Convenor Local Development

Transcription

1 Minutes of the Fortieth Meeting of the Management Committee of Scottish Disability Sport held on Wednesday 9 October 2002 at sportscotland, Caledonia House, South Gyle, Edinburgh EH12 9DQ at hrs. 1.0 Attendees: Apologies: Richard Brickley Jacqueline Lynn Jen Quinton Katie Oman Jim Thomson Gordon McCormack Gavin Macleod Heather Lowden David Thomson Anna Tizzard Cynthia Clare Chairman Vice Chairman Convenor Sports Development Convenor Local Development Branch Representative Branch Representative Project Officer sportscotland sportscotland Treasurer Athletes Representative SDS Administrator Chairman welcomed Katie Oman to her first meeting and thanked other members for agreeing to serve on the Management Committee for a further two years. The following letters were tabled: Bob Price apologised for missing the AGM. Doug Gillon and Jean Stone were delighted with their award. Alan Alstead congratulated SDS on hosting yet another successful AGM. 2.0 Minutes of Meeting held on Tuesday 3 September The previously circulated minutes of the meeting held on Tuesday 3 September were accepted as an accurate record. 3.0 Matters Arising - Minutes of 9 September 2001 minutes/gmc Minutes June 02 1

2 Re sponsorship with Clydesdale and Royal Bank. Chairman awaiting feedback from Rob Claridge. As Rob Claridge has now left the country this item is removed from the list of action points Gordon McCormack displayed copy of the designs obtained for an SDS pin. Cost 27p each with no set up charge. Gordon McCormack to progress. Gordon McCormack Matters Arising - Minutes of 21 March Statistical Analysis Figures. Plea to all associated with branches to seek accurate figures. Looking to publish figures by area and national basis. All 9.4 Jacqui Lynn confirmed that a response had been made on behalf of SDS to The Sport 21 Review, Sport for All Gavin Macleod updated members on the situation with the new adventure club in North Lanarkshire. Gavin Macleod to keep committee informed. Matters Arising - Minutes of 3 September Finance 5.1 SDS Change of Company Limited by Guarantee Page 5 - Item 5 headed up Finance. President, Bob Mitchell, understands this was the title from the Agenda but feels this should be changed to Status of SDS proposed change to Company Limited by Guarantee. minutes/gmc Minutes June 02 2

3 5.1.2 Bob Mitchell, President, requested the following amendments be made Line 3 - Articles and Memorandum should read Memorandum and Articles (This is the formal title and then links in with other documentation). Agreed. Line 7 - seen by a lawyer should read seen by our lawyer. Agreed. Line 10 - It is anticipated change the word anticipated to proposed. Agreed. Line 13 - Company commence trading on change the word trading to business. Agreed It was requested by the President, Bob Mitchell, that for clarity the wording of this paragraph be changed to - It was explained that at the AGM of 2003 each member of the Management Committee together with the person nominated by each area approved Association would be entitled to vote. Agreed The President, Bob Mitchell, requested that the word finance was included before reserves and policy changed to assessment. The paragraph would then read Mention was made regarding our finance reserves policy which will be part of our risk assessment. Agreed. Chairman requested that Gavin Macleod prepare a statement concerning the RW&A money for the next Management Meeting. Gavin Macleod Jacqueline still to speak to Fraser Walker re Boccia TAP applications. Jacqueline Lynn Heather Lowden has a paper from UK Sport. Copies to be circulated. Heather Lowden minutes/gmc Minutes June 02 3

4 6.2.5 Jen Quinton attended the Scottish Swimming Commonwealth Games debrief. General feedback was, glad disability swimming was included. Dissatisfaction with format of competition. General feeling was that the swimming events were difficult for general public to understand. Chairman wants the issue to be opened up and debated to find the best solution. Jim Thomson suggested that we do not polarise this issue around swimming same issues for all sports. Chairman to write to Louise Martin. Chairman BP Financially Supported Development Camp Football still possibility. Jacqueline Lynn to discuss with Jim Thomson and final decision to be taken. Jacqueline Lynn/ Jim Thomson UKCC questionnaire. Deadline has passed. Results out. SDS has been invited to next steering group meeting on Tuesday 15 October. Send apologies. Heather Lowden to contact. Heather Lowden Reminder Calendar of Events Trying to publish dates of events for 2 years in advance. (Fully confirmed). Chairman asked Katie Oman to organise Snooker again at Stirling. All Katie Oman Carpet Bowls Glasgow Branch will be hosting this event at Easterhouse Physical Activity Task Force. Chairman confirmed that he had replied to the report on behalf of SDS. 4.0 Officer Reports 4.1 Team sportscotland Officer Gavin Macleod Spoke to his report, which had been circulated prior to the meeting. Copy appended Interviewing for post in Highland on Friday Wheelchair Rugby positive projects in pipeline. Inviting club up from England and pre-season tournament. minutes/gmc Minutes June 02 4

