Previous payments to be retrospectively authorised as they were not reflected on minutes from previous months:

Transcription

1 UTKINTON AND COTEBROOK PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON Tuesday 11 th April 2017 at COTEBROOK VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council Standing Orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) APOLOGIES FOR ABSENCE DECLARATIONS OF PECUNIARY INTERESTS MINUTES OF THE MEETING HELD ON 14 TH MARCH MATTERS ARISING FROM THE MINUTES BOROUGH COUNCILLOR S REPORT Councillor E Moore Dutton to report on Cheshire West matters of interest PLANNING APPLICATIONS a) Ref 17/00709/FUL Cotebrook Village Hall, Stable Lane (Single storey front extension) b) Ref 16/05501/OUT Rowley Farm, Utkinton (Agricultural workers dwelling) Approved c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere/Cotebrook (Erection of detached dwelling - amendment to application 15/05189/OUT) d) Ref 16/01492/OUT Northgate Field (Erection of 22 dwellings) To Review and accept 2017/2018 Parish Council Budget AUTHORISATION OF PAYMENTS a) Royal Mail Group Ltd (Response Serv. Licence) b) Upper Bridge Enterprises (Website) c) CHaLC (Affiliation Fee ) d) NMC Design+Print (Newsletter) e) NMC Design+Pint (NDP Leaflet+postcard) f) F Tunney Expenses (stationary for NDP) g) Clerk Expenses e) Mustard Print Ltd (NDP Laminated Maps) f) Phil Sanders (Internal Audit) g) Clerk Salary (April) Notes: Payments Authorised between UCPC meetings: a) 20/03/ Utkinton Village Hall (Donation) b) 22/03/ Clerk Salary (March) Previous payments to be retrospectively authorised as they were not reflected on minutes from previous months: a) 19/06/ Utkinton Village Hall Hall hire Apr Apr b) 26/10/ CWAC (land at Woodland, Cotebrook) ACCOUNT AND AUDIT To agree and sign Accounts. To agree and sign Audit. To agree and sign Risk Assessment. To agree and sign Asset Register INTERNET BANKING To receive an update from CIIr Tunney POSTAGE LICENSE To receive an update from Cllr Tunney HIGHWAYS MATTERS a) Review requests to Highways

2 REPORTS FROM WORKING GROUPS a) Quarry and Greens including Quarry Wood on Tirley Lane b) Permitted Footway and Cycleway to Tarporley c) Plans for a grant-aided Forest School in the Quarry Wood WEBSITE/COMMUNICATION/NEWSLETTER To receive a report from Cllr Tunney NEIGHBOURHOOD DEVELOPMENT PLAN To receive an update from Cllr Priestner FOOTPATH PROJECT To receive an update from Cllr Priestner and CIIr A Needham. To discuss submissions by Sustrans CORRESPONDENCE a) Clerk to report to date. - February 2017 Incidents of note from new Police Beat Manager, PC Philip Monks who is based at Northwich Police Station. - Police Contact Details ( details). - Opal Online Services (supporting use of computers, tablets, mobile phones). - Streetscape Products & services Ltd. (outdoor play equipment and Learning facilities). - Messagemaker Displays Ltd (LED traffic signs, including our newsam (Speed Awareness Message) and SLR (Speed Limit Reminder) signs. - Mrs Roger letter to Utkinton & Cotebrook Parish Council. - Electoral Review of CWAC: Warding Arrangements. - (Re)defining rural places (Free RSN Seminar 24/05/17 Chester) OTHER BUSINESS a) Electoral Review of CWAC done in February Councillor E Moore Dutton to advise. b) Transparency Fund To receive an update from CIIr Tunney. c) Local Service Centre designation To receive an update from CIIr E Moore Dutton d) War Memorial To receive an update from CIIr Stewart e) Sandstone Ridge Trust To receive an update from CIIr A Needham DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on Tuesday 9 th May 2017 at 7.30pm at Utkinton Village Hall.

