SUMMER CAMP. Parent Handbook COMMUNITY YMCA SUMMER CAMP COMMUNITY YMCA SUMMER CAMP LOCATIONS.

Transcription

1 2017 COMMUNITY YMCA SUMMER CAMP LOCATIONS Lansdowne YMCA 2110 Garrett Rd., Lansdowne, PA P: Ridley Area YMCA 900 South Ave., Secane, PA P: YMCA Camps in Springfield at ETR Middle School 20 W. Woodland Ave., Springfield, PA SUMMER CAMP Parent Handbook YMCA Camps at Beverly Hills Middle School 1400 Garrett Rd., Upper Darby, PA COMMUNITY YMCA SUMMER CAMP

2 MISSION STATEMENT The Community YMCA of Eastern Delaware County is a charitable association founded on Christian principles, dedicated to building a healthy spirit, mind and body. We are committed to being a positive part of family life by promoting the values of caring, honesty, respect and responsibility. OUR VISION We will be the community leader, the center of activities, a catalyst for change and an organization that positively affects and improves our community. OUR CAUSE At the Y, strengthening community is our cause. Every day, we work side-by-side with our neighbors to make sure that everyone, regardless of age, income or background, has the opportunity to learn, grow and thrive. FINANCIAL ASSISTANCE Thanks to our Annual Campaign contributors, financial assistance is available for Day Camp and Sports Camp. Assistance is given on a first come, first served basis and is determined by need. Financial assistance is limited and may vary depending on the camp program. APPLY EARLY! Camp Financial Assistance forms can be obtained online at CCIS is accepted at select locations. Questions about Summer Camp? Contact one of our YMCA Directors Lindsay Everitt (RY) P: ext E: leveritt@cyedc.org Meredith Young (LY) P: ext E: myoung@cyedc.org Joanna Schwenke (ETR) P: E: jschwenke@cyedc.org CAMP GOALS CHILDREN: STAFF: To learn about new aspects of their environment To enjoy camp and have fun with new friends To develop a healthy self-concept To learn to work effectively with others To learn to grow from new experiences To respect and care for campers To deliver a developmentally, appropriate program To work positively with parents To participate in training sessions Tim Wilson (Sports Camp) P: E: twilson@cyedc.org

3 CAMP WEEKS & THEMES (All Camps) Week 1 - June Camp Magic Week 2 - June Best Summer Ever Week 3 - June Hawaiian Hullabaloo Week 4 - July 3-7 Stars & Stripes No Camp July 4 Week 5 - July Camp Olympics Week 6 - July Super Me Camp Information Nights Meet our staff and learn about our camps. January 18 6:30-7:30pm ETR Cafeteria February 2 7-8pm RY February 15 6:30-7:30pm LY April 19 6:30-7:30pm LY Camp Open Houses Meet directors and camp staff. Visit topic tables including: drop-off and pick-up, swimming, t-shirt pick-up, field trips, What to Bring to Camp, and more. Last day to submit camp paperwork is at your Open House. Sun., May pm RY/LY Wed., May pm LY Thurs., June 1 7-8pm RY Wed., June 14 6:30-7:30pm ETR Cafeteria Week 7 - July Splish Splash Week 8 - July 31-August 4 Outer Space Week 9 - August 7-11 Wild Wild West Week 10 - August Anything Goes Week 11 - August So Long Summer YMCA MEMBERSHIP All campers are required to be members of the Community YMCA. DEPOSITS & PAYMENTS A $35 weekly deposit is due for Day Camp, LIT, Little Explorers, and Sports Camp. A $75 weekly deposit is due for Quest, Fishing, Sports Specialty Camps. The balance for each week must be paid one week prior to your child attending camp. Camp Week Camp Week Dates Balance Due Date Week 1 June by June 5 Week 2 June by June 12 Week 3 June by June 19 Week 4 July 3-7 by June 26 Week 5 July by July 3 Week 6 July by July 10 Week 7 July by July 17 Week 8 July 31-August 4 by July 24 Week 9 Aug by July 31 Week 10 Aug by Aug. 7 Week 11 Aug by Aug. 14 CAMP BALANCE PAYMENTS The balance of camp payments may be made in-person, at the Front Desk, over the phone, or on our website at You ll need to sign into your camper s account, update contact information if needed and make payment. Payments may be made in the form of Visa, MasterCard, American Express, or Discover Card online or in-person. In addition, cash, checks and money orders are accepted at the Front Desk in our branches. Balances may be paid at any time prior to or on the dates listed above for camp sessions. LATE REGISTRATION OR PAYMENT FEES ALL camp fees must be paid by the due dates indicated above. Payments made after the dates indicated, on the chart above and new camp registrations are subject fee increases. REFUNDS Deposits and camp fees are non-refundable. Credit will only be considered for medical reasons accompanied by a note from a physician. These cases will be dealt with on an individual basis. TRANSFERS Changes to the official registration MUST be requested in writing at the Front Desk at the appropriate YMCA location. All transfer/change requests are subject to a fee of $5/camp session changed. No transfer/change requests will be granted after the balance due date for the camp session.