5 4.1.3 Wheelchair Curling Issues raised regarding International Bonspiel Interview on John Beattie Show and promotion on Real Radio and through the Press Curling (LD) avenues for this to develop Katie Oman looking to Gavin Macleod for advice on offering curling at a local level. Difficulties in terms of coach commitment Chairman suggested drawing up safety guidelines for curling. Gavin Macleod mentioned that this has been discussed by the Curling Group. Gavin Macleod 4.2 Project Officer - Spoke to her report, which had been circulated prior to the meeting. Copy appended Local Development - North Lanarkshire Not hopeful of a successful outcome to the continuing development within the NLDS branch Renfrewshire Things progressing well with the group looking to establish its committee during the coming weeks. Clarity was requested regarding the SVQ award. advised that it was intended that this would be a recognised module not a whole course Aberdeenshire has spoken to John Wills in Aberdeenshire today (9 October) and was requested to attend the next branch meeting to help develop a programme of activities for juniors and give them an insight into the types of activities being run by other branches Sports Development - Wheelchair Basketball Claire Mands is meeting with Fraser Govan on 15 October to discuss the way forward for wheelchair basketball due to the low numbers (3) at the last weekend s session. will update the Management Committee on the outcome. minutes/gmc Minutes June 02 5

6 4.2.5 Mountain Recreation This programme has been stopped with the Royal Mail Ready Willing and Able money being redirected to Golf National Development - Ethics & Equity Following meeting with Rose Challies it was agreed that realistically it would be hoped to introduce the programme to the branches by March will run pilot scheme in one or two branches prior to rolling out the programme Junior Calendar This is being finalised and should be distributed very soon European Year of the Disabled Application Heather Lowden fed back on the application outlining that it was targeted at developing the junior database and a quality sports programme for juniors throughout Scotland National Junior Groups Lottery Application This is to be submitted on 17 October and is almost complete. Only information still required concerns the bowlers. Information to be passed to Claire Mands by Chairman and Katie Oman by Friday (11 October). 5.0 Finance 5.1 Financial Statement September 2002 David Thomson The Chairman circulated the financial statement. (Copy appended). 5.2 Other Financial Issues - Chairman minutes/gmc Minutes June 02 6

7 5.2.1 Cheque from Lloyds TSB arrived this morning. Chairman has held a very successful meeting with the Lloyds TSB Project Officer. Looking to change application slightly and Chairman would like people to submit ideas. Chairman requests Gavin Macleod to take a lead role in this. initial drafts at beginning of year. Jim Thomson suggested National Junior post. Jim Thomson, Heather Lowden and Gavin Macleod to get together and discuss then feedback to Management Committee. All Gavin Macleod Jim Thomson/ Heather Lowden/ Gavin Macleod Alan Dickson has not come back to Chairman re Capability Scotland money. Will follow up. Chairman Chairman met with Colin Pearson concerning the current financial situation of SDS. Indicated that greater support may be forthcoming from sportscotland. Chairman highlighted the organisations priorities. Waiting for response Jim Thomson updated everyone on the Welsh situation in terms of the funding they are receiving. Jim Thomson to submit written details to Chairman regarding this. Chairman to arrange meeting with Stuart Harris and Eli Karlicka-Cook plus Vice Chair Jacqueline Lynn. Jim Thomson Chairman/ Jacqueline Lynn Donation has been received from the Scottish Fire Service. This came as a result of action by former SDS staff member Val Wright Chairman endorsed the applications from Scottish Gymnastics and Canoeing for European Year of Disabled Funding Spinal Injuries Scotland letter received to request assistance with funding for the Home Countries International Tournament for wheelchair bowlers in SDS is due to host the Home Countries Bowls Competition in Chairman asked for everyone s thoughts on both events. Proposed that the Chairman approaches the Scottish Disabled Sports Trust for funding to assist with the Home Countries Bowls Competition in Chairman to respond to funding request. ALL Chairman minutes/gmc Minutes June 02 7

8 5.2.8 Website The Chairman highlighted the research that has gone into trying to re-launch the website. Background information was then given by the Chairman on SportFocus. The Scottish Disabled Sports Trust had been approached by the Chairman for financial support for the website. President Bob Mitchell was going to put this proposal to the Trustees. Management Committee all agreed to progress the re-launch of the website in partnership with SportFocus. President Chairman/ Cynthia Clare Heather Lowden asked when would the site go live? Chairman responded that the target is November. 6.0 Development 6.1 Changing with the Times 2 and the way forward Jacqueline Lynn distributed the Changing with the Times 2: Plan: Gordon McCormack raised the issue concerning Disclosure Scotland. to advise on Disclosure Scotland The Development Plan Timescales may need to be adjusted. It was confirmed that this would not be a problem Development Plan Item 2. Need to look at priority sports and link them with Junior development. Need to get branches to adopt SDS priority sports. Gavin Macleod/ / Jacqueline Lynn Suggestion to develop annual costings for action plans. All It was confirmed that staff appraisals have been developed. Chairman reminded members that appraisals are no longer appropriate. Development meetings will now be held. Chairman minutes/gmc Minutes June 02 8

