Minutes of General Meeting Broadbeach State School Parents and Citizens Association. 17 th May 2018

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Present Apologies Meeting Held Minutes of General Meeting Broadbeach State School Parents and Citizens Association 17 th May 2018 A quorum of 5 people is required Bruce Langes, Genevieve Dennis,

Fiona Draney, Karen Martiensen, Rita Gollan, Scott Wallace 9am - Boardroom Meeting Opened: 9:03am Minutes Tabled from the Previous Meeting April 19th, 2018 Prepared by Marion Allard Approved and

1 Present Apologies Meeting Held Minutes of General Meeting Broadbeach State School Parents and Citizens Association 17 th May 2018 A quorum of 5 people is required Bruce Langes, Genevieve Dennis, Donna Smith, Marion Allard, Brad Bertwistle, Christophe Schaffer, Kate Chipman, Fiona O Connor, Pauline Said, Bernadette Bowler, Kristy Wallace, Danielle Myers, Ana Buckberry. Fiona Draney, Karen Martiensen, Rita Gollan, Scott Wallace 9am - Boardroom Meeting Opened: 9:03am Minutes Tabled from the Previous Meeting April 19th, 2018 Prepared by Marion Allard Approved and Signed by Genevieve Dennis 1 Previous Matters Arising from Last Meeting Resolve or Action Taken/Required 1.1 Vote new P&C Representative Sport funding That the P&C Representative Sport funding be implemented 1.2 Matt O Brien funding request for the purchase of Higher Lexile Readers That up to $3,222 be allocated towards the purchase of Higher Lexile Readers. Brad Bertwis tle Ana Buckberry 12 - Unanimous Funding Request received motion moved Donna Brad Smith Bertwistle 12-Unanimous 2 Correspondence Resolve or Action Taken/Required 2.1 Homestyle Bake Pie Fundraiser Parent from YR 1 happy to champion To run second last week of June P&C Supportive Action Required: Gen to liaise with Tracey Mulheron 2.2 Joel Scutt Cyber safety at home Gen has responded requesting more information no response 2.3 P&C QLD Attending State conference in September 7 th and 8 th 1 P&C rep to be partly funded 2.4 P&C asked to endorse Broadbeach State School s 2018 responsible Behaviour Plan and 2018 Behaviour Policy That the 2018 responsible Behaviour Plan and 2018 Behaviour Policy be endorsed by the P&C 2.5 Approve Gambling Grant to be used towards YR 3 ipads Note: 2014 ipad can t be updated but will be used throughout the school for other projects Parked No action required Marion and Gen to attend Bruce considering Action Required: Marion to start the registration process Donna Marion Smith Allard 12- Unanimous Action Taken: Kristy Wallace is helping to write the Grant application Due 31May 2.6 Popcorn fundraiser proposal To be added to 2019 initiative folder Page 1 of 3

2 Minutes of General Meeting Broadbeach State School Parents and Citizens Association 17 th May Executive Decisions Resolve or Action Taken/Required 3.1 Flagship Project 2018 Tuckshop Renovation Overall design accepted - Presentation of the final design Action Required: - Funded by the P&C Chris Schaffer to make small final changes and - Project to take place in Winter Holidays get all approvals from the school and finalise siting application from the SE region Department of Education Bring Fiona O Connor and Ingrid Woods start time 30mins earlier to assist with preparation. New starting time 7:30am Tuckshop to open at 8am. That Fiona O Connor and Ingrid Woods s daily hours be increased by 30mins per day. Marion Donna Smith Allard 12- Unanimous 3.2 Hiring an extra employee to perform coffee order and uniform shops up to 6 hours a week That an extra employee be hired up to 6hours a week to work in the tuckshop and uniform shop 3.3 Hire a data entry person to assist the treasurer That a new bookkeeper be hired for data entry or increase of existing tuckshop employee hours to perform that task Donna Brad Smith Bertwistle 12- Unanimous Marion Allard Pauline Said 12- Unanimous 3.4 Request to move the water cooler Action Required: Alesha already looking into it and liaising with plumber Kate Chipman funding request for the Family Support Service. Presented by Kate and endorsed by Bruce That $1,000 be allocated to the Family Support Service 3.5 Adrian Smith funding Request for Athletics Singlet That $595 be allocated towards Athletics Jersey. Donna Bernadette Smith Bowler 10 - Unanimous Fiona O Conn or Bernadette Bowler 10 - Unanimous Page 2 of 3

