Group. Leader. information. Page preview. Location Specifics Pre-Camp Info Forms

Transcription

1 2017 Group Leader information Page preview Location Specifics Pre-Camp Info Forms

2 Campbellsville University contact info Camp Director: Kaleb Smith Assistant Director: Betsy Lyle Camp Phone: Camp (You will send your participant list to this address at least 3 weeks before camp starts.) You will receive an with your housing specifics. If you haven t heard from us 5 days before camp, or if we ve been playing phone tag, please us at centrikid2@gmail.com. Housing Housing is dorm style for boys and girls (2 per room) with bath on hall. One of the boys dorms is a little different, with 4 individual bedrooms and a shared bathroom. All beds will be twin size. There are some situations where there may be 3 per room. If this is the case, you will be aware of this before your arrival at camp. Towels and linens are NOT provided. You might want to bring hand soap, paper towels, shower shoes, and a bathmat. Housing will be determined when we have received participant lists for the groups attending camp for the week. Please make sure to send in your participant list 3 weeks before camp! letters from home ATTN: CentriKid Camps Camper / Church Name 1 University Dr. UPO 883 Campbellsville, KY Make sure you send all mail by Day 2 of camp, so that it gets to camp before your camper leaves! campus information Website: Time Zone: Eastern During Check-In, you will receive keys to the rooms you ll stay in for the week of camp. If keys are lost, they are $25 to replace. 1

3 Archery track time wet descriptions & wild track times Archery - Learn how to shoot a bow & arrow and even practice on our foam targets Splish Art Studio - A combination of painting, Splash sculpting & crafting Baseball - Learn various skills, drills & games of baseball Adventure Basketball - Learn various skills, drills & games of basketball build it Build it - Creative hands-on building activities Cheernastics - A combination of cheerleading & gymnastics Creative Dance - Learn a creative movement and perform in front of camp Tennis Drama - Learn what it means to be an actor and perform various skits Flag Football - Learn various skills, drills & games of football Outdoor Kitchen Chaos - Cook and create fun foods from various ingredients games Outdoor Baseball Games - Play some favorites like wiffleball, capture the flag & ultimate frisbee Sign volleyball Language - Learn the basics and perform a song through sign language in front of camp Flag Foot Sign Language No Boys Allowed - A girls-only indoor track with discussion and activities no boys allowed cheernastics track Tell the Weird Science Soccer - Learn various skills, drills & games of soccer World Splish Splash - Fun and crazy games in the pool soccer Kitchen Chaos Creative Dance Weird Science - Fun experimental games & activities with safe ingredients art studio Bl times Tell the World- Learn about missions and how you can play a part in the Great Commission Tennis - Learn various skills & drills of tennis Volleyball - Learn various skills & drills of volleyball Wet & Wild - An assortment of games involving water hoses, water balloons, etc. track times track times track times track times * Tracks are subject to availability. Make sure campers know the sports tracks are for beginner to intermediate players. We will be teaching basic skills for each sport, so if you have an all-star, you might want to encourage them to try something new! 2

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5 CAMBELLSVILLE University Map The village The village 2 tennis 7 Indoor practice field 1 powell athletic center basketball/pool 8 Wet and wild track Men s Village 7 outdoor tracks volleyball archery north hall FOOTball field football/soccer track times b. study rooms 3 4 druien hall Baseball 9 stapp hall REC FIELD Student activity center 10 cheernastics 11 Science building b. study rooms South hall 5 east South hall west 6 Check In Books N Beans The Spot 12 carter Hall 13 Alumni building b. study rooms ransdell chapel audi/ camp store 16 winters 14 dining hall (cafe) davenport student 15 commons b. study rooms Chik-fil-a Housing 1 The Village 5 South hall east 2 the village 6 south hall west 3 North Hall 7 Men s Village 4 stapp Hall Buildings to know 7 10 indoor practice field 8 powell athletic center carter hall ransdell chapel 9 10 druien hall student activity center science building alumni building davenport student commons winters dining hall Campbellsville University is a small campus in a quiet town. Our contacts at Campbellsville University are the best of the best and will do whatever it takes to meet your needs, normally before you even know you need something! As soon as you enter campus, you will see CentriKid flags and staff in matching CentriKid shirts pointing you to where you will need to go for Check-In. What to eat & where to hang out Wi-Fi is available campus wide. Books n Beans will be a greats spot for adults to hang out, check , and just have a few quiet moments. You also will get a really great map/camp guide when you arrive on campus for Check-In! The Recreation field is conveniently in the center of campus and all classroom space is close. We will be the only large camp on campus throughout the week! The Davenport Student Commons houses a Starbucks, Chick-fil-A, and a small computer area. There also is a campus bookstore in that building that sells drinks, candy, and other items that campers can take advantage of during Hang Time. 4