4 CAMP HOURS OF OPERATION Monday-Friday from 8:30-4:30pm. AM Care runs from 7-8:30am and PM Care runs from 4:30-6pm. AM & PM Care is FREE, but registration is required for this program. If you arrive after 6pm a late pick-up fee of $10 every five minutes will be assessed and must be paid before your child will be allowed to participate in the next camp day or other Y activities. Excessive tardiness in pick-up of campers will result in suspension or expulsion from the program. DROP OFF & PICK-UP PROCEDURES RY Day, LIT, Fishing, Quest, and Specialty Camps (drop-off and pick-up) - back parking lot of facility. LY Little Explorers and select Lansdowne Specialty Camp (drop-off and pick-up) - Lansdowne YMCA facility. A parent MUST escort all campers to/from the designated room in the Lansdowne facility for drop-off and pick-up. LY Day, LIT and select Specialty Camp (drop-off and pick-up) - Lansdowne branch at off-site parking lot of the school. ETR - Sports, Day, Sports Specialty (drop-off and pick-up) - ETR Cafeteria. PLEASE FOLLOW TRAFFIC PATTERNS FOR CHILD SAFETY! There are specific drop-off and pick-up procedures for each camp. PICK-UP IDENTIFICATION CARDS For the safety of our campers the YMCA will create two ID PICK Cards for your child with your campers name on each. This card must be presented when picking your child up from a camp location. These authorized ID CAMP Cards will be available to you at your camp location OPEN HOUSE, or your child s first day of camp at AM drop-off. Without this card or proper identification, your child will not be released. Parents are asked to notify the Camp Director or Camp Registrar of any change in pick-up procedures in writing. No camper, regardless of circumstances, will be allowed to leave with an unauthorized person. All authorized persons will be asked for photo-identification. The safety of the child is higher priority than inconvenience to the parent. No exceptions will be made! GENERAL CAMP SCHEDULE All Day Camps 7-8:30am 8:30-9am 9-9:45am 9:45-10:15am 10:15-11am 11-11:45pm 11:45am-12:30pm 12:30-1:15pm 1:15-4pm 4-4:30pm 4:30-6pm Sports Camps 7-9am 9-9:30am 9:30am-12pm 12-1pm 1-4:30pm 4:30-6pm Camp Activities May Include: Physical Activity/Various Sports Cooperative Games Arts & Crafts Weekly Themed Activities Swimming Center-based Activities Reading Small Group Games AM Care Attendance and All Camp Welcome Group Activity Period All Camp - snack, rest room, sunscreen application Group Activity Period Lunch /Group Activity Lunch/Group Activity Group Activity Period Swim sessions for camp groups/ Group Activity periods/snack/sunscreen application after swim All Camp - rest room break PM Care AM Care All Camp Warm-ups Games & Skill Drills Lunch Swimming/Sports/Game Sessions PM Care Other Schedule Notes * Little Explorers and Day Camps at RY, LY swim daily, with the exception of trip days. ETR & Sports Camp will provide a swim schedule for their campers.

