New Mexico Municipal League. 56th Annual Conference

Transcription

1 New Mexico Municipal League 56th Annual Conference TAOS August 27 30, 2013 Taos Convention Center exhibitor & sponsor information & registration Booth space is limited! sign up today and let your Taos adventure begin!

2 Preliminary Program At-A-Glance TUESDAY August 27 11:00 6:00 pm DELEGATE GOLF OUTING Taos Country Club 11:30 am 5:00 pm COMMUNITY PROJECT DreamTree Project Meet in front of Sagebrush at 11:30 am 3:00 7:00 pm REGISTRATION Taos Convention Center WEDNESDAY August 28 7:00 am 5:00 pm REGISTRATION Taos Convention Center 7:00 am EXHIBIT PROGRAM BEGINS 8:00 10:00 am ASSOCIATION OF CHIEFS OF POLICE 8:00 10:00 am LIBRARIANS ASSOCIATION 8:30 10:00 am CITY MANAGEMENT ASSOCIATION 8:30 10:00 am ENVIRONMENTAL QUALITY ASSOCIATION 8:30 10:00 am JUDGES ASSOCIATION 8:30 10:00 am GOVERNING BODY FORUM 10:00 10:30 am BREAK WITH EXHIBITORS 10:30 am 12:00 pm CONCURRENT WORKSHOPS WORKSHOP I Making it Happen: Social Media for Cities David DeLorenzo, CIO, National League of Cities WORKSHOP II Understanding Your Municipal Budget Ed Zendel, Risk Services Director, NMML WORKSHOP III Title: 411 For the Future Anne Hughes, MLS Library Director, Glen Carbon Centennial Library, IL. WORKSHOP IV Strategies for the Improvement of Water Resource Management Are We Doing Enough? Scott Verhines, State Engineer Estevan Lopez, Director, Interstate Stream Commission 12:00 1:15 pm OPENING INFORMAL LUNCHEON 1:30 2:45 pm OPENING GENERAL SESSION The Wit and Wisdom of Lincoln Dr. Gene Griessman 2:45 3:15 pm BREAK WITH EXHIBITORS 3:15 4:30 pm CONCURRENT WORKSHOPS WORKSHOP V Civility The Linchpin to Health, Happiness and Civic Morality Mark Lautman, CEcD, CELab WORKSHOP VI Social Media in the Public Workplace: Balancing Privacy & Policy Lori Lein, General Counsel, Alabama League of Municipalities WORKSHOP VII Leading Revitalization with LEDA Panel: Rich Williams, Director, NMMS, Elmo Baca, Cultural Resources, NMMS, Charlie Deans, Urban Planner, NMMS, Antoinette Vigil, Financial Team Lead, EDD 3:15 4:30 pm RESOLUTIONS COMMITTEE MEETING 4:30 4:45 pm CREDENTIALS COMMITTEE MEETING 6:00 8:00 pm OPENING SOCIAL Kit Carson Park THURSDAY August 29 7:30 8:30 am THREE MILE FUN RUN & TWO MILE FITNESS WALK Begins at Kit Carson Park and ends at Taos Youth & Family Center with breakfast. Transportation provided back to Kit Carson Park. 8:00 am 12:00 pm EXHIBIT PROGRAM CONTINUES/CLOSES 8:00 am 12:00 pm REGISTRATION CONTINUES/CLOSES 9:00 10:15 am GENERAL SESSION Cities Leading Clarence E. Anthony, Executive Director, National League of Cities 10:15 10:45 am BREAK WITH EXHIBITORS 10:45 am 12:00 pm CONCURRENT WORKSHOPS WORKSHOP VIII The Seven Powers Charles Marshall WORKSHOP IX Vocabulary of Leadership: How to Communicate Like Lincoln Dr. Gene Griessman WORKSHOP X Employment Issues: Traps for the Unwary Mark Hayes, General Counsel, Arkansas Municipal League 12:30 1:45 pm LUNCHEON HONORING PAST PRESIDENTS Sagebrush Inn Ballroom 2:00 2:45 pm GENERAL SESSION Sagebrush Inn Ballroom Real Heroes Don t Wear Spandex Charles Marshall 3:15 pm ANNUAL BUSINESS MEETING Sagebrush Inn Ballroom 6:30 pm Midnight THEME NIGHT Taos Country Club FRIDAY August 30 8:00 10:00 am CLOSING BREAKFAST Sagebrush Inn Ballroom

