Annual Marine Safety Report. A p2to March 2016

Transcription

1 A p2to March 2016 Harbour Master - 1 April 2015 to March 2016

2 Chapter Contents Page 1 Executive Summary 4 2 Safety Management System 5 3 PHC Vessels Activity 6 4 Harbour Vessels Activity 11 5 Accidents & Near Miss Incidents 15 6 Enforcement 22 7 Personnel Safety 26 8 Notices & Memos 28 9 Training Aids to Navigation Hydrographic Survey Dredging & Disposal Pilotage Harbour Control (VTS) Risk Assessment Document Review Targets External Audits Emergency Exercise SMS Key Performance Indicators (KPI) SMS Improvements Stakeholder Meetings 45 Harbour Master - 2 April 2015 to March 2016

3 Charts and Tables Page A Mean Daily Recreational Activity 11 B Annual Craft Activity 12 C Poole Bridges Vessel Activity 13 D Poole Bridges Peak Activity 14 E Total Reported Accidents & Near Miss Incidents 15 F Breakdown of Reported Accidents 16 G Reported Accidents Involving Commercial Shipping 19 H Breakdown of Reported Near Miss Incidents 20 I Harbour Master Investigations 22 J Prosecutions 22 K Prosecutions Trend 23 L Byelaw Infringements 24 M Byelaw Infringements Monthly Breakdown 25 N Personnel Safety Record 26 O Personnel Accident Summary 26 P Harbour Master Safety Notices & Memos 28 Q Courses & Training 29 R Aids to Navigation Defects 30 S Breakdown of Aids to Navigation Defects 31 T Aids to Navigation Serviced 32 U Survey Programme 33 V Maintenance Dredging Disposal 35 W Pilotage Statistics 36 X Risk Assessments Reviewed following an Incident 38 Y New Risk Assessments 38 Z Document Review 39 AA Targets - Previous Report 39 BB Targets - Current Report 40 CC Summary of Emergency Oil Pollution Response Exercises 42 DD Key Performance Indicator Results 42 EE Harbour Control Equipment Outage 43 FF Summary of SMS Improvements 44 GG Stakeholder Liaison Meetings 45 Harbour Master - 3 April 2015 to March 2016

4 1 Executive Summary The Port Marine Safety Code (PMSC) applies to all harbour authorities in the UK that have statutory powers and duties. The Code is primarily intended for the duty holder. For Poole Harbour this means members of the Harbour Board, both individually and severally, who are directly accountable for marine safety within Poole Harbour Commissioners area of jurisdiction. Within the Code harbour authorities must produce a Navigational Safety Management Plan (NSMP) with associated marine Safety Management System (SMS) that can be measured against the Code. The SMS must have a regular and systematic review of performance and this annual report goes some way to achieving this by informing the Board of the work that has been undertaken in the Harbour Master s Department during the reporting period, with particular emphasis on navigational safety. The report will: Confirm PHC continued compliance with the Port Marine Safety Code Confirm the continued effectiveness of the NSMP and SMS Summarise the activity of PHC vessels Provide statistical information on harbour vessel activity Consider accident and incident trends Identify and summarise improvement Consider Key Performance Indicators Update on previous targets Set targets for next period Advise on audits and review Harbour Master - 4 April 2015 to March 2016

5 2 Safety Management System The Safety Management System (SMS) aims to confirm the policies and procedures of Poole Harbour Commissioners within the structure of an integrated Navigational Safety Management Plan (NSMP). This Plan was reviewed over a 14 month period with changes approved by the Board on 26 February The SMS has been applied in accordance with the Port Marine Safety Code (PMSC), the standards as published in the Plan, emergency plans, risk assessments and the Guide to Good Practice (GtGP). The SMS is a series of dynamic documents that are sourced and updated regularly to minimise the risk of accidents and incidents in Poole Harbour to As Low As Reasonably Practicable (ALARP). The PMSC and GtGP was updated in March 2015 and all Commissioners, as Duty Holders of the Port Marine Safety Code, have signed that they have read and understood the updated version and as a Duty Holder will comply with the requirements of the Code. PHC confirmed, to Government, its compliance with the requirements of the PMSC in March 2015 following a compliance audit in Feb 2015 by the independent Designated Person. This compliance exercise is required every 3 years. The MCA also carried out a PMSC Health check in March The Safety Management System continues to be dynamic and is regularly updated and improved with the aim of maintaining and if required, improving navigational safety in Poole Harbour. Table FF on page 44 gives a summary of the main Safety Management System improvements. Harbour Master - 5 April 2015 to March 2016

6 3 PHC Vessel Activity Herbert Ballam Formal risk assessment highlighted the need for Poole Harbour Commissioners to provide a 24/7 towage service to assist with berthing operations at the Port of Poole. The Herbert Ballam is the Poole Harbour Commissioners port tug operating to the MCA Code of Practice for Small Commercial Vessels. This important asset provides mitigation against vessel and berth damage and reduces the consequences of vessel breakdowns, groundings and inclement weather, The Herbert Ballam This vessel is also a certified pilot boat. In 2012 the vessel underwent a 15 year survey. The vessel is also occasionally used for the following: Aids to Navigation maintenance Work platform C H Horn The bottom door dredger is primarily required to maintain depths at the operating quays, two PHC marinas and the fisherman s dock. This vessel underwent a major refit in 2012 which included installing a new engine, propulsion unit and spud legs. A new wheelhouse was also fitted. The vessel operates under the MCA Code of Practice for Small Commercial Vessels. Other duties for this vessel include: Aids to Navigation maintenance Mooring maintenance Wreck clearance Contract dredging Sediment management Refuelling Scour management Work platform Launch & Recovery Harbour Master - 6 April 2015 to March 2016

