KILMINGTON PARISH COUNCIL IN THE PAVILION, WHITFORD ROAD.

Transcription

1 768 KILMINGTON PARISH COUNCIL MINUTES OF THE MEETING HELD AT 7.30 p.m. ON TUESDAY, 3 rd NOVEMBER 2015 IN THE PAVILION, WHITFORD ROAD. 1. PRESENT : Cllr. M. Collier (Chairman), Cllr. B. J. Trott (Vice-Chairman), Cllr. A. P. J. Dare, Cllr. S. A. Huscroft, Cllr. M.J.L.. Jones, Cllr. J. K. Mear, Cllr. S. A. Seward, Cty. Cllr.Moulding, Dist. Cllr. Chubb, the Clerk and 1 member of the public. 2 APOLOGIES : Cllr. C. H. Bolton, Cllr. S.R. Hodges and P.C.S.O. Trott had sent their apologies. 3. MINUTES OF MEETING HELD ON 29 TH SEPTEMBER 2015: Cllr. Seward, seconded by Cllr. Jones, proposed that the minutes of this meeting be approved and adopted. Agreed. 4. MATTERS ARISING FROM MINUTES OF MEETING HELD ON 29 th SEPTEMBER 2015: Cllr. Dare said that the hedge by the Village Hall would be cut shortly. 5. FINANCIAL MATTERS: a) Current Financial Position : The Clerk said that as at 31 st October 2015 the Lloyds Bank Account stood at: This was broken down: BANK RECONCILIATION 30/09/2015 STATEMENT 73 30/09/ (Unpresented Cheques) Post Date Payments Post Date Receipts Total ACCOUNT SUMMARY P3 Balance Parish Business Balance Grants Balance 0.00 Total Following the withdrawal of funds to provide the enhancement of the Play Area, the National Savings Account stood at: NATIONAL SAVINGS Balance at 01/04/ Transfer to lloyds Ac Interest Total

2 769 The Santander Account balance was: Santander 01/04/ Interest 0.00 Transfer 0.00 Total b) Requests for Financial Assistance: None. A letter of thanks had been received from the Chairman of the Village Hall Committee following the Parish Council s offer to upgrade the double glazing at the Village Hall. c) Intervening Payments to be Approved: CHQ NO. PARISH BUSINESS Sum V.A.T Goods Payee 1709 East Devon District Council (Election Costs) Luke Lawson (Website costs) edf Energy (Allotment water pump) R.E.J. Wareham (Common and Allotments) Sonic (Maroons) {Section 137 expenditure) Proludic (Play Area upgrade) (Capital Expenditure) Axe Skip Hire (October and November) Total Cllr Trott seconded by Cllr. Huscroft proposed that the above payments be authorised. Agreed. d) Payments to be approved for which Invoices have been received: None. e) Forthcoming Expenditure: The Clerk said that she expected bills for stationery, grass cutting, and internal audit fees amongst others. The Chairman said that might be a bill for some stonework repair on the Church Tower associated with the removal of the beacon from the tower. f) Parishes Together Funding the Clerk confirmed that Shute had agreed to work with Kilmington on repairs to the Beacon house. 6. OPEN FORUM: no points were raised from the floor. 7. PLANNING MATTERS a) Current Applications 15/2472/TRE Brook House Whitford Road Kilmington Axminster EX13 7RG T1, Acer - Fell. T2, Apple - Fell. KILMINGTON PARISH COUNCIL SUPPORTS THIS APPLICATION SUBJECT TO NO OBJECTIONS FROM THE DISTRICT COUNCIL S ARBORICULTURAL OFFICER. 15/2402/FUL ADJOINING PARISH CONSULTATION Bridge Meadow, Whitford Road, Kilmington, Axminster, Devon. EX13 7NS Open front lean-to porch with wrap around garden room. KILMINGTON PARISH COUNCIL SUPPORTS THIS APPLICATION.