3 UTKINTON AND COTEBROOK PARISH COUNCIL MINUTES OF A MEETING OF UTKINTON AND COTEBROOK PARISH COUNCIL HELD AT COTEBROOK VILLAGE HALL ON TUESDAY 11 TH APRIL 2017 AT 7.30PM Present: In Attendance: Cllrs F Tunney (Chairman), R. Barnes, T. Boyle, T. Burford, A Needham and G Stewart Mrs M Meritxell Palazuelos-Vinas (Clerk & Responsible Financial Officer) Public Participation There was one member of the public in attendance, Mrs Anna Harvey. Mrs Harvey had expressed a wish to join the Parish Council and gave a brief review of her circumstances and background. Following this and her observing the proceedings it was agreed that, if she so desired, she could be co-opted as a Casual Vacancy at the next PC meeting. Resolved: To accept Mrs Harvey s application and put this to the vote at the Annual PC Meeting on 9 th May in Utkinton Village Hall APOLOGIES FOR ABSENCE Resolved: that apologies received from Cllr N Parker, CIIr I Priestner and CIIr E Moore Dutton be accepted DECLARATIONS OF PECUNIARY INTERESTS No declarations received MINUTES OF THE MEETING HELD ON 14 TH March 2017 Resolved: that the minutes of the meeting of 14th March 2017 be confirmed as a correct record and signed by the Chairman MATTERS ARISING FROM THE MINUTES Cllr Needham suggested a correction done in previous minutes Permitted Footway and Cycleway to Tarporley. Action: Clerk to alter the minutes to read some rather than all with regard to the use of existing CWaC land towards the proposed footpath BOROUGH COUNCILLOR S REPORT CIIr G Stewart informed that the Tarporley News had reported that the development of housing on the, previous, Royal British Legion site in Tarporley have been rejected by Tarporley Parish Council. As Tarporley is our Service Centre, the parish council should know when something happens. Action: CIIr F Tunney to CIIr E Moore Dutton and Mr Ken Parker(Chair of Tarporley PC) to ascertain why it has been rejected and ask if the Parish Council could be kept informed when this is resolved PLANNING APPLICATIONS The following Planning Matters were discussed: a) Ref 17/00709/FUL Cotebrook Village Hall Stable Lane (Single storey front extension) CIIr T Boyle informed that significant funds are needed to be raised to build the kitchen and a bigger toilet. b) Ref 16/05501/OUT Rowley Farm, Utkinton (Agricultural workers dwelling) Approved CIIr F Tunney commented that the plans are likely be submitted in the next few months. c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere/Cotebrook (Erection of detached dwelling - amendment to application 15/05189/OUT) CIIr T Boyle informed that the plans had been submitted and that concern had been expressed because the Japanese knotweed infestation over the wall blocking all continues and that it cannot be removed until the owner has sold the other piece of the land. Action: CIIr F Tunney to raise a concern with CWaC Planning about the access in and out and the parking there during the construction in the building area as it will require management of traffic off and on to the A49. (The following is the formal notification to CWaC of the concerns) : These comments are submitted on behalf of Utkinton and Cotebrook Parish Council following discussion of the application at the April 2017 Parish Council Meeting. The Parish Council is not submitting an objection per se but concerns as to two aspects: 1) That access to and egress from the site as well as parking of construction traffic needs to be controlled as the entrance to the site is restricted and it sits on the busy A49 and has the potential to cause issues with both passing traffic and also existing residential traffic. 2) It has been reported that there is a significant infestation of Japanese Knotweed in and around the site and that this would require control to eradicate the weed prior to any excavation or movement of spoil from the site. d) Ref 16/01492/OUT Northgate Field (Erection of 22 dwellings) Following discussion with the Planner, it was indicated that CWaC are awaiting a response from the developer and that, if or when, this revised application is submitted that it would take around three weeks to register and would then be available for external consultation by the Parish Council and concerned residents. It is likely, therefore, that it could take between six to eight weeks before the PC receives any notifications of movement on this development. Action: CIIr F Tunney to take council on the next stages.