6 Weekend SCHEDULE Day 1 Check In...3:00 5:00 pm Store Open Dinner...5:30 Opening Celebration/Worship...7:00 Team Time (Bible Study) / Adult Gathering...7:45 Church Group Time...9:00 Evening Hang Time Store Open Head to Room...10:00 Lights Out...10:30 Day 2 Breakfast // Time Alone with God... I Can t Wait...8:30 Team Time (Bible Study & Rec)...9:00 10:00 Lunch... Track A...12:15 SPOT Track B...1:15 SPOT Team Time (Bible Study & OMC Prep)...2:15 SPOT OMC...2:50 Hang Time...4:00 Store Open Dinner... Worship...7:00 Church Group Time...8:00 Evening Hang Time Store Open Head to Room...10:00 Lights Out...10:30 Day 3 Breakfast // Time Alone with God... Team Time (Bible Study)...8:30 SPOT Adult Gathering...8:45 Closing Celebration...9:45 Churches Depart...10:30 wear your color entering & completed 3rd=Yellow completed 4th=Green completed 5th=Blue completed 6th=Red Adult=Orange Encourage your campers to wear their color to OMC. Their grade is the one they just completed. They will want to have a shirt that is their color for OMC! They can be purchased in the store or they can bring one from home. Bible close toed Shoes the Spot Meetat thespot 5

7 To d0... FEbruary 15: $50 deposit due A $50 deposit for each individual reservation is required. Lost deposits are non-refundable and cannot be applied toward the remaining balance due. Many churches collect monthly payments for camp from their parents, do fundraisers to cut costs, and have sponsorships through their church to help aid parents. Fundraising normally begins even before this deposit deadline. Many churches require the $50 deposit from parents when they sign their children up to go to camp. May 1: Cancellation Deadline All cancellations after May 1 will incur an additional $50 fee for each person dropped. When this occurs, deposits cannot be applied toward your balance, so make any changes before May. recruit sponsors Bring 1 male sponsor for every 5 male campers and 1 female sponsor for every 5 female campers. You may bring students to be in the Team Assistant Program. The cost is the same for Team Assistants as other participants. All sponsors must: Be at least 18 years old (unless part of the Team Assistant Program) and have a completed background check. no later than 3 weeks before camp: Pay Balance Final balance must be received 14 days prior to arrival at camp. If it is not, your group will be charged a one-time $75 late fee. Call us at CAMP123 about auto-pay options for LifeWay accounts or to put your balance on a credit card. your participant list to your camp address. We can t do housing until we receive this. Be sure to include correct male and female numbers (including sponsors) and let us know if there are specific campers who do or do not need to be in the same Bible study group. Prepare Your forms (click for partiicipant list) Turn in at Check-In (in this order): Notarized Release Form (for campers and adults -- found in Parent Packet) Track Time Cards Special Attention Cards Statement of Compliance Group Order Summary Centrikid Policies Camp Nurse (click for camp nurse form) You can bring a certified RN or doctor with your group to act as the Camp Nurse for the week. Their spot is free. We only need one nurse per cycle of camp so sign up now at centrikid@lifeway.com! Travel and Compliance Your church group is responsible for background checks of Adult Leaders and signing the Statement of Compliance in this document. Remember to have the church s insurance and needed info for travel. The church is liable on the way to and from camp. Campers without personal insurance If a camper requires medical attention while at camp, the camper is responsible for the cost. If the camper does not have insurance, the sponsoring church will be the financially responsible party. If the medical attention is needed because of an accidental injury at camp, LifeWay provides a limited insurance policy that applies to those costs. See Camp Director for paperwork and instructions. Damages and keys Your church group is responsible to pay for damages to any facilites or residence hall caused by your group. You can check out the cost of lost keys at your specific location. us special needs any needs that we should be aware of prior to camp to centrikid@lifeway.com. Please specify if it is a mobility, dietary, housing, or emotional/spiritual need and include the week and location that you will be attending camp. This could be any accommodation for housing, cafeteria, etc. Illnesses at camp Please do not bring children who are sick to camp. CentriKid will work with group leaders to handle cases of illness on a case-bycase basis. We must ask that campers displaying flu-like symptoms be sent home for the safety of all campers. Bringing your own kids to camp Your kids, younger than the 3rd grade, are welcome to join their parent during programming since they are not allowed to participate in team time or tracks. If they need bed space and meals, the cost is full price. If they need no bed space or meals, there is no charge. NEW for 2017! missions offering... This summer at camp you will be able to visit the Camp Store to donate money via credit card! The amount you choose to give, as always, is up to you. Credit cards accepted are Visa, MasterCard, American Express, and Discover. We appreciate your willingness to support missions through CentriKid! 6