7 Rough Ryder This versatile workboat vessel is used on a regular basis, undertaking any task within her capability. This vessel operates under the MCA Code for Small Commercial Vessels. Tasks include: Aids to Navigation maintenance Moorings maintenance Pollution response Light towage Survey work Work platform DFRS transportation Dorset Police transportation Vandyke This vessel is one of two pilot vessels operated by PHC as the Competent Harbour Authority for pilotage as per the 1987 Pilotage Act. This vessel is coded under the MCA pilot boat certificate which is due for renewal in The vessel is due an out-of-water intermediate survey in January Apart from pilotage, the vessel is tasked with: Harbour Patrol work Escort vessel duties Harbour Master - 7 April 2015 to March 2016

8 Vanguard This is the other vessel used to provide a pilotage service for vessels over 50m in length within the Competent Harbour Authority pilotage district. This vessel is also coded and successfully acquired her renewal pilot boat certificate in Her next renewal will be in The vessel underwent an intermediate, out of water, survey in March Due to her design she doubles as a very effective patrol and rapid response vessel and as such it is the intention to keep her in her present more visible colours. Her other tasks include: Escort vessel Pollution response Personnel transfer DFRS Transportation Dorset Police transportation Emergency response VIP events She is certified to carry 6 persons whilst on pilotage duties and 12 persons at all other times. Vigilant The primary patrol vessel for Poole Harbour Commissioners. Her mainy function is to provide education and support on the water whilst acting as a deterrent against byelaw infringement. In late 2012, Poole Harbour Commissioners, signed a Service Level Agreement with Dorset Police to combine patrols in Poole Harbour using this vessel. A similar agreement with Southern Inshore Fisheries Authority (SIFCA) will also be in place during This vessel is also tasked with: Escorting duties Byelaw Enforcement Emergency Response Harbour Master - 8 April 2015 to March 2016

9 Vixen This vessel is an Atlantic 75 (ex RNLI Inshore lifeboat) primarily used for patrol work, providing a fast situation response and interception capability, especially in the shallower parts of the harbour and timely response under bridges. This vessel is also tasked with: Emergency Response Safety Boat Work Pollution Response Survey Work Byelaw Enforcement Moorings Inspection Work DFRS Transportation Viper This Personal Watercraft is very effective for PW Byelaw enforcement and is normally only used during the busy season from Easter through to the end of September. The vessel is also useful as a first responder to any reported incident. Harbour Master - 9 April 2015 to March 2016

10 Survey One This is Poole Harbour Commissioners hydrographic survey vessel supplying the Harbour Master s department and the UK Hydrographic Office with data throughout the year. This data is used to inform masters, pilots and Harbour Control of the latest known depths especially in the main shipping channels. The UKHO update Admiralty charts based on this supplied information. The vessel is also tasked with: Harbour Patrol work (occasional) Escort vessel duties (occasional) Survey Contract Work Table U on page 33 shows survey progress at the end of March Harbour Master - 10 April 2015 to March 2016

11 4 Harbour Vessels Activity The Recreational Survey is normally undertaken annually. Vessels are recorded from two positions in the Harbour over a 31 day period during the summer. The survey provides a snapshot of vessel activity. Surveys are undertaken from 0900 hours to 1630 hours, using the same pattern of days each year (3 Mondays, 3 Tuesdays, 4 Wednesdays, 4 Thursdays, 5 Fridays, 7 Saturdays and 5 Sundays). The 2015 survey started on the 20 th June and ended on the Bank Holiday Monday, 31 st August. A Mean Daily Recreational Activity Number of Vessels Harbour Entrance Lake Pier Note No survey was undertaken in 2008 or Harbour Master - 11 April 2015 to March 2016

12 B Annual Craft Activity (Excluding shipping) Number of Vessels Baiter Slipway Launches Harbour Dues (Annual) Harbour Dues (Daily) 4247 PW Permits Waterski Permit 30 Kitesurf Permits The number of recorded launches from Baiter Slipway reduced by 10% on previous 12 months. The number of annual harbour dues reduced by 17%. Water ski permits and daily harbour dues are added this report. Harbour Master - 12 April 2015 to March 2016

13 C Poole Bridges Vessel Activity Number of Vessels Number of Lifts (PB) Number of Lifts (TS) The number of vessels transiting Poole Bridges (high and low air draft) has decreased by 2%. This in turn will likely have decreased the number of times a 3 lift sequence was necessary thereby decreasing the number of required individual lifts from 6,418 to 6199, a reduction of 4%. Harbour Master - 13 April 2015 to March 2016

14 D Poole Bridges Peak Activity Number of Vessels Busiest Lift Busiest Day Max in Basin By formal risk assessment, prior to the Twin Sails bridge opening on the 4 th April 2012, the maximum number of vessels permitted in the holding basin in perfect conditions was deemed to be 60. The highest recorded figure since opening was 46 in The busiest lift includes low air draft vessels passing through as directed by the Bridges Operator. The busiest day for the past 4 years has been during the Bournemouth Air Show in August. The trend would suggest the increasing popularity of the event. Harbour Master - 14 April 2015 to March 2016