3 Minutes of General Meeting Broadbeach State School Parents and Citizens Association 17 th May President Report Resolve or Action Taken/Required President Report includes information on past fundraising event takings and upcoming events Attached to the minutes 5 Treasurer s Report Resolve or Action Taken/Required 5.1 Financial Snapshot and Treasurer Report received and endorsed by Bruce Langes and Gen Dennis Attached to the minutes 6 Principal s Report Resolve or Action Taken/Required 6.1 Principal report and school financials Attached to the minutes received 7 General Business Resolve or Action Taken/Required 7.1 Liaise with Bunnings to get a new BBQ. Bunnings Burleigh ask if interested in running a Bunnings BBQ Fundraiser Marion and Chris happy to run BBQ Fundraiser Action Required: Scott Wallace to schedule 8 Applications for membership and recording Resolve or Action Taken/Required of new members 8.1 Kristy Wallace Approved unanimously and added to membership registry Establishing Next Meeting Date Resolve or Action Taken/Required 8.1 Thursday 21 st Jun time TBA Boardroom Action Required: to be added to the school Block A newsletter Prepared By: Marion Allard Meeting Closed: 10:55am Signed: Genevieve Dennis Marion Allard Chris Schaffer President Secretary Treasurer Page 3 of 3

4 P and C Funding Representative Structure School Level (Parent responsibility. School support through Family Support Officer if requested) Oceanic (Parent responsibility. School support through family Support Officer if requested) Regional (P and C support- $250 - Registration, and Compulsory apparel and fees. Travel depending on venue and region) Qld school support regions include South Coast, Met East, Met West, Met North, Sunshine Coast, Wide bay, Capricornia, Peninsula and Northern) Region Met East Met North Met West Sunshine Coast Wide bay Peninsula Northern North West Capricornia $20 $20 $20 $40 $80 $100 $150 $150 $150 State (P and C support. $500 and travel depending on venue and State) State Qld NSW Tas SA WA Vic ACT NT $100 $200 $250 $250 $300 $250 $200 $200 - Executive team can approve applications - Per child regardless of siblings - No receipts required. Supply compulsory payment paper work. - Apply by letter to Executive. Supply bank account details - Applications need to be made after the student has been selected and no later than one week before event.

5 P&C Presidents Report for April 2018 Fundraising success April fundraising profit at $7,100 (May) Sausage sizzle took in approx. $850 with around $200 of expenses, although this would be closer to $270 in expenses as we used drinks in the P&C cupboard. Net profit $700 (April) Mother s day stalls took in $5,267, with around $2,000 in expenses Net profit $3,267 (April) Superhero disco took in $5,150 with $1,300 in expenses Net profit $3,850 Pending & new Floating Casino night. Calling on members to promote ticket sales Book sale. Encourage parents for donations. A few more New fundraising lead by Tracey Mullerhorn (1T parent). Pie day. Suggesting order forms due back one second last Thursday of term 2, with distribution on the last Monday or Tuesday of term. P&C interested in a sausage sizzle at Bunnings Burleigh Waters. Scott will advise a date Initial investigations on P&C running after school care. Could put together a business case for 2019 or 2020.

