MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 10 th SEPTEMBER, 2012, COMMENCING AT 7-30 P.M.

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1 MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 10 th SEPTEMBER, 2012, COMMENCING AT 7-30 P.M. PRESENT Councillor R.J. Fitchford (Chairman) Councillor Miss C. Kimberley Councillor Mrs. S. Morlidge District Councillor Mrs. H. Hayter Clerk 5 Members of Public The Chairman announced that Councillor Stammers had submitted his resignation from the Council. He said that he had tried to persuade him against this course of action, but without success He said that Councillor Stammers had been driving force on the Council for many years and his knowledge of Planning Matters was second to none. He would be sorely missed PUBLIC PARTICIPATION Mr. Lee Hillier Referred to the Large Playing Field and spoke of a long term plan to replace the existing building (previously the Youth Club), which is in very poor condition. The intention, subject to agreement of an appropriate lease, would be to build a new pavilion A more immediate project would be to install an artificial cricket wicket beside the existing square. This would require no maintenance costs and it would have a life span of 25 years. It can be used in adverse weather conditions and would improve coaching sessions He added that efforts were already underway to obtain funding Mrs. Linda Mazey Asked if there was a report of any progress on the Affordable Housing Scheme The Clerk undertook to make enquiries Mr. Duncan Parker Asked about the progress of the Village Plan and expressed the wish to have a good consultation about the contents He added that he had suggested that a representative of SAAC be invited on to the Committee, but he had not received a response It was agreed to ask Mr. Stammers to attend the next Meeting of the Council to give a progress report 1. APOLOGIES FOR ABSENCE Councillor G. Norris County Councillor R.G. Hobbs Business commitment

2 2. CO-OPTION TO COUNCIL The Chairman proposed Mr. Denis Tweed to be co-opted to the Council to fill the vacancy caused by the resignation of Mrs. Marie Rendell. He detailed Mr.Tweed s experience and suggested that he was well suited for the appointment Councillor Mrs. Morlidge seconded and it was so resolved Councillor Tweed signed the appropriate Declaration and took his seat on the Council 3. DECLARATIONS OF INTEREST None 4. MINUTES The Minutes of the Meeting held on 9 th July, 2012, having been previously circulated, were agreed and signed by the Chairman 5. MATTERS ARISING (a) Earth Bunding Kings Lane The Clerk said that the report submitted by Mr. Clarke, Forestry Officer, had been passed to Lech Kocon, Enforcement Officer, for action. A letter had been sent to Mr. Andrews, but no response had been received. Mr. Kocon had said that a follow-up letter would be sent. Should there still be no response; an Enforcement Notice would be served to remove the earth bunding. (b) Grass Cutting Contract It was noted that a number of complaints had been received and it was agreed that, even taking into account the adverse weather conditions, the standard of grass cutting had not been to the required standard It was agreed that notice be given to terminate the contract in accordance with the conditions It was further agreed to re-advertise the contract in due course (c) Allotment Tenancies Councillor Miss Kimberley reported that she had met with tenants of plots 4 and 5 and that the division of plot 4 had been agreed It was agreed that amended tenancy agreements should be issued to both parties It was further agreed that the vacant plot 5 should similarly divided and offered in due course to the next two persons on the waiting list 6. TO RECEIVE COMMENTS/OBSERVATIONS FROM COUNTY COUNCILLOR In his absence, the Clerk read a report from County Councillor Hobbs (a) Flooding The County Council had arranged investigation of the culvert under the field owned by Mr. Turner and debris had been found, restricting the flow Work to remove the debris would continue in partnership with the Environment Agency

