MANUAL OF AERODROME LICENSING PROCEDURES

Transcription

1 GOVERNMENT OF INDIA OFFICE OF DIRECTOR GENERAL OF CIVIL AVIATION TECHNICAL CENTRE, OPP SAFDARJANG AIRPORT, NEW DELHI MANUAL OF AERODROME LICENSING PROCEDURES This Manual is produced for the guidance and use by both Aerodrome operators and DGCA Officials. February 2018

2 FOREWORD DGCA has been assigned with the responsibility of licensing and regulations of aerodromes in India in accordance with the regulatory provisions contained in the Aircraft Rules The licensing and regulatory process requires the issuing authority to carry out various functions like assess the formal application & the aerodrome facilities, equipment, issue and renewal of aerodrome license, continued oversight of the aerodromes, regulating and approving various change proposals, assessment and acceptance of Aerodrome Manual and Aerodrome Emergency Procedures etc. DGCA officials working in Aerodrome Standards Directorate and aerodrome operators are required to have detailed procedures for their guidance to deal with the aerodrome regulatory processes. This manual has been formulated to clearly define various procedures related to aerodrome standards directorate of DGCA. (B. S. Bhullar) DIRECTOR GENERAL OF CIVIL AVIATION (Approved vide F. No. AV20011/13/06-AL dated 8 th February 2018)

3 Revision History 8. Revision History Revision History Version Date Chapter/ Section Details

4 1. Overview of Aerodrome Licensing 1.1 Introduction This manual describes the rules and procedures used by the Director General of Civil Aviation (DGCA) to process applications for the issue of aerodrome license. It is designed to ensure that the standards and requirements are applied when an aerodrome license is issued. This procedure: a) Defines the rules that govern aerodrome licensing b) Sets out the Responsibilities of DGCA officials of aerodrome standards directorate Standards and procedures that must be followed when processing applications for the issue of aerodrome license. Requirements for compliance and enforcement. Adherence to the standards and procedures will ensure that: a) Aerodrome license is issued or cancelled in an effective, efficient and consistent manner, b) Aerodrome license is issued in a common legal format, c) Effective and consistent compliance and enforcement action is taken. 1.2 Purpose This handbook provides information and guidance to Aerodrome Operators as well as Aerodrome Inspectors associated with the process of aerodrome licensing, renewal and conducting safety oversight functions on aerodrome operations. It provides guidance to Aerodrome Inspectors on the procedures to be followed: a) for the assessment of aerodrome operator s application for the licensing of the aerodrome and recommendation to the authority, for the issue, or refusal to issue, aerodrome certificates as required by para 5.7 of CAR Section 4 Series F Part I. b) for the renewal of an aerodrome license at the request of an aerodrome operator as per para 6 of CAR Section 4 Series F Part I. c) for the amendment of an aerodrome certificate as per para 8 of CAR Section 4 Series F Part I. 1 d) for the transfer of an aerodrome license at the request of an aerodrome operator as per para 9 of CAR Section 4 Series F Part I. e) for cancellation of an aerodrome certificate at the request of the aerodrome operators as per para 10 of CAR Section 4 Series F Part I. 1

5 a..2 Legislative Controls 1.3 Standardization and Coordination The main objective of this manual is to identify and to standardise the functions of Aerodrome inspectors. In addition, it is to provide direction and guidance for all safety related personnel as well as for prospective and current holders of an Aerodrome License. The users of this manual, are encouraged to make suggestions for revisions. Proposed changes should be coordinated through the Aerodromes Standards. a) Authority to Change this Document. All the changes to this manual and/or its appendices should be approved by the Director General. b) Direction and Guidance. A deliberate effort has been made to provide sufficient direction and guidance to standardize the job functions of the Aerodrome Inspectors and other safety related personnel without unnecessarily restricting the initiative of those personnel and managers. Should inspectors, supervisors, and managers find the direction and guidance of the manual too restrictive or inappropriate for a specific case, a request should be made for permission to deviate from the guidance of the manual. c) Conflicts with other DGCA documents. The guidance in this manual may be found to be in conflict with that in other manuals and directives of DGCA. This situation may arise inadvertently or because it is impractical to revise all documents simultaneously. In such a case, the document with the most recent date should normally be used. Inspectors should refer such questions to DOAS for appropriate action and resolve such conflict. d) Availability of Aerodrome Inspector s Manuals. This manual is available to both DGCA personnel and to individuals outside the DGCA. The manual can be accessed on the DGCA web-site. 1.4 Handbook Revisions a) Responsibility for revision. The DoAS is responsible for the development, issue and control of amendments to this manual. Individuals at all levels of the DGCA and individuals in the aviation industry are encouraged to make suggestions for revisions to this manual. b) Handbook Revision Process. The need for a revision may become evident when a change occurs in the aviation industry, national and international regulatory bodies, or in the policies of the DGCA. After the need for a revision has been identified by any party, that individual should forward suggestion to the DoAS for review and consideration. c) Revision Record System. A Record of all the revision signed and dated by the individual amending the manual should be maintained in the Records of Amendments. 2

6 1.5 Definitions Aerodrome - A defined area of land or water (including any buildings, installations and equipment) intended to be used either wholly or in part for the arrival, departure and surface movement of aircraft. Aerodrome License The license to operate an aerodrome issued by the DGCA, subsequent to the acceptance of the aerodrome manual and compliance with other requirements of relevant CARs. Aerodrome Inspector - Personnel, authorized by DGCA to inspect and carry out tests on the aerodrome facilities, services and equipment, inspect aerodrome operators documents and records and verify the aerodrome operator s safety management system before the aerodrome license is granted or renewed and subsequently, at any other time, for the purpose of ensuring safety and order at the aerodrome. Aerodrome Manual The manual that forms part of the application for an aerodrome license pursuant to Rule 81 of Aircraft Rule 1937 and includes any amendments to the manual accepted by the DGCA. Aerodrome Operator - An aerodrome operator in relation to licensed aerodrome is the aerodrome license holder. 3

7 2 Legislative Controls 2.1 License Issue Controls (Aircraft Rules 1937) Rule 78 Rule 79 Rule 80 Rule 81 Rule 82 Rule 83 Rule 84 Rule 87 defines when an aerodrome license is required. requires a person who operates an aerodrome used for air transport operations to have an aerodrome license. defines the categories of license. defines qualifications of licensee. requires the application to be in an approved format and be accompanied by an aerodrome manual. defines the information to be included in the Aerodrome Manual. defines the requirement for inspection of aerodrome by DGCA officials. defines the conditions governing the grant/ renewal of aerodrome license. authorizes DGCA to amend an aerodrome license. specifies the validity period of an aerodrome license. specifies the fee chargeable for grant/ renewal of the license. 2.2 Compliance and Enforcement Controls (Aircraft Rules 1937) Rule 83 requires aerodrome operators to comply with Standards and any imposed conditions 2.3 Advisory Publications The guidance material for implementation and understanding of various regulations and standards are issued in the form of Aerodrome Advisory Circulars for general guidelines or as a specific communication to the concerned Aerodrome Operators. 4

