Annual Marine Safety Report. April 2012 to March 2013

Transcription

1 April 2012 to March 2013 Harbour Master - Annual Marine Safety Report 1 April 2012 to March 2013

2 Chapter Contents Page 1 Executive Summary 4 2 Safety Management System 5 3 PHC Vessels Activity 6 4 Harbour Vessels Activity 11 5 Reported Incidents 14 6 Enforcement 20 7 Personnel Safety 23 8 Notices & Memos 25 9 Training Aids to Navigation Hydrographic Survey Dredging & Disposal Pilotage Harbour Control (VTS) Risk Assessment Targets External Audits Emergency Exercise SMS Key Performance Indicators (KPI) SMS Improvements Stakeholder Meetings 40 Harbour Master - Annual Marine Safety Report 2 April 2012 to March 2013

3 Charts and Tables Page A Mean Daily Recreational Activity 11 B Annual Craft Activity 12 C Poole Bridges Annual Activity 13 D Poole Bridges Peak Activity 13 E Total Reported Incidents 14 F Breakdown of Reported Incidents 15 G Reported Incidents Involving Commercial Shipping 18 H Harbour Master Investigations 19 I Prosecutions 20 J Prosecutions Trend 21 K Harbour Master Written Warnings 22 L Personnel Safety Record 23 M Personnel Accident Summary 23 N Harbour Master Safety Notices & Memos 25 O Courses & Training 26 P Aids to Navigation Defects 27 Q Aids to Navigation Serviced 28 R Survey Programme 29 S Maintenance Dredging 31 T Pilotage Statistics 32 U Risk Assessments Reviewed Following an Incident 34 V New Risk Assessments 34 W Targets - Previous Report 35 X Targets - Current Report 35 Y Summary of Emergency Exercises 37 Z Key Performance Indicator Results 37 AA Harbour Control Equipment Performance 38 BB Summary of SMS Improvements 39 CC Stakeholder Liaison Meetings 40 Harbour Master - Annual Marine Safety Report 3 April 2012 to March 2013

4 1 Executive Summary Annual Marine Safety Report The Port Marine Safety Code (PMSC) applies to all harbour authorities in the UK that have statutory powers and duties. Within the Code harbour authorities must produce a Navigational Safety Management Plan (NSMP) with associated marine Safety Management System (SMS) that can be measured against the Code. The SMS must have a regular and systematic review of performance and this annual report goes some way to achieving this by informing the Board of the work that has been undertaken in the Harbour Master s Department in the last 12 months, with particular emphasis on navigational safety. The report will: Confirm PHC continued compliance with the Port Marine Safety Code Confirm the continued effectiveness of the NSMP and SMS Summarise the activity of PHC vessels Provide statistical information on harbour vessel activity Consider accident and incident trends Identify and summarise improvement Consider Key Performance Indicators Update on previous targets Set targets for next period Advise on audits and review Harbour Master - Annual Marine Safety Report 4 April 2012 to March 2013

5 2 Safety Management System Annual Marine Safety Report The Safety Management System (SMS) confirms the policies and procedures of Poole Harbour Commissioners within the structure of an integrated Navigational Safety Management Plan (NSMP). This Plan has undergone a major review which was completed and adopted by Poole Harbour Commissioners on 1 August The SMS has been applied in accordance with the standards as published in the plan, emergency plans and risk assessments. The SMS is a series of dynamic documents that are sourced and updated regularly to minimise the risk of incidents in Poole Harbour to As Low As Reasonably Practicable (ALARP). The Port Marine Safety Code was updated in December 2012 and all Commissioners, as Duty Holders of the Port Marine Safety Code, have signed that they have read and understood the updated version and as a Duty Holder will comply with the requirements of the code. PHC confirmed, to Government, its compliance with the requirements of the PMSC in November 2011 following a detailed external compliance audit in May This compliance exercise is required every 3 years. The Safety Management System continues to be dynamic and is regularly updated and improved with the aim of maintaining and if required, improving navigational safety in Poole Harbour. Table BB on page 39 gives a summary of the main Safety Management System improvements. Harbour Master - Annual Marine Safety Report 5 April 2012 to March 2013

6 3 PHC Vessel Activity Herbert Ballam Annual Marine Safety Report Formal risk assessment highlighted the need for mitigation against vessel breakdowns, groundings and inclement weather and it was assessed that the Port of Poole requires a 24/7 towage service. The Herbert Ballam is the Poole Harbour Commissioners port tug operating to the MCA Code of Practice for Small Commercial Vessels. This vessel is also a certified pilot boat. In 2012 the vessel underwent a 15 year survey which included changing the vessel to corporate colours. As well as towage and occasional pilotage, the vessel is also used for the following: Aids to Navigation maintenance Charter work Work platform C H Horn Aids to Navigation maintenance Mooring maintenance Wreck clearance Contract dredging Sediment management The split barge dredger underwent a major refit in 2012 which included installing a new engine, propulsion unit and spud legs. A new wheelhouse was also fitted. During the refit the vessel was changed to corporate colours. This vessel is primarily required to maintain depths at the operating quays, two PHC marinas and the fisherman s dock. The vessel operates under the MCA Code of Practice for Small Commercial Vessels. Other duties for this vessel include: Harbour Master - Annual Marine Safety Report 6 April 2012 to March 2013 Refuelling Scour management Work platform Launch & Recovery