3 (b) (c) Meanwhile, predicted flows had been assessed and it was anticipated that a plan to help reduce the flooding will shortly be produced Grants He expressed his support for the proposal by Lee Hillier to set down an all weather cricket strip Councillor Stammers Expressed his regret at the decision of Councillor Stammers to resign from the Council and he wished him well on his retirement 7. TO RECEIVE COMMENTS/OBSERVATIONS FROM DISTRICT COUNCILLOR (a) Councillor Mrs. Hayter said that she had spent much time dealing with housing issues. She said that there was a definite requirement for a Housing Needs Survey (b) Said that she had approached Mr. Andrews on the issue of the earth bunding in Kings Lane, but she had not received a positive response (c) Spoke of Planning Application to build 2 houses in Pigeon Green and said that valid concerns about parking arrangements had been raised by local residents (d) Said that a marketing questionnaire about the Nursery School would appear in the Snipe and she hoped for a good feedback (e) Councillor Fitchford said that a letter had been received from Bearley Parish Council suggesting a meeting to discuss issues arising from the Gliding Club Councillor Mrs. Hayter said that she wished to be involved in such discussions 8. FINANCE Receipts (a) M & G Investments Investment Dividend Payments to be authorized (a) Countryside Gardens Grass Cutting contract (4 months) (b) Severn Trent Water Water supply to trough- Atteys Field (Direct Debit) (c) E.ON Street Lighting supply (d) E.ON Street Lighting maintenance (e) Clement Keys Audit of Annual Return (f) R. Foster Internal Audit Fee (g) British Gas Business Gas supply to Village Hall (Direct Debit) July August (h) Good Energy Ltd. Electricity supply to Village Hall (Direct Debit) July August (i) Talk Talk Business Broadband supply July (Direct Debit) August 21-61

4 Proposed Councillor Fitchford, Seconded Councillor Mrs. Morlidge That the items listed be authorized for payment So resolved, nem con 9. PLANNING MATTERS Applications (a) Mr. John Neilson Windermere Park Lane Erection of single storey extension to rear following the demolition of existing conservatory, the conversion of existing flat roof garage to study and utility room with pitched roof above and the erection of new porch to front with pitched roof following the demolition of the existing flat roof porch 12/01514/FUL Support, provided that it does not infringe the 30% rule (b) Mr. David Jones J.H. and M.M. Jones Lodge Farm Erection of steel portal framed building over silage clamp 12/01484/FUL Support, the silage cover will be screened neighbouring houses (c) Mr. Philip Graham Erection of detached garage and store to rear of 2, Heath End Cottages dwelling Heath End 12/01381/FUL Support, but would have preferred the garage to be located in a more appropriate position (d) Mrs. Charlotte Robinson Proposed replacement conservatory Park House Lodge 12/01581/LBC and 12/01724/FUL (e) Mr. John Dickinson Stratford on Avon Gliding Club Bearley Road Support replacement on existing base Relocation of two freight containers used for secure storage and the erection of a purpose built structure 21m x 16m that is capable of housing gliders in a ready to fly configuration 12/01411/FUL No Objection, but would suggest a Condition be inserted in the Permission that the structure be used

5 solely for the housing of gliders and that it be demolished if such use ceases (f) W.C.C. To demolish existing UPVC conservatory and replace 1, Heath End Cottages with a hardwood L shaped conservatory comprising Heath End a 2 module end frame and a 3 module front frame with an outward opening door 12/01667/FUL Support, replacement building on existing footprint and an improvement in appearance (g) Mr. Mark Taylor Erection of stable building for private use The Round House Farm 12/01695/FUL Kings Lane Support, it would appear to be an appropriate development in the Green Belt Query whether there should be a Change of Use of the field from agricultural to equestrian (h) Mr. Mark Andrews Agricultural barn (retrospective) Land adjacent Reservoir 12/01549/FUL Kings Lane Objection on the following grounds 1. This barn is considerably larger than that for which permission was granted in The barn does not appear to be fit for purpose, e.g. storing hay on mezzanine floor with access via a stairway does not seem practical 3. The entrance doors are shorter than on the original plan and the decking appears to extend further 4. Barns must be reasonably necessary for the purpose of agriculture ; no agricultural activity has been seen and no evidence has been produced of such activity 5. My Council asks that an Agricultural Assessment be carried out or that the applicant should supply specific evidence of agricultural activity. Otherwise, my Council sees no reason to grant the Application 6. It should be noted that the statement from the Agent that Members of the Parish Council subsequently visited the site and inspected the

