A General Information (January 2019)

Transcription

1 A 1. Exhibition Area GENERAL INFORMATON Room Maritim (ground floor + gallery), Foyer room Maritim (ground floor), Gallery (first floor) Deadline 2. Deadlines 4th February th January 2019 Forms and Documents All benefits in accordance to the contract of the partner and/or exhibitor! Forms B1 und B2: B1: booth building und B2: rental furniture B2: rental furniture is OPTIONAL Form C: Internet Form D: Registration attendees explanation point 19 on pages 7-8 Form E: logistic delivery delivery nofitications pick-up Form F: product groups 3. Addresses and Contact Persons 3.1 Venue Maritim Hotel Düsseldorf Maritim-Platz 1, Düsseldorf, Germany Tel.: +49 (0) info.dus@maritim.de Internet: Organiser Bundesverband Materialwirtschaft Einkauf und Logistik e.v. (BME) Frankfurter Straße 27, Eschborn, Germany Internet: Sales Ilka Schaper ilka.schaper@bme.de Exhibition organisation Sarah Kahl sarah.kahl@bme.de 3.3 Room contingents and hotels Send back to BME both + MPS (booth builder) only B2 BME We would like to advise you of booking the accommodation for the following group of participants of the partner/exhibitor by yourself directly with the below mentioned hotel or other hotels by your own choice: speakers speaker of reference customer congress attendee booth staff visitor of exhibition The BME is not responsible for any reservation for anyone of the above mentioned group of participants of the congress. Any travel, hotel and/or other expenses incurred by the sponsor and/or the reference customer or any other p a g e 1

2 person attending the event shall be borne by the sponsor or by the person oneself. Room contingents: The Maritim Hotel Düsseldorf is fully booked. Please reserve/book rooms in another hotel of the contingent. Here you can find a sheet with the room contingents: gstage_2019.pdf 3.4 Booth builder MPS GmbH Xaver-Fendt-Str. 2-8, Frankfurt am Main, Germany Mr. Jochen Schwarz: Tel.:+49 (0) , Mobile:+49 (0) jschwarz@mpsgmbh.de and/or info@mpsgmbh.de 4. Time Schedule Delivery Set Up Dismantling Opening Hours 4.1 Delivery For details please look into form E logistic 11th March am pm 11th March am pm for parcel services via main delivery of the hotel for own delivery or own booth builder via level access for delivery room Maritim (see document E) 4.2 Set-Up 11th March pm pm Exception: The set-up in the foyer room Maritim has to be finished until 11th March pm because of the exhibitor get-together. If own booth builder need more time for construction please ask for permission (sarah.kahl@bme.de) 4.3 Pre-Check-In 11th March pm pm 4.4 Exhibitor get together 11th March pm approx pm Foyer Room Maritim 4.5 Opening hours of the exhibition 12th March am pm for employees of exhibitors and partners and speakers am pm for visitors of the exhibition without access to the lecture program 13th March am pm for employees of exhibitors and partners, participants and speakers am pm for visitors of the exhibition without access to the lecture program p a g e 2

3 4.6 Dismantling 13th March pm pm Please inform you staff about the dismantling time. It s forbidden to dismantle the booth before pm! If you have you own booth builder who need more time for dismantling please ask for permission (sarah.kahl@bme.de) until 12 th February In the case the authorization is granted, the dismantling has to be finished at the latest by pm on 13 th March 2019 not later. 4.7 Collection / Pick up 13th March pm pm for parcel services pm pm for own booth builders Pick-Up on 14th March 2019 is not possible! Notification for parcel services: Please pay attention that the parcel service/courier can speak German or English - otherwise it s not possible for us to help them onsite. 4.8 Time Schedule Here you can download the brochure with all times (we only have it in German yet) 11th March pm ca pm Exhibitor Get Together Foyer Room Maritim 12th March am am Welcome Reception with coffee & tea am Beginning of Lecture Program am am Coffee break and Networking pm pm Lunch Break and Networking pm pm Coffee break and Networking pm End of Lecture Program pm Evening Reception Foyer Room Maritim und Room Düsseldorf 13th March am am Breakfast Snack am Beginning of Lecture Program am am Coffee break and Networking pm pm Lunch Break and Networking pm End of the Event pm Closing of Exhibition p a g e 3

4 5. Arrival and Parking Facilities 5.1 Arrival Arrival: For position and arrivel please have a look into Form E logistic. The Maritim Hotel is perfectly integrated with the infrastructure at the Düsseldorf airport. A pedestrian bridge connects the hotel with Terminal C, and the hotel is just as conveniently linked to the autobahns A 44, A 52 and A 3 and to the Trade Fair. The inner city is just a few S-Bahn stations away. The main railway station is connected by the Route S11. Distance to Duesseldorf airport: 0.1 km Distance to main railway station: 7 km Distance to motorway A44: 0.2 km Distance to Koenigsallee: 7 km Distance to the ESPRIT-Arena: 4.5 km Distance to the Airport City: 0.1 km Distance to ICE railway station airport: 0.5 km Distance to trade fair centre: 4.5 km Distance to the old city: 7 km Leave the motorway A44 at exit "Dusseldorf Flughafen". Follow signs "Arrivals" and then "Airport City". The Maritim Hotel Dusseldorf is now directly in front of you. Taxi fares: from main station approx. 25 Busses and trams: from main station from main-line station All information is supplied without liability! S11 to stop "Flughafen/Terminal" or bus route721 Sky Train to stop Terminal C 5.2 Parking Maritim Flughafen Underground Car Park Address: Maritim Flughafen Tiefgarage Maritim Platz Duesseldorf, Germany Each started hour: 3,50 per day: 25,00 Maximal car measurements: 5.50 m Length and 2.50 m Width, Height 2.00 m Directions: Leave the motorway A44 at exit "Dusseldorf Flughafen". Follow signs "Arrivals" and then "Airport City". The Maritim Underground Car Park is located directly below the Maritim Hotel Duesseldorf. You will find there 470 parking spaces. If this underground Car Park should be full, you can use the Multistorey Car Park P8 (1,857 parking spaces). All information is supplied without liability! 6. Exclusion of Liability Please notice that the BME will not be liable for any belongings (lost and damage) of exhibitors/partners or any personal belongings of their employees neither in public areas, in lecture/workshop/round table/solution forum/s nor in store-rooms within or outside the hotel. Security Advise For lost or damage of clothing, bags or any other items in the wardrobe against payment and check the operator of the wardrobe is liable. In case of loss of valuables, jewelry, mobile phones, other items made of precious metal, cash or other instruments of payments, commercial papers, any kind of other documents, tickets, keys or any other item the BME is not liable at all. Please take care of your personal belongings and of the belongings of your company. p a g e 4

5 7. Promotion outside of booth and promotions within the booth Promotion outside of your booth is only allowed with written permission from BME Marketing GmbH. These are limited and liable to pay costs (2.000,- for 1 day and 3.500,- for 2 days plus VAT). Please contact Ms Ilka Schaper (ilka.schaper@bme.de) if you are interested in promotion. Examples for promotion outside of your booth: Active spread/display of flyers, presents or similar things outside of your booth or outside of the general brochure table Promotion inside of your booth is also only allowed with written permission from BME Marketing GmbH. These are also liable to pay costs (1.500,- for 1 day and 2.500,- for 2 days plus VAT ). Please contact Ms Ilka Schaper (ilka.schaper@bme.de) if you are interested in promotion. Examples for promotion inside of your booth: Sweepstakes, wheel of fortune entertainment active offering of food/beverage If you will go ahead with any promotion without permission of the BME, the BME will reserve the right to stop this promotion immediately and if necessary to place in account. Please inform your staff onsite the congress. Please note that the hotel maybe will charge the extra offer of food/beverage. 8. Food & Beverage within the booked booth and The contribution of any kind food & beverage as well as other services by the sponsor in the hotel, which are normally part of the scope of service of the hotel is only permitted by the BME. The hotel has the right to charge the offer of extra food/beverage. Please notice also point 7 Promotion outside of booth and within the booked booth area! 9. Waste Disposal During construction and dismantling several cage pallets will be placed within the, which could be used by the exhibitor for waste disposal. Each booth will receive on loan one (1) waste-paper basket (capacity approx.14 liters) free of charge. 10. Store Room Packing or consumable materials in small quantity could be stored in a separate room (from Monday evening, 11 th March 2019 to Wednesday afternoon, 13 th March pm). The store-room can only be entered accompanied by an employee of the BME. The material will be stored in room,,malta. The same as Please notice also topic point 6 Exclusion of Liability! 11. Security The will be guarded by security during the following hours: Monday, 11 th March pm to Tuesday, 12 th March am Tuesday, 12 th March pm to Wednesday, 12 th March am Please note also topic point 6 Exclusion of Liability! p a g e 5

6 12. Sub Exhibitors Please note that any sub exhibitor, who is not registered already before the congress and who will be present with displays or any other kind of marketing or advertising tools on the booth of the main exhibitor, will be charged! Price for each sub exhibitor: 2.500,- plus VAT 13. List of Participants You will get the list of participants as an excel- and PDF-file on 26 th February The list of participants is only valid for internal use of the sponsor and it is not allowed to pass it forward to third parties. Onsite the congress each sponsor will receive one (1) list of participants including first and last names as hard copy! Approx. two (2) weeks after the event we will send you an updated version including also first and last names. Contact with the participants before the congress is forbidden neither by , phone, fax nor by post. 14. Admission tickets You will receive the admission tickets onsite the congress. They will not be sent to you before the congress! To guarantee the access to and the exhibitor get together on 11 th March 2019 the employees of sponsors who are already onsite can receive their admission tickets already during the Pre- Check-In. Pre-Check-In: 11 th March 2019 from pm to pm. Before PM they do not need an admission ticket. 15. Visitors of the exhibition without access to the lectures and workshops The visitors of the exhibition do not have access to the lectures and workshops. The tickets are only valid for customers of the sponsor from purchase department, neither for employees of any sponsor or any other provider or consultant. Admission as a visitor made by the BME before the event and is valid only with the prior approval of the BME. The BME reserves the right to exclude the visitor from the event or to charge the regular admission fee (beginning with 695,- to 1.995,-, all prices are net) for attendees published in the brochure. p a g e 6

7 Decoration 16. Decoration Damage Insurance All materials must comply with the fire regulations. The use of adhesives, adhesive tape, furniture stitches, nails, screws, etc. for attaching materials to walls, ceiling or floor surfaces is prohibited. The pasting, painting, spraying and any other damage to the walls, ceilings and floors is not permitted. Damage / Insurance The exhibitor is liable for all damages occurred by him. Should cause damage, they are reported immediately to the organizer who will forward them to the hotel. The hotel/organizer shall only be liable for lost or damaged items and other damages only if the loss or damage was demonstrably caused by the hotel/organizer. Damage to facilities, premises, technical equipment and other objects must be reported immediately. It is to pay attention to safety closure, on assurance of personal property as well as the exhibitor s equipment. The hotel and the organiser are not liable for any damage or insurance! 17. Advertising for other events Any advertising for events that coincide with the 10th BME-eSolution Days 2019 and are not supported by the BME is not permitted. 18. Explanations for completing the form E (registration of persons) General Notes Bitte melden Sie Personen entsprechend Ihrer gebuchten Leistungen an. Please register your staff with the form E. Additional guests will be charged (all prices are Net). Prices please refer to the following table: status costs for 2 days Costs for 1 day Congress attendee/guest (KT oder G) 845,75 incl. 15% discount (regular 995,- ) 590,75 incl. 15% discount (regular 695,- ) Booth staff (SB) 400,- per person 200,- per person visitor of exhibition (B) registration deadline: 8 th March ,- per person 95,- per person Please note point 15!!! Explanation of the status please see next point (19) p a g e 7

8 19. Explanations to the status and corresponding access authorization authorisation status explanation redeemable by Exhibition area Evening receptions, breakfast snack Participati on in lectures program (Plenum, Fachforen, Workshop s) Participa tion in Solution- Foren and Round Tables REF speaker Employee and/or Customer of the sponsor. KT congress attendee Employee of the sponsor. G Congress attendee Customer of the sponsor SB booth staff Only employees of the sponsor. - B Visitor of exhibition Customer of the sponsor from the purchase department Information Side Events When? What? Where? 11th March pm - ca pm Exhibitor Get Together only for employees of the sponsor Foyer Room Maritim 12th March pm - ca pm Evening reception authorisation see point above Foyer Room Maritim und Room Düsseldorf 13th March am am Breakfast snack authorisation see point above Room Maritim ground floor und galery und Foyer room Maritim 1. floor p a g e 8

9 21. Note to the workshops The number of participants of the workshops is limited. The participation is possible only after previous registration until 12 th February 2019 and after prior confirmation by the BME! Registration onsite the event for workshops are possible only if there are places available and registered persons do not appear. The decision shall take the workshop leaders shortly before the beginning of the workshops in front of the workshop room. 22. List of partner and exhibitor (alphabetic order) Actual overview of all sponsors on our website: Eine Übersicht mit den aktuellen Standnummern finden Sie hier: Floor Plan; from December Ground floor The booths 1 until 70 are located in the room Maritim. p a g e 9

10 The two premium-lounges are located in the foyer room Maritim First Floor The booths G 1 bis G 14 are located on the gallery (first floor Room Maritim) There are stairs on the left and right side of the stage you can use them to go on the gallery. The booths 1.1. bis 1.6. are located in the first floor (foyer room Maritim). There are stairs from the foyer room Maritim into the first floor. p a g e 10