7 Rough Ryder This vessel operates under the MCA Code for Small Commercial Vessels. This versatile workboat vessel is used on a regular basis, undertaking any task within her capability. Tasks include: Aids to Navigation maintenance Moorings maintenance Pollution response Light towage Survey work Work platform DFRS transportation Dorset Police transportation Charter work Vandyke This vessel is one of two pilot vessels operated by PHC as the Competent Harbour Authority for pilotage as per the 1987 Pilotage Act. This vessel is coded under the MCA pilot boat certificate which is due for renewal in July The vessel underwent an out-of-water intermediate survey in Apart from pilotage, the vessel is tasked with: Harbour Patrol work Escort vessel duties Harbour Master - Annual Marine Safety Report 7 April 2012 to March 2013

8 Vanguard This is the other vessel used to provide a pilotage service for vessels over 50m in length within the Competent Harbour Authority pilotage district. This vessel is also coded and successfully acquired her renewal pilot boat certificate in Her next renewal will be in 2017 with an intermediate in Due to her design she doubles as a very effective patrol and rapid response vessel and as such it is the intention to keep her in her present more visible colours. Her other tasks include: Escort vessel Pollution response Personnel transfer DFRS Transportation Dorset Police transportation Emergency response She is certified to carry 6 persons whilst on pilotage duties and 12 persons at all other times. Vigilant This vessel is the main patrol vessel for Poole Harbour Commissioners. Her primary function is to provide education and support on the water whilst acting as a deterrent against byelaw infringement. In late 2012, Poole Harbour Commissioners, signed a Service Level Agreement with Dorset Police to combine patrols in Poole Harbour using two PHC vessels. This Targa 25 is one of the vessels. Vigilant normally patrols between the Easter weekend and end of September however going forward the patrols will be year round as per the signed agreement. This vessel is also tasked with: Escorting duties Byelaw Enforcement Emergency Response Harbour Master - Annual Marine Safety Report 8 April 2012 to March 2013

9 Vixen This vessel is an Atlantic 75 (ex RNLI Inshore lifeboat) primarily used for patrol work, providing a fast situation response and interception capability, especially in the shallower parts of the harbour and timely response under bridges. This vessel also forms part of the joint patrol agreement with Dorset Police. The vessel has previously been stored ashore out of season but going forward it will be used all year round for joint patrol work with Dorset Police. This vessel is also tasked with: Emergency Response Safety Boat Work Pollution Response Survey Work Moorings Inspection Work DFRS Transportation Charter Work Viper This Personal Watercraft is very effective for PW byelaw enforcement and is normally only used during the busy season from Easter through to the end of September. The vessel is also useful as a first responder to any reported incident. Harbour Master - Annual Marine Safety Report 9 April 2012 to March 2013

10 Survey One This is Poole Harbour Commissioners hydrographic survey vessel supplying the Harbour Master s department and the UK Hydrographic Office with data throughout the year. This data is used to inform masters, pilots and harbour control of the latest known depths especially in the main shipping channels. The UKHO update Admiralty charts based on this supplied information. The vessel is also tasked with: Harbour Patrol work Escort vessel duties Survey Contract Work Table R on page 29 shows survey progress at the end of March Harbour Master - Annual Marine Safety Report 10 April 2012 to March 2013

11 4 Harbour Vessels Activity Recreational Surveys are usually carried out annually over a 28 day period during the summer. The 2012 survey followed a similar pattern of dates as previous surveys, starting on the 18 th June and finishing the day after the August Bank Holiday on the 29 th August. Surveys are undertaken from 0900 hours to 1630 hours, and this year were carried out on 4 Mondays, 3 Tuesdays, 5 Wednesdays, 5 Thursdays, 5 Fridays, 2 Saturdays and 4 Sundays. A Mean Daily Recreational Activity Number of Vessels Harbour Entrance Lake Pier Brownsea Island (South) Note - No survey was undertaken in 2008 or 2009 and no survey was undertaken at Brownsea Island (South) in Harbour Master - Annual Marine Safety Report 11 April 2012 to March 2013

12 B Annual Craft Activity (Excluding shipping) The figures from the following graph are taken from Council records and Harbour Dues receipts Number of Vessels Baiter Slipway Launches Marinas, Yacht Clubs & Town Quay Harbour Master - Annual Marine Safety Report 12 April 2012 to March 2013

13 C Poole Bridges Vessel Activity Annual Marine Safety Report Number of Vessels Number of Lifts (Poole Bridge) Number of Lifts (Twin Sails) 2403 D Poole Bridges Peak Activity Number of Vessels Busiest Lift Busiest Day Max in Basin Harbour Master - Annual Marine Safety Report 13 April 2012 to March 2013

14 By formal risk assessment, prior to the Twin Sails bridge opening on the 4 th April 2012, the maximum number of vessels permitted in the holding basin in perfect conditions was deemed to be 60. The busiest lift figure for 2012 includes low air draft vessels passing through as directed by the Bridges Operator. The maximum number of vessels actually held in the basin was reported to be 46. Back in 2011 with only one bridge for road traffic the bridge operators (Borough of Poole) would change the lights and lower the bridge once all high air draft were through (to get the road traffic flowing again). This meant some low air-draft at the tail of a flotilla coming through would have to wait for the bridge to be fully lowered and the lights to indicate proceed with caution. Therefore low air draft vessels would not be counted as part of the busiest lift whereas they are now. 5 Reported Incidents The total number of reported incidents (Chart E) has decreased from last year by 21%. E Total Reported Incidents Total Note: 11 of the 93 reported incidents involved commercial shipping as shown in table G below. Harbour Master - Annual Marine Safety Report 14 April 2012 to March 2013

