PROPRIÉTAIRES - PARTENAIRES OWNERS PARTNERS. Réunion annuelle - General Membership Meeting 2015 Official Presentation
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1 PROPRIÉTAIRES - PARTENAIRES OWNERS PARTNERS Réunion annuelle - General Membership Meeting 2015 Official Presentation
2 Board of Directors / Comité Exécutif Anthony Masciangelo Diane Demers Jean-Pierre Lecours Michel Lalanne President - Président Vice-president - Public Affairs Affaires Publiques Vice-president /Treasurer Trésorier/Special Projects Projets spéciaux Director - Architectural Controls Directeur Comité architectural
3 Board of Directors / Comité Exécutif Pierre Renault Director Community By Laws and Landscaping Directeur-Règlements et Aménagement paysager Michel Pouliot Director Memberships Directeur adhésion Alan Brox Michel Kaine Director - Thank you for your services. Directeur - Merci Director Thank you for your services. Directeur - Merci
4 PROPRIÉTAIRES - PARTENAIRES OWNERS PARTNERS THANK YOU - MERCI Mayor - Maire Tim Watchorn Christophe Folla Golfmont Jean Savard - GM - Balmoral Golf Course / Directeur général Club de golf Balmoral Jacques Reeves Architectural Review Board / Comité architectural Balmoral Residents for your Contributions Aux résidents du Balmoral pour votre contribution
5 Agenda Approval of Minutes November 2013 President s Report Treasurer s report New Website Question Period Election New Board of Directors Closing of Session
6 Agenda Approbation du dernier procès-verbal Rapport du Président Rapport du Trésorier Nouveau site internet Période de questions Nouveau Comité exécutif Fermeture de la session
7 President s Report: What did Your Board Accomplish? A highly qualified organized Association s Board of Directors with well defined duties & responsibilities. Partnership with Golfmont & Morin Heights Municipal Offices Architectural Control in our Community. No building permit is issued by the Municipality without the approval of our Architectural Committee. New Roads & the work continues starting Oct. 15th
8 Rapport du Président- Qu avons-nous accompli? Une solide organisation avec des responsabilités bien définies. Un solide partenariat avec Golfmont et la municipalité de Morin-Heights Un guide de construction et de qualité architecturale. Aucun permis de construction est émis par la municipalité sans l approbation de notre comité. De nouvelles routes et les entrées du Domaine ont été améliorées
9 Accomplishments continued New website for our current and future residents. Overhauled our Associations Bylaws - Building Standards Removal of the abandoned structure on 20 Augusta Neighbourhood Watch Program in place.
10 Réalisations Un nouveau site internet pour nos résidants actuels et nos résidants futurs. Nous avons revisé les règlements, standards de construction et procédures Démantèlement de la maison vacante du 20 Augusta (ancien bureau des ventes) Mise en oeuvre du Programme de surveillance de quartier
11 Accomplishments continued Creation of a new Flower Garden on Doral Creation of a new set of guidelines for residents who default on their annual contribution. This includes a contract with a Collection Agency Greater police surveillance / speed and security
12 Réalisations Aménagement d un nouvel ilot de fleurs sur Doral De nouvelles procédures pour gérer les résidents qui ne payent pas leur contribution annuelle. Ceci inclut un contrat avec une agence de recouvrement. Surveillance policière renforcée/vitesse et sécurité
13 Goals & Objectives Buts et Objectifs
14 Projets futurs - Future projects Further Improvements to the Look and Feel of Balmoral Améliorer l ambiance et l environnement du domaine Balmoral
15 Lighting Project/Projet d éclairage Greatly improve the look and feel of the domain as a special, Unique Community Environment
16 Lighting Project/Projet d éclairage Améliorer l ambiance et l esthétique de la communauté afin d en faire un endroit de prédilection.
17 Lighting Project/Projet d éclairage Enjoy Leisure Walks at Night in Safety! Especially Fall & Winter
18 Lighting Project/Projet d éclairage Accroitre la sécurité des résidants le soir qui désirent prendre des marches dans nos rues tout spécialement l automne et l hiver.