8 3. Structure Of DGCA 3.1 DGCA has the following 11 Directorates; 1) Administration Directorate 2) Aerodrome Standards Directorate 3) Air Safety Directorate 4) Air Transport Directorate 5) Airworthiness Directorate 6) Flight Standards Directorate 7) Information & Regulation Directorate 8) Aircraft Engineering Directorate 9) Training & Licensing Directorate 10) Flying Training Directorate 11) Air Space and Air Traffic Management Directorate A map and the organizational structure including the location of various regional / subregional offices is placed in Appendices I and II. 3.2 Functions of Aerodrome Standards Directorate The Aerodrome Standards Directorate in the DGCA has been entrusted with the responsibilities of licensing of aerodromes in accordance with the Part XI of the Aircraft Rules The Directorate has establishment at the DGCA HQ New Delhi supported by the four regional offices at Delhi, Mumbai, Kolkata and Chennai. The functions and responsibilities of Aerodrome Directorate are as follows: A. Aerodrome Licensing 1. Licensing and renewal of aerodromes licenses under Part XI of the aircraft Rules Inspection of aerodromes to verify infrastructure, services, procedures and documentation as required under CAR Section 4 Series B Pt I/II, Advisory Circular and recommended practices and as mentioned in aerodrome manual. 3. Develop and issue orders, rules, advisory circulars and guidance material relating to aerodrome standards and practices. 4. Reviewing plans and designs for new aerodromes or the further development of, or modification to, existing aerodromes, submitted to the DGCA for approval, to ensure that the requirements of DGCA and ICAO are complied with. 5. Review the factors requiring the amendment of an aerodrome license and issue the required amendments. 5

9 6. Notification to AIS for publication in AIP. 7. Coordination with other directorates of DGCA on the related matters. B. Regulation of works at airports: 8. Regulation of airside works to ensure safe guarding of aerodrome and aircraft operations. C. Surveillance Inspection and safety oversight of Aerodromes 9. Carry out surveillance inspection and safety oversight of Aerodromes as per Annual Surveillance programme to ascertain that the conditions as mentioned in the aerodrome license under para 83 of Part XI of the aircraft Rules 1937 are complied with. D. Compliance and enforcement 10. The holder of an aerodrome license shall not contravene or cause or permit to be contravened any conditions of the aerodrome license. The licensee is required to maintain an aerodrome in a fit state to the satisfaction of DGCA during the whole period of currency of the license. If it is observed that aerodrome licensee is not complying with the conditions of the license or not adhering to the laid down standards, DoAS shall give adequate opportunity to the licensee to comply with the Regulations and Standards. 11. If DoAS is satisfied that the licensee is not taking enough corrective measures for compliance with the conditions of the aerodrome license he/she shall recommend to Jt. DG /DG for appropriate action against the licensee. 3.3 Methodology for Manpower Requirements General. The Aerodrome Standards Directorate in the DGCA has been entrusted with the responsibilities of licensing of aerodromes in accordance with the Part XI of the Aircraft Rules The Directorate has establishment at the DGCA Hqrs, New Delhi and supported by the four regional offices at Delhi, Mumbai, Kolkata and Chennai. This directorate is empowered to certify and issue licence to aerodromes for commencing their aircraft operations and renew the licenses periodically to ensure the safe operation without compromising or violations at par ICAO standards and recommended practices. A methodology to determine manpower requirement is developed based on the volume of operations and work efficiency of personal. Volume of operation is derived from the functions of this directorate as per DGCA organization manual Applicability. This guide lines is prepared for efficient staffing to meet all the assigned responsibilities and to exercise delegated powers for ensuring safe and uninterrupted aircraft operation at all aerodromes in the country Related references:- 6

10 (a) Aircraft Rule 1937 (b) CAR Sec 4 Series B Part I (c) DGCA organization manual (d) Aerodrome Inspector s Handbook Introduction. The Workforce Evaluation Methodology is developed to determine Aerodrome Standards Directorate staffing requirements based on nature of functions and duties & responsibilities of Directorate of Aerodrome Standards to determine the officer s requirements. The Methodology should be re-visited periodically in view of growth in aviation system and fresh licence issue, renewal of licence of aerodrome/heliport and surveillance inspections as per annual surveillance plan and inspections for renewal of licence/ authorizations to be carried out Organization Objectives. Objectives of the Directorate as assigned under duties function and responsibilities are as follows:- (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) Analyzing, reviewing, and assessing the application along with documents and issue of licenses of new airports. Review of action taken reports to enhance the safety standards and compliance of requirements as reflected in last inspections periodically as per surveillance inspection plan and renew the license for a period as specified in Procedure Manual. Approval of change management Surveillance inspections of licensed aerodromes (Public use/private use). Site inspections of proposed green field airports/helipads Surprise checks for apron discipline and operational areas. Aerodrome inspections for Wild life menace Helipad/waterdrome inspections Examination of resubmitted cases Parliament Questions/RTI/Court Cases/Misc/VIP refs/do letters Develop and issue orders, rules, advisory circulars and guidance material relating to aerodrome standards and practices Compliance and enforcement Participate in the safety audit and contingency exercises of Aerodrome operators. Coordination meeting between regional Aerodrome Standards offices and Headquarters. Meeting with stake holders/internal meetings Factors to be considered for determining staffing requirements:- (a) Organization s objective as per its manual (b) Frequency / periodicity of assigned work (c) Prediction of future requirements. (d) Efficiency of personal on basis of ongoing activities. 7

11 (e) Human factor principles Steps to determine staffing requirements. (a) (b) (c) (a) Calculation of total man hours required to fulfil the objective. Availability of man hours. Analysis of manpower requirements Step 1: Calculation of total man hours to meet the objectives. i) Total man hours is calculated basis of Aerodrome Inspectors Hours required to meet the objectives. It consist of following information:- (aa) The identification of each work function / objectives broken down into categories of activities. (bb) The annual frequency of each work function (cc) The total number of Aerodrome inspector hours required to complete each work function. ii) Enter the information into an Excel spreadsheet (see Figure 1 for a sample Workforce Evaluation Worksheet). The total number of annual hours required for each work function can be calculated by multiplying the times per year each work function is performed by the number of inspector hours required to complete each work function. iii) Calculate the total Aerodrome Standards directorate officers Hours, then find the sum of the total number of hours required for each work function performed by the Aerodrome Standards Directorate. Table- Aerodrome Inspector Workforce Evaluation Worksheet Calculation of total required man hours Sl. No. Work Function Nos. Annual Frequency 1 Surveillance Inspections of licensed aerodromes. 2 Processing of the cases of Aerodrome Licensing (Initial) Public-69 Pvt- 21 Helipad or as per directions on requirement basis for additional inspection 12 proposals When application received Hours per Function 72h-inspection + 40h = 112h preparation for inspection (8h), preparation of inspection report (16h), follow up of ATR (16h) 160hrs Application to be submitted 2 months before, hence Hours Requir ed 11200h rs

12 3 Aerodrome Licensing Renewal of licensed airport (From scrutiny to letter issue) 4 Aerodrome inspections for Wild life menace 5 Infrastructural changes Whenever application for Infrastructural changes received 6 Examination of resubmitted cases 7 Site approval for expansion of airport unlicensed/not in operations (initial clearance from DGCA required as per MOCA before cleared by them) 8 Miscellaneous (a) Parliament Questions 30 days X 4 PQs per day (b) RTI 12X10 cases per month (c) Court Cases (d) VIP refs/do letters (e) Others 9 Greenfield airports site inspections 10 Surprise inspections to check ramp safety, operational areas on airport 11 Develop and issue orders, rules, advisory 69 ½ Renewal due after every two years; 35 airports per year 69 One inspection per annum 69 Average 4 proposals from each airport per annum 01 month (20 days) at 8hrs 42hrs (42h x 35apts) h apts x 4proposals x 24h hrs 69 apts x 2proposals x 24h 12 airports 01 proposal per 16hrs airport at an average per annum (16h x 12 proposals) 7hrs 7hrs 7hrs 7hrs 7hrs hrs (including inspection and report 69 One inspection per annum Fresh Develop-3 per preparation) 72h X 69apts hrs for development 540 9

13 circulars and guidance material relating to aerodrome standards and practices. annum Review Revision-12 per annum - 84 x 3= 252h 24hrs review for 12 x 24 = 288h 252h + 288h = Compliance and enforcement 13 Participate in the safety audit and contingency exercises of Aerodrome operators. 100 (Public/ Private/Heli pads) Safety audit 69 airports Contingency 69 airports - 42h 4200 ½ (Once in 02 years) ie., 35 apts ½ (Once in 02 years) ie., 35 apts 16hrs 8hrs Coordination meeting between regional Aerodrome Standards offices and Hqrs. 15 Meeting with stake holders/internal meetings 06 no. of participants 02 times in a year ie., 12 participants 48hrs (48 x 12) 8 no. of 24 (at an 2 hrs ( 8 x 2x participants average two 16) meetings in a month) 16 Additional allocation 10 per month 12 ie., 10 x 12 8 hrs (10 x 12 x8h) Total Inspector man Hours Required Note: At present total man hours requirement is Keeping in view of continuous work load increase due growth in aviation sector, it is suggested a 10% increase in man hours requirement every year up to the forthcoming five years to be augmented at this stage. (b) Step 2: Calculation of total aerodrome standards officer s hours available:- There are two important components to calculating Total Aerodrome Standards Officers Hours Available:- i) The number of hours that each officer is available to conduct work functions:- To determine the number of work hours, assumptions must be made regarding:-the number of hours each day each separately for each offices of the Aerodrome Standards Directorate. Therefore, the total number of officers of the Aerodrome Standards Directorate refers to the total number of 10

14 current, qualified and available officers. ii) The total number of Directorate of Aerodrome Standards Officers. Once these two numbers mentioned at para a and d above are determined, Total officers of the Aerodrome Standards office Hours Available can be calculated by finding the sum of the number of hours each the Aerodrome Standards officers available to perform work function and the total number the Aerodrome Standards officers. Thus, if an Aerodrome Standards officer has 1,560 hours available, and there are 23 Aerodrome Standards officers including 03 Consultants, then the Total Hours Available are of that Aerodrome Standards Directorate officers are 35,880 (1,560 x23). Table calculation of total available Aerodrome standards directorate officers hours Description Man hours Working Hours Available in Year per Aerodrome 1560 h Standards Officer 195 X 8h/day Present Number of Aerodrome Standards Officers 23 Total Aerodrome Standards Officers Hours Available 35,880 h 23 x 1560h (c) Step 3: Analysis of manpower requirements. Compare the Total Aerodrome Standards Officers Hours Required calculated in Step 1 to the Total Inspector Hours Available calculated in Step 2. If the Total Inspector Hours Required is less than the Total Inspector Hours Available, then the Aerodrome Standards office has sufficient staffing. However, if the Total Aerodrome Standards Officers Hours Required is more than the Total Inspector Hours Available, then be DGCA may consider adding additional staff to that office. Table Calculation of required manpower s Description Man hours Total Required man hours (A) Total available man hours (B) 35,880 Balance man hours (A - B) 10,313 Additional manpower required (Balance man hours/ 7 officers Working hours available of individuals) ~ (d ) Step 4: Ensure aerodrome standards workforce is properly qualified and trained This step involves considering the number of Aerodrome Standards Officers required and determining the necessary training and qualification for the inspectors to meet the demands of the Civil Aviation system. These training requirements include the Induction, Specialization Training, Refresher and On-The-Job Training. 11

15 3.3.8 Administrative Staff: Workforce issues related to administrative staff supporting Aerodrome Standards Offices required to be assessed separately. The Aerodrome Standards Offices should have sufficient administrative staff, appropriate to the size and complexity of the office, to effectively discharge their responsibilities. 12

16 4. License Issuing Process 4.1 License issue process Officials involved in License Issue Process Officials Delegation Responsibilities Director Aerodrome Standards Assigns an inspector who holds a delegation to a particular licensing task (The Director Aerodrome Standards (DoAS) may nominate himself or herself). Reviews the case before recommending. Director General/ Rules 83 Issues the aerodrome Joint DG license Forms to be used i) Application for Issue/ Renewal of Aerodrome License ii) Aerodrome Manual check list. iii) Inspection Checklist iv) Aerodrome License Formats v) Aerodrome Licensing Process check list vi) Exemption process check list, if required vii) Competency assessment checklist, check list viii) Inspection of Operational procedure check list ix) ARFF check list x) AEP check list xi) Low Visibility Operations check list, if required xii) SMGCS check list, if required xiii) Wildlife Hazard Plan check list xiv) Obstacle lighting and Marking check list xv) Additional Checklist for Visual aids xvi) License Issue Checklist xvii) Aerodrome License Register (maintained by Director Aerodrome Standards) These checklist are available in Aerodrome Inspector s Handbook Time Frame The entire process of assessment of application and issue of license should be completed within 90 days from the receipt of the formal application completed in all respect. 13

17 4.1.4 License Issuing Process Flowchart 1 Receive the formal application for licensing of aerodrome from the Aerodrome owner/ Operator along with the related documents including: i) Aerodrome Manual ii) Fee for licensing iii) Compliance Checklist DoAS : Record the details of applicant on the Aerodrome file DoAS : i) Process the application ii) Examine the aerodrome manual for facilities and procedures iii) Arrange for aerodrome audit and inspection to ensure: a) AD physical characteristics and facilities are in compliance with relevant standard, b) AD operating procedures as set out in AD manual are appropriate and adequate for the expected level of aircraft operation at the aerodrome, c) There are sufficient experience, trained or qualified personnel to conduct the safety function of the aerodrome, d) Have a safety management system in placed Go to 2 14