3 You ll Love Our Adventures de Taos Today, Taos is a hub of activity one of two mountain towns to host the top Grammy award winning band Mumford & Sons, home to the newly designated Rio Grande del Norte National Monument, still known as one of the original art colonies in the United States, and so much more... And looking back, our history spans centuries. From the 1,000+ year-old sacred Taos Pueblo to the Hispanic heritage that influences everything from our architecture to our customs; to the Old West embodied in our stories of Kit Carson, Governor Bent and Long John Dunn, to the birthplace of the Western Art movement at the turn of the last century, everything in our tricultural heritage is authentic and waiting for you to experience. Locally, the Town of Taos is on the move, with a fiscally sound government poised to respond quickly to the challenges of the current economic environment. We re moving ahead with expanding our airport, high altitude training; distance learning and entrepreneurial development; and the revitalization of the Taos art and writer s colony through our state designation as an Arts and Cultural District. Close by, you ll find a revitalized and re-energized Taos Ski Valley. The 100% solar-powered Klauer Campus of UNM Taos (a first in the nation) has expanded and consolidated south of town. In addition to improvements in organic farming and ranching practices, Taos is becoming a center for alternative energy technologies and sustainable building. Taos is also working to attract film and TV production as well as post production in conjunction with the New Mexico Film Office. So experience our unique Adventures de Taos during the New Mexico Municipal League s 56th Annual Conference for the fun, learning, networking opportunities, and the opportunity to experience the sides of Taos that will have you returning to your own community with fresh thinking and new ideas to implement! 1

4 Special Events for all events, please register on p. 7 Delegate Golf Outing Tuesday, August 27th at 11:00 am Once again, this year s NMML Golf Outing will take place at the Taos Country Club located at Country Club Drive off County Road 110 in Ranchos de Taos. Known for its scenic 360 degree views of Taos Mountain and the Rio Grande Rift Valley, this challenging Jep Willie-designed 18-hole regulation length course boasts four sets of tee boxes for the enjoyment of golfers of all skill levels. Measuring 7,302 yards from the back tees over gently rolling terrain in the midst of Northern New Mexico high desert country, this magnificent layout was awarded a four star rating by Golf Digest and has hosted such prestigious events as the Sun Country PGA Championship, The New Mexico State Amateur and The New Mexico State Seniors Tournaments. The outing will take place on Tuesday, August 27, To facilitate the 12:30 pm shotgun start, the number of players will be limited and teams will be determined by blind draw. Your Golf Outing registration includes lunch at the course restaurant at 11:00 am and participants will be accepted on a first-come first-served basis with preference given to full conference registrants. Register early to secure your spot in this outing! Please use the registration form included in this brochure. Community Project Tuesday, August 27th at 11:30 am I am particularly excited about this year s Community Project. This year we will be assisting the Dream Tree Project. The Dream Tree Project provides at-risk youth with a respectful, loving and safe place to become independent, positively-involved members of the community. The Dream Tree Project operates an Emergency Youth Shelter as well as a Transitional Living Program where they educate youth with basic life skills and help them to complete school, maintain employment, attend therapy, and transition to being independent, self-sufficient members of the community. We will be assisting the Dream Tree Project in three ways: painting a couple of their apartments and cleaning out and inventorying their storage space and gardening. We plan to have lunch with a few of the residents prior to beginning work. Please bring your grubby clothes and meet me in the parking lot right in front of the Sagebrush Inn main entrance at 11:30 am, August 27. We will carpool over to the facility, have lunch and then engage in some very meaningful and helpful work. Hope to see you all there. Randy Van Vleck, NMML General Counsel Evening Socials Wednesday, August 28th, 6:00 8:00 pm Come and have some fun at this picnic style opening social in Kit Carson Park. Throw some horseshoes, play volleyball, meet old friends and make new ones. Casual attire recommended. All attendees should plan to utilize the complimentary shuttle to and from the event. Thursday, August 29th, 6:00 pm - Midnight Join fellow Conference members for a memorable evening of dining, dancing and entertainment at the Taos Country Club with its spectacular views of the Taos Mountain as your backdrop. This is a sit-down dinner party. All attendees should plan to utilize the complementary shuttle to and from the event. 3 Mile Fun Run / 2 mile Walk The annual fun Run/Walk starts on Thursday, August 29th, at 7:00 am The fun begins at the Taos High School parking lot. From Hwy 68, drive East on Cruz Alta. Turn left on Gusdorf Rd. (north) to Taos High. When leaving the school on the route you turn right (south) onto Gusdorf Rd. to Cruz Alta, where you turn left (east). Proceed to Witt Road and the Christian Family Church (1.5 mile) and turn right (south) on Route 585 (Paseo del Canon) and continue.7 mile downhill (west) to the Youth and Family Center. Runners do three laps of the track then follow the walkers route. For all who wish to take a refreshing dip post-event, the swimming pool is waiting for you! This event will be held rain or shine, concluding with a breakfast at the Taos Youth and Family Center. Transportation back to the High School will be provided. Please use the registration form to sign up for this event. FYI The actual mileage as planned is 3.25 miles for the runners and 2.75 miles for the walkers. 2

5 While in Taos... Taos Pueblo Tiwa-speaking Indians established the Taos Pueblo roughly 1000 years ago. The Pueblo is adobe - an earth, straw, and water mix, poured into forms or shaped into bricks. (This construction predates the adobe brick that were introduced by the Spanish.) The Indians generally lived in the Pueblo village in the winter and out in their fields in the summer. The buildings were home and fortress, complemented by 12 foot walls providing crucial protection over time and when the Spanish Conquistadors arrived in The cost to visit the Pueblo is roughly $15.00 per person, includes an entry fee and a $3.00 per person tip. The guided tour by a Taos Pueblo Indian is really worth it. If you want to see the world from a different point of view, take the tour, purchase some homemade bread, and sit next to the river to experience Taos Pueblo, which means the red willow village. Location: The Pueblo is on the north side of town. Call in advance to find out if the Pueblo is open, Millicent Rogers Museum Millicent lived hard and fast in the world. Her marriages numbered three: an Argentine playboy, an American businessman, and a count. She came to Taos in 1947 and became a real patron of Indian artists. Her collection of Indian-made pieces that she designed herself is all housed at the museum. Look for the Barella door. There were once six of the Barella doors in the Sagebrush Inn and now one is displayed at the Millicent Rogers museum. Barella sculpted in the style of Picasso though he was never exposed to the European modern art form. Location: north of town, off the main highway, on Millicent Rogers Road. Open Tuesday thru Sunday, November through March, The Rio Grande Gorge Bridge Stop your car at the bridge and walk over it. It is a breathtaking view of the Rio Grande River. Be on the lookout for golden and bald eagles. In spring and summer you will spot rafters. The bridge is located roughly 10 miles west on Highway 64. Taos Earthships Visitor s Center They call it Biotecture, and in Taos, they have been doing it for over 40 years! Earthships are buildings that will take care of you while still being sustainable, affordable, strong and meeting your local building codes. Take a scenic drive to the Rio Grande Gorge Bridge just 10 minutes west of town, continue another couple of miles and you will see the Earthships Visitors Center on your right. Go and experience what these most interesting and beautiful homes are like amidst incredible mountain vistas! San Francisco de Assisi Church The church is traditional adobe mission-style built in 1815 in the shape of a cross. It sits in the plaza of Ranchos de Taos. The plaza was where the first line of defense was to fight off Indian attacks. When you heard the bell tolling and it wasn t for church, you herded your cattle and sheep into the square and took a defensive position on the walls of the buildings. The church has a cistern underneath it to provide water. Inside the church view the alter boards (reredros): the one in front with the oil painting is nice, but the true gem is the original alter board to the side, painted by the locals when the church was first built. Georgia O Keeffe did the most famous painting of the church. Location: 1 mile from the Sagebrush Inn, south on Highway 68, to Ranchos de Taos, on the left. 3

6 Exhibit Rules Booth Package Description Booth packages include one 8 x 10 pipe-and-draped booth, one 6 draped table, two chairs, one wastebasket, one 7 x 44 company identification sign, and one exhibitor badge which includes entrance to all Conference Functions. No walls, partitions, signs or decorations may be erected which will interfere with the general view down the aisle, or with other exhibits. Additional booth requirements may be requested by the exhibitor from Convention Services of the Southwest. Contract The following rules and regulations become binding upon acceptance of this contract between the applicant and his or her employees, and the New Mexico Municipal League, the event sponsor. Exhibit Hours Wednesday, August 28th - 7:00 am to 5:00 pm Thursday, August 29th - 8:00 am to Noon The above exhibit schedule and the NMML Annual Conference Program have been developed to maximize traffic in the exhibit area. Food Service NMML reserves the right to provide food and beverage service during certain hours in the exhibit area. No free samples of food or beverage may be given away or otherwise distributed by any exhibitor without prior written approval by NMML. Hospitality Suites & Other Events Any firm or organization wishing to host a hospitality suite or any other event in conjunction with the NMML Annual Conference must seek NMML prior approval and agree to purchase a sponsorship at the minimum level of a $1,500 Silver Sponsorship. NMML must be informed of the dates, times and locations for these events in advance, and said events may not conflict with any Conference activities. Move-In & Move-Out Move-In: Tuesday, August 27th - 3:30 to 7:30 pm Move-out: Thursday, August 29th - Noon to 3:00 pm Note: No exhibitor will be allowed to break down their booth until the close of the show at Noon on Thursday, August 29, Any exhibiting company that willfully dismantles its booth prior to closing time will be placed last on the space allocation priority list the following year. The exhibitor understands that this schedule will be strictly adhered to as a courtesy to our delegates and other exhibitors. Operation of Equipment During Exhibit Hours The continuous operation of equipment that includes loud noise, flashing or strobe lights, or any objectionable device will not be allowed during exhibit hours. A brief demonstration of such devices in the presence of a customer is allowed. Exhibit Payment & Refunds The full amount for exhibit space is due upon receipt by NMML of the signed Exhibitor Agreement & Registration form. In the event an exhibitor finds it impossible to attend the conference and must cancel his/her company s participation in the show, a letter received at the NMML office to that effect by 5 pm on Tuesday, August 20, 2013, would authorize a refund of the exhibit fee minus $150 cancellation fee. No refund will be made for any cancellation notice received after 5 pm on Tuesday, August 20, Note: Sponsorship fees are non-refundable. 4

7 Exhibit Rules continued Security and Liability Basic overnight security services will be provided by the Taos Convention Center. The exhibitor agrees to hold the Taos Convention Center and NMML harmless and to indemnify the Taos Convention Center and NMML against claims or liability arising out of the actions, fault or negligence of the exhibitor, its agents or employees, prior to, during and after the exposition. NMML and the Taos Convention Center shall not be responsible for any loss, damage or injury that may happen to the exhibitor or the exhibitor s agents, patrons, guests, employees or property from any cause whatsoever (unless occasioned by the sole willful or gross negligence of NMML or the Taos Convention Center) prior to, during or subsequent to the exposition period. The exhibitor hereby releases NMML and the Taos Convention Center from, and agrees to indemnify them against, any and all claims for such loss, damage or injury. Space Assignment Booth allocation will be assigned at the sole discretion of the show management and will be based on the date of receipt of registration and payment, with priority given to regular exhibitors and contributing sponsors. No space will be held until payment is received in full. NMML reserves the right to accept or reject without reason any exhibit agreement. Should it become necessary for any reason, NMML also reserves the right to reassign exhibit space. Shipping Direct shipping to the Taos Convention Center is not applicable. All shipping must go through Convention Services of the Southwest (CSS). If the facility receives show freight, it will be consigned to CSS and exhibitor will incur drayage charges. The Taos Convention Center will not accept any outbound shipping responsibility. Additional information including fees will be in the service kit you receive prior to the show. Unoccupied Space NMML reserves the right to rent or reassign any booth space that is not occupied after the first hour of the show s opening. Use of Booth Space Exhibitors shall reflect their company s highest standards of professionalism while maintaining their booth during show hours. No exhibitor shall assign, sublet or share booth space without prior NMML permission. Electricity Electricity will be provided by Convention Services of the Southwest (CSS). Please refer to the service kit that will be ed to you upon receipt of your registration and payment. REMEMBER THESE DEADLINES ASAP JULY 16th JULY 23rd AUGUST 13th AUGUST 20th Return 3 forms: Exhibitor and/or Sponsor Agreement with additional registration and payment forms. Last day for early bird booth fees. Last day to submit Program Ads (High-Res min 300 dpi.pdf format) and Exhibit Registration forms. Last day for early bird additional conference registration fee. Last day for cancellation with partial refund. 5

8 Exhibit Information Exhibitor Fees 8 x 10 Booth by July 16th - 5 pm after July 16th - 5 pm Private Sector/Corporate: $850 $950 Non-Profit/Government: $450 $550 Exhibit Space Each exhibit registration includes: 8 x 10 booth with pipe and drape, and company overhead sign One 6 table and two chairs One waste basket Free wireless internet Public Access in the Exhibit Hall Recognition in Conference Program One Badge for one person manning the booth. This badge includes entrance to all Conference Functions. Important Note Additional personnel must register. See additional registration/badges form (page 10). Setup and Breakdown Move-In: Tuesday, August 27th 3:30 to 7:30 pm Move-out: Thursday, August 29th noon to 3:00 pm Exhibit Hours Wednesday, August 28th 7:00 to 5:00 pm Thursday, August 29th 8:00 am to noon Service Kit The service kit will be ed to you upon receipt of registration and payment. Conference Program Advertisement Advertising in the Conference Program may be purchased in addition to exhibit space, or by itself. Full Page Color Ad 3 wide x 8 tall $350 Half Page Color Ad 3 wide x 4 tall $250 Quarter Page Color Ad 3 wide by 2 tall $150 Ads must be delivered to the NMML by July 23rd, 2013, in a high resolution (minimum 300 dpi) PDF format to actual size (no bleeds) in full color (CMYK, not RGB) to mromero@nmml.org. For more information, contact Mariah Romero at (800) Questions If you have any questions or need further information, please contact Mariah Romero at mromero@nmml.org or call (800)

9 Exhibit Agreement and Registration Form Use for one exhibitor or advertiser only. To register colleagues, use one Additional Registration Form (page 10) per person. Sponsors with or without booth, use form on page 9. Company/Agency Name: Address: Contact Person/Title for all correspondence: Please Print Include Street address, City, State & Zip Phone Number: Fax: Brief Description of Product/Service: Primary On-Site Company Representative tending the booth at NMML 2013 Annual Conference: For additional Representative Registrations use page 10. Name/Title: Cell Phone Number: Fax: Vegetarian Meals Under the ADA, I have special needs. (Please contact Mariah Romero at ) Booth: Private Sector/Corporate 8 x 10 Booth by July 13th - $850 after July 13th - $950 Non-Profit/Government 8 x 10 Booth by July 13th - $450 after July 13th - $550 Conference Program Advertisement: Advertising in the Conference Program may be purchased in addition to exhibit space, or by itself, Details on page 6. Full Page Color 3 wide x 8 tall $350 Half Page Color 3 wide x 4 tall $250 Quarter Page Color 3 wide by 2 tall $150 Ads must be delivered to the NMML by July 23rd, 2013, in a high resolution (minimum 300 dpi) PDF format to actual size (no bleeds) in full color (CMYK, not RGB) to mromero@ nmml.org. For more information, contact Mariah Romero, Administrative Assistant at (800) Exhibit Agreement Total: $ Ancillary Events: Please indicate which events the above person plans on attending. For additional guests, use additional registration form page 10. On-site Company Representative named above plans to attend the following: Golf Outing (Tuesday) USGA Handicap Index or Average Community Project (Tuesday) Lunch with Attendees (Wednesday) Night in Kit Carson Park (Wednesday) Run/Walk Check ONE (Thursday) 2 Mile Fitness Walk 3 Mile Fun Run Past President Lunch (Thursday) Night at the Taos Country Club (Thursday) I have read & agree to the terms of this agreement & hereby also agree to the exhibit rules on pages 4 & 5 of the present packet. Signature: Date: Please mail or fax this form, Additional Registrations (pg 10), & Payment forms (page 11) by Friday, July 16th for early registration and by Friday, July 23rd for late registration to: Mariah Romero, New Mexico Municipal League, P. O. Box 846 Santa Fe, NM Phone Toll Free: (800) Fax: (505) mromero@nmml.org 7