8 parent meetinghelp When should you have a meeting? Every group is different. You will probably want to have one around sign up time to promote and answer any questions that parents may have. You will definitely want to have one about two weeks before camp, covering the Parent Packet and getting forms turned in and notarized. You may need to meet with parents somewhere in between those as well. Subjects to talk about: Logistics Let them know what time to be at the church to leave and what time you ll be back. Are you stopping for any meals on the way to camp or the way back? (You may want to take up money from parents for this meal. Each child can have an envelope for their travel meals so they don t have to worry about saving enough of their camp spending money.) Parent Packet Walk through the Parent Packet with parents. Tell them about the camp schedule and what color team their camper will be. Remind them to pack a shirt of the camper s team color for OMC or to send money to purchase a t-shirt at the Camp Store. Share the packing list [make sure to include what type of bedding they need to bring, and don t let them forget to bring towels!] Also, remind them to write their child s name on everything! Talk them through how they can begin to pray for and with their kids who are attending camp and how they can start talking to their child about the training of our faith. track time info Remember that campers fill out Track Time cards before you get to camp. It may be a good idea to pass out the descriptions to parents, so they can help explain the tracks. You can have the campers fill out Track Time cards on the bus as you re going to camp, or whenever you choose. Check grades Take this time to double check with the parents which grades their children have just completed. We want to have the campers in the correct Bible Study grade when they get to camp. Contact at Camp Give parents your cell phone number, and also let them know your policy on cell phones and when they could call. There s time in the schedule during our afternoon and evening hang time they coud use to call. Afternoons are always best! Be sure to give parents the address at camp. collect store orders Take up money for any group pictures, DVDs, Camper Care Packages, and Camp Store Cards. Group pictures - due on the Night 1 DVDs [$30] - includes all media shown that week can be ordered before Day 5 of camp Camper Care Packages [$30] - includes all team specific items to get campers completely prepared for OMC. Must be preordered by June 1st Camp Store Cards - available in increments of $5, $25 & $50. In the Parent Packet, there is a form that parents can fill out to indicate what they would like to purchase ahead of time [group pictures, DVDs, Camper Care Packages, and Camp Store Cards]. After you receive these forms from them, you will need to fill out this preorder form for the Camper Care Packages and Camp Store Cards. This will help us make sure we have exactly what you need when you get to camp! The preorder form must be filled out before June 1 st to guarantee iteams and sizes. Paperwork Ask a notary to attend your meeting and notarize release forms after parents fill them out. Make a copy of each form before coming to camp. You ll turn in the original and keep the copy. Be sure to collect copies of insurance cards for each participant, both front and back on a fullsize page. Guests at CentriKid To ensure the safety of all of the campers, everyone must follow these guidelines: At the beginning of the week, inform your Camp Director of any visitors who will be arriving at camp. This is for both safety of the campers and availability of space. Upon arrival, guests must call the camp cell phone number to arrange a meeting location to receive their visitor sticker and to sign in. The Director s number can be found on page 1 of this document. Camp Director/Assistant Director can point the visitors in the direction of their church group at that time or arrange a meeting with their church group s leader. 7

