Item No. 4 Halifax Regional Council October 30, 2018
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1 P.O. Box 1749 Halifax, Nova Scotia B3J 3A5 Canada Item No. 4 Halifax Regional Council October 30, 2018 TO: Mayor Savage and Members of Halifax Regional Council SUBMITTED BY: Jerry Blackwood, Acting Director of Finance & Asset Management/CFO DATE: October 1, 2018 Jacques Dubé, Chief Administrative Officer SUBJECT: ORIGIN Award of Contracts Quarterly Report INFORMATION REPORT Contract Awards July 1, 2018 to September 30, LEGISLATIVE AUTHORITY Section 79(1), of the Halifax Regional Municipality Charter provides that Council may expend money required by the Municipality a variety of municipal purposes. Section 36 of Administrative Order ADM (the Procurement Administrative Order ), provides that the CAO may approve contract awards up to the following amounts: Sole Source - $100,000 Request Tender, Request Quotation, and Request Proposal - $1,250,000 Standing Offer - $5,000,000 (based on estimated value) Exceptional Circumstance Any amount Emergency Circumstance Any amount Section 39 of Administrative Order ADM provides that the Manager of Procurement shall provide a quarterly report to Council containing a list of: (a) all awards approved by the CAO, (b) all awards exceeding $100,000, (c) and all awards of Sole Source, Emergency Circumstances and Exceptional Circumstances purchases exceeding $50,000.
2 Award of Contracts Quarterly Report Council Report October 30, 2018 BACKGROUND/DISCUSSION The purpose of this report is to provide a listing of all contracts approved during the period July 1, 2018 to September 30, The data awarded contracts the period July 1, 2018 to September 30, 2018 has been summarized in the attached table. All reports recorded in the attached table are available viewing in the Procurement Office. FINANCIAL IMPLICATIONS The financial implications, including budget details and account details of each award, are clearly stated in the Financial Implications section of the individual reports which are on file in the Procurement Office. All reports involving project funding were reviewed, and confirmed by staff in Finance. Funding these projects is available in the approved Project or Operating budget. COMMUNITY ENGAGEMENT N/A ATTACHMENTS Appendix A - Award of Contracts - Quarterly Report July 1, 2018 September 30, 2018 A copy of this report can be obtained online at halifax.ca or by contacting the Office of the Municipal Clerk at Report Prepared by: Jane Pryor, Manager, Procurement, Finance & Asset Management,
3 Award of Contracts - Quarterly Report July 2018 September 2018 Appendix A Title of Report Name of Company Bid Prices Award Unit Price Tender , Street Capitalization Chalamont Dr, Northwood Rd & Timberlane Ter Exception Circumstances, RFP , Transit Facility Investment Plan Ltd. * Cumberland Paving and Contracting Ocean Contractors Basin Contracting $748,800 ** $754,355 $828,211 $811,108 $683,000 $120,502 CR KPMG * $177,234 ** $180,000 CR only bidder as a negotiated RFP. Award Tender , Scotiabank Centre Ice Flooring System Space Age Synthetics Ltd. * Covermaster Inc. Athletica Sports Systems Inc. $206,360 ** $207,475 $217,075 $185,000 CB Award RFP , Police Resource Review Perivale & Taylor Consulting * Pricewaterhouse Coopers LLP MNP LLP $204,338 ** M310 Award RFP , Kinsmen Park Playground Replacement TI Terra Industrial Construction * A.B.C. Recreation Ltd. $160,601 ** $200, CP Award RFP Bayers Road Transit Priority Detailed Design WSP Canada Inc. * Dillon Consulting Ltd. $204,337 ** $110, CM Award Unit Price Tender , Street Recapitalization & New Sidewalk, Auburn Dr * Basin Contracting Ocean Contractors Paving Ltd $689,043 ** $700,045 $727,888 $761,581 $884,653 $720,000 $275,000 CR