6 P&C Meeting Financial Snapshot & Priorities APRIL 2018 Broadbeach State School P&C Vice President: Donna Smith C/ Broadbeach State School Alexandria Avenue, Broadbeach Qld Money at Bank 2018 School Programs (outgoing) 2018 Projected Revenue (Net) Previous Balance Graduation $2, Tuckshop Uniforms Fundraising $95, Combined Accounts School Readers $ Tied Funds Op Accounts $60, Christmas Carols Lighting & Stage $7, Jan ,419 22, Green Screen for Roboclub & P&C $ Feb 8,877 10,800 6,847 8, Untied Funds Op Accounts $38, Mar 15,720 13, ,000 1,579 2,500 Apr 6,194 6,400 3,246 3, Profit Operating Accounts 3, May 7,600 8,100 1,000 3,000 11,800 6,800 Jun 12,000 12,500 5,000 3, Tied Funds Building Fund 15, Jul 8,600 9,100 10,000 11, Aug 12,800 13,300 3,900 3,000 1,800 1,800 Untied Funds Building Fund Sep 8,200 8,700 1,100 3,000 25,000 25,000 Oct 8,000 8,500 1,000 3,000 8,000 8,500 Profit Building Fund Nov 13,400 13,900 1,000 3,000 1,000 1,500 Dec 6,900 7, ,000 6,300 6,300 Current Balance Combined Accounts $114, TOTAL $105,515 $112,900 $57,266 $66,000 $43,879 $39, Projected Revenue Building Fund Building Fund Revenue Received Annual Provisional Cost Fundraising Voluntary TARGET = $18,000 Voluntary TUCKSHOP / GENERAL Contribution Fundraising Contribution Insurances $2,400 Jan Jan $ $5, Tuckshop LSL (total accrual) $5,030 Feb Feb $10, $ Tuckshop Leave Repl Wages $4,500 Mar $7,000 Mar $0.00 $5, Workcover $430 Apr $7,000 Apr $0.00 $50.00 Asset Replacement $2,500 May May $0.00 $1, MYOB $1,000 Jun Jun Accountancy/Audit $800 Jul Jul Stock Uniform/Tuckshop $29,140 Aug Aug Funding Request Reserve $10,000 Sep Sep 0 Oct Oct BUILDING FUND 0 Nov Nov Aircon Servicing $4,200 Dec Dec TOTAL $ 0 $14,000 TOTAL $14, $12, TOTAL $60,000

P&C Meeting Financial Snapshot & Priorities APRIL 2018 Broadbeach State School P&C Vice President: Donna Smith C/ Broadbeach State School Alexandria Avenue, Broadbeach Qld 4218 Email:

15 Easter Raffle Community Grant (Christmas Carols stage & lighting) Term 2 16/4 29/6 23/4 Cross Country $760.52 3/5 Superhero Disco $3839.

7 P&C Meeting Financial Snapshot & Priorities APRIL 2018 Broadbeach State School P&C Vice President: Donna Smith C/ Broadbeach State School Alexandria Avenue, Broadbeach Qld Fundraising P&C Events Grants P&C Events Grants Term 1 22/1 29/3 29/3 Easter Raffle $ Easter Raffle Community Grant (Christmas Carols stage & lighting) Term 2 16/4 29/6 23/4 Cross Country $ /5 Superhero Disco $ /5 Entertainment Book $ 11/5 Mother s Day Stall $ 25/5 Under 8 s Day $ 25/5 Casino Night $ 1/6 Recycled Book Sale $ Gambling Fund Grant (IT Upgrade) $500 $35,000 Cross Country Disco Mother s Day Stall Term 3 16/7 21/9 30/8 Father s Day Stall $ Jnr Sports Day Sausage Sizzle??? Snr Sports Day Sausage Sizzle??? 21/9 Colour Fun Run $ Father s Day Stall Junior Sports Day Sausage Sizzle Colour Fun Run Art Fundraiser Term 4 8/10 14/12 12/10 Trivia Night $ 25/10 Spooky Disco $ /11 Art Fundraiser $ 30/11 Christmas Presents Stall $ 3/12 Swimming Carnival??? 7/12 Carols Night $ Bookclub x 1 Trivia Night Spooky Disco Christmas Stall Carols Night Bookclub x 1

PRINCIPAL P&C REPORT May 2018 Enrolments: Current enrolment = 958 Enrolments continue to grow steadily Application for additional staffing submitted School attendance: 94% for year to date.