9 team assistantprogram What is it anyway? The Team Assistant Program is an option designed to give your most-trusted high school rising juniors and seniors or young college students a behind-the-scenes look at being a camp staffer while they act as a sponsor for your church group. In general, each church that participates brings two Team Assistants, but the number of TA s brought is ultimately left to the church group leader s discretion. Middle school students and high schoolers who are not at least rising juniors may not participate. What Will they do? Count toward your 1:5 adult to camper ratio and stay with your group. Attend staff meetings each morning to prepare for the day. Shadow a Team Leader (camp staffer) during the morning at Recreation. Help out with tracks in the afternoon. Get an inside perspective of what serving on camp staff is like, in case they want to apply one day. How do i sign them up? Register them just as any other camper or adult sponsor. Remember, they must be at least a rising junior or older. Identify them as Team Assistant on the Participant List that you turn in 3 weeks prior to camp. SPECIAL NOTES: Night 1 - Attend welcome meeting with your Rec Leader during adult gathering. Rec Leader will go over talking points and let Team Assistants know their assignments for the week. Day 2 - Tracks take place at 12:15 and 1:15. At 2:15, Team Assistants should assist with OMC setup. During OMC, Team Assistants can help create energy and excitement! Day 3 - Eat breakfast with Recreation Leader if possible. Meet with Recreation Leader at 8:45am during the final adult gathering. Day 2 TIME ACTIVITY ASSIGNMENTS 7:40am Morning Staff Mtg Regular attendance required Time Alone with God 8:30am I Can t Wait Greet kids, create energy, etc sit with church 9:00am Recreation With assigned rec staffer: refill coolers, assist rec leader 10:50am Rec Ends Help clean up rec, help set up SPOT & track times Lunch Eat with church group 12:15pm Track A Assistant Track Leader 1:15pm Track B Assistant Track Leader 2:15pm OMC Prep Help set up OMC 2:50pm OMC Play OMC! 4:00pm Hang Time With Church Group Dinner With Church Group 7:00pm Worship With Church Group 8:00pm Church Group With Church Group 8:45pm Evening HT With Church Group 10:00pm Head to room With Church Group 8

10 Be sure to Pre-Order all Camper Care Packages by June 1st. Click here to find the Order Form 9

11 This camper has a need that CentriKid should be aware of: This camper has a need that CentriKid should be aware of: dietary medical mobility emotional/spiritual Concerns: dietary medical mobility emotional/spiritual Concerns: Turn completed cards in to the Camp Director or Assistant Director. Turn completed cards in to the Camp Director or Assistant Director. This has a need that CentriKid should be aware of: This camper has a need that CentriKid should be aware of: dietary medical mobility emotional/spiritual Concerns: dietary medical mobility emotional/spiritual Concerns: Turn completed cards in to the Camp Director or Assistant Director. Turn completed cards in to the Camp Director or Assistant Director. 10

12 Statement of Compliance: This form is turned in upon arrival at camp. The volunteering Adult Sponsors named below are known to the staff or recognized leadership of the participating church and the church knows of no reason why any should not serve as a sponsor for children and youth under the age of eighteen (18). The church confirms that it has taken reasonable steps to confirm that the individuals are not registered sex offenders by making inquiries to law enforcement officials or by checking (the National Sex Offender Public Website). Participating church warrants that it has used company to perform nationwide criminal background checks on all Adult Sponsors. Participating church warrants it has brought no Adult Sponsor not listed on this form. Names of all Adult Sponsors: For camps held in Texas, the sponsoring church attests that it has, in addition to the above referenced sex offender and criminal background checks, satisfied the requirements set forth by the Texas Department of State Health Services Rule , which can be found online at Church Name: Phone #: Address: City: ST ZIP Authorized Representative Signature Name Printed Date 11