18 2 From 1 Assess the Aerodrome Manual Assess the aerodrome procedures DoAS Staff Assess the aerodrome facilities YES Is the Assessment Satisfactory? NO DOAS Request additional info or action from the applicant Information received/ actin completed NO YES DOAS Recommends to DG for Grant of License Reject application and intimate applicant DOAS Allocate license number DG Issues the Aerodrome License DOAS Update license register AD Operator liaises with AIS for issue of NOTAM/AIP Supplement AIS prepare the AIP supplement for publication 15

19 4.2 Assessing a Formal Application Procedures On receipt of an application for Aerodrome License, Aerodrome Standards directorate; 1. Make an initial assessment of the application: a. Check that has received three copies of the Aerodrome Manual. b. Make sure that have received a fee for aerodrome licensing. An entry is made for the fee receipt in the revenue receipt register in the section. c. Make sure that have received a compliance checklist for CAR Section -4 Series B Part I and Part III on Aerodrome Design & Operations and Heliports respectively as the case may be. 2. Using the Aerodrome Manual checklist, determine whether the applicant s Aerodrome Manual complies with the requirements of the rule 81. Note: Parts of the Aerodrome Manual assessment can be done during the visit to the aerodrome. 3. Using the aerodrome manual checklist, determine whether the Aerodrome Manual satisfactorily indicates that the applicant can properly operate and maintain the aerodrome. 4. Check that the Aerodrome Manual and other supporting documentation indicate that the operator has given due consideration to operational safety matters. 5. If the Aerodrome Manual complies with the requirements of the Rules, recommend for provisional acceptance of the manual and record the same on the License Issue Check sheet. 6. The final acceptance of the aerodrome manual shall be done only after verifying the details of the aerodrome manual during licensing inspection of the aerodrome. 16

20 4.3 Assessing the Aerodrome Facilities and Organizational Competence Aerodrome Introduction DoAS staff may carryout Technical inspection and / or on-site Verification of Aerodrome Facilities and Organizational Competences A Technical inspection is a visual and/or instrumental verification of compliance with technical specifications related to aerodrome infrastructure and operations. The technical inspections of the aerodrome should include, as a minimum infrastructure, ARFF, obstacle limitation surfaces (OLS), visual and non-visual aids wildlife hazard management and aerodrome equipment for the use of aeroplanes; The scope of the on-site verification covers the subjects of procedures, organization and SMS included in the aerodrome manual. The on-site verification confirms that the aerodrome operations are carried out effectively in accordance with the applicable regulation and procedures described in the manual Procedure DoAS Officials shall: i) Review the Aerodrome Manual and supporting document and accept its relevant safety parts prior to on-site verification of the aerodrome including procedures and SMS. Acceptance at this stage means that all the information that should be contained in the aerodrome manual is provided. ii) Obtain copies of the relevant checklists as stated above including competency check list. If readymade check lists are not available on a particular subject, specific check lists should be prepared relevant to the facilities to be assessed. iii) Communicate the aerodrome inspection programme to aerodrome operator in writing. iv) Visit the aerodrome, inspect the facilities to ensure that they comply with the relevant standards. Where required, specialists may be included in the team. a) assess each item listed on the checklists. b) record the results of the inspection on the appropriate checklists and comments, if required. v) At the end of the inspection, complete the relevant parts of the License Issue Check sheet to record activity satisfactorily completed to date. vi) Prepare the list of deficiencies if any. vii) Prepare and submit the inspection report. 17

21 viii)in case of findings, advice operator to develop a corrective action plan proposing ways to eliminate or mitigate the findings, with deadlines for each subsequent action. ix) Propose immediate appropriate measures on the aerodrome operator, if necessary, until actions have been taken to remove or mitigate the findings The technical inspections i) At aerodromes where an SMS is not fully operational, conduct full inspection. If technical inspections have previously been conducted, conduct a follow-up inspection instead of a full inspection. ii) At aerodromes where an SMS has been fully implemented, the aerodrome operator provides details in CAR Compliance Checklist, analyze the checklist and conduct sample on-site checks as per analysis. iii) Produce a report of the Technical / follow-up inspection, including any deviations or observations made during the follow-up inspection and any immediate and corrective action requirement On-site verification i) Assess the procedures, aerodrome organization and its SMS to confirms that the aerodrome operations are carried out effectively in accordance with aerodrome manual ii) Assess the SMS of the operator if fully implemented, if SMS is not yet fully operational, assess again during continued oversight. iii) If the on-site verification team notices any deviations from the technical inspection reports, they are included in the team s report On-site verification of the SMS As a minimum, the items to be in place when granting the initial certification are: i) safety policy: ii) operator s organizational structure: iii) appointment of an accountable executive and a safety manager; iv) The capability and competence of the aerodrome operator responsibilities and assignments and training v) accident and incident reporting: vi) existing hazards at the aerodrome: a procedure in order to identify, analyze and assess hazards risk assessment and mitigation of changes: 18

22 4.4 Issue of an Aerodrome License Procedures On receipt of the inspection report DoAS shall : i. After review, recommend for issue of license for successful applicant to Jt. DGCA/ DGCA for the issue of license. ii. After approval of Jt.DGCA/ DGCA, prepares the Aerodrome license and allocate the next available number on the Aerodrome License Register. iii. Submit the license for signature of Jt.DGCA/ DGCA. iv. Issue the license to the applicant. v. Place a copy of the Aerodrome License in the file. vi. Make entry into the aerodrome license register In case of any deficiencies advise the applicant that additional steps needed to be taken by the applicant prior to further assessment of the application. The license may be granted if subsequent assessment shows that the applicant has corrected all deficiencies The applicant, not providing additional information for complying the requirement shall be given adequate opportunity before rejecting their application Surveillance of licensed aerodromes shall be conducted at least once a year. 4.5 Exemption Procedure General An application for exemption is a request from an aerodrome operator to be exempted from the requirements of a regulation or part thereof. The DOAS maintains a record of all exemptions issued by the DGCA. The exemption information is issued by notifying the applicant Receipt of Application for Exemption CAR Section 4 Series B Part IV lays down the process for an aerodrome operator to apply to the DGCA for an exemption from any provisions of the CAR Section 4 Series B Part I and III. Any application for exemption from any provision should be forwarded to the DGCA for consideration. The application should contain the following : 19

23 a) reasons to support why the proposed exemption should be granted. b) provide any information and documentation to support the reason that the exemption is not likely to affect aviation safety. c) propose conditions that would mitigate any risk that could be created by virtue of the exemption to ensure that aviation safety will not be affected. A copy of the Exemption Request Form must also be completed by the applicant. The sample copy of the form is available at Appendix of CAR Section 4 series B Part IV Processing of Application for Exemptions Upon receipt, the DOAS shall review the request and ensure that all necessary information has been provided. The DOAS shall acknowledge to the applicant that his application has been received and request further documentation, if required. The application is then assigned to an inspector for comprehensive technical review and evaluation The assigned inspector should conduct a technical assessment of the application and evaluate the arguments & evidence put forward by the aerodrome operator in accordance with the aviation safety The assigned inspector shall determine whether an equivalent level of safety shall be maintained based on outcome of safety assessment/ aeronautical study. In an exemption action, maintaining at least an equivalent level of safety is of primary concern. The analysis should focus on the applicant s justification that safety would not be adversely affected The inspector shall document the findings of the assessment and provide the justification to grant or deny the exemption and forward the assessment to DOAS for review. A sample of the assessment paper is in Appendix B15. The DOAS shall review the submission and forward for DG s approval Grant or Refusal of Exemption The aerodrome operator is issued the exemption if it is concluded that the applicant's arguments support a grant of exemption. The conditions and procedures under which the exemption is granted shall be mentioned in the letter. 20