19 Lighting Project/Projet d éclairage Increase Property Value Demand for New Construction & Resale Market
20 Lighting Project/Projet d éclairage Augmenter la valeur de nos maisons, accroitre la demande pour de nouvelles constructions et mousser la revente de propriétés.
21 Lighting Project/Projet d éclairage
22 Projets futurs - Future projects Some other additions Icing on the Cake. New Construction of Sign at Front Entrance & Existing Sign Moved & Reassembled at Christieville Entrance. 3-4 benches to be installed strategically in the Domain to enhance a park / estate atmosphere Continuous improvements of islands and flower beds throughout the domain Improved second entrance (Christieville) to the domain with additional Gardens & Lighting.
23 Projets futurs - Future projects
24 Yearly Maintenance Program Maintenance Program Today Contracted to third party. 364 & Christieville Entrances are groomed. All four islands are groomed along Balmoral New Doral Garden & beds are groomed. Postal Station at Hwy 364 is groomed on a regular basis.
25 Projets futurs - Future projects
26 Yearly Maintenance Program Our Community By Laws and Landscaping Director is working on a Maintenance Program & Schedule. Spring Cleaning After the winter melt, Municipality brushes & washes the Roads. We will set up a CUT & WASH Program. Mid Summer - This will be supplemented by a mid July cutting - over grow grass and weeds in ditches & a repeat road wash. Late Summer - This will be supplemented by a mid August Cut & Wash repeat. Mid Autumn- This will be supplemented by a mid October Cut & Wash repeat.
27 Yearly Maintenance Program
28 Maintenance Program Our Community By Laws and Landscaping Director is putting together a Volunteer program to help keep our community clean and safe. Scheduled for this Fall Saturday Oct A detailed list of duties from sweeping, 10 th. grass cutting on inter-sections to cutting overgrown branches. Bring your brooms, cutting machines etc. A detailed map of the areas and assignments will be provided. This will all depend upon the number of volunteers. SIGN UP NOW! See Pierre before you leave
29
30 Membership & Membership Dues Number of Completed Homes Number of Vacant Properties - 65 An owner (must be same name) who owns multiple vacant land parcels pays only once. A resident who has a home and 1or more parcels of land, is also contributing once. A member with 2 homes pays 2 contributions Total potential Members Total paying Members -208
31
32 Homeowners Membership Annual Contribution Policies & Procedures Reminder of the yearly contribution (electronic or paper) is to our members November / December. A reminder to snow birds to pay your dues before you depart. The annual contribution must be paid by February 27 of each year. Overdue Membership dues are subject to interests fees and additional penalties such as bank charges resulting from NSF cheques or stop payment orders, land register search costs, collection agency administration fees and collection percentage share, legal fees, court cost, bailiff costs, etc. can also apply. All delinquent accounts will be forwarded to a collection agency or ultimately placed into the Courts for processing at the Boards discretion. Your Board is asking for a vote on this new policy.
33
34 Nov Sept 2015 Finances Solde d'ouverture /Opening balance $3, Revenus/Revenue / Cotisations/Annual dues $31, Total Available Funds $34, Dépenses/Expenses Frais bancaires/bank fees/gov. $35.40 Website $3, Communications aux résidents $2, Assurances/Insurance $ Aménagements paysagers/ Landscaping $11, Infrastructure $2, Administration $ TOTAL Dépenses $21, Solde bancaire / Balance End $12,510.48
35 Introducing / Introduction Website
36 Nominations for Board Members 2015 / 2016 Diane Demers Jean-Pierre Lecours Anthony Masciangelo Michel Lalanne Pierre Renault Michel Pouliot Alexandre Desjardins
37 Balmoral Homeowners association Annual meeting held on September 20, 2015 Additional notes to the official presentation: 43 owners in attendance quorum Minutes of November 2 nd, 2013 annual meeting were approved unanimously as presented. (Pierre Renault and Michel Lalanne) Policy of legal action and additional fees for owners delinquent in the payment of their annual fees was adopted unanimously. The treasurer will look into the introduction of e-transfers to pay our dues.