10 Sponsorship Information If you do not wish to exhibit at the conference, you can still participate as a sponsor. Conference sponsors receive many benefits for their financial support, including recognition in the program, from the podium and at various events, complimentary registration(s), and advertising. Sponsorship registration includes attendance to all conference functions. Levels of Participation Platinum $3,000 Gold $2,500 Silver $1,500 Acknowledgement at Opening General Session Full Registrations to the 2013 Annual Conference (badge(s) with entrance to all functions) Three Two One Color ad* in the Conference Program Full Page Half Page Quarter Page Exhibit booth at the Conference $100 off $50 off Company name in the Conference Program Company name on signs throughout the Conference One free NMML membership directory Complete list of conference attendees contact information Upon request Upon request Company logo on signs throughout the Conference Recognition as a Nambe Door Prize Donor Acknowledgement at all General Sessions Limited Customized Social Event Sponshorship Packages Available Upon Request Conference Program Advertisement Sponsors now receive a color ad with their sponsorship, depending on the level. Advertising is also available as a stand-alone option (see exhibitor registration form on page 7). Ad Specs Quarter page: 3 Wide by 2 Tall Half page: 3 Wide by 4 Tall Full page: 3 Wide by 8 Tall Ads must be delivered to the NMML by July 23rd, 2013, in a high resolution (minimum 300 dpi) PDF format to actual size (no bleeds) in full color (CMYK, not RGB) to mromero@nmml.org. For more information, contact Mariah (800)

11 Sponsorship Agreement and Registration Form For Sponsors with or without exhibit booth - Use this form for primary on-site company representative only - For all others, use additional registration form (page 10) Company/Agency Name: Address: Contact Person/Title for all correspondence: Please Print Include Street address, City, State & Zip Phone Number: Fax: Brief Description of Product/Service: Primary On-Site Company Representative tending the booth at NMML 2013 Annual Conference: For additional Representative Registrations use page 10. Name/Title: Cell Phone Number: Fax: Vegetarian Meals Under the ADA, I have special needs. (Please contact Mariah Romero at ) Sponsorship Levels: PLATINUM SPONSOR $3,000, we want a booth No, we do not want a booth 2nd and 3rd registrants included in sponsorship must each fill-out additional registration form (page 10) GOLD SPONSOR $2,500 Add an exhibit $750 $50 discount for registered NMML Business/Government Partners* 2nd registrant included in sponsorship must use additional registration form (page 10) SILVER SPONSOR $1,500 Add an exhibit $800 $50 discount for registered NMML Business/Government Partners* *Must be Current NMML Partner to qualify. SPONSOR PROGRAM ADVERTISEMENTS Ad artwork is due by July 20th to mromero@nmml.org. See page 8 for ad specs., we want an ad No, we do not want an ad Sponsorship Agreement Total: $ Ancillary Events: Please indicate which events the above person plans on attending. For additional guests, use additional registration form page 10. On-site Company Representative named above plans to attend the following: Golf Outing (Tuesday) USGA Handicap Index or Average Community Project (Tuesday) Lunch with Attendees (Wednesday) Night in Kit Carson Park (Wednesday) Run/Walk Check ONE (Thursday) 2 Mile Fitness Walk 3 Mile Fun Run Past President Lunch (Thursday) Night at the Taos Country Club (Thursday) I have read & agree to the terms of this agreement & hereby also agree to the exhibit rules on pages 4 & 5 of the present packet. Signature: Date: Please mail or fax this form, Additional Registrations (pg 10), & Payment forms (page 11) by Friday, July 16th for early registration and by Friday, July 23rd for late registration to: Mariah Romero, New Mexico Municipal League, P. O. Box 846 Santa Fe, NM Phone Toll Free: (800) Fax: (505) mromero@nmml.org 9

12 Additional Registration Form Use one form for each additional registration (copy this page as necessary). Company/Agency Name: Full Conference Registration (includes all Conference Events/Meals) PLATINUM Sponsor Additional Registration GOLD Sponsor Additional Registration Full Conference Registration by August 13th after August 13th On-site (after August 20th) NMML Business & Government Partners $280 $350 $420 *Must be Current NMML Partner to qualify. Non Members Federal, State, County, Private $330 $415 $495 Spouse/Guest includes all functions & meals $125 $160 $190 One Day Registration Two Additional Included in Sponsorship One Additional Included in Sponsorship One Day Business Partner $125 Wednesday only $125 Thursday only Includes Lunch & Night Function (for that day only) *Must be Current NMML Partner to qualify. One Day Exhibitor/Sponsor/Non Member $175 Wednesday only $175 Thursday only Guests Individual Tickets $35 Wednesday Reception $45 Thursday Dinner & Dance Additional Registrant Name: Title: Cell Phone: Work Phone: Guest Name: Title: Additional Registration/Guest Total (one form per person please): $ Ancillary Events Please indicate which events the above person plans on attending. On-site Company Representative named above plans to attend the following: Golf Outing Wednesday Lunch USGA Handicap Index or Average Wednesday Evening in Kit Carson Park Community Project Thursday Past Presidents Lunch Run/Walk Thursday Night at Taos Country Club 2 Mile Walk 3 Mile Fun Run I have read & agree to the terms of this agreement & hereby also agree to the exhibit rules on pages 4 & 5 of the present packet. Signature: Date: Please mail or fax this form, Additional Registrations (page 10), & Payment forms (page 11) by July 23rd to: Mariah Romero, New Mexico Municipal League, P. O. Box Santa Fe, NM Phone Toll Free: (800) Fax: (505) mromero@nmml.org 10