24 If a decision to deny the exemption is taken based on the determination that the exemption would adversely affect safety, or, if applied, would not provide a level of desired safety, under such circumstances the reasons will be quoted in the letter If the Authority decides that part of the applicant's request meets the criteria for granting the exemption, it may issue a partial grant of exemption along with reasons, if any. The letter should clearly discuss those parts of the application that are being denied and those that are being granted The approval should specify the duration of the exemption and any conditions or limitations of the exemption The exemption, its duration along with conditions and limitations should be published in AIP/ NOTAM and Aerodrome Manual Review of the Granted Exemption The exemption once granted should be reviewed at the time of renewal of aerodrome license. It may also be reviewed when the applicant has requested for the extension of its validity clearly indicating the reason for such request along with the validity of the safety levels ensured earlier or modified subsequently The inspector shall assess the progress made during the previous exemption period and adequacy of safety measures for ensuing period of exemption The applicant shall notify DGCA after the need for exemption is no longer required and inspector should review the application for such termination request with respect to safety of operations. 21

25 EXEMPTION PROCESS FLOWCHART 22

26 4.6 Notification to AIS Requirement: 1. The objective of the aeronautical information service is to ensure the flow of information/data necessary for the safety, regularity and efficiency of international air navigation. 2. In India, the provision of Aeronautical information service is delegated to Airports Authority of India (AAI) except AIC which is published by DGCA. 3. AAI is responsible for receiving, collating or assembling, editing, formatting, publish/store and distributing aeronautical data aeronautical information concerning the entire territory of India and for airspace over high seas delegated to India. 4. The aerodrome operator shall ensure promulgation and updating of the aerodrome data, licensing status including details of exemptions, if any, in AIP/ NOTAM Process of Notification to AIS. 1. The aerodrome Operator submits application for licensing to DGCA along with Aerodrome Manual. The contents of aerodrome Manual including aeronautical data as mentioned in part 3 of the manual is examined for its completeness. 2. Since the authority for Aeronautical Information Service in India is delegated to AAI, the responsibility of verification of the accuracy and integrity of the aeronautical data is also of AAI. The AAI shall carry out the verification as per its own SOP. The aerodrome operator is required to obtain a certificate of verification of accuracy and integrity of aeronautical data from AAI and submit the same to DGCA. 3. The aeronautical data of the aerodrome facilities is re-verified by the inspecting officer on random sample check basis during the inspection for grant of aerodrome license. 4. On the basis of the verified data contained in Aerodrome Manual Part 3, information in AD-2 is submitted and same is informed to AAI for publication in AIP. 23

27 4.7 RENEWAL OF AN AERODROME LICENSE. AERODROME LICENSE RENEWAL FLOWCHART 24

28 4.8 AMENDMENT TO AN AERODROME LICENSE AMENDMENT PROCESS FLOWCHART 25

29 4.9 Surrender of an Aerodrome License AERODROME LICENSE SURRENDER FLOWCHART 26

30 5. Safety Oversight Audit/ Inspection 5.1 Continuing aerodrome safety oversight in the broad sense means the total scope of activity conducted by DGCA to assess that aerodrome operations are conducted to a level that is as safe as is reasonably practicable, thus ensuring that Licensing obligation are being met. The safety oversight activity is limited to inspection and audit processes as they may be applied to licensing and surveillance activity by DGCA. 1. DGCA shall carry out Initial licensing audit/ inspection, it is the first audit conducted prior to issuance of an aerodrome operating certificate. 2. Periodic surveillance Audit will be conducted periodically to verify the overall level of conformance to regulatory requirements. 3. Special Purpose Audit shall be conducted to respond to safety concerns or circumstances other than those requiring a periodic surveillance audit. It may be conducted for a number of reasons; e.g. to monitor airfield construction or verification of some safety concern or test the aerodrome s continued compliance with aerodrome manual and national regulations. 4. License Renewal Audit is conducted for licensed aerodrome once in a every in accordance with (Rule 82) to renew the validity of the aerodrome certificate, upon submission of written notification to the Authority for renewal of its certificate. 5. The broad flow diagram for the generic audit / inspection is shown in fig

31 Safety Oversight Audit/ Inspection 5.2 Surveillance Inspection Fig 5-1 Safety Oversight Audits/ Inspections DGCA has developed a system of surveillance to ensure that the standards maintained at the time of issue of aviation documents, such as approval certificate, licence, rating, etc. is maintained throughout the validity period. Therefore, primary responsibility of the DGCA is Safety Oversight, and to meet 28

32 this obligation, DGCA has prepared an Annual Surveillance Programme (ASP) in respect of all the Directorates. In order to ensure effective monitoring of the surveillance programme and enforcement action, DGCA has created a Surveillance & Enforcement Division (SED) The Surveillance and Enforcement Division in Headquarters has a key role to plan, monitor, oversee and enforce actions on behalf of Directorates/Regional and Sub Regional offices Each Directorate at Headquarter has the following broad responsibilities towards fulfilment of ASP: (i) Develop an Annual Surveillance Programme (ASP) each year in advance related to their area of surveillance and submit it to Surveillance Monitoring & Enforcement Division latest by 15 th of November of every year. (ii) (iii) (iv) (v) (vi) (vii) (viii) Develop a checklist for surveillance area giving reference of regulations to be complied with. Schedule surveillance activities, assigning officers and resources Maintain records of surveillance activities/create Data Pool Follow up implementation and closure of corrective actions by tracking mechanism. Recommend regulatory action where necessary to ensure compliance with the rules Report on the performance of surveillance every month. Attend the monthly surveillance monitoring meeting to represent their surveillance programme and submit the summary of monthly surveillance report to the division latest by 15 th of the following month The DOAS prepares the annual surveillance plan and ensures compliance of these functions by the Directorate which are monitored by the SED on monthly basis. 5.3 The Aerodrome Operator The aerodrome s management should i. Inform relevant employees about the objectives and scope of the inspection. ii. Make available members of senior management with safety accountabilities during the inspection. iii. Appoint members of staff to accompany members of the inspection team when required. 29

33 iv. Provide all resources needed for the inspection team in order to ensure an effective and efficient process. v. Co-operate with the inspectors to permit the inspection objectives to be achieved. vi. On the basis of the inspection report, develop a plan for corrective and preventive action for approval by DGCA. 30