15 F Breakdown of Reported Incidents Annual Marine Safety Report Number of Incidents Collision Grounding Contact 4 Mech Failure 5 Fire 4 MOB 4 Close Quarters Oil Pollution Chain Ferry Speed / Wash Yacht Racing Poole Bridges 22 6 Chart F above shows 102 incidents for the year and not 93 as indicated on Chart E. This disparity is due to 3 close quarter s incidents (Near miss) involving yacht racing, 2 close quarter s incidents involving excessive speed and 2 collisions involving the chain ferry with 1 also involving mechanical failure. There was also a contact incident due to mechanical failure therefore 7 incidents were recorded in Chart F twice and 1 incident recorded three times for trend analysis. Four new categories have been added this year namely Contact, Mechanical Failure, Fire and Man Overboard. Harbour Master - Annual Marine Safety Report 15 April 2012 to March 2013

16 Collision - Reported collisions decreased by 50% from 8 to 4 which is 30% below the average over the past 5 years. Three were fully investigated with the fourth being minor (Table H). Two collisions involved a motor vessel and a canoe colliding with the chain ferry. The first due to mechanical failure and the second due to the canoe capsizing on the seaward side of the chain ferry. No persons were injured and no damage sustained. One of the other 2 collisions involved 2 PW s which resulted in a leg break. This was reported to the MAIB. The other was a minor slow speed collision between a PHC patrol vessel and the RNLI Inshore lifeboat whilst attending an incident. Grounding Reported groundings have reduced by 80% from 5 to 1. However, with the number of vessels using the harbour outside of marked channels it is likely that there are a number of groundings that go unreported with the helm waiting for the next rising tide. This single reported grounding was due to the vessel breaking adrift from her mooring and on further investigation the shackle pin had failed. Local mooring service company advised. Contact - There were four reported contacts 3 of which were moderate to heavy landings from commercial ships. The other contact was a yacht that suffered mechanical failure and came into contact with a berthed vessel. Mechanical Failure - Breakdowns can potentially be very dangerous when it results in a loss of control of navigation. Three of the 5 breakdowns involved commercial shipping whilst manoeuvring off their berths. Any potential damage was mitigated due to the quick response of the tug crew in assisting the pilot and master. Two other breakdowns are mentioned above under Chain Ferry and Contact. Fire - There were 4 reported incidents of fire on board vessels. One potentially serious, on board a local passenger vessel, that was quickly dealt with by the prompt actions of crew and the Dorset Fire and Rescue Service (DFRS). Another was suspected sabotage which was dealt with by PHC, in mitigation against possible pollution, and Dorset Police. This small vessel was eventually disposed of under PHC powers of wreck removal. Another fire incident involved a yacht that was directed to Ballast Quay where it could be dealt with by DFRS. The fourth incident was a boat fire whilst alongside in a marina within Holes Bay. This was dealt with promptly by the RNLI and DFRS. Man Overboard - Due to the number of yacht and dingy racing events it is likely there are a number of capsize situations, with persons in the water, that go unreported. These incidents are dealt with efficiently by the trained safety boat crews that volunteer to assist in risk mitigation during the events. There were 4 Man Overboard incidents reported to harbour control during this reporting period. Unfortunately one incident resulted in a fatality due to falling overboard having suffered a heart attack. Another incident due to overloading of a small tender resulted in 4 persons falling overboard with one still missing presumed drowned. One other was reported under Collision with the remaining MOB due to overreaching whilst painting the vessel. Harbour Master - Annual Marine Safety Report 16 April 2012 to March 2013

17 Close Quarters (Near Miss) Reporting of all near miss situations is encouraged at harbour user liaison meetings as this provides a good trend indicator giving valuable input to the risk assessment review process. There were a total of 11 reported close quarters incidents which is a 10% increase from the previous year. It was decided to investigate 9 of them (Table H). 6 have been put in the moderate category due to the potential consequences that could have occurred (small boat verses large ship). These 6 were due to racing yachts, fishing vessels and motor boats impeding the passage of a commercial ship that can only safely navigate within the narrow channel in contravention of Rule 9 of IRPCS. Oil Pollution - There were 16 reports of oil pollution in the harbour with 14 of them being nonattributable. Each incident is assessed by the duty Harbour Master who will decide if any emergency response is necessary. Two reported incidents were attributable. One from a land site within the Wych Farm Oilfield (see section 18) and one at a local refuelling pontoon that was quickly dealt with by their employees with support from PHC. Chain Ferry - There were 2 incidents involving the chain ferry with one being fully investigated. This was a motor cruiser that suffered engine failure at a critical moment and found herself alongside the chain ferry. No injuries or damage was sustained. The other incident involved a capsized canoe that collided with the chain ferry and passed under the ramp which was down. The canoeist was clear of the chain ferry and was rescued by another canoe nearby. Speeding / Wash - Reports concerning speeding and/or wash decreased by 22% from 50 in 2011 to 39. This byelaw breach is always taken seriously and as such 36 warning letters were sent with the 3 remaining offences resulting in successful prosecution (Table I). The majority of speeding infringements occurred in August which is generally the busiest month for leisure traffic. A Local Notice to Mariners (LNTM) is promulgated every year prior to the relaxation of the speed limit and again before the relaxation is lifted. The LNTM explains clearly when and where the speed limit is relaxed and again when it is lifted. Yacht Racing - Yacht racing in the harbour is monitored carefully and a strict set of procedures is in force for all those concerned including racing participants, race officers, escort vessel and safety boat crew, harbour patrol officers, pilots and masters. This agreed Yacht Racing Criteria has improved the safety of racing competitors in the harbour and has seen reported incidents drop from 15 in 2006 to 6 in Continued monitoring and liaison will hopefully ensure that these potentially serious incidents don t become accident statistics. Two of the incidents were due to a race officer failure to contact harbour control prior to a race start. This is a vital communication that allows transfer of shipping movement information. Two other incidents involved a racing yacht impeding the passage of a vessel that can only safely navigate within a narrow channel (Rule 9 IRPCS). Harbour Master - Annual Marine Safety Report 17 April 2012 to March 2013