4 To Review and accept 2017/2018 Parish Council Budget Reviewed and accepted by all Councillors on meeting held 14 th March. Resolved: CIIr F Tunney to make A3 copies to send to all Councillors and Clerk AUTHORISIATION OF PAYMENTS The following Payments were approved for Payment a) Royal Mail Group Ltd (Response Serv. Licence) b) Upper Bridge Enterprises (Website) Action: CIIr F Tunney to discuss this with them as we own the website domain c) CHaLC (Affiliation Fee ) d) NMC Design + Print (Newsletter) e) NMC Design + Print (NDP Leaflet + postcard) f) F Tunney Expenses (stationary for NDP) g) Clerk Expenses e) Mustard Print Ltd (NDP Laminated Maps) f) Phil Sanders (Internal Audit) g) Clerk Salary (April) Notes: Payments Authorised between UCPC meetings: a) 20/03/ Utkinton Village Hall (Donation) b) 22/03/ Clerk Salary (March) Previous payments have been retrospectively authorised as they were not reflected on minutes from previous months: a) 19/06/ Utkinton Village Hall Hall hire Apr Apr b) 26/10/ CWAC (land at Woodland, Cotebrook) ACCOUNTS AND AUDIT Resolved: that the annual accounts and audit return for 2016/2017 be agreed and signed off. that the asset register be carried forward as it stands. that the risk assessment be carried forward as it stands. CIIr F Tunney informed that the Defibrillator would need to be added as to the register for Action: Clerk to inform Came & Company (Insurance) INTERNET BANKING After many attempts from Cllr Tunney to sort the Community Banking Account (this allows for internet banking and more traditional Cheque based banking) with NatWest, the situation is confused with it having taken since early February and this meeting (11 th April) and is as yet unresolved. In fact there is much confusion with NatWest and the addresses and details of signatories and the Parish Clerk. Given this uncertainty and perceived lack of competence CIIr F Tunney has looked at a number of banks - Co-op, Santander, Lloyds et all but one bank appears to cater specifically for Parish Councils and that is Unitytrustbank. He has obtained application forms and will obtain signatures to its acceptance but leave them undated and unsent until NatWest have resolved all of the issues with the current Parish Council accounts (and that of one Councillor who also banks with them.) Cllr Tunney proposed that if the situation is not resolved to the satisfaction of the Parish Council by 30 th April, he will instigate the move and the switching of bank accounts to enable the Parish Council to have full online access as well as retaining a more traditional cheque account. Action: CIIr F Tunney to report back. If the situation is not resolved to our satisfaction by NatWest by April 30 th 2017, to complete and sign the form to apply for a Community Account from Unitytrustbank, adding four signatories (CIIrs F Tunney, G Stewart, A Needham and M Palazuelos-VInas (Clerk)) POSTAGE LICENSE Cllr Tunney commented that the Postage License enables the parish council to receive a response back when doing questionnaires, requests for consultation etc HIGHWAYS MATTERS Cllr Tunney has had no further responses from CWaC as to the general list of highway repairs for the Parish Action: CIIr F Tunney to ask CWaC for an update The paint for the two finger posts has arrived and has been given to Mr Dave Williams with the method statement Action: CIIr F Tunney to write to Mr Jamie Barron to request the two finger posts to be transferred to the parish council. The sink hole at Quarry Bank is a drainage pipe that is all flooding and has cracked. CWaC has closed the road and will take a couple of weeks to get fixed, as further investigation as to the root cause is required.