6 building on 18 th May, 2012 to satisfy themselves that it was being used for agricultural purposes is factually incorrect. Members were on site specifically to view hedgerow treatment and trees only (i) Mr. Martyn Jerome Widening of existing vehicular access and erection (Graham Martyn of one pair semi-detached dwellings together with Builders) associated parking and landscaping 8-9, Pigeon Green 12/01888/FUL (j) Mr. Jon and Mrs. Heather Cooksey Holly Lodge (k) Mr. Nicholas Dunstan Rickstaddles Support, the Application is in accordance with the Snitterfield Parish Plan. Concerns expressed 1 Is the width of the widened vehicular access sufficient? 2. Additional cars parked in Pigeon Green, which is narrow and already congested with parked vehicles 3. There should be an efficient plan for disposal of sewage Replace existing garage with one and a half storey side extension and enclose existing walled yard area to form single storey garden room Amendment The reduction in height is insufficient. It will still be overpowering and will significantly alter the street scene. It lacks harmonization and is an inappropriate design for a listed building Removal of garage/parking is unacceptable and no alternative proposal has been made T2 : Cedar Pollard 4 branches 12/01977/TPO Support for reasons given by applicant Decisions (a) Mr. Mark Andrews Open barn for storage of machinery and produce Land adjacent Reservoir (Retrospective) Kings Lane 12/01046/FUL

7 (b) Mrs. Sarah Brettel Orchard Cottage Proposed garden room to rear 12/00427/FUL (c) Mr. & Mrs. D. & L.Taylor Demolish attached outbuilding and replace with Oaklands conservatory, utility and w.c./shower room Gospel Oak Lane 12/00620/FUL Pathlow Withdrawn (d) Mr. Philip Graham Reposition of partition between bedroom 2, Heath End Cottages and bathroom. Replacement windows and Heath End doors. Insertion of balanced flue 12/00847/LBC Consent Granted with Conditions (e) Mr. Paul Lavin Hare Cottage Erection of single storey extension to rear 12/00838/FUL (f) Mr. John Neilson As at Application (a) (g) Mr. Stephen Dawkes Snitterfield Fruit Farm Kings Lane Retrospective engineering works to move soil and create a bunded area for the creation of an air rifle range with a roofed area for people to use. Change of use from Agricultural to an unfulfilled leisure use (h) Mr. Philip Graham As at Application (c) Withdrawn 10. CORRESPONDENCE Warwickshire County Council Invitation to At Home Reception 22 nd September Councillor Tweed to attend

8 Warwickshire Association of Local Councils Briefing on Localism Act, nd September Notice of Annual General Meeting 7 th November Councillor Miss Kimberley to attend Clerk to attend Bearley Parish Council Invitation to meeting to discuss issues arising from Stratford on Avon Gliding Club Chairman to respond in affirmative 11. CODE OF CONDUCT LOCALISM ACT 2011 The Clerk reported that the District Council had now adopted the form of Code recommended by the Department of Communities and Local Government Proposed Councillor Fitchford, Seconded Councillor Mrs. Morlidge That the recommended Code of Conduct be adopted by the Council So resolved 12. STRATFORD ON AVON COMMUNITY GOVERNANCE REVIEW It was agreed that no amendments were required to the Governance arrangements for the Parish, apart from the suggested boundary changes by Old Stratford and Drayton Parish Council 13. DOG FOULING ENFORCEMENT The Clerk submitted a proposal by Wayne Jones, Environmental Health Officer, to employ a contractor to deal with the issue of dog fouling enforcement After consideration of the issues involved, it was agreed to publicise locally the proposal and to analyse feedback before making a definite commitment 14. TO RECEIVE COMMENTS/OBSERVATIONS BY COUNCILLORS Councillor Mrs. Morlidge Reported that the drain outside the shop was blocked Councillor Mrs. Hayter Reported on two recent burglaries in the Parish, one at Freeman s Farm Shop the other at the Snack Shop at the Fishing Lakes There being no further business, the Chairman declared the meeting closed at 9-25 p.m.