18 The remaining two incidents involved racing dinghy s caught in a squall which resulted in a minor injury and an organised dinghy event out in restricted visibility. Poole Bridges - Since the Poole Bridges Byelaw came into force, the number of traffic light infringements has reduced by 73% from 22 to 6. A warning letter with educational material was sent on all 6 occasions following investigation. G Reported Incidents involving Commercial Shipping Number of Incidents Collision Grounding Fire Explosion Pollution Contact 2 Breakdown 3 Near Miss 6 Harbour Master - Annual Marine Safety Report 18 April 2012 to March 2013

19 H Harbour Master Investigations All reported incidents are investigated and the table below highlights those that were considered serious enough to require a full in depth investigation. Year Month Incident Category Brief Description MAIB 2012 April Contact Minor Ferry contact damage to fender April Near Miss Moderate Racing fleet impeding ferry in main channel May Collision Minor Cabin cruiser collides with chain ferry May Grounding Minor Small vessel washed ashore May Near Miss Moderate Motor boat impedes safe passage of ferry May Near Miss Moderate Fishing vessel impedes safe passage of ferry June Near Miss Moderate Racing fleet caught in squall July Near Miss Moderate Close quarters between Ferry (HSC) and F/V August Collision Minor Patrol vessel and RNLI ILB August Near Miss Minor Close quarters between F/V and safety boat August Collision Serious Collision between two PW s (jetski s) YES August Near Miss Moderate Motor boat impedes safe passage of cargo vessel August Near Miss Moderate Motor boat impedes safe passage of ferry Nov Sinking Moderate Vessel founders close to minor channel Dec Near Miss Minor Racing yachts impede passage of UKBA vessel Dec Contact Minor Ferry contact damage to fender 2013 Feb Near Miss Minor Close quarters between barge and F/V at bridge March MOB Minor Man falls from quay whilst cleaning passenger boat YES March Breakdown Moderate Ship loss of power (Pilot onboard) March Near Miss Moderate Dinghys in restricted visibility Harbour Master - Annual Marine Safety Report 19 April 2012 to March 2013

20 6 Enforcement All reported accidents, incidents and complaints were dealt with under the PHC enforcement policy either verbally at the time and/or followed up with a written warning (Chart K) and/or investigation. On five occasions the incident went straight to prosecution proceedings with successful outcomes. One prosecution dating back to August 2011 was successfully completed in January 2013 (Table I). I Prosecutions Prosecution Date Incident Date Byelaw Fine Costs Victim Support aa Speeding > 10 Knots a Navigating without due care and attention e No personal watercraft permit aa Speeding > 10 Knots aa Speeding > 10 Knots a Navigating without due care and attention 850 4, The number of prosecutions has doubled from the previous year, partly due to byelaw 2(a) being enforced against harbour users navigating without due care or caution Harbour Master - Annual Marine Safety Report 20 April 2012 to March 2013

21 J Prosecutions Trend Annual Marine Safety Report Byelaw 2(a) Dangerous Nav 2 2 Byelaw 2(aa) Speeding > 10 kts Byelaw 2(b) Speeding > 6 kts 1 Byelaw 2(e) PW / Waterski Permit Byelaw (Poole Bridges) Within the Port Marine Safety Code (PMSC) Harbour authorities are well advised to secure powers of General Direction, to support the effective management of vessels in their harbour waters. Poole Harbour Commissioners secured these powers in 2012 and it is the intention to look at current byelaws with a view to replace with General Directions in a more modern form. Harbour Master - Annual Marine Safety Report 21 April 2012 to March 2013

22 K Harbour Master Written Warning Annual Marine Safety Report During the period 1 st April 2012 to 31 st March 2013 there were 61 warning letters issued for some of the incidents shown above (Chart F). In some cases there was more than one incident or infringement per letter i.e. speeding on a PW outside the designated area without a permit. The vast majority of warning letters were for speeding (Byelaw 2aa) of which there were 36, down from 43 in previous year. Three speeding offences resulted in successful prosecution (Table I) Warning Letters Apr May June July Aug Sept Oct Jan Feb Mar Speeding Wash 1 2 Permit PW Permit Waterski Bridge lights Harbour Master - Annual Marine Safety Report 22 April 2012 to March 2013

23 7 Personnel Safety L Personnel Safety Record Annual Marine Safety Report RIDDOR Reportable 1 1 Non Reportable There were four accidents within the reporting period with one being reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). This unfortunately is an increase on last year. There has been an average of two non-reportable (RIDDOR) accidents per year over an eight year period shown above and an average of one reportable (RIDDOR) every four years. M Personnel Accident Summary Date Accident Action RIDDOR Reportable May 2012 Coxswain cut to shin whilst stepping off C H Horn Gangway manufactured May 2012 Deckhand hit crane engine door Advised to be more observant November 2012 Deckhand slipped whilst boarding C H Gangway Horn bruising to back manufactured December 2012 Harbour Control Officer slipped on the Tread replaced on edge of the steps coming down from all steps Harbour Control NO NO YES NO Harbour Master - Annual Marine Safety Report 23 April 2012 to March 2013