4 Award Unit Price Tender , Retaining Wall Replacement 48 Cadet Road Aaffinity Contracting & Environmental Ltd. * JR Eisener Contracting Paving Ltd Ocean Contractors Basin Contracting $258,112 ** $311,582 $363,974 $365,627 $419,340 $574,251 $290,000 CR Award Unit Price Tender , Street Recapitalization & Water Main Renewal Woodcrest Ave, Frances Crt, Ursula Crt W. Eric Whebby * Ocean Contractors Basin Contracting JR Eisener Contracting Paving Ltd Brycon Construction $819,506 ** $846,574 $854,311 $875,760 $908,688 $933,893 $1,014,875 $1,019,104 $620,000 Award Unit Price Tender , Street Recapitalization & Water Main Renewal Sumac Ln, Laurel Ln, Laurentian Ocean Contractors * Basin Contracting Paving Ltd $1,187,847 ** $1,400,941 $1,459,862 $1,486,930 $1,791,008 $620,000 CR Award Unit Price Tender , Guide Rail Replacement 22 Herring Cove Road * Basin Contracting Maritime Fence $146,314 ** $156,427 $222,755 $40,000 CR
5 Award Tender , Courts Phase 2, Various Locations * Basin Contracting Ocean Contractors Paving Ltd $226,093 ** $260,710 $277,401 $323,692 $373,506 $30,000 $223,500 CP CP Award Tender , Concrete Accessibility Improvements Various Locations Sackville Trenching * Paving Ltd $282,516 ** $537,678 $245,905 CR CT Award Tender , Purchase of One (1) Mobile Fire Pump Tester Weis Fire & Safety * Kirila Fire Canada $149,262 ** $264,991 $187,715 CE Award RFP , Replacement Design of Shore Road Bridge (BR122), Eastern Passage, NS Delegation of Authority to Award Funds a By-Law/Cannabis Public Awareness Campaign Award Tender R, St. Margaret s Centre Pool Renovations & Liner Replacement Hatch * WSP Canada Inc. Harbourside Group CBCL SHM Canada Dillon Consulting Acapulco Pools. * Avondale Construction $60,407 ** $100, CR $150,000 ** M $145,000 ** $241,877 $160,000 CB Award Tender Asphalt Pathway Maintenance Various Locations ARCP * Dexter Construction Basin Contracting Ocean Contracting $170,936 ** $275,211 $282,584 $331,849 $120,000 CR
6 Award Unit Price Tender Guide Rails & Erosion Protection- Rocky Lake Dr & Cobequid Rd- Various Locations Award Tender Millwood Pedestrian Bridge Replacements- Sackville Award Tender , Roof Replacements- Multiple Locations Ltd * $172,072 ** Harbour Construction Company * Ltd Brycon Construction Ltd Wilcraft Concrete Services Ltd McCarthy s Roofing Ltd * Evolution Roofing Ltd Atlantic Roofers Ltd $308,051 ** $378,767 $437,783 $485,084 $411,200 ** $686,077 $1,003,914 $255,000 CR only $260,000 CP $542,287 CB Award Request Quotation , Supply, Install and Configure Storage Area Network IMP Solutions * Bulletproof Mobia Technologies $497,076 ** $651,271 $863,672 $600,000 CCI Award RFP High Speed Pavement Condition Data Collection Award RFP Provision of Services to Process, Load, Transport, and Market White Goods and Other Scape Metals Sheet Harbour, 3-year Agreement Award Unit Price Tender Street Capitalization Windgate Dr & Charleswood Dr Englobe Corp. * SNC-Lavalin Inc. Stantec Consulting Ltd. Fugro Roadware Dartmouth Metals * John Ross & Sons Royal Environmental (Regroup) Cumberland Paving & Contracting * Basin Contracting ARCP Atlantic Road Construction & Paving Ltd. Ltd $155,327 ** $225, (1) $875,235 ** $1,157,575 $1,180,169 $1,470,277 R $1,165,000 4