15 5 Accidents and Near Miss Incidents Marine Accidents, which include near miss incidents, are defined in The Merchant Shipping (Accident Reporting and Investigation) Regulations A Near Miss Marine Incident is defined as an event or sequence of events which has occurred directly in connection with the operation of a vessel that endangered, or if not corrected would endanger the safety of a vessel, its occupants or any other person or the environment. E Total Reported Accidents and Near Miss Incidents Accident Incident Notes 2 of the 54 reported Accidents involved commercial shipping (Chart G, page 19) 13 of the 98 reported Near Miss Incidents involved commercial shipping (Chart H, pages 20 & 21) 57 of the 98 reported Near Miss Incidents were Byelaw infringements (Chart L, page 24) Number of reported Near Miss Incidents decreased by 3% Number of reported Accidents increased by 59% Number of reported byelaw infringements decreased by 14% Average reported Near Miss Incidents over 5 years is 84 Average reported Accidents over 5 years is 37 Harbour Master - 15 April 2015 to March 2016

16 F Breakdown of Reported Accidents Accidents Collision Grounding Contact Fire/Flood Oil Pollution Person Overboard Machinery Capsize/sink 2 9 The above table provides a breakdown of the 54 reported accidents. These do not include near miss incidents such as close quarter situations, unmanned vessels breaking free from mooring and drifting or byelaw infringements. For a breakdown of near miss incidents by vessel type see Chart H, page 20. Harbour Master - 16 April 2015 to March 2016

17 Collision There were 6 reported collisions none of which resulted in any injury or significant damage. Collision accidents have increased from 1 to 6 with the 5 year average remaining the same Collision between local passenger vessel and motor boat Kayak collides with Chain Ferry Collision between two yachts Motor boat collides with berthed vessel Collision between dinghy and yacht Collision between local passenger vessel and yacht Grounding Every year there are a number of groundings due to vessels breaking free from moorings and drifting before running aground. These have been recorded as near miss incidents (chart H, page 20). Vessels that have gone aground whilst manned have been recorded as accidents. There were 7 accidental groundings compared to 1 recorded on previous annual report Catamaran aground on Stone Island Motor boat aground on Soldier Bank Motor boat aground North Haven Lake Local passenger boat aground Wareham Channel Motor boat aground on Stone Island Motor boat aground East of Salterns Marina Yacht aground on Hook Sands Contact Reported contacts have decreased from 6 to 5 since the last annual report Motor boat contact with Training Bank Motor boat contact with Moriconium Quay mark Motor boat contact with Poole Bridge Commercial ship moderate contact with New Quay Commercial Ferry heavy contact with Ro-Ro berth Fire/Flood There have been no reports of fire however there was one report of flooding which was quickly contained Fishing vessel taking on water Oil Pollution There were 10 reports of oil pollution in the harbour with 8 of them being non-attributable. All were assessed and the necessary course of action and response agreed. Three incidents were attributable and were reported by the polluter as soon as possible. Following assessment, Tier 1 response by PHC was not required and no further action was taken. All three were dealt with efficiently by the polluter. Harbour Master - 17 April 2015 to March 2016

18 Accidental discharge of oil in Backwater Channel Fuel tank leak on Island Small hydraulic oil spill from commercial ferry Mechanical Failure Breakdowns can potentially have serious consequences when it results in a loss of control of navigation. There has been a significant increase in mechanical breakdown from 1 to Angling boat mechanical failure Yacht mechanical failure Yacht fouled propeller Motor boat mechanical failure Motor boat lost propeller Yacht mechanical failure Motor boat mechanical failure Motor boat mechanical failure RIB mechanical failure Yacht mechanical failure Motor boat mechanical failure Motor boat mechanical failure Motor boat mechanical failure Yacht mechanical failure Yacht mechanical failure Person Overboard There was one Person Overboard accident reported to Harbour Control during the reporting period PW operator overboard Capsize / Sink / List Due to the number of yacht and dinghy racing events it is likely there are a number of capsize situations, with persons in the water, that go unreported. These incidents are dealt with efficiently by the trained safety boat crews that volunteer to assist in risk mitigation during the events or indeed by the crew of the capsized vessel as part of their training. It is a regular occurrence and considered part of the sport controlled by risk mitigation. The accidents reported are those that involved a rescue or could have led to a secondary accident/near miss incident. There were 4 sinking accidents and 5 capsize accidents reported Motor boat sinking at mooring Dinghy capsize (near commercial ferry) Motor boat sinking Canoe capsize (not able to right) Yacht capsized (near chain ferry) Yacht sinking Motor boat sinking Kayak capsized (between bridges) Kayak capsized (suffering from exhaustion) Harbour Master - 18 April 2015 to March 2016

19 G Reported Accidents involving Commercial Shipping Accidents Collision 1 1 Grounding 1 Contact Fire/Flood 2 Pollution 1 Person Overboard Machinery 3 1 Capsize/sink There were 2 reported accidents involving commercial shipping which is a reduction of 66% on the last reporting period. The average over the past four years is 4. Neither of the accidents resulted in any injuries. One vessel sustained minor damage whilst the other was taken out of service to affect repairs Ship moderate contact with berth Ferry heavy contact with berth Harbour Master - 19 April 2015 to March 2016

20 H Breakdown of Reported Near Miss Incidents The near miss incidents are broken down into vessel type as per the Port Skills & Safety reporting format prepared from the The Merchant Shipping (Accident Reporting and Investigation) Regulations Near Miss Incidents Shipping Fishing Passenger Workboat Leisure Near Miss Incidents Reporting of all Near Miss Incidents is encouraged at harbour user liaison meetings, as this provides a good trend indicator giving valuable input to the risk assessment review process. Harbour Master - 20 April 2015 to March 2016

21 There were 13 Near Miss Incidents involving shipping although only 3 were directly attributed to ships: Nine were due to contravention of the International Regulations for Preventing Collisions at Sea (as amended) Rule 9 (Narrow Channels) of which 4 involved yacht racing Yacht impedes commercial ferry Yacht impedes commercial ferry Yacht impedes commercial ferry Dinghy impedes commercial ferry Racing yacht impedes sail training ship Racing yacht impedes commercial ship Racing yacht impedes commercial ship Racing yacht impedes commercial ship Ship parts mooring line Commercial ferry creates excessive wash Commercial ferry excessive speed Motor boat impedes commercial ferry Fishing vessel impedes commercial ferry Yacht Racing Yacht racing in the harbour is monitored carefully and a strict set of procedures is in force for all those concerned including racing participants, race officers, escort vessel and safety boat crew, harbour patrol officers, pilots and masters. This agreed Yacht Racing Criteria has improved the safety of racing competitors in the harbour and has seen reported incidents drop from 15 in 2006 to 4 in this reporting period. Procedure, monitoring and liaison continues to reduce the risk of an accident to as low as reasonably practicable. Poole Bridges Since the Poole Bridges Byelaw came into force, the number of traffic light infringements have reduced from 22 in 2011 to 5 during this reporting period. This is an increase of 2 since last annual report. Speeding / Wash Accounted for 50 of the 98 near miss incidents which is a 14% increase on the previous 12 months. All were from leisure craft apart from the 2 speed/wash incidents caused by a commercial ferry listed above. A Local Notice to Mariners (LNTM) is promulgated every year prior to the relaxation of the speed limit and again before the relaxation is lifted. The LNTM explains clearly when and where the speed limit is relaxed and again when it is lifted. The LNTM also explains why the speed limit has to be exercised. Other The remaining Near Miss Incidents were predominantly unmanned vessels adrift in the harbour having come free from their mooring. Harbour Master - 21 April 2015 to March 2016

22 I Harbour Master Investigations All reported incidents are investigated and the table below highlights those that were considered serious enough to require a full in depth investigation. Year Month Accident / Incident Brief Description 2015 April Accident Pollution incident caused by local passenger vessel Yes April Near Miss Racing yacht impedes passage of commercial ferry No April Near Miss Racing yacht impedes passage of commercial ferry No May Near Miss Fishing nets obstructing navigation No May Accident Motor boat collides with berthed local passenger vessel No June Accident Kayak collides with chain ferry No July Near Miss Alleged dangerous navigation by motor boat No August Near Miss Commercial ship - Mooring rope parted No August Accident Pollution Incident caused by shoreside facility Yes August Near Miss Commercial ferry excessive wash No October Accident Collision between local passenger vessel and yacht Yes November Near Miss Unmanned barge adrift and aground No 2016 January Accident Commercial ship heavy contact with quay Yes February Accident Yacht collides with berthed local passenger vessel No 6 Enforcement MAIB / MCA All reported accidents, incidents and complaints were dealt with under the PHC enforcement policy either verbally at the time and/or followed up with a written warning and/or investigation. On four occasions the incident went straight to prosecution proceedings with successful outcomes. J Prosecutions Prosecution Incident Legislation Fine Costs Victim Court Date Date Support Fee (aa) Speeding (b)/2(a) Speeding/Dangerous Navigation (aa) Speeding (aa) Speeding Harbour Master - 22 April 2015 to March 2016

23 K Prosecutions Trend Byelaw 2(a) Nav Byelaw 2(aa) Speed - 10 kts Byelaw 2(b) Speed - 6 kts 1 Byelaw 2(e) Permit One of the prosecutions in the reporting period was for two offences hence why table J indicates 4 and table K shows 5. Within the Port Marine Safety Code (PMSC) Harbour Authorities are well advised to secure powers of General Direction, to support the effective management of vessels in their harbour waters. Poole Harbour Commissioners secured these powers in One General Direction, permitting kite surfing, is currently in force. Harbour Master - 23 April 2015 to March 2016

24 L Byelaw Infringements Byelaw Infringements Speeding Wash Permit PW Permit Waterski Bridge lights Fishing Nets 1 The PHC enforcement policy is exercised on every occasion that offender identification is made. The offenders of some of the incidents above were unfortunately not identified. During the period 1 st April 2015 to 31 st March 2016 there were 57 recorded Byelaw infringements resulting in 4 prosecutions, 41 warning letters and 9 verbal warnings with 3 not identified. This is a 14% reduction in infringements and a 10% reduction in warning letters since the last reporting period. Harbour Master - 24 April 2015 to March 2016

25 M Byelaw Infringement - Monthly Breakdown Byelaw Infringements Apr May June July Aug Sept Oct Jan Feb Mar Speeding Wash 1 1 Permit PW Permit Waterski 1 Bridge lights The majority of infringements occur in the summer months when leisure traffic density is greatest. Harbour Master - 25 April 2015 to March 2016

26 7 Personnel Safety N Personnel Safety Record RIDDOR Reportable Non reportable Near Miss 2 2 There were two minor non reportable accidents within the reporting period which were investigated to establish cause and any lessons learned. There were no accidents reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). Near miss reporting is encouraged and this data has been introduced this reporting period. O Personnel Accident Summary Date Accident Action RIDDOR Reportable July 2015 PHC PW operator overboard at speed minor injury to elbow, neck and hip. Safety talk regarding proper use of PW. Interviewed by HM to assess if further training required. No One accident is considered one too many and therefore all Harbour Department employees are regularly advised to keep concentration levels high and never to be complacent. Safety tool box talks are required and are regularly carried out and documented. Safety days were introduced in April 2012 to ensure that exercises and safety checks are carried out routinely. Harbour Master - 26 April 2015 to March 2016