24 All accidents have been investigated and measures put in place to minimise risk of a reoccurrence. One injury is considered too many and all Harbour Department employees are regularly advised to keep concentration levels high and never to be complacent. Safety tool box talks are required and documented. Safety days were introduced in April 2012 to ensure that exercises and safety checks are carried out routinely. Safety Days One half day per month per team (subject to pilotage, towage and emergencies) must be scheduled by the Duty Harbour Master to concentrate solely on all our safety responsibilities, ensuring they are addressed over a 12 month period, including: Man Overboard Drills. Fire drills on vessels and at work places. LSA & FFE checks on vessels and at work places. Review of COSSH Assessments. Review of Risk Assessments. Review of training requirements. Health & Safety Inspection. Outstanding items on Safety Inspection Action Plan. Safety Equipment Checks. Equipment Checks. Oil spill Response Equipment Checks. General Housekeeping. Other. All HM Department staff must contribute to the Safety Days. All relevant paperwork is updated as a formal record with a brief summary list ed to the Harbour Master which is kept in the SMS electronic file. The Safety Days do not exonerate any employee from their daily safety checks and routines. Harbour Master - Annual Marine Safety Report 24 April 2012 to March 2013

25 8 Notices & Memos All Harbour Masters memos are promulgated and displayed on relevant notice boards. They form part of SMS operating procedures and are included in operation manuals as part of the review process. Safety Notices are generally directed at harbour users and are promulgated using LNTM, social media networking or mail. N Harbour Master Safety Notices and Memos Year Month Notice / Memo Title 2012 April Notice Harbour Dues 2012 April Notice Watch Your Wash April Memo Vessel arrival/departure positive reporting April Memo Safety days April Memo PHC vessel reporting April Memo HM Department Risk Assessments August Memo Known target reporting in hours of darkness Oct Memo Pilot Office/PHC vessels - security 2013 Nov Memo Pilot Office - cleanliness Jan Memo Roping Safety Jan Memo CH Horn Opening & Closing Hopper Doors There were a total of 17 Local Notices to Mariners published during the period which are made available to the public via the PHC website and in hard copy at PHC reception. The notices are also ed to all relevant stakeholders and the address list is added to by request. Harbour Master - Annual Marine Safety Report 25 April 2012 to March 2013

26 9 Training Training is an integral part of any Safety Management System to ensure that competence levels are kept to the required standard with the aim of reducing risk to navigational safety and to PHC personnel. O Courses and Training Employee Number Course / Training Requirement Pilot 2 Basic Sea Survival (Refresh) PHC M Shed 2 Basic Sea Survival MCA HM 1 V103/1 Refresher MCA Pilot 1 V103/1 Refresher MCA M Shed 3 First Aid at Work (Refresh) PHC/HSE M Shed 2 Abrasive Wheels Course PHC/HSE M Shed 1 Gas Cutting Safety Awareness PHC/HSE M Shed 4 Gas Cutting Equipment PHC/HSE HM & CEO 2 5P Oil Pollution Command & Control MCA M Shed 1 GMDSS MCA Pilot 2 GMDSS Revalidation MCA HM 1 GMDSS Revalidation MCA M Shed 6 Forklift truck training PHC/HSE Pilot 1 Master Mariner Class 1 Revalidation MCA Pilot 1 Deck Officer Class I/II Revalidation MCA M Shed 1 Master Inshore Craft Revalidation MCA M Shed 6 RYA Powerboat Advanced with Commercial Endorsement PHC M Shed 3 Lifting Gear Inspection PHC/HSE M Shed 6 Hiab Training PHC/HSE Pilot 2 Pilotage Standards (Operational) - Simulator MCA M Shed 1 Dredger Crane Driver PHC/HSE A continued programme of cross training and familiarisation exists for all tasks required to carry out the Harbour Master departments overall function. As a result the department has continued to be more flexible with all employees able to multi-role in their abilities through gained competence and experience. Harbour Master - Annual Marine Safety Report 26 April 2012 to March 2013

27 10 Aids to Navigation Annual Marine Safety Report Poole Harbour Commissioners are the Local Lighthouse Authority (LLA) for Poole Harbour and have the power to maintain the marking or lighting within the harbour. The General Lighthouse Authority (GLA) has a duty to inspect all navigation marks under the management of the LLA. (Section 201 of the Merchant Shipping Act 1995) Aids to Navigation deficiencies are down 23% from last year which is a continuing trend from The majority of deficiencies are due to lights being reported dim or extinguished and this is mainly in the winter months when solar light is reduced. Aids to navigation are serviced on a rotational basis, some more frequently than others. The numbers of defects during any year are not necessarily of concern unless due to lack of maintenance which is not the case. What would be of concern is the time taken to address a defect which affects the availability percentages. Over the past 3 years the average availability of lights is 99.87% with the lowest being 99.76% and the highest being 100%. This is well above the minimum 97% as required by Trinity House the General Lighthouse Authority. P Aids to Navigation Defects Defects Harbour Master - Annual Marine Safety Report 27 April 2012 to March 2013