38 New board members were elected Diane Demers (Public Affairs and Secretary) Alexandre Desjardins (Treasurer) Michel Lalanne (Architectural control) Jean-Pierre Lecours (Special Projects) Anthony Masciangelo (President) Michel Pouliot (Annual dues) Pierre Renault (Landscaping) Proposed members voted unanimously (Monique Panneton and Robert Miron)
39 Question period: 1- New flower bed at the corner of Doral: important to ensure the municipality will not destroy. 2- Respect of pedestrians: we indicated we have an increased police presence in the domaine and that the municipality has accepted to install a few speed limit boards in the middle of the streets on Balmoral and Augusta. 3- Is there a preliminary budget for the lantern project: we are presently examining different proposals and are talking to the municipality. Once we have the details, these will be communicated to the residents. We hope it will result in a minimal cost.
40 4- Iron ochre: a resident updated us on her problem with iron ochre that eventually bloqued her french drain and resulted in an expense of $60, of repairs and landscaping. It is important to ask our irrigation system company or the septic tank company to flush our french drain every two years to avoid this kind of problem. 5- Will the annual fee increased? Not now. 6- Lighting project on the Domaine: more elaborated that the initial proposal. 7- Speed of commercial vehicles: if we witness speeding from commercial vehicles, it would be important to alert said company. Meeting adjourned.
41 Association des propriétaires du Domaine Balmoral Assemblée Annuelle tenue le 20 septembre, 2015 Notes additionelles à la présentation officielle: 43 propriétaires présents quorum Le procès-verbal de l'assemblée du 2 novembre 2013 est accepté à l'unanimité tel que présenté. (Pierre Renault et Michel Lalanne) Politique de mise en demeure et de frais additionnels pour les propriétaires délinquents dans le paiement de leur cotisation annuelle a été adoptée à l'unanimité. Proposition d'accepter les transfers bancaires par internet sera examinée par le trésorier. 41
42 Élection des nouveaux membres du conseil d administration: Diane Demers (Affaires Publiques et Secrétaire) Alexandre Desjardins (Trésorier) Michel Lalanne (Contrôle architectural) Jean-Pierre Lecours (Projets spéciaux) Anthony Masciangelo (Président) Michel Pouliot (Cotisations annuelles) Pierre Renault (Embellissement) Nouveau comité accepté à l'unanimité (Monique Panneton et Robert Mi 42
43 Période de questions: 1- Nouvel ilôt au coin de Doral: important de s'assurer que la municipalité ne l'enlèvera pas. 2- Respect des piétons par les automobilistes: nous avons une croissance accrue des forces policières dans le Domaine; de plus la municipalité s'engage à installer des bornes de vitesses au milieu de la voie à trois ou quatre endroits sur les rues Balmoral et Augusta. 3- Y-a-t-il un budget préliminaire pour les lampadaires: nous sommes à examiner des soumissions et avons des discussions avec la municipalité. Nous communiquerons les informations aux résidents lorsque nous aurons les détails et espérons un coût minimal aux résidents. 43
44 4- Ocre ferreux: une résidente a fait part de son problème d'ocre ferreux (écoulement de couleur orange) dans son drain français qui a occasionné des coûts de réparation et d'entretien de près de $60, Il est important de demander à la compagnie de nettoyage de fosse septique ou à la compagnie d'irrigation de faire rinçer et vidanger le drain français à toutes les deux années. 5- Est-ce que la cotisation annuelle sera augmentée? Pas tout de suite. 6- Plan d'éclairage sur Balmoral: beaucoup plus élaboré. 7- Vitesse des véhicules commerciaux dans le domaine: si on est témoin, avertir la compagnie en question. Session clôturée. 44
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