27 Two near miss reports involved a pilot slipping on a wet quay with remnants of clay and a deckhand slipping on a wet pontoon. Safety Days One half day per month per team (subject to pilotage, towage and emergencies) is scheduled by the Duty Harbour Master to concentrate solely on all our safety responsibilities, ensuring they are addressed over a 12 month period. Department Safety Representatives ensure that these important safety days do not lapse. Safety days include: Man Overboard Drills. Fire drills on vessels and at work places. LSA & FFE checks on vessels and at work places. Review of COSSH Assessments. Review of Risk Assessments. Review of training requirements. Health & Safety Inspection. Outstanding items on Safety Inspection Action Plan. Safety Equipment Checks. Equipment Checks. Oil spill Response Equipment Checks. General Housekeeping. Other. All HM Department staff must contribute to the Safety Days. All relevant paperwork is updated as a formal record with a brief summary list ed to the Harbour Master which is kept in the SMS electronic file. The Safety Days do not exonerate any employee from their daily safety checks and routines. Harbour Master - 27 April 2015 to March 2016

28 8 Notices & Memos All Harbour Masters memos are promulgated and displayed on relevant notice boards. They form part of SMS operating procedures and are included in operation manuals as part of the review process. Safety Notices are generally directed at harbour users and are promulgated using LNTM, social media networking and mail. P Harbour Master Safety Notices and Memos Year Month Notice / Memo Title 2015 April Memo PHC Vessels Bunkering Procedure April Memo Medical Certificates April Memo Lifejackets May Memo Use of Mobile Phones May Memo Special Directions to Vessels August Memo Near Miss Reporting Sept Memo Driving on PHC Business Oct Memo Roping Dec Memo AtoN Defect Reporting There were a total of 34 Local Notices to Mariners published during the period which are made available to the public via the PHC website and in hard copy at PHC reception. The notices are also ed to all relevant stakeholders and the distribution list is added to by request. Harbour Master - 28 April 2015 to March 2016

29 9 Training Training is an integral part of any Safety Management System to ensure that competence levels are kept to the required standard with the overall aim of reducing risk to personnel, navigational safety and the marine environment. Q Courses and Training Employee Number Course / Training Requirement HCO 1 V103/1 Refresher MCA Pilot 2 Pilotage Standards (Operational) Simulator PHC/MCA Pilot 2 Pilot Resource Management PHC Pilot 1 Pilotage training for Class 2 licence PHC HM Workshop 1 Tug skipper training PHC HM Workshop 2 STCW Personal Sea Survival MCA HM Workshop 2 Scaffolding Tower PHC/HSE HM 1 Oil Pollution Response Level 5P Refresher MCA CEO 1 Oil Pollution Response Level 5P Refresher MCA HM Workshop 3 First Aid at Work Refresher PHC/HSE HM Workshop 2 Chain Saw Operators PHC/HSE HM Workshop 1 RYA Powerboat Instructor PHC HM Workshop 1 Basic Fire Fighting MCA HM Workshop 1 SRC VHF MCA HM Workshop 1 Forklift Truck Level B1 PHC A continued programme of cross training and familiarisation exists for all tasks required to carry out the Harbour Master Departments overall function. As a result the department has continued to be more flexible with all employees able to multi-role in their abilities through gained competence and experience. Harbour Master - 29 April 2015 to March 2016

30 10 Aids to Navigation Poole Harbour Commissioners are the Local Lighthouse Authority (LLA) for Poole Harbour and have the power to maintain the marking or lighting within the harbour. The General Lighthouse Authority (GLA) has a duty to inspect all navigation marks under the management of the LLA (Section 201 of the Merchant Shipping Act 1995). Trinity House, the General Lighthouse Authority, considers the availability of lights as a measurement of good management. The numbers of light defects during any year are not necessarily of concern unless due to lack of maintenance which is not the case. What would be of concern is the time taken to address a defect which could affect the safety of navigation. The three year availability average can be seen on the KPI table (Table DD, page 42). R Aids to Navigation Defects Defects Harbour Master - 30 April 2015 to March 2016

31 S Breakdown of Aids to Navigation Defects Lights 14 Stakes 17 Off Stn 1 Buoy damage 1 Aids to Navigation deficiencies are slightly down on last year which can be seen from the tables above. A large proportion of the light deficiencies are due to reduced solar light in the winter months causing lights to be diminished or extinguished. Over a period of time the many stakes around the harbour, marking the many minor channels, get worn or get knocked over. They are repositioned or replaced at the earliest opportunity following a reported defect. Occasionally buoys get damaged by vessels or move off station due to strong weather/tidal conditions. Aids to Navigation are routinely serviced on a rotational basis, some more frequently than others. The table below shows the AtoN servicing for the reporting period. Harbour Master - 31 April 2015 to March 2016

32 T Aids to Navigation Serviced AtoN Maintenance (April 2015 March 2016) Brownsea Roads 17 buoy NC1, NC2 and Basket Boom WH1 buoy South Deep Channel buoys Pottery Pier Channel buoys Brownsea Roads 14 buoy Ro Ro Basin 34 buoy Bar buoy Swash Channel 7 buoy Brownsea Roads 13 buoy North Hook buoy Middle Ship Channel 23 buoy Swash Channel 8 buoy Diver buoy Aunt Betty buoy Brownsea buoy Brownsea Roads 18 buoy Hamish buoy North Channel buoys 14 to 16 North Channel buoys 7 to 12 North Channel buoys 1 to 6 Minor channel stakes Recovered to HM Workshop and replaced Serviced by vessel on station Recovered to HM Workshop and replaced Serviced by vessel on station Serviced by vessel on station Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Recovered to HM Workshop and replaced Serviced by vessel on station Serviced by vessel on station Serviced by vessel on station Replaced as necessary Whenever a buoy is removed for servicing, a temporary buoy is put in its place or one that has been previously serviced. The one being serviced is renumbered ready to replace the next buoy on the maintenance schedule. Harbour Master - 32 April 2015 to March 2016