3 770 b) Decisions APPLICATIONS APPROVED 15/2100/RES Highfield, Shute Road, Kilmington, Axminster, Devon. EX13 7RX Reserved matters application for the construction of a single dwelling house (pursuant to outline planning consent 15/0766/OUT) 15/1841/FUL 2, Whitehayes Close, Kilmington, Axminster, Devon. EX13 7RR Single storey side/rear extension and re-location of oil tank in front garden 15/2064/VAR Hills Farm, Whitford Road, Kilmington, Axminster, Devon. EX13 7NS Variation of condition 2 of planning permission 11/1111/FUL (as amended by 12/0973/VAR) to allow more flexible use of the building The Chairman said that the following application had been listed for discussion by the Development Management Committee earlier in the afternoon and he had heard that it had been approved. 15/1745/OUT Land at Pitt Orchard, Bim Bom Lane, Kilmington, Axminster, Devon. EX13 Construction of 6 no. dwellings (outline application with all matters reserved) c) Correspondence E.D.D.C. change to submission of planning comments. E.D.D.C. - re Development Management Committee meeting, 3 rd November E.D.D.C. - consultation on further changes to Local Plan. Cllr. Seward said that he had read through the changes, which did not appear to affect Kilmington. However, following discussion it was agreed that a response be submitted welcoming the provisions for Gypsies and Travellers. c) Digital Equipment Cllr. Trott said that he was working his way through the application. d) Travellers Site on Roman Road a letter will be sent to the Planning Enforcement Officer at East Devon District Council pointing out that the Parish Council feels that the site should have the benefit of planning permission, with a copy being sent to the Chief Executive of Devon County Council and to Cllrs. Chubb and Moulding. e) Neighbourhood Plan Cllr. Collier proposed that Cllr. Seward should be responsible for leading this initiative on behalf of the Parish Council and for getting together a steering group representing the local community. Agreed. 8. HIGHWAY MATTERS: a) Response to Matters Reported it was felt that some work which had been undertaken was already deteriorating. b) Matters to Report - The Clerk said that she had reported the deteriorating surface of The Street, and the multiple potholes on Studhayes Road. The latter had been marked up for repairs and she will try to find out when this will be done. c) Speed Reduction on A35 nothing to report. 9. MAINTENANCE MATTERS: a) Bus Shelters The Chairman said that the top bus shelter had been subject to vandalism and he had asked a local contractor to quote for repairs. Cllr. Seward, seconded by Cllr. Jones proposed that the repairs be undertaken to keep the structure sound. b) Play Area the four new units had been installed and had been well received by the children. A letter of thanks will be sent to Mrs. Styles for her assistance in bringing this project to completion. The Clerk was

4 771 awaiting a response from the insurers regarding various points. Cllrs. Huscroft and Mear will carry out the weekly inspections and keep a log. c) Trees it was reported that the Cedar Tree on the Playing Field had dropped a limb. The Trustees were seeking a report on its condition from a consultant but Councillors were aware that the tree was in its late maturity and public safety was a prime concern. Cllr. Seward said that the Royal British Legion wished to plant an oak tree on The Common. He and Cllr. Jones will look for a suitable position. d) Notice Boards one of the notice boards still needs to be repaired. e) Dog Fouling this continues to be a problem. Of particular concern was the problem within the Playing Field. It was agreed that a letter be sent to the Chairman of the Playing Field Committee to say that the Parish Council felt that in the interests of public health dogs should be banned from the Playing Fields in view of its use for so many children s sporting activities. f) Repairs to Village Hall it was agreed that the Village Hall Trustees be asked to ensure that all works related to the installation of the new windows are separated out from the other works so that the Parish Council will have a clear audit trail. The works will not be undertaken until spring in MATTERS OF URGENCY: none. 11. ALLOTMENTS: Nothing to report. 12. PARISH PATHS PARTNERSHIP: details of the winter drop in meeting had been forwarded to the footpath warden. 13. AFFORDABLE HOUSING: construction is moving forward rapidly. 14. SPECIFICATION FOR GRASS CUTTING CONTRACT the Chairman and Vice-chairman will finalise the specification. It will be advertised via the website, parish magazines and the notice boards HITCHCOCK TRUST: three quotes for the supply of a bench had been received. CLLR. JONES DECLARED A PECUNIARY INTEREST AS BEING ONE OF THOSE WHO HAD SUBMITTED A QUOTE AND LEFT THE ROOM FOR THE DURATION OF THIS ITEM. The three quotes were discussed. All were broadly similar. Cllr. Trott, seconded by Cllr. Seward, proposed that Kilmington Parish Council should recommend to the Trustees that the quote from Mark Jones should be accepted because if any works were required to it later on then he was the most local of those who had quoted and would be able to respond most quickly. CLLR. JONES RETURNED TO THE CHAMBER. 16. THE COMMON: there was nothing to report. 17.WEBSITE AND OTHER ADMINISTRATIVE MATTERS: Cllr. Jones, seconded by Cllr. Huscroft, proposed that a gift voucher to the value of 100 be presented to the previous webmaster who had run the website on a voluntary basis for over 8 years. Agreed. Cllr. Collier said that the new website was receiving many hits. 18. POLICE REPORT: no report had been received. 19. CORRESPONDENCE: Various circulars and newsletters were put into circulation. The Clerk will attend the meeting for Town and Parish Councils on 1 st December.

5 772 Signed... Date...