28 Q Aids to Navigation Serviced Annual Marine Safety Report AtoN Maintenance (April 2012 March 2013) No 23 Buoy No 34 Buoy North Hook Buoy No 14 Buoy No 13 Buoy No 25 Diver Buoy South Hook Buoy No 6 Buoy No 27 Hamish Buoy No 18 Buoy Brownsea Buoy WH 4 Buoy WH 2 Buoy WH 5 Buoy WH 7 Tasman Buoy North Haven Beacon Hbr Ent Directional Light All North Channel Buoys All South Deep Buoys All Pottery Pier Buoys Rockley Channel Buoys Stakes as required Marina Entrance lights Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station Recovered to M Shed, refurbished and replaced on station New fabricated Serviced at location Serviced aboard vessel at location Serviced aboard vessel at location Serviced aboard vessel at location Serviced aboard vessel at location Replaced with new Serviced at location Harbour Master - Annual Marine Safety Report 28 April 2012 to March 2013

29 11 Hydrographic Surveys R Survey Programme (March 2013) Annual Marine Safety Report Survey Area Scale Priority Date Last Completed Frequency mdate Due Backwater ChaTwin Sails MB Oct month Oct-14 Baiter Jul Jul-13 Between the Quays Sep Sep-13 Blood Alley Sep Sep-14 Brownsea East Mar Mar-15 Chain Ferry-main n/a 1 Jan Jan-14 Chapman's Peak Sep-12 4 Jan-13 Poole Quay boat haven Aug Feb-13 Port of Poole Marina Mar Mar-13 Dump Ground Apr Jul-12 East Looe Nov Apr-13 Havens Jul Jul-13 Holes Bay Mar Mar-16 Hook Sands Jun Jun-13 Little Channel\working Quays Aug-12 6 Feb-13 Middle Channel (East) Feb-13 4 Jun-13 Middle Mud Nov Nov-13 North Channel + Mid Gnd Dec Nov-13 Parkstone Bay Jul Aug-13 Red Horn Lake Oct Mar-15 Ro/Ros Feb-13 4 Jun-13 Rockley Channel Jan Jan-15 Sandbanks Inner shore Sep Sep-12 Shell Bay Nov Nov-13 Silt deposit area A MB Oct Oct-13 South Deep East/White Gnd Oct Oct-14 South Deep West&Rams horn Sep May-14 Stone Island Lake Aug Aug-13 Swash Channel (North) MB Nov-12 4 Mar-13 Swash Channel (South) MB Nov-12 4 Mar-13 Turning Basin and MSCW Feb-13 4 Jun-13 Wareham Channel (lower) Oct Oct-14 Wareham Channel (middle) Oct Oct-14 Wareham Channel (upper) Oct Oct-14 Whitley Lake Jan Sep-15 Wills Cut Dec Dec-13 Wych Channel (Lower) Jun Jun-15 Wych Channel (Middle) Aug Aug-14 Wych Channel (Upper) Mar Mar-13 Colour Key: * MB denotes Multibeam Survey PENDING IN PROGRESS UP TO DATE OVERDUE Becomes overdue 2 months after due date MB Multibeam (full seafloor coverage). priority 1&2 only All surveys have been completed in accordance with a planned programme. The plan as of March 2013 (Table Q) shows the timescale, frequency and priority. All data is sent to the Admiralty Hydrographic Office for inclusion in local charts. Harbour Master - Annual Marine Safety Report 29 April 2012 to March 2013

30 12 Dredging & Disposal Annual Marine Safety Report During the calendar year 2012 there was no dredging required for the shipping channels. Disposal to Swanage: RMYC have extended their existing marina, which involved the dredging of 15,000m 3 of sand under their capital licence for disposal at Swanage. They also maintained their existing channel and marina with a further 4,000m 3 of maintenance dredging. Furthermore, CH Horn undertook 1,000m 3 disposed at Swanage. of capital dredging from the Twin Sails Bridge site to be A total of 20,000m 3 was sent to the Swanage disposal ground during the calendar year. Disposal at Brownsea Roads: CH Horn and various contractors dredged from a number of marinas and disposed 20,000m 3 35,000m 3 now permitted on the Brownsea Roads site. of the The Poole Harbour Maintenance Dredging Protocol was agreed with Natural England and becomes the defining document for all Harbour dredging and disposal into the future, with monitoring of the harbour regime continuing to take place on an annual basis. All reports are published on the PHC website. Harbour Master - Annual Marine Safety Report 30 April 2012 to March 2013

31 S Maintenance Dredging (Calendar Year) m Bournemouth Beach 80,722 Brownsea Roads 9,240 8,020 9,738 27,030 20,344 Sandbanks Beach Scour Protection 360 WI 110, Swanage Bay 70,657 27,615 88,068 18,581 50,180 51,826 18,425 20,035 Harbour Master - Annual Marine Safety Report 31 April 2012 to March 2013

32 13 Pilotage Pilotage is compulsory in Poole Harbour for vessels over 50m in length and the number of pilots are sufficient to safely undertake their role in the pilotage service for the current volume of traffic. Holiday periods have been covered, in part, by contracted relief pilots who have successfully passed their Class 2 licence for Poole Harbour. The three in house PHC pilots are all Assistant Harbour Masters who also undertake non piloting roles such as management of moorings, Aids to Navigation and the Pilotage Service including administration. T Pilotage Statistics Shipping Movements Compulsory Pilotage PHC Piloted Movements PEC Movements Harbour Master - Annual Marine Safety Report 32 April 2012 to March 2013