5 CAMP SWIMMING All campers will have the opportunity to have free swim on scheduled days in the afternoon. We take the safety of our swim program very seriously and will not accept inappropriate behavior in any Community YMCA pool area. Trained lifeguards and camp staff supervise all swim sessions. TEST, MARK, PROTECT We have procedures in place to help keep all children safe. These procedures include testing campers swim abilities, marking them (wrist bands) according to ability and protecting certain swim levels using PFDs (personal flotation devices). TEST Campers will have the opportunity to take the deep water swim test, if they choose to do so, on the first day of each camp week. Deep Water Swim Test Successful completion of the deep water test includes: Continuous, 25-yard freestyle swim (face in the water) Treading water for one minute (head straight up and down and ears above the water) and then turning on back to perform a brief float and swim to the side of the pool. Each camper s name and swim level will be recorded at the Front Desk. This information will be accessible by our membership staff in the event that the camper visits the pool for an open swim session. MARK All campers will be identified for their swim level by a color coded wristband. This band will be given to the camper on Monday, and is expected to remain on the camper s wrist for the remainder of the camp week. PROTECT All campers who have not successfully passed the deep water swim test and wear a red or yellow swim wristband will be REQUIRED to wear a PFD. We do encourage parents to teach their children how to swim. Our lesson program is available year-round for anyone interested in the progressive lessons. Please ask the Front Desk for details on our swim lessons. CAMP CLOTHING Sneakers (closed toe shoes only, no crocs or flip flops), washable play clothes, bathing suit, towel, flip flops (for pool only), camp shirt for trip days. All day and specialty campers receive one, free camp T-shirt to be worn on trip days. Parents will be charged $10 for a new T-shirt. TOYS, ELECTRONICS, PHONES, AND VALUABLES Label all belongings and pack in a personalized bag. The bag and all contents are the responsibility of the camper, not the counselor. The Y is not responsible for lost or stolen items. The YMCA Camp program carefully selects equipment and play materials to ensure optimum learning experiences and camper safety. We request that toys, cell phones, eletronics, and/or valuables not be brought to camp. If a camper is found to have an unacceptable item in his/her possession during the camp day, the item will be confiscated and placed at the desk of the Camp Director. Any items taken from a camper may be claimed upon pick-up by a parent/guardian. LUNCH/SNACK Please send your child to our program with a non-perishable, nutritious lunch, water bottle (daily), drinks and AM and PM snack. Label your child s lunch bag and other belongings. In the event your child forgets his/her lunch, you will be required to bring a lunch to the camp site on that day. SUNSCREEN Sunscreen must be applied liberally, by parents, BEFORE coming to camp each day. Additionally, aerosol sunscreen must be sent in your camper s backpack so that camp staff may facilitate re-application of sunscreen regularly each camp day. Label your child s sunscreen. Re-application of sunscreen will be scheduled daily mid-morning, after lunch and after camper swim sessions. More frequent re-application will be scheduled during special events/trips where exposure to water/perspiration is increased. CAMPER HYDRATION Campers are required to bring a labeled water bottle every day. It is important that campers drink water often during heat and increased activities done in camp. ALL CAMPERS will be required to drink at regular intervals (every 30 minutes) during the course of the camp day to prevent dehydration.

6 CAMP TRIPS, FEES, AND TRANSPORTATION All trip admission fees are included in your weekly camp tuition. Day Camp, Little Explorers, LIT, and specialty camp trips or special events will occur each week. ALL campers are required to attend trips and must wear a camp issued T-shirt. Be aware that some trips may not arrive back to the Y between 4-4:30pm. The Y will be notified immediately if the returning campers are delayed for any reason. Campers may bring money to some trips for snack or souvenir purchase. Labeled bag lunches and snacks will be required for trips. HEALTH FORMS AND MEDICATION ADMINISTRATION FORMS All children must have a current health & emergency contact form on file. This form must be completed at the time of registration. No camper will be permitted to attend camp without a current form on file. All children who are receiving medicine must have a current signed medicine permission form on file. This form must be on file by your child s first day of camp. All medication to be taken by a camper during the camp day MUST be turned in to the camp director in its original container (with prescription label) to be administered at the prescribed time. No camper is permitted to have over-the-counter or prescription medication in his/her possession at camp. SUPERVISION 1:1/TSS POLICY The Community YMCA of Eastern Delaware County is not able to provide 1:1 supervision of any child in our camp programs. If your child requires 1:1 supervision, it will be your responsibility to inform the YMCA and provide that service for your child. Therapeutic Support Staff (TSS) is permitted to accompany children in our YMCA Summer Camps. Contact the Camp Director to make arrangements before your child arrives at camp. CAMPER SUPPORT SERVICES PERSONNEL We welcome personnel from outside agencies in the camp setting to serve campers that receive support services. In this case, the camper s parent/guardian must complete an authorization form. Additionally, the visiting individual must provide copies of his/her PA State Police Criminal Record Check, PA Child Abuse History Clearance and sign-in/out of the camp setting with a director for each visit. SICKNESS/INJURY Children with symptoms of communicable diseases are not permitted in camp. A signed note from a physician, stating that the child is no longer contagious, will be required for re-admission. If your child is ill, a parent or emergency contact will be notified CHILDREN MUST BE PICKED UP ASAP. In the case of a severe or life-threatening injury or sickness, a parent /emergency contact person will be called and your child will be transported to the nearest hospital along with a camp director. PARENT COMMUNICATION Parents are welcome to contact the camp offices by phone or with any questions, comments or concerns. We will make every effort to return calls by the following camp day. Parents will be notified of any special events by notices sent out by the Camp Office. Information will also be posted on the Y s website at OPEN DOOR PROBLEM SOLVING At the Y, we believe that children learn positive behavior through education and redirection. At times, children can behave inappropriately, necessitating a parent conference. We will strive to preserve the safety of all children and staff. We reserve the right to dismiss a child from the program when his/her behavior jeopardizes the safety and well-being of other children or staff. The following policy has been developed so that problems may be addressed in a fair and methodical fashion. STEP I: VERBAL NOTICE STEP II: WRITTEN NOTICE STEP III: SUSPENSION STEP IV: DISMISSAL *Every attempt will be made to follow the Four Step Problem Solving Program. Our staff reserves the right to move past one or more steps in the program when deemed appropriate. No refunds will be issued for payments made for days/weeks when a child is suspended or dismissed for behavior reasons.