Capacity Building Workshop on Electronic/Mobile Government in Africa: Progress Made and Challenges Ahead

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1 Division for Public Administration and Development Management (DPADM/UNDESA) United Nations Public Administration Network United Nations Economic Commission for Africa (UNECA) Capacity Building on Electronic/Mobile Government in Africa: Progress Made and Challenges Ahead, February 2009 INFORMATION CIRCULAR FOR UN-FUNDED PARTICIPANTS 1. Venue and Time The will be held at the United Nations Conference Center (UNCC) at the premises of the United Nations Economic Commission for Africa (UNECA) in from 17 to 19 February Registration will take place on Tuesday, 17 February between 9:00 to 9:30 AM at the United Nations Conference Center in Addis Ababa (UNCA-AA). The opening ceremony of the will take place promptly at 9:30 AM. 2. Travel to Addis Ababa and Allowances (i) (ii) Air Tickets. Through UNECA, UNDESA-sponsored participants will be provided with air tickets from the nearest international airport in their home country to Addis Ababa via the most economical and direct route. UNECA in Addis Ababa will contact you regarding your flight details and ticket Daily Subsistence Allowance (DSA). In addition to the air ticket, the UNECA will be authorized to provide sponsored participants with a DSA at the prevailing UN rate based on their itinerary. The DSA will cover the cost of hotel accommodation, meals, and incidental expenses. (iii) Payment of entitlements. In order to receive the allowances and any reimbursement for self tickets, etc. all sponsored participants are required to present the following documents on the second day of the meeting, 18 Februrary. Passport Ticket Boarding passes Receipts of purchase of self ticket Participants who are obliged to stay overnight at a third country due to flight connections should keep their boarding passes and hotel receipts as proof in order to receive the entitlement. FinalRev DT 21Jan 09 1

2 3. Requirements for Travel It is critical that UN-sponsored participants should submit immediately the following two important documents to Ms. Dolores Tanpinco and Ms. Elvira Doyle with copies to Mr. Richard Kerby and Mr. Deniz Without these documents, UNDESA will not be able to process the authorization for the air ticket and DSA: (a) The completed and signed UN Participant Form that was sent to all participants whose travel will be sponsored by the United Nations. (b) A medical certificate issued by a duly qualified physician indicating the statement below (The medical certificate is required in connection with the group medical coverage scheme for that is provided to participants whose travel and DSA are sponsored by the UN): (Name) is in good health and fit to travel to for the Capacity Building on Electronic/Mobile Government in Africa: Progress Made and Challenges Ahead during the period of February, Hotel Reservation For convenience, we recommend that participants should stay at one of the following hotels which have been selected on the basis of their distance to the meeting place, and who have extended special UN rates to participants. Room rates (in US Dollars), are inclusive of all taxes and. Daily breakfast is included in the room rate. Please note that credit cards are not accepted at these hotels. UNECA will provide daily transportation between both hotels and the UNCC from the first day to the last day of the. Please make your hotel reservations as early as possible by contacting Ms. Elizabeth Getachew ( egetachew@uneca.org) with copies to Ms. Dolores Tanpinco ( tanpinco@un.org) and Ms. Elvira Doyle ( doylee@un.org) Ghion Hotel Single Room rate: US$ Ras Desta Avenue, Addis Ababa Double Room rate: US$ Tel: +(251-11) Suite US$ Fax: +(251-11) ghion@ethionet.et daily transportation from the hotel to the UNCC during the period of the FinalRev DT 21Jan 09 2

3 Ambassador Hotel Single Room rate: US$ Bole Road, Addis Ababa Double Room rate: US$ Tel: +(251-11) daily transportation from hotel to the meeting venue during the period of the Jupiter International Hotel Single and Standard Rooms US$ Marchal Tito Road, Kazanchis, Addis Ababa Tel: (251-11) Fax: (251-11) daily transportation from hotel to the meeting venue during the period of the 5. Arrival and Local Transportation in Addis Ababa UNECA will provide transportation from the airport to the hotel on arrival. UNECA Protocol Officers will be at the airport to assist the participants. They will carry a sign to identify themselves. Please confirm your hotel booking and arrival date and time to Ms. Elizabeth Getachew ( egetachew@uneca.org) with copies to Ms. Dolores Tanpinco (tanpinco@un.org). 6. Entry Visa Participants are responsible for obtaining their own visas. In accordance with UN rules and regulations for seminars and workshops, costs associated with visa procedures are the responsibility of the participant and/or their institutions and will not be covered by the United Nations nor reimbursed by UNDESA. Participants should contact the Ethiopian Embassy or consulate in their home country to determine whether a visa is needed for travel. If visa assistance is required, participants should send their passport details to Ms. Elizabeth Getachew (egetachew@uneca.org) with the following personal information and a photocopy of their passport information page, and the invitation letter: (1) Full name as it appears in the passport; (2) Gender and Nationality: (3) Name of organization and title; (4) Passport number; (5) Preliminary arrival and departure dates; FinalRev DT 21Jan 09 3

4 (6) Place for visa application (please make sure there is a Ethiopian Embassy or Consulate General in your city); (7) Dates of issuance and expiration of passport: (8) Contact information address, phone, fax and addresses. 7. General Information: CURRENCY: Participants may exchange for local currency (Ethiopian Birr) at banks in the airport. AIRPORT TAXES: Airport taxes are the responsibility of the participant and will not be reimbursed by UNDESA. CONTACT PERSONS UNDESA - New York Mr. Richard Kerby Interregional Adviser on e-government Tel: / Fax: ; kerby@un.org Mr. Deniz Susar Governance and Public Administration Officer Tel: / Fax: ; susar@un.org Ms. Dolores Tanpinco Information Management Assistant Tel: ; Fax: ; tanpinco@un.org UNECA - Ethiopia Mr. Sizo Mhlanga Chief, ICT Policy and Development Section ICT, Science and Technology Division United Nations Economic Commission for Africa (UNECA) Tel / Fax Ext Fax ; mhlangas@un.org FinalRev DT 21Jan 09 4

5 Mr. Eskedar Nega Programme Officer, ICT Policy and Development United Nations Economic Commission for Africa (UNECA) Tel / Fax ; enega@uneca.org Ms. Elizabeth Getachew Administrative Assistant United Nations Economic Commission for Africa Tel / Fax egetachew@uneca.org FinalRev DT 21Jan 09 5