8 PRINCIPAL P&C REPORT May 2018 Enrolments: Current enrolment = 958 Enrolments continue to grow steadily Application for additional staffing submitted School attendance: 94% for year to date. Rate is reducing this term Holidays in school time having impact Strategic Planning: Investigation continues in the ICT/STEM space Collaboration with Merrimac and Miami High Schools Models of program delivery and examination of future potential of the school being explored to shape the Facilities Master Plan Team led by Wayne have focused on Social Emotional Learning strategy A review of the IPS concept is being conducted by the department. We will be providing input into this process. Review of finance procedures leading to a tightening of the protocols on payments and attendance at extra curricula activities Facilities: Capacity of 943 has been exceeded Work continues on the master plan. Once a broad plan is complete, we will be hosting a session to share with the school community. Application for additional spaces has been submitted. Expecting to have additional two buildings adjacent to those on the oval to accommodate the growth I commend the P&C for the energy expended in planning for the extension of the tuckshop space. Negotiations underway to find solutions for the growing number of the students in after school care on site. Nihon ni Ilimashou in initial planning phase Staffing: Application for additional staffing has been submitted Additional teaching fraction has been allocated to relieve pressure on the large enrolment numbers in Prep. Currently Misty Bacon spends part of her three days each week assisting the Prep teachers Several prac students from university are currently in classes throughout the school Geoff (facilities officer) will be taking extended medical leave. Rob Brookes replacing him General: Revisiting the expectation that all staff are treated respectfully in response to recent examples of verbal abuse towards our people. Commendation to Wayne and the organising group for the ANZAC assembly held last month. Significant positive feedback has been received. Thank you to the P&C volunteers for the provision of the Mother s Day stall NAPLAN is underway and I commend our staff for the daily instruction based on the Australian Curriculum that has them well-prepared for these assessments Registered user count for QParents is 290 families Prep information session was well attended by parents expecting to enrol their children in 2019 Endorsement required for the modifications to the Responsible Behaviour Plan Calendar of Upcoming Events: NAPLAN - Tuesday 15 May to Thursday 17 May Ramadan month for Muslims commences May 17 Bestbrook Year 5 Camp 1 - Monday 21 - Wednesday 23 May Under 8's Day - Friday 25 May Bestbrook Year 5 Camp 2 - Monday 28 - Wednesday 30 May Victoria SS - Professional Visit - Wednesday 23 May Fanfare - Thursday 23 May Under 8's Day - Friday 25 May Casino Night - Friday 25 May Bestbrook Year 5 Camp 2 - Monday 28 - Wednesday 30 May EQI Conference - Monday 28 and Tuesday 29 May Strings Fanfare - Tuesday 29 May P&C Book Sale - Friday 1 June Prep Information Session - Wednesday 13 June Jellergal Year 2 Excursion - Tuesday 19 June Year 1 Street Science - Monday 25 June Bruce Langes Principal Professional learning: Teachers have been examining ICT solutions to enhance the processes of moderation and checking for understanding in classroom instruction. All staff engaged in learning about Social Emotional Learning. Teachers engaged in topic of suicide Teaching staff engaged in learning about curriculum, assessment and reporting led by the HoSSs We have, and plan to host groups of staff from other schools in terms 2 and 3 to share the explicit instruction practices. EQI conference late in May for Wayne and Alysha Leadership team will attend 2 day retreat early next month focused on Mindful Leadership and Wellbeing. Facilitators: Adam Fraser and Petris Lapis School Council: A meeting of the council will be convened this term with a focus on future proofing our school

January 2018 Air Traffic Activity Summary

January 2018 Air Traffic Activity Summary Jan-2018 Jan-2017 CY-2018 CY-2017 Passengers 528,947 505,421 4.7% 528,947 505,421 4.7% Passengers 537,332 515,787 4.2% 537,332 515,787 4.2% Passengers 1,066,279