13 Payment Form - Exhibitors, Sponsors & Additional Registrations Please use one payment form for all forms. Full payment must accompany agreement/registration forms, no booth or ad space will be held until full payment is received. Company Name: Contact Name: Contact Tel #: Total from Exhibit Agreement Form (attached): $ Total from Sponsorship Agreement Form (attached): $ Total from Additional Registrations/Badges Form (attached): $ Grand Total: $ Payment Enclosed: $ (Checks payable to NMML) Visa MasterCard Expiration Date: Name on Card: Card #: Signature: NMML is authorized to use the card above to pay all applicable exhibit/sponsorship/additional registration fees in the amount listed above. Grand Total: $ Important Notes Exhibitor registration form and payment must be received by July 16th for early registration and July 23rd for late registration. Sponsorship payment must be received by July 23rd, 2013 for company name to appear in the final Conference Program. The Sponsorship Form serves as invoice. All advance registration will be closed after August 20th, After August 20th you will need to register on-site at the Conference. Please mail or fax this form along with Exhibit, Sponsorship and Additional Registration forms to: Mariah Romero, Administrative Assistant, New Mexico Municipal League P. O. Box 846 Santa Fe, NM Phone Toll Free: (800) Fax: (505) mromero@nmml.org C A N C E L L A T I O N P O L I C Y All requests for cancellation must be received in writing by August 20th, Cancellations received by August 13th will be charged a cancellation fee according to the schedule hereunder. No refunds will be given after August 20th. Cancellations will not be accepted by phone. No partial refunds will be made if you decide not to attend particular function. No-shows are responsible for the full registration fee. Cancellation fees are as follows: Additional Full Conference/One Day Registration Cancellation Fee: $ 50 Exhibit Space Cancellation Fee: $

14 Taos Accomodations Taos offers a variety of hotels, motels, inns and B&B s. Below is a list of properties with room and rates blocked exclusively for the New Mexico Municipal League 2013 Annual Conference. Please make your reservation by calling the hotel of your choice directly. Identify yourself as a NMML Conference Attendee to receive the special rates. Rates listed do not include applicable tax. As always, we encourage you to reserve early; the cut-off date for all room blocks is Wednesday, August 14th, 2013 (except for El Monte Sagrado where cut-off is Friday, August 9th, 2013). After this cut-off date, rooms and rates will be sold on an availability basis. Please refer to the Taos map with hotels and meeting locations on the next page of this brochure. Conference shuttles will be available at all hotel locations of the following list only. Comfort Suites 1500 Paseo del Pueblo Sur $84 Single or Double Quality Inn 1043 Paseo del Pueblo Sur $69 Single or Double Whitten Inn 615 Paseo del Pueblo Sur $79 Single or Double Hotel Don Fernando de Taos 1005 Paseo del Pueblo Sur $75 Single or Double Hampton Inn 1515 Paseo del Pueblo Sur $98 Single or Double El Monte Sagrado 317 Kit Carson Rd $99 Single or Double Standard Room $149 One Bedroom Native American Suite Sagebrush Inn 1508 Paseo del Pueblo Sur $69 Single or Double for Standard or Fireplace rooms $79 Single or Double for Small or Deluxe Suites $99 Single or Double for Executive Suites 12

15 Conference Venue Map

16 Let your Taos Adventure begin... New Mexico Municipal League P.O. Box 846 (1229 Paseo de Peralta) Santa Fe, NM tel: toll free: fax: Cover photo by Michael de Young This brochure is printed on paper with post-consumer recylced content.