9 6.1.7 Item 3. Conference Suggestion to incorporate debate regarding Company Limited by Guarantee as a session within the full conference programme Jacqueline Lynn suggested an away day to try to cover some of the issues we do not normally have time to cover. Jacqueline Lynn to co-ordinate. Jacqueline Lynn Under 4.0 Governance, Item 4.6 Change date. One date has already been changed. See Item 4.3 (Note also Item 4.8 and 4.9) Item 6 Look to have greater quality control over branches. Develop Standards/accreditation for branches/branch development. Gavin Macleod and to develop this. Chairman requested targets for 2003/2004 registration of branches. Gavin Macleod/ Item 6.3 Target specific Local Authorities Three key areas identified that we need to consider to help to shape away days. Branches, Co-ordinators, Education & Training Gordon McCormack highlighted the need to once again thank Jacqueline for her efforts in co-ordinating the production of the Development Plan. Heather Lowden suggested we have more detailed information for action plan in terms of: Costing, Targets/Indicators, Comments to pass information regarding the Plan to Cynthia Clare Chairman has written to co-ordinators to thank them for their efforts to date and confirm their involvement until after the Paralympics of Projects and Programmes 7.1 Athletes Committee Ann Tizzard minutes/gmc Minutes June 02 9

10 7.1.1 In Ann Tizzard s absence due to training the Chairman reported: Maggie McEleny Article was in the Sunday Times. Chairman had identified her as an appropriate high performance sportswoman of the year Article at the weekend on Kenny Herriot who had come fourth in the Great North Run. 7.2 Governing Body Issues - All Flying Start. Heather Lowden had been approached by UK Sport concerning the Talented Athlete Programme. Looking to have a meeting and discuss key issues. Chairman and Jacqueline Lynn to meet with UK Sport on 19 November at hrs October Tulliallan, Child Protection update. Safe & Secure Seminar. There is an open invitation for the committee to attend. Chairman, Vice Chair, Gordon McCormack and have registered Open meeting focussing on the sportscotland Annual Report on 23 October in Stirling. Vice Chair to represent SDS as well as Stirling Council Football Gordon McCormack met with SFA yesterday. Issued with third draft of development plan. SFA want to progress this quickly with a meeting with Gavin Macleod and Jim Thomson. Potential for sponsorship for football for people with a disability. Comments and feedback on the draft development plan before 1 November to Gordon McCormack. This will be circulated at the next Management Meeting. ALL Gordon McCormack Invitation in through INAS Football Championships. Elaine McKenna talking with SFA about taking a squad of LD players to competition in Portugal Current issue concerning use of specific medication by individual member being handled by Chairman. minutes/gmc Minutes June 02 10

11 7.2.7 Scottish Pool Association Championships just been held. Qualifiers selected for National Championships in Ayr. National team then to be selected. Chairman 8.0 Links with external bodies 8.1 Special Olympics Gordon McCormack reported Jed Renilson hosted a very good training weekend in Jedburgh. GB team coming together well. 8.2 UKCC Discussed earlier. 8.3 BPA Met recently and focussed on the strategic directions and way forward. This should help with team preparation but things are progressing in the right direction. Next meeting early next year UKSA Congratulate England for winning world cup in Japan. Gordon McCormack expressed concerns regarding forthcoming board meeting. Chairman provided Gordon McCormack with reassurance. 9.0 Reports 9.1 Domestic Events These are identified in the Junior Calendar Chairman requested volunteers to assist with Swimming Gala in Grangemouth on 6 November ALL minutes/gmc Minutes June 02 11

12 9.1.3 British Short Course Championships 9 10 November. Ponds Forge, Sheffield. Jen Quinton has co-ordinated the involvement of Scottish team Any Other Business 10.1 Special Birthdays Belated happy birthdays for Cynthia Clare and David Thomson from the Management Committee Aberdeen Chairman is involved with Aberdeen Branch at the moment, covering a variety of issues rising in particular from the bowls competition. Much work needed in this area Chairman and Jacqueline Lynn attended the Primary School Physical Education Conference. Chairman wrote to Nicol Steven MSP to enquire in what way young people with a disability are represented on the group Management Committee Codes of Conduct were distributed for the new terms of office. All members to read, sign and return to Cynthia Clare. All 10.5 Branch Meeting dates were circulated. Query raised with dates for the highland branch meeting. Tuesday 3 rd is a Sunday. Could this possible be the 5 th? Cynthia Clare to resolve. Cynthia 10.6 Power Wheelchair Soccer photos were passed to with a letter from Alan Ross by the Chairman. to follow up Paralympic Sports Information distributed Newsletter chairman looking to gather information from people to be included in the forthcoming edition of the newsletter. All minutes/gmc Minutes June 02 12

13 10.9 Heather Lowden commended SDS on the AGM. Thanks were recorded for all the hard work, carried out by Cynthia Clare and Eliza Watson, sportscotland Marketing Management Committee wished Jim Thomson all the best with the new job Chairman wished to make people aware of the virus that was sent to the Fife office on Tuesday (8 th ) There being no further business the meeting closed at 21.30hrs. Date of Next Meeting - Tuesday 19 November at sportscotland, Caledonia House, South Gyle, Edinburgh EH hrs. Council 1. Minutes taken by Project Officer. minutes/gmc Minutes June 02 13