33 14 Harbour Control (VTS) Annual Marine Safety Report Harbour Control (VTS) works efficiently to allow identification and monitoring of vessels, strategic planning of vessel movements and to provide navigational information and assistance. The Harbour Control Officer (HCO) will initiate the port s emergency response and will assist in the prevention of pollution and co-ordination of a pollution response. The efficiency of the HCO depends on the reliability and continuity of communications and monitoring equipment to provide accurate and unambiguous information. This year Harbour Control underwent a refurbishment to ensure the continued efficiency of available resources. The quality of accident-prevention measures depends on the HCO detecting a developing dangerous situation and on the ability to give timely warning of such dangers. Throughout the year Harbour Control has continued to operate a Vessel Traffic Service by efficiently managing marine traffic to help mitigate any potential risk to safety of life at sea, safety of navigation, the marine environment and maritime security. Harbour Control is considered, through risk assessment, to be a vital 24/7 information service for all marine activities in the Harbour. The vast majority of incidents and complaints are reported direct to Harbour Control and entered into the incident log. This in turn is interrogated to identify trends and forms part of the monthly and Annual Marine Safety Reports. The equipment available to the Harbour Control Officer has been effective in monitoring commercial shipping movements and other marine activities and in providing timely accurate information. Equipment includes Radar, AIS, CCTV, VHF, tidal and weather inputs. This year new 3D vessel monitoring equipment has been installed adding to the resources available to maintain safety of persons and property and protect the environment in Poole Harbour. The current designation of Information Service (INS) has been reviewed and it has been agreed to add Traffic Organisation Service (TOS) which will need to be sanctioned by the MCA. To further improve monitoring vessel movements in the harbour the Commissioners have agreed to install additional radar and to improve AIS reception. This work is nearing completion. Harbour Master - Annual Marine Safety Report 33 April 2012 to March 2013

34 15 Risk Assessment Annual Marine Safety Report The Safety Management System is a result of formal risk assessment of all marine activities in the harbour. Risk assessment forms a major part of the Navigational Safety Management System. Risk assessments are also carried out for PHC waterborne tasks and for land based personnel safety. All risk assessments are reviewed on an annual basis or following a relevant incident. U Risk Assessments Reviewed Following an Incident Risk Assessment Yacht/Dinghy Racing Contact Commercial Ship Fire on a Passenger Vessel Collision between a Commercial Ship and Recreational Craft Collision between two Recreational Vessels one being a PW Collision between the Chain Ferry and Recreational Craft V New Risk Assessments Risk Assessment Bunkering Town Quay Harbour Control Distractions Harbour Control Operation of VDU equipment Harbour Control Movement within Harbour Control Use of electrical equipment Harbour Control External access/egress C H Horn Access/egress HM Workshop Entering confined spaces Harbour Master - Annual Marine Safety Report 34 April 2012 to March 2013

35 16 Targets W Previous Report Review Marine Safety Management Plan Review Moorings Policy Review Radar & AIS coverage Commission Lone Worker Alert Hardware for Harbour Control Produce set of PHC Policies for Marine Safety Management Plan Review PHC Pilotage Plan and publish Introduce electronic filing of correspondence to include scanned documents Review Master / Pilot exchange procedure Review Harbour Signage Formalise system for Aids to Navigation spot checks by PHC personnel Introduce Paddle Boarding Code of Conduct Assess and improve the functionality of the Emergency Response Centre Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Pending On-going X Current Report Complete all outstanding targets form previous period Add TOS designation to Poole Harbour Control Review Harbour Patrol procedures Prepare DRAFT General Directions to modernise/replace navigation Byelaws Introduce minimum safety standards for tugs operating in Port of Poole Introduce Small Craft Emergency Protocol for organised events Regulate the extreme sport of kite surfing Review Harbour Control Procedures Review Pilotage Manual in light of Marine Navigation Act 2013 Harbour Master - Annual Marine Safety Report 35 April 2012 to March 2013

36 17 External Audits Safety Management System and Port Marine Safety Code Compliance Audit PHC require a practical, pragmatic, and cost effective Designated Person (DP) in order to provide independent assurance directly to the Duty Holder (Board members individually and collectively). In meeting this obligation under the PMSC, the PHC Board has appointed an independent Designated Person, who maintains a right of direct access to the Board. The main role of the Designated Person is to: Determine through assessment and audit that PHC has an effective and appropriate Navigational Safety Management System. Provide the PHC Board with independent and professional advice regarding PHC s overall compliance with the requirements of the Port Marine Safety Code. The Designated Person reviewed the Safety Management System on the 11 th September 2012 to assess compliance with the Port Marine Safety Code. In summary the Designated Persons view was that all the indications are that Poole Harbour continues to be compliant with the Port Marine Safety Code Trinity House Audit The Aids to Navigation were inspected by Trinity House on the 6 th March and the 7th June 2012 and were found to be in good and efficient order. The Aids to Navigation administration was also audited with no non conformities. Aids to Navigation availability of lights continues to be above the required Trinity House minimum of 97% (Table BB). 18 Emergency Exercises It is a statutory requirement to be prepared in the event of an emergency and this involves refresher training (Table O) and conducting scenario exercises. The Oil Pollution Contingency Plan (POOLSPILL) was approved by the MCA on the 4 th April 2011 and is valid until 4 th April Harbour Master - Annual Marine Safety Report 36 April 2012 to March 2013

37 On the 9 th March 2013 there was accidental oil and gas release from one of the Wych Farm Oilfield sites. As a result POOLSPILL was activated and a live response ensued. Minimal oil entered the water column due to the quick response in deploying preventative equipment. Table top discussions took place to understand worst case scenarios and best mitigation. The response to this incident was recorded as a table top exercise which included deployment of preventative equipment. Y Summary of Emergency Exercises Date Exercise 4 th April 2012 Notification Exercise 24 th September 2012 Notification Exercise 2 nd November 2012 Table Top exercise (Perenco COMAH) 2 nd November 2012 Practical Exercise - Equipment deployment 20 th November 2012 Site visit Fisherman s Dock Bunkering 15 th February 2013 Site Visit Town Quay Bunkering 9 th March 2013 Live response to incident Poolspill activated 9 th March 2013 Live response to incident Equipment deployment 21 st March 2013 Notification Exercise 19 SMS Key Performance Indicators (KPI) The PHC performance-monitoring programme, adopted in 2012, is designed to progressively improve navigational safety. By measuring key indicators, which reflect both the performance of PHC and that of harbour users, appropriate measures can be adopted and introduced which improve navigational safety. Z Key Performance Indicator Results Key Performance Indicator results April 2012 March 2013 Number of Marine Incidents (Commercial shipping) 11 Number of Marine Incidents per 100 commercial ships 0.2 Number of Harbour Master written warnings issued 61 Number of prosecutions 6 Number of reported pollution incidents 16 Harbour control equipment availability 99.45% Aids to Navigation lights availability (3 year average) 99.87% Number of occasions when hydrographic info not published 0 Number of MAIB investigations initiated 2 Number of attributable ship delays 0 Number of PHC craft overdue for inspection due to PHC 0 Harbour Master - Annual Marine Safety Report 37 April 2012 to March 2013

38 The Aids to Navigation lights availability is the average percentage of all lights over a 3 year period, the lowest being 99.76% and the highest being 100% for individual lights. PHC currently has 100% prosecution success. AA Harbour Control Equipment Performance 0.25 % 0.2 O u t a g e AIS CCTV RADAR COMMS ECDIS TIDE GAUGE RECORDING Total availability of Harbour Control equipment was 99.45% Harbour Master - Annual Marine Safety Report 38 April 2012 to March 2013

39 20 SMS Improvement Annual Marine Safety Report The following table is to summarise some of the improvements made to the SMS during the reporting period. BB Summary of SMS Improvements Number Improvements 1 Expansion of NSMS electronic filing 2 Commissioning of C-Vu 3D VTS equipment for enhanced situational awareness 3 Moorings Policy reviewed 4 Improved PHC vessel defect reporting and follow up 5 Pilotage Manual reviewed 6 Master / Pilot exchange procedure reviewed 7 Safety Notice for Port of Poole Marina customers 8 Marking of PW area improved LNTM published 9 Marking of waterski area improved LNTM published 10 No Kitesurfing zone introduced at Whitley Lake LNTM published 11 LNTM published for diving authorisation 12 LNTM published for hot work authorisation 13 Lone Worker alarm introduced in Harbour Control 14 Procedure for positive reporting of Master / Pilot exchange introduced 15 Improved role flexibility within department 16 Hazman risk assessment software upgraded to version 2 (web based) 17 Review PHC Pilotage Plan 18 Review MOU with military base 19 Marine policies introduced to Navigational Safety Management Plan 20 Introduction of Safety Days for Harbour Masters Department employees 21 Procedure for PHC vessel reporting 22 Service Level Agreement signed with Dorset Police 23 Introduced procedure for known vessel reporting to shipping in hours of darkness 24 Fully compiled training matrix for HM Department 25 Introduced generic incident report form for leisure and small commercial vessels LNTM 26 Introduced generic incident report form for piloted (incl PEC) commercial shipping - LNTM 27 PW permit terms and conditions reviewed and amended 28 LNTM published for lifejacket awareness 29 Mooring gang procedures review 30 LNTM published for oil pollution reporting 31 Reminder re obstructing fairways LNTM published 32 Reporting points for local passenger boats LNTM published 33 Speed restrictions LNTM published Harbour Master - Annual Marine Safety Report 39 April 2012 to March 2013

40 21 Stakeholder Meetings Annual Marine Safety Report Feedback from both PHC staff and other Harbour users provides a vital Navigational SMS component. All are actively encouraged to be involved in the management of navigational safety. This includes input into the development and implementation of the Navigational SMS and its operational risk management controls. Examples of consultation, involvement and communication employed by PHC in the maintenance of the Navigational SMS include: Stakeholder liaison meetings Hazard identification consultations Risk assessment consultations PHC staff appraisal process PHC staff group meetings Legislation & Enforcement consultation process Strategic planning consultation process PHC website Social Media Network CC Stakeholder Liaison Meetings Date Meeting 6 Monthly Poole Harbour Steering Group (PHSG) 6 Monthly Kite surfing Group 6 Monthly Poole & District Fisherman s Association (PDFA) 6 Monthly Poole Yachting Association (PYA) As required Poole Yachting Association Sub Group As required Harbour Committee Monthly Poole Harbour Commissioners Board 6 Monthly Passenger Boat Operators 6 Monthly HM Department 3 Monthly Harbour Patrol 6 Monthly Harbour Control 6 Monthly Pilotage 6 Monthly Boatyard and Marina Operators 6 monthly Harbour Safety Annual Open Meeting Annual Southern Inshore Fisheries & Conservation Authority (SIFCA) Harbour Master - Annual Marine Safety Report 40 April 2012 to March 2013

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42 Harbour Master - Annual Marine Safety Report 42 April 2012 to March 2013