34 6. Compliance and Enforcement 6.1 The holder of an aerodrome license shall not contravene or cause or permit to be contravened any conditions of the aerodrome license. The licensee is required to maintain an aerodrome in a fit state to the satisfaction of DGCA during the whole period of currency of the license. If it is observed that aerodrome licensee is not complying with the conditions of the license or not adhering to the laid down standards DoAS shall give adequate opportunity to the licensee to comply with the Regulations and Standards. 6.2 If DoAS is satisfied that the licensee is not taking enough corrective measures for compliance with the conditions of the aerodrome license he/she shall recommend to Jt.DG/DG for appropriate action against the licensee. 6.3 DGCA may take two types of enforcement actions: Administrative Actions empowers DGCA to suspend, cancel, withdraw or modify licenses, approvals, certificates etc. if the holder contravenes certain provisions of the rules or does not comply with the directions issued by the Director General or does not observe the terms and conditions of the relevant document. 6.4 DGCA may also initiate a case in the court of appropriate jurisdiction for imposition of penalty against the offenders under the relevant provisions of the Aircraft Act, 1934 or the Aircraft Rules, This is a Judicial Action to be taken by the court. 6.5 The details about the DGCA enforcement policy and procedures are available in DGCA s Enforcement Policy and Procedures Manual. 31

35 7. Check-Lists Manual of Aerodrome Licensing Procedures 7.1 Aerodrome License Issue Check sheet The DoAS Officials must complete this checksheet to ensure that each step of the aerodrome licensing procedure is completed. Tick each box to indicate the satisfactory completion of the task. Note the date against each box. Sign and date this form and file it on the aerodrome file when the process is complete. 1. Aerodrome file opened... (File number: ) Application checked for completeness Three copies of Aerodrome Manual provided by the applicant Fee received from applicant and receipt issued Aerodrome manual assessed Applicant assessed as able to operate and maintain the aerodrome Facilities assessed as acceptable by DoAS Organisational competence assessed.. 9. Coordination procedure with AAI regarding local Air space, AIS and other operational procedure by way of LoA or MoU established 10. Security Clearance obtained from BCAS Applicant advised of deficiencies if any Applicant advised of grant of license and conditions... Signed:...Date:.../... /... Name:... Designation: 32

36 8. Sample Aerodrome License Application Forms 8.1 Application for an Aerodrome License (In triplicate) 1. DETAILS OF LICENCEE (as required to be shown on the license) 1.1 Full name of applicant (in capital letters) 1.2 Address of applicant (in capital letters) 1.3 Telephone Number(s) Fax Number / Telex number 1.4 Nationality of the Applicant 2. DETAILS OF AERODROME (as required to be shown on the license) 2.1 Place name by which the aerodrome is to be known in all future references 2.2 Name and Address of the owner of Aerodrome Telephone Number Fax Number / Telex Number 2.3 Situation of the aerodrome site with reference to the nearest airport, railway station and town/village 2.4 State / District in which situated 2.6 Grid reference in WGS 84 (attach a survey map, scale1:10,000 showing by means of broken line the exact boundaries of the aerodrome) 32

37 2.7 Elevation of the Aerodrome reference point (AMSL)..Feet (..meter) 2.8 Orientation and length of runway (s) (in feet and meter) 3. AERODROME ACTIVITIES 3.1 State category of licence required as defined in Aircraft Rules 1937? PUBLIC USE PRIVATE USE 3.2 In case of private aerodrome, indicate the purpose for which the aerodrome will be used e.g. joy rides, air displays, miscellaneous instructional flying, private flying etc. Whether your own aircraft only will use the aerodrome or do you propose to use the aerodrome by own aircraft as well as other aircraft? If use by others aircraft, state whether prior permission or notice is required. 3.3 Is a licence for NIGHT USE/ ALL WEATHER required? YES NO YES NO YES NO YES NO 3.4 If the answer to 3.3 above is YES, Please provide details of proposed lighting along with the lighting plan. 3.5 Please provide details of proposed CNS-ATM facilities. 3.6 Please provide details of proposed MET facilities; 33

38 3.7 Please give details of other proposed aviation activities (for example gliding, parachuting, micro lights). 3.8 Type and maximum total weight of the largest / heaviest aircraft for which the aerodrome is designed, including overall length and maximum fuselage width. TYPE WEIGHT LENGTH WIDTH 4. CONTROL OF THE AERODROME Are you the owner of the aerodrome site IF NO Please state: YES NO 4.1 Details of the rights you hold over the land 4.2 The period for which you hold these rights, including terminating date FROM TO TERMINATION 5. PERMISSIONS AND APPROVALS (Attach the attested copies, if not submitted earlier with CA93) NAME AND ADDRESS OF AUTHORITY DATES AND REFERENCE OF APPROVAL 5.1 Ministry of Defence; 5.2 Ministry of Home Affairs; 5.3 Owner of the land 5.4 Local authority such as municipal corporation / committee or urban land development Board/ authority of the State or its Country and Town Planning Department 34

39 6. AERODROME MANGEMENT PERSONNEL 6.1 Board Member/ Managing Director or person having specific responsibility for safety. (To be completed only where the applicant is a company/ corporate/society) Name Status/ Designation Telephone number 6.2 The person in charge of day to day operation of aerodrome. (Please enclose a current Curriculum Vitae [CV]) Name Status/ Designation Telephone number 6.3 The person responsible for Aerodrome Safety. If different from 6.2 (Please enclose a current Curriculum Vitae [CV]) Name Status/ Designation Telephone number 6.4 Provider of the CNS - ATM Name Address 6.5 Provider of the MET services Name Address 35

40 6.6 The person responsible for overseeing the day to day provisions of the Air Traffic Management Name Status/ Designation Telephone number 6.7 The person responsible for overseeing the day to day provisions of CNS Name Status/ Designation Telephone number 6.8 The person responsible for overseeing the day to day provisions of RFF Name Status/ Designation Telephone number 6.9 The person responsible for overseeing the day to day provisions of MET services Name Status/ Designation Telephone number 7. AERODROME MANUAL 7.1 Is an Aerodrome Manual enclosed with this application? (Ref Rule 81) YES NO 7.2 If no please indicate when this is likely to be submitted to DGCA. (Note: An Aerodrome Licence will not be granted until an acceptable aerodrome Manual has been received by DGCA) 36

41 8. DETAILS OF FEES 8.1 Challan No. for online deposit 8.2 Amount (Attach a sheet showing the calculation of amount as per runway length) 8.3 Date & name of the drawee bank 9. ANY OTHER INFORMATION: (the information may include details in annex 1, 2 & 3) I hereby certify that the forgoing information is correct in every respect and no relevant information has been withheld. DATE. NAME... (in capital letters) POSITION HELD (with official seal). SIGNATURE OF APPLICANT Note: 1. Application not completed in all respect and not accompanied with relevant enclosures is likely to be rejected. 2. The application shall be signed by the owner of the company. In case of any other person authorized by the owner, authorization should be attached with the application. 3. It is an offence to make any false representation with the intent to deceive, for the purpose of procuring the grant of an aerodrome licence. 37