7 Award Unit Price Tender Pavement Renewal White Birch Dr, West Region Ltd * Basin Contracting Paving Ltd. Ocean Contractors $445,823 ** $497,231 $505,579 $509,425 $614,245 $545,000 Award Unit Price Tender , Street Recapitalization Cockburn Dr, Cockburn Ct, Mayfair Av & Stevens Ct Ocean Contractors * Ltd Paving Ltd. Basin Contracting $747,880 ** $764,208 $843,142 $956,086 $984,535 $755,000 Award Tender , Evergreen House Roof Replacement and Exterior Cladding Work Martin Developments * Schooner General Contracting Dora Construction $135,234 ** $226,888 $351,861 $138,450 CB CB Award Tender 18D112 Supply & Deliver up to Four (4) Compact AWD Vehicles Metro Mitsubishi * O Regan Chevrolet O Regan Nissan Fairley & Stevens Dartmouth Dodge $105,300 ** $105,822 $117,047 $120,213 $134,356 $99,698 CE Award Unit Price Tender Asphalt Overlay & New Paving Pockwock Rd, Old Annapolis Rd, Gardeners Ltd * Basin Contracting $920,742 ** $952,040 $1,013,568 $920,000 $295,000 CR
8 Award Unit Price Tender , Pavement Renewal & New Paving Spruce Dr, Silver Ct Cumberland Paving & Contracting * Ocean Contractors Paving Ltd. Ltd Basin Contracting $316,979 ** $320,352 $322,316 $331,526 $359,678 $205,000 $91,000 CR Award Unit Price Tender Metropolitan Drive Walkway Recapitalization Ltd * Ocean Contractors Basin Contracting Paving Ltd. $118,782 ** $124,005 $166,180 $171,116 $199,416 $128,850 CR Award Tender Pavement Resurfacing and Sidewalk Renewal Kearney Lake Road and Dunbrack Street, West Region Cumberland Paving & Contracting * Ltd Ocean Contractors Basin Contracting Paving Ltd. $1,497,557 ** $1,605,588 $1,642,510 $1,723,896 $1,820,037 $1,050,000 $235,000 CR Award Tender , 150 Thornhill Interior Renovations RoMac General Contacting Ltd. * JOMO Construction Services Avondale Construction Blunden Construction (1995) Fitz s Construction Ltd. EHL Construction Services Inc. $180,492 ** $181,113 $197,317 $208,455 $213,040 $269,266 $250,000 CBX01170 Award Unit Price Tender Chip Sealing Various Locations Ltd * Industrial Cold Milling a division of Miller Group Inc. $284,011 ** $310,514 $238,286 6
9 Award Tender 18D118 To Supply & Deliver Six (6) ¾ Ton Pick Up Trucks Fairley & Stevens Ltd * MacPhee Ford Dartmouth Motors d.b.a. Dartmouth Dodge O Regan Chev Buick GMC Cadillac $262,999 ** $264,050 $265,832 $281,875 $251,000 CE Award Unit Price Tender New Traffic Signals - Wright Ave at Wilkinson Ave XL Electric * Black and MacDonald $300,807 ** $325,324 $300,000 CT Award Unit Price Tender Street Recapitalization Clarence St * Paving Ltd. Ocean Contractors Nova Scotia Basin Contracting $141,412 ** $146,819 $159,189 $164,013 $178,463 $204,175 $125,000 Award Tender , New Yoga Studio Renovations Sackville Sports Stadium Avondale Construction * JOMO Construction Services Blunden Construction (1995) $146,187 ** $153,300 $176,550 $150,000 CB Award Tender , Acadia Building Renovations Award RFP , Consulting Services Mackintosh Depot Replacement JOMO Construction Services * Blunden Construction (1995) Fitz s Construction Ltd. Avondale Construction RoMac General Contacting Ltd. exp Architecture Inc. * Architecture49 Inc. Eastpoint IBI Group $305,601 ** $307,122 $310,092 $319,981 $348,865 $350,000 CB $653,735 ** $650, CB
10 Award Unit Price Tender Pedestrian Access Improvement North West Arm Dr at Old Sambro Rd * Paving Ltd. Ocean Contractors Basin Contracting $153,197 ** $215,747 $194,774 $264,696 $80,000 CT Award Unit Price Tender Street Reconstruction & Storm Sewer Upgrades Doyle Street * Paving Ltd. $1,419,124** $1,532,953 $1,543,656 $645,000 $30,000 $0.00 CR CT Award Tender , North Preston Basketball Facility NS * Turf Masters Tracey s Landscaping Basin Contracting Ocean Contractors Dexter Construction ARCP $350,672 ** $402,930 $415,950 $477,336 $485,911 $511,836 $847,772 $300,000 CP CV02202 Award Tender , To Supply and Deliver Fifteen (15) New Model Year, 4-Door, All-Wheel Drive Sedans with Police Interceptor Package MacPhee Ford * Steele Chrysler Fiat $468,818 ** $615,472 $563,145 CE Award Unit Price Tender Street Recapitalization & AT Trail Ahern Ave * Ocean Contractors Basin Contracting Paving Ltd. $753,258 ** $809,019 $862,369 $909,246 $936,962 $145,000 $300,000 $115,000 CR CR
11 Award Unit Price Tender Proposed Pavement Renewal, Elmridge Dr, Overbrook Dr, Stayner Dr Basin Contracting * Ocean Contractors Paving Ltd. $1,240,890** $1,332,759 $1,334,731 $1,376,074 $1.713,656 $1,490,000 Award Unit Price Tender Rectangular Rapid Flashing Beacons Various Locations Central Eastern Region XL Electric * Black and MacDonald $116,794 ** $163,779 $80,000 CT Award Unit Price Tender Street Recapitalization, Watermain Renewal, Sewer Repairs Coronation Avenue Paving Ltd. * Ocean Contractors Basin Contracting $2,071,971** $2,130,981 $2,318,010 $2,768,094 $2.803,176 $825,000 $339,000 $315,000 CR CR Award Unit Price Tender Street Recapitalization, Sidewalk Renewal & Active Transportation - Vernon Street, Linden Street, Garden Street, Cherry Street * Ocean Contractors Paving Ltd. Basin Contracting $1,405,567** $1,424,877 $1,571,235 $1,760,110 $1.869,014 $585,000 $500,000 $245,000 CR CR Award Unit Price Tender Street Recapitalization, Coburg Road / Spring Garden Road * $1,246,687** $1,348,031 $330,000 $100,000 $40,000 CR CT
12 Award RFP Spring Garden Road Streetscape: Functional Plan and Schematic Streetscape Design Award Tender Meadowbrook Park Baseball Field Improvements, Bedd Award Tender Outdoor Library and Landscaping Upgrades Keshen Goodman Library Award RFP Bedd Highway Functional Plan Ekistics * Dillon O2 Turf Masters Ltd. * Elmsdale Landscaping Trim Landscaping Humphreys Landscape and Construction Ltd. Turf Masters Ltd. * Elmsdale Landscaping Tracey s Landscaping Ltd. Humphreys Landscape and Construction Ltd. Crandall Engineering Ltd * Dillon Consulting Ltd. BA Consulting Group Ltd. $388,779** $375, $127,813** $148,442 $167,046 $197,059 $178,199** $199,175 $205,584 $222,234 CD $100,000 CP $100,000 CBX01165 CBX01154 $277,145** R C Council Reports Award RFP Leased Accommodations Human Resources GWL Reality Advisors Inc. * Compass Commercial Realty Universal Properties Halifax Transit Technical Services Advisor Sole Source TransitMaster Upgrade Trapeze Software Group * $171,413 ** CM
13 Award Tender R Burnside Transit Centre Roofing Replacement (Phase 1) Evolution Roofing Ltd. * McCarthys Roofing Ltd. Flynn Canada Ltd. PMC Roofing Ltd. Atlantic Roofers Ltd. $1,336,947 ** $1,394,304 $1,470,641 $1,737,217 $2,426,735 $1,553,861 CB Alternate Procurements Award Standing Offer Rock Salt Alternative Negotiated Collaborative Procurement between HRM and the Province of NS, PE K+S Windsor Salt Ltd. * $7,702,391 - $12,323,825 (2) K+S Windsor Salt Ltd. * $8,504,062 - $13,606,499 (3) Fareboxes Garival * $90,880 CMX01104 CVD00434 Trails Resurfacing St. Margaret s Bay St. Margaret s Bay Area Rails to Trails Association * $75,000 CR Gaetz Brook Bridge Rehabilitation Sata Trails Society * $50,000 CR Awarded as a negotiated standing offer. NET TOTAL $39,216,187 11
14 * Recommended Bidder ** Amount of Award All reports involving project funding were reviewed, and confirmed, by staff in Finance. Funding these projects is available in the approved Project or Operating budget. (1) Total 3 year estimated revenue of $91,304. (2) Total d Value Five Year (3) Total d Value of one Five Year Option to Renew 12
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