5 The damage to the verges on Quarry Bank will be reinstated by the builder (Lockwood Homes) within 4 weeks after the houses have been finished and has an from the builder that they would reinstate verges up to and including that adjacent to High Gables. CIIr R Barnes expressed concerned about all the damage to the verge above High Gables to Rowley Farms and believes that it the builder should be liable for ths Cllr Tunney disagreed the matter was unresolved. Cllr Barnes also raised the long-standing issue of damage to the verges on Tirley Lane opposite to and between the two entrances to Monarchy Farm and that this was contrary to agreements reached with the owners (Mr and Mrs Norris) and stipulations within the original planning applications. Action: CIIr F Tunney to look at the previous planning applications and to write to Mr & Mrs Norris on behalf of the parish council to express these concerns. Cllr Tunney has investigated the issue raised by Cllr Barnes and has looked at previous Planning Applications and Decisions as well as previous Parish Council Minutes relating to this matter and can find no stipulation, instruction or addendum to any application relating to the making good of Tirley Lane by the occupants of Monarch Hall. What was evident were the minutes relating to a visit by Cllr Stewart (then Chair) to the property and a vague agreement by the occupier to look at this that was linked to repairs to be made by United Utilities. Neither event took place and Cllr Tunney is loath to formally write to the property owners. It is suggested that the Parish Council contact United Utilities to get a better understanding of the requirements to relay / repair the pies in that area. Clerk reported to CWaC that a road sweeper was required to clean all Quarry Bank. It has now been passed to Streetscene and we are expecting a response soon. CIIr T Boyle asked for a road sweeper for Cotebrook Action: Clerk to report to CWaC Streetscene CIIrs R Barnes and T Boyle informed that there is a lot of mud on the footpaths and pavements that need to be cleaned. Action: Clerk to report to CWaC Streetscene REPORTS FROM WORKING GROUPS a) Quarries and Greens Cllr G Stewart informed that he has sprayed the weeds recently and that Mr Whalley will do all the works by the end of April at Quarry Wood, High Billinge and Shrine Hedges. b) Permitted Footway and Cycleway to Tarporley CIIr F Tunney informed that a route has been prepared and that there are two residents concerned over the possible land of their properties and that they had written to the Parish Council to express these. The resident from Holly Bank on Utkinton Road had asked for road signage to indicate narrowing and reduce speeds over the hill on Utkinton Road. CWaC had rejected this and the resident (Mr Outram) was due to submit his report to the Parish Council. Next stage is to put a plan together, what we think, what it would cost and see how it would go. Whilst, at this stage, no formal proposal existed, it was agreed that Cllr Priestner should submit a report on the status of the project to the next PC Meeting. Action: Cllr Priestner to submit a status report for the Parish Council to review at the next PC Meeting on 9 th May. CIIr G Stewart commented that the parish council should apply to some cost benefit analysis and processes. In another point vis-à-vis footpaths in general, Cllr A Needham commented that he is part from a Campaign to protect Rural England (CPRE) and submitted a magazine from Cheshire Viewpoint Association for all Councillors to see (subscription of 3 x month). Action: CIIr A Needham to provide some additional information to CIIr F Tunney so he can garner comments as to whether the Parish Council should subscribe to being a member of CPRE. c) Plans for a grant-aided Forest School in the Quarry Wood CIIr F Tunney has applied to Cheshire Wildlife Trust (CWT) for a grant of up to 1000 and commented that this will require a combination of a combination of CWT resources and volunteers from the village, school and PTA. A letter to the nearby residents has been sent and we are just waiting for some more answers. One resident has formally written that they are happy with the proposals, however, one neighbour has expressed some concern as to the stability of the wall and verge on the east side of Tirley Lane between the school and the Quarry. This will be the subject of a discussion between CWaC and the resident. Action: CIIr F Tunney to inform when he has received all the responses from the nearby neighbours WEBSITE AND COMMUNICATIONS The website continues to grow in terms of its readership and the Facebook pages can be seen to generate comment the latest output being the Item about Quarry Bank has reached almost 400 readers. The newsletter (The Courier) has been circulated along with the Neighbourhood Plan documents NEIGHBOURHOOD DEVELOPMENT PLAN