42 8.2 Application for Renewal of Aerodrome License; 1. Aerodrome License Number 2. Name of the Aerodrome 3. Enclose the aerodrome license in original 4. Enclose copy of last self-inspection report 5. Enclose copy of latest Nav-aids Calibration report 6. Enclose the copy of latest friction test report along with corrective action taken if any 7. Enclose the copy of updated Aerodrome Manual ( a soft copy also) 8. Enclose the training records of all the operational staff (Carried out during the currency of aerodrome license along with annual training plan.) 9. Status of Change Management ( use separate sheet for each project to include DGCA approval number, progress status with respect to approved timelines, delay, review of Hazlog as accepted etc.) 10. Status of Temporary Exemptions and review report of mitigation measures (enclose report) 11. Status of Permanent exemption w.r.t employed mitigation measures. (enclose report) 12. Details of license renewal fee 12.1 Challan No. for online deposit 12.2 Amount 12.3 Name and Date of Drawee Bank. 38

43 It is certified that no change in the physical characteristics of the aerodrome including the erection of new buildings and alterations to the existing buildings or to visual aids at the aerodrome have been made without prior approval of the DGCA since the issue/ last renewal and approved changes in the aerodrome facilities have been duly incorporated in the Aerodrome Manual wherever necessary. SIGNATURE OF APPLICANT DATE NAME... (in capital letters) POSITION HELD (with official seal). Note; 1. Application not completed in all respect and not accompanied with relevant enclosures is likely to be rejected. 2. The application shall be signed by the owner of the company. In case of any other person authorized by the owner, authorization should be attached with the application. 3. It is an offence to make any false representation with the intent to deceive, for the purpose of procuring the grant of an aerodrome licence. 39

44 Sample Aerodrome License 9.1 Aerodrome License Private Use GOVERNMENT OF INDIA OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION DGCA COMPLEX, OPP. SAFDARJUNG AIRPORT, NEW DELHI File No. License No. AL/Private/ 000 AERODROME LICENSE - PRIVATE USE The Director General of Civil Aviation, in exercise of the powers under Rule 78 of the Aircraft Rules, 1937 delegated vide S.O. No. 727 (E) dated the 4 th October, 1994, hereby grants license to, XYZ (Name of License holder) for ABCDE (Name & Place of Aerodrome) Latitude N, Longitude E the details of the aerodrome as contained in its Aerodrome Manual. This license authorizes the aerodrome to be used as regular place of landing and departure to all persons on equal terms and conditions for operation by aircraft requiring specifications of runway and associated facilities equal to or less than those indicated in the aerodrome Manual, subject to the conditions as contained in schedule-i and for a period as shown in Schedule-II hereto. The license is liable to be suspended/ modified/ withdrawn/ and/or any limitations or conditions may be imposed, if any violation of the provisions of the Aircraft Act 1934, Aircraft Rules 1937, or any orders/ directions/ requirements issued under the said Act, rules or of the limitations or conditions as in schedule-i are observed. This Aerodrome License is not transferable. (SEAL) Date of issue: Place: DIRECTOR GENERAL OF CIVIL AVIATION 40

45 GENERAL CONDITIONS License No. AL/Private/ 000 SCHEDULE-I 1. The Licensee shall ensure that aerodrome facilities, equipment, services and procedures are operated and / or maintained properly and efficiently in accordance with the Aerodrome Manual submitted to DGCA, the applicable standards set out in the CARs and conditions specified in this license. 2. The Licensee shall ensure that the copies of the Aerodrome Manual and Safety Management System (SMS) Manual, accepted by DGCA are always kept complete and current. The Licensee shall ensure that each member of the aerodrome operating staff is aware of the contents of the every part of the aerodrome manual and SMS manual, relevant to his duties and undertakes his duties in conformity with the relevant provisions of these manuals. 3. The Licensee shall ensure that an adequate number of qualified and skilled personnel are employed to perform all critical activities for the operation and maintenance of its aerodrome, and that a programme to upgrade the competency for the personnel is in place. 4. The Licensee shall notify the agency responsible for Aeronautical Information Services and the air traffic control unit immediately of any obstacles, obstructions or hazards, change in level of service at the aerodrome as set out in any Privateation by the aeronautical information services or variation from the Standards; closure of the movement area of the aerodrome; significant change in aerodrome facility or the physical layout of the aerodrome; and any other condition that could affect aviation safety at the aerodrome and against which precautions are warranted. 5. The Licensee shall notify the agency responsible for Aeronautical Information Services of any change to any aerodrome facility or equipment or level of service at the aerodrome which has been planned in advance and which is likely to affect the accuracy of the information contained in any Privateation by the agency before effecting the change. 6. The licensee shall be responsible to ensure that all security and anti-hijacking arrangements stipulated from time to time by the Bureau of Civil Aviation Security for the aerodrome are complied with. 7. When so demanded by an officer duly authorised under the Aircraft Rules, 1937, this license and any other relevant documents shall be produced for inspection. 8. The licensee shall be responsible for payment to the concerned authorities of all applicable charges pertaining to the services provided by such authorities in connection with the aerodrome operation such as water supply, electricity supply, telephone lines etc. 9. Licensee shall maintain record of all aircraft landing at and taking-off from the aerodrome. 10. The Licensee shall have legally tenable agreement with CNS and ATM service provider(s) to ensure continuity and reliability of CNS and ATM to ensure the safety of aircraft in the airspace associated with aerodrome, and that proper coordination with the agencies responsible for aeronautical information services, meteorological services, security and other areas related to safety are established. 11. The aerodrome shall at all reasonable times be open to use by any aircraft in the service of the Central Government. 12. The licensee shall ensure that during the validity of the license the capability of the services/facilities, etc. are not degraded below the notified level. 13. The licensee is to submit the application for renewal in prescribed proforma along with relevant enclosures and fee, at least 3 months before expiry of license to the Director General of Civil Aviation. The license may be renewed if DGCA is satisfied that all requirements have been fulfilled. 14. Other requirements of Central Government and State Government as applicable shall be complied with. 41

46 License No. AL/Private/ The aerodrome is licensed for use in IFR (All weather) / VFR (Day) conditions. 16. Any other conditions : Portion of map showing exact location of aerodrome.. 42

47 VALIDITY OF THE LICENSE ABCDE (Name & Place of Aerodrome) FROM TO SIGNATURE License No. AL/Private/ 000 SCHEDULE-II 43

48 9.2 Aerodrome License Public Use GOVERNMENT OF INDIA OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION DGCA COMPLEX, OPP. SAFDARJUNG AIRPORT, NEW DELHI AERODROME LICENSE - PUBLIC USE File No. License No. AL/Public/ 000 The Director General of Civil Aviation, in exercise of the powers under Rule 78 of the Aircraft Rules, 1937 delegated vide S.O. No. 727 (E) dated the 4 th October, 1994, hereby grants license to, XYZ (Name of License holder) for ABCDE (Name & Place of Aerodrome) Latitude N, Longitude E the details of the aerodrome as contained in its Aerodrome Manual. This license authorizes the aerodrome to be used as regular place of landing and departure to all persons on equal terms and conditions for operation by aircraft requiring specifications of runway and associated facilities equal to or less than those indicated in the aerodrome Manual, subject to the conditions as contained in schedule-i and for a period as shown in Schedule-II hereto. The license is liable to be suspended/ modified/ withdrawn/ and/or any limitations or conditions may be imposed, if any violation of the provisions of the Aircraft Act 1934, Aircraft Rules 1937, or any orders/ directions/ requirements issued under the said Act, rules or of the limitations or conditions as in schedule-i are observed. This Aerodrome License is not transferable. (SEAL) Date of issue: Place: DIRECTOR GENERAL OF CIVIL AVIATION 44