13 Participant Form Page 1 of 2 Rev Oct 2013 Group Leaders: Bring ONE notarized copy of this document to registration and keep a photocopy for yourself to have with you in case of emergency at camp. YOU MUST attach a photocopy of insurance card (front & back). Church Information: CentriKid Venue: Name of Church: Group Leader: Group Leader s cell # at camp: ( ) Church Address: City: ST: ZIP: Camper s Info: Participant Name Age Date of Birth: / / Grade Completed (campers only): Address: City: ST ZIP In case of an emergency notify: Relationship to participant: Phone Numbers - Home: ( ) Work: ( ) Mobile: ( ) Other:( ) Medical Profile Generally, the participant s Health is: (Check One) Excellent Good Fair Poor If Fair or Poor, please explain the condition: List any medical difficulties which are currently being treated: Check any of the following that cause you problems & explain: Asthma Sinusitis Bronchitis Kidney Trouble Heart Trouble Diabetes Dizziness Stomach Upset Hay Fever List any medicines or substances to which you are allergic: _ List any previous operations or serious illnesses List any medications you are currently taking: List any special diet or special needs: Childhood Diseases: Chickenpox Measles Mumps Whooping Cough Other: Date of Tetanus Immunization: / / You MUST attach a photocopy of insurance card (front & back). If a camper requires medical attention while at camp, the camper is responsible for the cost. If the camper does not have insurance the sponsoring church will be the financially responsible party. If the medical attention is needed because of an accidental injury at camp, LifeWay provides a limited insurance policy that applies to those costs. Permission, Acknowledgements, Release, Indemnity My permission is granted for the camp or event director, church official, any camp or event staffer, or adult present or in charge of first aid, to obtain necessary medical attention in case of sickness or injury to me or my child. Also, I understand that as a Participant, I or my child may be photographed or videotaped during normal camp or event activities, and these photos/videos may be used for promotional purposes. I, the undersigned, do hereby verify that the above information is correct, and I do hereby release and forever discharge LifeWay Christian Resources of the Southern Baptist Convention, the CentriKid Camp Venue, the Church, camp or event sponsors and state conventions and their employees ( Released Parties ) from any and all claims, costs, demands, actions or causes of action, past, present or future arising out of any damage or injury in connection with my or my child s employment by or participation in this camp or event. I agree to indemnify the Released Parties for any and all claims, demands, damages, injuries, costs, suits or causes of action, past, present, or future, arising out of or caused by myself or by my child while participating in this camp or event or while on property leased or owned by any of the Released Parties.

14 Assumption of Risk. I am aware of the risks associated with participation in the above event and do hereby voluntarily assume full responsibility for any risk of loss, property damage or personal injury, including death, that may result from participation in event activities. Page 2 of 2 Rev Oct 2013 Recreation The recreation programs at summer event venues strive to offer fun, safe, and challenging activities that engage the whole person body, mind and soul. Program staff are trained and as a team committed to your rewarding experience with safety as their highest priority. They have done everything possible to mitigate any risks involved in their recreation programs. However there are inherent risks to participation in recreation activities, including but not limited to, initiative games, high and low challenge course, outdoor education, paintball and aquatics (not available at every CentriKid venue). You could experience any of the following elevated heart and respiratory rates, uncomfortable group dynamics, climbing or descending unpredictable and possibly slick or uneven terrain, crossing narrow wires and logs, jumping, running, climbing/descending steep rock faces, traveling long distances in remote settings, carrying weight on your backs and shoulders, unforeseen forces of nature or weather, any of which could result in injury/illness that could result in loss of life, limb, and/or property. For more detailed information about the recreation programs offered at CentriKid Camp Venues, go to and follow the specific link to the camp venue s Group Leader Information. Understanding. I represent and acknowledge that I have completely read and understand this document and all its terms and all matters referred to herein, and I signed voluntarily as my free act and deed, that I have had an ample opportunity to obtain the advice of counsel and that, by signing this document, I understand that I am relinquishing legal rights and remedies that may have otherwise been available to me. I understand that this Waiver and Release shall be construed as broadly and inclusively as is permitted by applicable law and agree that if any portion of this document is held invalid, the remaining shall continue in full force and effect. To the extent the restriction on filing lawsuits is deemed unlawful, I agree to submit any Claims to a Christian conciliation/mediation organization for binding resolution. Affirmation. Participant affirms that he/she has not been convicted of nor received a deferred adjudication for: a misdemeanor or felony under any state or federal statute regarding crimes against persons, sexual offenses, or violent offenses under the Participant Name submitted on this document or any other name or alias. Copy to Camp Venue. It is understood and agreed that a copy of this form shall be treated as authentic and binding as the original and that a copy of same shall be provided to camp venue. Complete and sign below (participants who are minors per your state statute require Parent/Legal Guardian signature). Participant s Signature: (only if 19yrs of age or older) Date: / / Parent/Guardian Signature: Phone: ( ) Date: / / Notary Acknowledgement: State of County of On before me,, Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the state that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Notary signature: My commission expires: