NAPA VALLEY YOUTH SYMPHONY

Transcription

1 NAPA VALLEY YOUTH SYMPHONY Shelley Surh, Executive Director 2018 BOSTON & MONTREAL PERFORMANCE TOUR June 13 20, 2018 Tour Produced By: World Projects Corporation Deborah Gibbs, CEO Brandon M. Smith, Production Manager Current as of January 22, 2018

2 NAPA VALLEY YOUTH SYMPHONY 2018 BOSTON & MONTREAL PERFORMANCE TOUR June 13 20, 2018 Current as of January 22, 2018 Itinerary details are subject to change DAY ONE: Wednesday, June 13, 2018 SAN FRANCISCO BOSTON (D) UNITED FLIGHT GROUP #1 & #2 (up to 61 travelers) Morning Arrive at a San Francisco International Airport and meet your World Projects Tour Manager who will assist in check-in in for your flight. Move through security to your departure gate. You may wish to purchase food for your flight should time allow. 8:30am Depart SFO for Boston International Airport on United Flight #768. 5:05pm Arrive into Boston Arrive into Boston collect your luggage and then board the coach(es). Boston offers visitors an irresistible blend of past, present, and future. History and innovation combine to create a small-scale destination that's easy to explore yet always surprising. One of the oldest American cities, Boston is known around the world for high tech and hospitals, arts and music, and dozens of excellent colleges. With its fascinating attractions, excellent shopping, lovely scenery, and terrific restaurants, the Boston area is perfect for both a quick visit and a longer stay. Transfer and check-in to your hotel, the Hampton Inn Boston-Peabody. Check-in to your rooms / free time to settle in. Enjoy a Welcome Dinner as a group nearby the hotel. After dinner, return to the hotel.

3 DAY TWO: Thursday, June 14, 2018 BOSTON (B,D) Performance Following breakfast, load the coach(es) (with instruments and performance attire) and depart on a Boston Duck Tour! The fun begins as soon as you board your "DUCK", a W.W.II style amphibious landing vehicle. You'll cruise by all the places that make Boston the birthplace of freedom and a city of firsts, from the golden-domed State House to Bunker Hill and the TD Banknorth Garden, Boston Common and Copley Square to the Big Dig, Government Center to fashionable Newbury Street, Quincy Market to the Prudential Tower, and more. Afternoon Transfer to Downtown Crossing (a major outdoor shopping area) where you will have time for lunch on your own and to enjoy some shopping. Afterwards, load the coach(es) and transfer to a local venue, Memorial Hall in nearby Melrose, MA (approx. 25 minutes north of Boston). Upon arrival, setup in for the evening s concert and rehearse on stage. Dinner as a group nearby the venue Performance at Memorial Hall, home to the Melrose Symphony Orchestra, possibly in conjunction with a local ensemble (TBC or similar). Following the concert, pack up and return to the hotel.

4 DAY THREE: Friday, June 15, 2018 BOSTON (B,D) Performance Following breakfast, load the coach(es) (with instruments and performance attire) and transfer to downtown Boston. Meet your tour guides and enjoy a walking tour of the Boston Freedom Trail. The Freedom Trail takes the visitor to the major sights along the trail over the course of about 90 minutes and covers two and a half centuries of America's most significant past. Since the past and the present live alongside the Trail, its visitors have the opportunity to see the city as it truly is. Afternoon Transfer to Faneuil Hall where you will have time for lunch on your own. After lunch, set-up for performance. Outdoor Pops-Style PERFORMANCE at Faneuil Hall. After the performance, pack-up and load the coach(es) enjoy time to explore Faneuil Hall and Quincy Markets. Board the ferry for the short ride across Boston Harbor to Charleston. Enjoy a visit to the historic USS Constitution. Dinner as a group at a local restaurant in Boston (or Charleston). After dinner, return to the hotel.

5 DAY FOUR: Saturday, June 16, 2018 BOSTON (B,D) Clinic Following breakfast, transfer to Boston Symphony Hall. Enjoy a guided tour of the Boston Symphony Hall. Enjoy a behind-the-scenes tour of America's premier concert hall where an experienced member of the Boston Symphony Association of Volunteers unfolds the history and traditions of the Boston Symphony Orchestra-its musicians, conductors, and supporters-as well as offer information about the Hall. Afternoon After the tour, setup for your workshop enjoy a Clinic with a member of the Boston Symphony Orchestra as part of the BSO Visiting Ensemble Master Class program (TBC) at Boston Symphony Hall. Transfer to the Harvard Square where you will have time for lunch on your own. After lunch, transfer to Harvard University enjoy a historical walking tour of the Harvard University campus (TBC). Afterwards, enjoy time to explore and shop at Harvard Square and Harvard University. Return to the Symphony Hall area. Dinner as a group nearby Symphony Hall. Following dinner, return to Symphony Hall and enjoy a performance by the Boston Pops (TBC tickets to the value of $50 per person and subject to season schedule). Following the concert, return to the hotel.

6 DAY FIVE: Sunday, June 17, 2018 BOSTON MONTREAL (B,D) Check-out of the hotel, load the coach(es), and begin your journey to Montreal, Canada (approx. 6-hour drive + stops) Afternoon Lunch on your own en route. Continue on to Montreal. French Catholics founded Montreal in 1642 at the confluence of the St. Lawrence River and the Ottawa River. Montreal is the largest French speaking community outside of France, though its sizable English speaking population gives the city a fascinating linguistic mix. Today, with its café culture and joie-de-vivre attitude, Montreal possesses a vibrancy and excitement unlike anywhere else in the world. Transfer/check-in to a local hotel, the Sandman Hotel Longueuil (TBC). Upon arrival you will meet your local Montreal Tour Manager. Dinner as a group in Montreal then return to the hotel. DAY SIX: Monday, June 18, 2018 MONTREAL (B,D) Performance Following breakfast, enjoy a guided walking tour of Vieux Montreal (Old Montreal) see sites such as the Hotel de Ville and Basilique Notre-Dame. Afternoon Lunch on own in central Montreal. Load the coach(es) and transfer to a local venue possibly Christ Church Cathedral (TBC). Arrive, setup and rehearse in this evening s venue. Dinner as a group at a nearby restaurant. Performance possibly at Christ Church Cathedral concert may be in conjunction with a local ensemble (TBC). Following the concert, pack up and board the coach(es) for a ride to the top of Mont Royal. The Mont Royal offers a breathtaking view of the city s night lights, structures, and the St. Lawrence River from the belvedere of Mont Royal Park. Return to the hotel.

7 DAY SEVEN: Tuesday, June 19, 2018 MONTREAL (B,D) Workshop After breakfast, board the coach(es) with your instruments and transfer to the McGill University Schulich School of Music. Enjoy a workshop with a member of the music faculty at the McGill University Schulich School of Music (TBC). Afternoon Transfer to the Underground City where you will have lunch on own and some free time to enjoy the shopping. The world's largest underground pedestrian network shelters Montrealers from both the scorching heat of summer and the frigid winter winds. More than 30 kilometers of passageways link the stations of Montreal's Metro and contain (at last count) 1,600 boutiques, 200 restaurants, 34 cinemas and 1,600 apartments. Later this afternoon, enjoy a visit to Montreal s Olympic Park including admission to the wonderful Biodôme. The delightful Biodôme houses replications of four ecosystems: a tropical rainforest, a Laurentian forest, the St. Lawrence marine system, and the Labrador Coast and subpolar regions. Visitors walk through each and hear the animals, smell the flora, and (except in the polar region, which is behind glass) feel the changes in temperature. Enjoy a Farewell Dinner as a group at a local restaurant featuring live Montreal jazz. Return to the hotel. DAY EIGHT: Wednesday, June 20, 2018 MONTREAL SF BAY AREA (B) Check-out of the hotel and transfer to a Montreal Pierre Elliott Trudeau International Airport. Arrive at Montreal Pierre Elliott Trudeau International Airport and check-in for your flights pass through US immigration and customs at Montreal Pierre Elliott Trudeau International Airport then move through security to your departure gate. UNITED FLIGHT GROUP #1 (up to 31 travelers) 9:55am Depart Montreal for SFO via Washington-Dulles on United Flight # :41am Arrive into Washington-Dulles and change to next gate. 3:47pm Depart Washington-Dulles for SFO on United Flight #560. 6:24pm Arrive into SFO and collect baggage WELCOME HOME! UNITED FLIGHT GROUP #2 (up to 30 travelers) 10:30am Depart Montreal for SFO via Chicago-O Hare on United Flight # :00pm Arrive into Chicago-O Hare and change to next gate. 2:00pm Depart Chicago-O Hare for SFO on United Flight #222. 4:48pm Arrive into SFO and collect baggage WELCOME HOME!

8 NAPA VALLEY YOUTH SYMPHONY 2018 BOSTON & MONTREAL PERFORMANCE TOUR June 13 20, 2018 Current as of January 22, 2018 Itinerary details are subject to change PACKAGE INCLUSIONS ACTUAL Roundtrip Airfare (SFO-BOS, YUL-SFO) on United Airlines including estimated taxes & fees (taxes & fees subject to change until time of ticketing) First Checked Bag fee (to the value of $50 roundtrip) $2,500 towards 2 nd checked and oversize and overweight instrument charges Accommodations local area 3-star hotels: BOSTON Four (4) nights MONTREAL Three (3) nights One (1) World Projects Tour Manager per coach for the duration of your tour One (1) local bilingual tour guide during your stay in Montreal Ground transportation by coach(es) as required by the itinerary Meals per itinerary: Seven (7) breakfasts at the hotels Seven (7) dinners at local restaurants Sightseeing and admissions per itinerary (all arrangements subject to confirmation): BOSTON: Guided Tour of the Boston Symphony Hall Guided Walking Tour of Harvard University Walking Tour of the Boston Freedom Trail Boston Harbor Ferry USS Constitution Boston Duck Tour Tickets to a performance by the Boston Pops (TBC tickets to the value of $50 per person and subject to season schedule) MONTREAL: Guided Walking Tour of Old Montreal Biodome Mont Royal Park Performance arrangements per itinerary (all arrangements subject to confirmation): BOSTON: Clinic with a Boston Symphony member as part of the BSO Visiting Ensemble Master Class program (TBC) Performance at Faneuil Hall Performance possibly at Memorial Hall in Melrose possibly in conjunction with a local ensemble (TBC) MONTREAL: Performance possibly at Christ Church Cathedral possibly in conjunction with a local ensemble (TBC) Workshop with a member of the music faculty at the McGill University Schulich School of Music (TBC) Percussion rental including Timpani (set of 4), Concert Bass Drum, Orchestra Bells, Xylophone and music stands Certificate of liability request (upon request) Taxes and tolls (where applicable) PACKAGE EXCLUSIONS Ground transportation to/from SFO Additional checked bag fees in excess of the 1st checked bag fee and $2,500 mentioned in the inclusions Additional music instrument rental (such as additional percussion, double basses, harp, etc.) Items of a personal nature (laundry, room service, internet connection fees, etc.) Meals not indicated in the itinerary Additional sightseeing tours or attractions not indicated in Inclusions Instrument and Trip Cancellation Insurance

9 NAPA VALLEY YOUTH SYMPHONY 2018 BOSTON & MONTREAL PERFORMANCE TOUR June 13 20, 2018 Current as of January 22, 2018 Itinerary details are subject to change NUMBER OF TRAVELERS: Total Travelers (including students, staff, & chaperones) PACKAGE COST PER PERSON QUAD TRIPLE DOUBLE SINGLE 2 COACH OPTION total travelers $ 2, $ 2, $ 3, $ 3, COACH OPTION total travelers $ 2, $ 2, $ 2, $ 3, total travelers $ 2, $ 2, $ 3, $ 3, total travelers $ 2, $ 2, $ 3, $ 3, AIR REDUCTION (see notes below): $ 615 per person NOTES: Payment Method: Payments are to be made by check or money order only on an individual billing basis. Credit cards will not be accepted. Airfare: Included in this quote is based on ACTUAL airfare from United Airlines currently 82 seats are being held. Only the base fare is guaranteed taxes and surcharges are subject to change until ticketing should additional taxes or surcharges be levied, World Projects retains the right to pass on all such surcharges. Baggage Fees: Included in the tour package is a $25 per direction / per traveler First Checked Bag fee, provided the bag falls within the airlines weight and size requirements. $2,500 towards 2nd checked, overweight, and/or oversized baggage is included in the package price. Any additional charges for oversize/overweight/excess baggage in excess of this amount will be passed along to the group. Air Reduction: Participants will be allowed to book their own air should they wish there will be a $615 reduction off the tour cost for any participant booking their own flight. Please note, those booking their own flights will be responsible for their own airport transportation in Boston and Montreal to/from the hotels as well as any and all air baggage charges. Exchange Rate / Currency: World Projects receives quotes from its ground partner in Canada in US Dollars. Accommodations: Quad denotes four (4) people per room / two (2) double beds per room. Triple denotes three (3) people per room / two (2) double beds per room. Agreement: World Projects will require the group leader to sign a Performance Agreement which outlines the terms and conditions including tour costs, inclusions/exclusions and Payment and Cancellation schedule. Travel Protection Plan: World Projects will purchase the Student Protection Plan on behalf of all participants. Details of the plan will be sent to the group leader/director Required Forms: All travelers will be required to submit signed liability waivers and medical authorizations forms as issued by World Projects to participate in the festival. Numbers: World Projects reserves the right to re-cost the tour should the numbers fall above or below the number of participants shown above. PAYMENT SCHEDULE RECEIVED Group Deposit US $6,000 group 100% non-refundable By Oct. 7, 2017 Progress Payment #1 US $250 per person 50% refundable to Nov. 15, 2017 By Dec. 1, 2017 Progress Payment #2 US $500 per person 50% refundable to Jan. 15, 2018 By Feb. 1, 2018 Progress Payment #3 US $750 per person 50% refundable to March 15, 2018 By April 15, 2018 Final Payment Balance in Full 100% non-refundable