49 GENERAL CONDITIONS License No. AL/Public/ 000 SCHEDULE-I 1. The Licensee shall ensure that aerodrome facilities, equipment, services and procedures are operated and / or maintained properly and efficiently in accordance with the Aerodrome Manual submitted to DGCA, the applicable standards set out in the CARs and conditions specified in this license. 2. The Licensee shall ensure that the copies of the Aerodrome Manual and Safety Management System (SMS) Manual, accepted by DGCA are always kept complete and current. The Licensee shall ensure that each member of the aerodrome operating staff is aware of the contents of the every part of the aerodrome manual and SMS manual, relevant to his duties and undertakes his duties in conformity with the relevant provisions of these manuals. 3. The Licensee shall ensure that an adequate number of qualified and skilled personnel are employed to perform all critical activities for the operation and maintenance of its aerodrome, and that a programme to upgrade the competency for the personnel is in place. 4. The Licensee shall notify the agency responsible for Aeronautical Information Services and the air traffic control unit immediately of any obstacles, obstructions or hazards, change in level of service at the aerodrome as set out in any publication by the aeronautical information services or variation from the Standards; closure of the movement area of the aerodrome; significant change in aerodrome facility or the physical layout of the aerodrome; and any other condition that could affect aviation safety at the aerodrome and against which precautions are warranted. 5. The Licensee shall notify the agency responsible for Aeronautical Information Services of any change to any aerodrome facility or equipment or level of service at the aerodrome which has been planned in advance and which is likely to affect the accuracy of the information contained in any publication by the agency before effecting the change. 6. The licensee shall be responsible to ensure that all security and anti-hijacking arrangements stipulated from time to time by the Bureau of Civil Aviation Security for the aerodrome are complied with. 7. When so demanded by an officer duly authorised under the Aircraft Rules, 1937, this license and any other relevant documents shall be produced for inspection. 8. The licensee shall be responsible for payment to the concerned authorities of all applicable charges pertaining to the services provided by such authorities in connection with the aerodrome operation such as water supply, electricity supply, telephone lines etc. 9. Licensee shall maintain record of all aircraft landing at and taking-off from the aerodrome. 10. The Licensee shall have legally tenable agreement with CNS and ATM service provider(s) to ensure continuity and reliability of CNS and ATM to ensure the safety of aircraft in the airspace associated with aerodrome, and that proper coordination with the agencies responsible for aeronautical information services, meteorological services, security and other areas related to safety are established. 11. The aerodrome shall at all reasonable times be open to use by any aircraft in the service of the Central Government. 12. The licensee shall ensure that during the validity of the license the capability of the services/facilities, etc. are not degraded below the notified level. 45

50 13. The licensee is to submit the application for renewal in prescribed proforma along with relevant enclosures and fee, at least 3 months before expiry of license to the Director General of Civil Aviation. The license may be renewed if DGCA is satisfied that all requirements have been fulfilled. 14. Other requirements of Central Government and State Government as applicable shall be complied with. 15. The aerodrome is licensed for use in IFR (All weather) / VFR (Day) conditions. 16. Any other conditions : Portion of map showing exact location of aerodrome. 46

51 License No. AL/Public/ 000 SCHEDULE-II VALIDITY OF THE LICENSE ABCDE (Name & Place of Aerodrome) FROM TO SIGNATURE 47

52 Aerodrome License Register Format Aerodrome Name: File No: License No: Co-ordinates: Latitude Longitude Name of Licensee : Address of Licensee : Date of Initial Operation: (If available) License Validity Signature and Date Remarks (if any) and Initial From To

53 10. Procedure for maintaining the Accepted Aerodrome Manuals at Aerodrome Standards Directorate (a) The Section Officer of Aerodrome Standards Directorate shall be responsible for maintaining the inventory of accepted aerodrome manuals of all licensed aerodromes including in the soft copy, if applicable. All these aerodrome manuals shall be kept in safe custody at designated place in organized manner. (b) On issue of letter of acceptance of the Aerodrome Manual to the aerodrome operator, the Section Officer of the Aerodrome Standards Directorate shall take over the accepted manual and place the copy of the acceptance letter in the manual. (c) The newly accepted aerodrome manual shall be replaced in the Amirah containing the accepted and updated aerodrome manuals of all licensed aerodromes. The old aerodrome manual shall be removed and archived as per laid down office procedures. 49

54 11. Procedure for issue of Advisory Circulars/ Guidance Materials or Safety notice etc The guidance material for implementation and understanding of various regulations and standards are issued in the form of Aerodrome Advisory Circulars for general consumption or as a specific communication to the concerned Aerodrome Operators The advisory circulars/ guidance material specify the SARPs in greater detail, operational procedures to be applied by aerodrome operators to ensure aerodrome operational safety. They also specify methods, procedures and practices to be applied by both aerodrome regulators and operators for initial aerodrome certification and continuing aerodrome safety oversight. They do not create or change a regulatory requirement The DoAS shall be responsible for issue and maintenance of Advisory Circulars as per requirement In case of the following events, the DoAS shall review and decide whether there is any requirement for review or issue of the guidance material on any subject related to Aerodromes. i. Issue of new provisions or amendments in existing provisions by ICAO affecting aerodromes. ii. On receipt of recommendations from Court of Inquiry or any other Directorate due to safety occurrences. iii. Receipt of requests from Aerodrome Operators for clarification on any matter. iv. Ambiguity in interpretation of any of the provision v. Any other event requiring issue of guidelines etc In case of any of the events mentioned above, DoAS should analyze the impact of the event on the existing regulations and decide whether there is a need for issue of new Advisory Circular/ Guidance Material or Safety Notice or an already existing Circular or guidance material needs to be amended One realizing the need for issuing an ADAC, DoAS will assign the task of writing such circular to a suitable person. The author of the ADACs must ensure that draft ADACs are clear and easily understandable, if required, author should coordinate with other directorates to resolve known issues. The author of the circular should also consolidate other ADACs on similar subject or fitting for cancellation and submit the draft to DoAS for review After the review by DoAS, the final draft ADAC should be submitted to DG/ JDG/ DDG for approval. The ADAC when approved and signed by appropriate 50

55 authority, should be notified to anyone who has interest in subject matter through DGCA web-site These advisory circulars/ guidance material should be reviewed as and when required based on the amendments in related SARPs, CARs, experience gained and based on comments/ suggestions received from end users and should be kept current/ amended. The advisory circulars/ guidance material should nevertheless be reviewed once annually to ensure their relevance The flow chart for the creation to publication of any advisory circulars/ guidance material and its amendment is given below: 51