33 11 Hydrographic Surveys U Survey Programme Survey Progress March 2016 Survey Area Scale Priority Date Last Completed Frequency month Date Due Backwater Cha Twin Sails Mar month Mar-17 Baiter Aug Aug-17 Between the Quays Mar Mar-17 Blood Alley Jun Jun-18 Brownsea East Mar Mar-15 Chain Ferry-main n/a 1 Feb Aug-16 Chapman s Peak Mar-16 4 Jul-16 Poole Quay Boat Haven Nov Nov-16 Port of Poole Marina Jul Jul-16 Dump Ground Jul Jul-17 East Looe Jan-16 6 Jul-16 Havens MB Mar Sep-16 Holes Bay Mar Mar-16 Hook Sands May May-16 Little Channel\working Quays MB Mar-16 6 Jul-16 Middle Channel (East) MB Mar-16 4 May-15 Middle Mud Oct Nov-15 North Channel + Mid Ground Mar Mar-16 Parkstone Bay Jun Jun-17 Red Horn Lake Oct Jul-16 Ro/Ros Mar-16 4 May-15 Rockley Channel Aug Mar-17 Sandbanks Inner shore Sep Sep-14 Shell Bay Jan Dec-16 Silt deposit area A Mar Sep-16 South Deep East/White Grnd May May-17 South Deep West & Ramshorn Jun Jun-18 Stone Island Lake Nov Nov-16 Swash Channel (North) Mar-16 4 Jul-16 Swash Channel (South) Mar-16 4 Jul-16 Turning Basin and MSCW Mar-16 4 Jul-16 Wareham Channel (lower) Apr Oct-18 Wareham Channel (middle) Aug Oct-18 Wareham Channel (upper) Sep Oct-18 Whitley Lake Jan Dec-18 Wills Cut Nov Nov-15 Wych Channel (Lower) May Jun-17 Wych Channel (Middle) Aug Aug-17 Wych Channel (Upper) Mar Mar-17 Harbour Master - 33 April 2015 to March 2016

34 All surveys have been completed in accordance with a planned programme. The plan as of March 2016 shows the timescale, frequency and priority. All data is sent to the Admiralty Hydrographic Office for inclusion in local charts. 12 Dredging & Disposal In line with the Poole Harbour Maintenance Dredging Protocol and statutory requirements, the Commissioners continue to monitor the entire dredging and disposal operation within the Harbour. Disposal at Brownsea Roads: Marinas throughout the Harbour continued to make use of PHC s Brownsea Roads disposal site, thus retaining silt within the Harbour in line with the Sediment Management Plan, 16,500m 3 of silt was trickle discharged over the Brownsea Roads site, including 7,200m 3 dredged by CH Horn. Disposal to Swanage: No maintenance dredging by PHC was disposed at Swanage. Cobbs Quay Marina dredged their marina in November 2015, disposing half at Brownsea Roads and 2,875m 3 being sent to Swanage. Beneficial Use/Reclaim: In February 2015 the Borough of Poole carried out a Nearshore Trial off Poole beach to ascertain whether relatively small amounts of sand placed on the seabed close to shore would be moved on to the beach by natural wave forces. For the trial 35,500m 3 of sand was dredged, mainly from Middle Ship Channel, and regular bathymetric monitoring by PHC seems to indicate some success for this method of beach replenishment. Harbour Master - 34 April 2015 to March 2016

35 V Maintenance Dredging Disposal (Calendar Year) m Bournemouth Beach Brownsea Roads ,592 Sandbanks Beach Reclaim ,555 WI 110, Swanage Bay ,875 Harbour Master - 35 April 2015 to March 2016

36 13 Pilotage Pilotage is compulsory for vessels over 50 metres in length plus two additional categories; the number of pilots is sufficient to safely undertake pilotage at the current volume of traffic. Four PHC pilots are also Assistant Harbour Masters and have additional non-piloting management roles including Moorings, Aids to Navigation, Pilotage Service and Safety Management System. Two selfemployed pilots are contracted to cover holidays and sickness. W Pilotage Statistics Shipping Movements Compulsory Pilotage PHC Piloted Movements PEC Movements There has been a steady decline in the number of commercial ship movements over the past four years. Vessels subject to compulsory pilotage levelled off in 2014/15 and there was a steep rise in PHC piloted movements during the same period. Harbour Master - 36 April 2015 to March 2016

37 This was due to the LD line ferry operating between April & Sept 2014 and the dredger Magni-R operating in the Harbour between Nov 2014 and Feb The 2015/16 figures have only benefitted from the new Brittany Ferries service for six weeks in 2016 (26 movements). Shipping movements have decreased by 24% Vessels subject to compulsory pilotage have decreased by 19% PHC piloted vessels have decreased by 37% PEC movements have decreased by 6% 14 Harbour Control (VTS) Harbour Control (VTS) works efficiently to allow identification and monitoring of vessels, strategic planning of vessel movements and to provide navigational information and assistance. The Harbour Control Officer (HCO) will initiate the port s emergency response and will assist in the prevention of pollution and co-ordination of a pollution response. The efficiency of the HCO depends on the reliability and continuity of communications and monitoring equipment to provide accurate and unambiguous information. This year Harbour Control underwent a refurbishment to ensure the continued efficiency of available resources. The quality of accident-prevention measures depends on the HCO detecting a developing dangerous situation and on the ability to give timely warning of such dangers. Throughout the year Harbour Control has continued to operate a Vessel Traffic Service by efficiently managing marine traffic to help mitigate any potential risk to safety of life at sea, safety of navigation, the marine environment and maritime security. Harbour Control is considered, through risk assessment, to be a vital 24/7 information service for all marine activities in the Harbour. The vast majority of incidents and complaints are reported direct to Harbour Control and entered into the incident log. This in turn is interrogated to identify trends and forms part of the monthly and s. The equipment available to the Harbour Control Officer has been proved effective for monitoring commercial shipping movements, other marine activities and providing timely accurate information to all harbour users. Resources include Radar, AIS, CCTV, VHF, tidal and weather inputs and 3D vessel monitoring equipment. These resources available to the Harbour Control Officer help to maintain safety of persons and property and protect the environment in Poole Harbour. All of this equipment has proved very useful during incident investigation. The Harbour Control (VTS) designation of Information Service (INS) was reviewed and it was agreed by Poole Harbour Commissioners to add Traffic Organisation Service (TOS). This was sanctioned by the MCA and implemented on the 9 th April Harbour Master - 37 April 2015 to March 2016

38 15 Risk Assessment The Safety Management System is a result of formal risk assessment of all marine activities in the harbour. Risk assessment forms a major part of the Navigational Safety Management System. Risk assessments are also carried out for PHC waterborne tasks and for land based personnel safety. All risk assessments and control measures are reviewed on an annual basis or if considered necessary, following an incident. X Risk Assessments Reviewed Following an Incident Risk Assessment Yacht / Dinghy Racing Collision Passenger vessel and recreational vessel Contact Damage Commercial Ship Collision Recreational vessel and Chain Ferry Y New Risk Assessments Risk Assessment Pile Driving Navigation Marks Harbour Master - 38 April 2015 to March 2016

39 16 Document Review Documents and procedures are the basis of a good Safety Management System and in order for the system to be dynamic and current, it is essential that there is a regular review process. The table below shows the Safety Management System documents have been reviewed during the reporting period. Z Document Review Month 2015 April April April April April Dec 2016 Feb March March Review Completed Small Craft Emergency Protocol Poole Harbour Boat Show Event Management Plan Towing Procedures Harbour Patrol Instructions Restricted Visibility Routine Waste Management Plan Navigational Safety Management Plan Test Run Protocol SLA between Dorset Police and PHC 17 Targets AA Previous Report Update HM Department Review document Consider use of Microsoft Tasking for Department workload Plan and assess waterborne activities for 2016 Boat Show Complete outstanding items on SMS implementation Plan Review SMS documents as required Review Pilotage Directions including the Pilotage Plan Review Oil Spill Contingency Plan following Major Exercise Update signage around the Harbour Review Navigational Safety Management Plan (including policies) Review Port Emergency Plan Prepare DRAFT General Directions to modernise/replace navigation Byelaws Assess the functionality of the Emergency Response Centre Outstanding Complete Complete Ongoing Complete Complete Progressed Ongoing Complete Progressed Progressed Complete Harbour Master - 39 April 2015 to March 2016

40 BB Current Report Complete all progressed and outstanding targets from previous report Standardise TOS phrases for Harbour Control Introduce procedure for HCO to provide NA in an emergency Introduce HCO flash cards for emergency scenario response Review secondary Harbour Control in event of evacuation or systems failure Introduce a Standard Operating Procedure (SOP) format Introduce assessment of SOP s Review HM Dept training matrix and associated administration Consider use of QR coding for signage and publications such as LNTM Introduce voluntary registration of all small commercial vessels 18 External Audits Safety Management System and Port Marine Safety Code Compliance Audit PHC require a practical, pragmatic, and cost effective Designated Person (DP) in order to provide independent assurance directly to the Duty Holder (Board members individually and collectively). In meeting this obligation under the Port Marine Safety Code, the PHC Board has appointed an independent Designated Person, who maintains a right of direct access to the Board. The main role of the Designated Person is to: Determine through assessment and audit that PHC has an effective and appropriate Navigational Safety Management System. Provide the PHC Board with independent and professional advice regarding PHC s overall compliance with the requirements of the Port Marine Safety Code. Designated Person Audits The Designated Person reviewed the Safety Management System on the 9 th July 2015 and 15 th February 2016 and stated, Based on the documents I have reviewed and my visits to date I consider that PHC continues to be fully compliant with the PMSC. Harbour Master - 40 April 2015 to March 2016

41 Trinity House Audit The annual inspection of Aids to Navigation was carried out by Trinity House on the 21 st April They were found to be in good and efficient order. The Aids to Navigation administration was also audited with no non conformities. On the 29 th June 2015 Trinity House also completed an audit to assess the suitability and availability of the Aids to Navigation under the management of Poole Harbour Commissioners against the applicable elements of the Port Marine Safety Code as stated in the Merchant Shipping Act The auditor stated that PHC has a very robust system for inspection and maintenance of AtoN although, as with everyone, they have issues with 3 rd party owners responding promptly One Potential Improvement Notice (PIN) was issued to remind PHC of notifying Trinity House by means other than the issue of a Local Notice to Mariners for any changes to AtoN. This related to No 5 buoy being 100 metres off station due to weather. Aids to Navigation average availability of lights continues to be above the required Trinity House minimum standard although one light failed to meet the standard. The Aids to Navigation lights availability is the average percentage of all lights over a 3 year period, the lowest being 95.66% and the highest being 100% for individual lights. Trinity House requires a minimum standard of 97% to 99% depending on category of light which is based on location. The below standard 95.66% availability was due to the Port of Poole Marina entrance beacon being damaged during a storm which meant that the light could not be reinstated until a new beacon was fabricated. It was extinguished for a total of 380 hours. This brought our overall average availability down to 99.91%. 19 Emergency Exercises Training is about raising the awareness of all staff about what emergencies they may face and giving them confidence in Poole Harbour Commissioners procedures and their ability to carry them out successfully. It is also about developing competencies and skill-sets so that staff can fulfil key roles. There are various emergency exercises that take place throughout the year including Fire, Security, Lone Worker, Abandon Ship and Man Overboard. Some emergency training is required through legislation and one such area is Oil Pollution Preparedness. This involves refresher training (Table Q, page 29) and conducting scenario exercises (Table CC, page 42). The Oil Pollution Contingency Plan was approved by the MCA on the 4 th April 2011 and is valid until 4 th April The Plan is currently with the MCA to approve for a further 5 years. Harbour Master - 41 April 2015 to March 2016

42 It is a requirement to plan and execute a major oil pollution exercise every three years. The latest exercise was conducted on the 7 th October CC Summary of Emergency Oil Pollution Response Exercises Date Exercise 5 th May 2015 Table Top Exercise (Poole Harbour Boat Show) 24 th September 2015 Notification Exercise (Call out procedure) 30 th November 2015 Equipment Deployment 30 th November 2015 Site Visit (Perenco Base) 10 th December 2015 Equipment Deployment 6 th March 2016 Site Visit (Perenco Base) 20 SMS Key Performance Indicators (KPI) The PHC performance-monitoring programme, adopted in 2012, is designed to progressively improve navigational safety. By measuring key indicators, which reflect both the performance of PHC and that of harbour users, appropriate measures can be added to the Safety Management System. DD Key Performance Indicator Results Key Performance Indicator results (April March) Number of Accidents (Compulsory Pilotage) Number of Accidents per 1000 piloted acts Number of Near Miss Incidents (Compulsory Pilotage) Number of Near Miss Incidents per 1000 piloted acts Number of Harbour Master written warnings issued Number of prosecutions Number of reported pollution incidents Harbour Control equipment availability 99.45% 92.20% 92.23% 92.61% Aids to Navigation lights availability (3 year average) 99.87% 99.9% 99.98% 99.91% Number of times hydrographic info not published Number of MAIB reports Number of attributable ship delays Number of PHC craft overdue for inspection Harbour Master - 42 April 2015 to March 2016

43 EE Harbour Control Equipment Outage % O u t a g e AIS CCTV RADAR COMMS ECDIS TIDE GAUGE RECORDING Availability of Harbour Control equipment during the reporting period was 92.61% Harbour Master - 43 April 2015 to March 2016

44 21 SMS Improvement The Safety Management System continues to be audited on a regular basis to ensure compliance with the Port Marine Safety Code. The internal review process encourages the Harbour Masters Department to seek out improvement either to improve safety or to reduce administration burden without compromise to safety. The following table summarises some of the improvements made within the SMS during the reporting period. FF Summary of SMS Improvements Number Improvements 1 Continued Improvement of role flexibility within HM Department 2 PHC vessel bunkering procedure 3 Additional Risk Assessment 4 Hard copy files converted to backed up digital files 5 TOS added to Harbour Control designation 6 Introduce role of Safety Management System Manager (AHM) 7 Restricted access digital folder for master copies of SMS documents 8 Updated Kite Surfing Leaflet 9 PHC vessel Out of Service procedure Harbour Master - 44 April 2015 to March 2016

45 22 Stakeholder Meetings Feedback from both PHC staff and other Harbour users provides a vital Navigational SMS component. All are actively encouraged to be involved in the management of navigational safety. This includes input into the development and implementation of the Navigational SMS and its operational risk management controls. Examples of consultation, involvement and communication employed by the Harbour Masters Department in the maintenance of the Navigational SMS include: Stakeholder liaison meetings Hazard identification consultations Risk assessment consultations PHC staff appraisal process PHC staff group meetings Legislation & Enforcement consultation process Strategic planning consultation process PHC website Social Media Network GG Stakeholder Liaison Meetings Date Meeting 6 Monthly Poole Harbour Steering Group (PHSG) 6 Monthly Kite surfing Group 6 Monthly Poole & District Fisherman s Association (PDFA) 6 Monthly Poole Yachting Association (PYA) As required Poole Yachting Association Sub Group As required Harbour Committee Monthly Poole Harbour Commissioners Board 6 Monthly Passenger Boat Operators 6 Monthly HM Department 6 Monthly Harbour Patrol 6 Monthly Harbour Control 6 Monthly Pilotage 6 Monthly Boatyard and Marina Operators 6 monthly Harbour Safety Annual Open Meeting Annual Southern Inshore Fisheries & Conservation Authority (SIFCA) Harbour Master - 45 April 2015 to March 2016

46 LEFT INTENTIONALLY BLANK Harbour Master - 46 April 2015 to March 2016

47 LEFT INTENTIONALLY BLANK Harbour Master - 47 April 2015 to March 2016

48 Harbour Master - 48 April 2015 to March 2016