Duong (Indrapura), Khuong My, My Son, Tra Kieu and other sites, there are also exhibits focussing on contemporary Cham culture and photos of the Kate Festival (the Cham New Year). The gala dinner is in a central courtyard of buildings that marry French-Colonial architecture with Cham elements. Over a set Vietnamese dinner, we will experience a traditional Cham dance performance. We have invited Mr Lever, Her Majesty s Ambassador to Vietnam, and VIPs from the wider local education sector to join us for this evening. Transfers between the hotel and the museum will be provided. The dress code for this evening is smart. The English UK Regional Fair, Asia Pacific

11 Seminar programme Wednesday 23 November 09:00 11:00 Our seminar sessions are in Salon 1 and 2 and will include group discussions. Full details of the seminar programme can be found in the Welcome Pack that you will receive at registration. Appointment sessions Wednesday 23 and Thursday 24 November 11:00 17:05 and 09:00 17:15 All meeting appointments are arranged in advance through Marcom eschedule Pro software. The meetings will be in the Grand Ballroom, located on the first floor of the resort hotel. This workshop hall will open from 16:30 on Tuesday 22 November 2016 for the set-up of tables. Each educator and exhibitor has a table and two chairs and their agent meetings will take place at this table. All promotional materials should fit either on/under the table. Appointments begin at 11:00 on Wednesday 23 November and finish at 16:15. On Thursday 24 November the workshop hall will open at 08:45 and close at 17:35. The English UK Regional Fair, Asia Pacific

12 Local information ATMs ATMs are widespread. Cash can be obtained with a regular Maestro/Cirrus card, or with a Visa or MasterCard debit or credit card. Withdrawal fees may be high. The hotel has an ATM as well as currency exchange service. Bargaining In most tourist transactions, some bargaining is essential. In some cases, you will be able to get a 50% discount, at others this may only be 10%. Business hours (general) Offices: 07:00 or 08:00-17:00 or 18:00 Museums: as above but often closed on Mondays Banks: 08:00-15:00 weekdays and until 11:00 Saturday Shops: 08:00-18:00 There are also several shops in the hotel where guests can buy groceries, clothing and souvenirs. Climate November is one of the wettest months of the year in Vietnam. The average temperature in this period is about 25 degrees celsius. Currency The official currency is Vietnam dong (abbreviated to d). US dollars can be exchanged and used widely, although less so in rural areas. The exchange rate is currently around USD 1 to 22,000d. Crime and personal safety Vietnam is considered a safe country for visitors, including women travelling alone. Road safety is, however, not a strong point. Take the usual travel and safety precautions and check for up-to-date advice. The English UK Regional Fair, Asia Pacific

13 Electricity The standard electrical supply in Vietnam is 220 volts, 50 cycles. Sockets usually are for plugs with two round pins. The Hyatt Regency Danang Resort and Spa provides universal electric outlets in their guestrooms. Getting around Metered taxis are cheap by international standards and are a safe way to travel. The average tariff is 10,000d to 15,000d per kilometre. Near the hotel there are a number of locations of interest to tourists, including Cham Island, My Son Sanctuary, Bach Ma National Park, Bana Hills, Marble Mountains, Cham Museum and Hoi An. Language The official language is Vietnamese. English is the most popular foreign language and is taught in school. Information in English can be found easily in big cities and growing tourist places such as Da Nang. Travel insurance Insurance is essential, as the cost of medical treatment is prohibitive. Time zone GMT +7 hour. Tipping Although traditionally in Vietnam the habit of tipping did not exist; it is now more commonplace although not expected. Consider giving a small tip when eating at restaurants, taking a taxi or hiring a tour guide. Vaccinations The only vaccination required by international regulations is yellow fever. Proof is only required if you have visited a country in the yellow fever zone within six days of entering Vietnam. The English UK Regional Fair, Asia Pacific

14 Event organiser English UK English UK is the world's leading language teaching association, with more than 450 accredited members located in the UK. It is a UK registered charity, with the key aim of advancing the education of international students in the English language. Members are private language schools, educational trusts and charities, and language centres in further education colleges and universities. All our members are accredited under the Accreditation UK Scheme, which is managed by the British Council in partnership with English UK. We are also the organisers of StudyWorld London the UK s largest and longest running international student recruitment event. If you have any questions about the fair or English UK, roz@englishuk.com or come chat with us at this workshop. Event partner The English UK Regional Fairs are supported by the British Council. British Council The British Council is the UK's international organisation for cultural relations and educational opportunities. Our purpose is to build relationships between people in the UK and other countries connecting the UK to the world and world to the UK. Our goal is to increase the knowledge and use of the English language across the world, and to encourage more students to come to the UK to study English, learn about UK culture and people, and perhaps move on to Further and Higher Education in the UK. Our quality assurance scheme, Accreditation UK, supports the teaching and learning of English, helping to strengthen UK English language teaching in a highly competitive international market and building lasting relationships with the UK for millions of learners. We greatly value the work that agents do to promote the UK as a destination to learn English. We aim to support that work by providing agent training programmes, relevant information and marketing resources. Come and visit our stand to find out more about the British Council s work in English language teaching. The English UK Regional Fair, Asia Pacific

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