6 Flyer and postcard were sent and, to date, a small number (5) of formal responses have been received. Councillor Tunney asked fellow Councillors to encourage residents to responds to speak with the neighbours so they can complete the postcard by the end of April. Asked how many residents were necessary to form a Steering Group Councillor Tunney suggested that between six and eight would be a reasonable number to manage the process CORRESPONDENCE a) Clerk to report to date. - February 2017 Incidents of note from new Police Beat Manager, PC Philip Monks who is based at Northwich Police Station. Police contact details also received ( details). Action: Clerk to this information to all councillors. - Opal Online Services (supporting use of computers, tablets, mobile phones). Action: CIIr Tunney to circulate and to publicise this on the website. - Streetscape Products & services Ltd. (outdoor play equipment and Learning facilities). (Cllr Boyle was given the flyer to present to the Cotebrook Village Hall committee, print another one to keep with our correspondence) - Messagemaker Displays Ltd (LED traffic signs, including our newsam (Speed Awareness Message) and SLR (Speed Limit Reminder) signs. - Mrs Roger letter to Utkinton & Cotebrook Parish Council. Action: CIIr F Tunney to visit Mrs Rogers to introduce the Parish Council and discuss her letter. - Electoral Review of CWAC: Warding Arrangements. CIIr F Tunney had submitted a question to the consultation enquiring as to why the proposed Tarporley ward excludes some properties that had, previously, been included as part of the 2015 CWaC Governance and Parish Boundary review. Action: All Councillors to read and submit their views. (Re)defining rural places (Free RSN Seminar 24/05/17 Chester) This leaflet had been received and it was discussed. Action: Councillors Needham and Priestner to attend this seminar and report back. The Sandstone Ridge Trust Annual General Meeting 2017 (held on 20th March 2017) CIIr. A Needham attended and provided a brief report for inclusion with the minutes OTHER BUSINESS b) Transparency Fund CIIr F Tunney reported that the Parish Council has received the Transparency Funding. This will provide for: A laptop A Scanner/Printer Software (Microsoft Office) Training The total amount is c. 1,396 Cllr Barnes requested that we include an A3 Laminator to enable posters to be Plus ask for a laminator Action: CIIr F Tunney to speak with PC World and see what can we do as we will need three people, one person to choose the pc and the other two will authorise the payment by cheque. c) Local Service Centre designation CIIr E Moore-Dutton has spoken to CWaC about the comments by UCPC. It is, therefore, highly likely that the concerns expressed by UCPC will not be taken into account and the village/hamlet of Utkinton will become designated as a LSC in the forthcoming CWaC Local Plan2. d) War Memorial CIIr G Stewart reported that a quotation for 2500 has been made for repairing all the deterioration, put a stainless of steel banding at the base of the crosses, repair of the inscriptions and general tidy up. There was Government funding of up to 4.5 million nationally and that this could lead to national grant aid funding of up to 2million. CIIr F Tunney informed that he is waiting for a reply from a tv producer (BBC TV The Repair Shop ) that were interested in things that needed to be repaired etc. Action: CIIr F Tunney to forward the information to CIIr G Stewart. Action: CIIr R Barnes to speak with John Johnson at Rose Farm and see if we could all raise money to repair the war memorial prior to the Centenary Commemorations of the Armistice in Also to look at some visible form to demonstrate progress (a thermometer style banner that could be updated monthly.) e) Sandstone Ridge Trust CIIr A Needham reported that this project started in January 2017 and will be running until December Grant

7 Involves local people and groups for their opinions, and combine them with evidence and policy analysis to understand the ley issues, needs and opportunities facing the conversation and enjoyment of the natural beauty and special qualities of the Ridge. Pull together a Sandstone Ridge family for stakeholders that involves actively looking after the area and its future. Create a brand and identity for the Ridge that strengthens partnership working and helps to unlock potential investment opportunities for environmental, cultural, access, education, health, rural tourism, and land management projects, adding value to what is already being done in the area. Investigate potential landscape-scale delivery models in the UK and abroad, and assess their suitability for transferring to the Sandstone Ridge DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on 09 th May 2017 at Utkinton Village Hall at 7.00pm. This will include: The AGM of the Parish Council, the Annual Parish Meeting as well as the Parish Council Meeting. Signed Chairman Date

8 UTKINTON AND COTEBROOK ANNUAL PARISH MEETING WILL BE HELD ON Tuesday 9 th May 2017 at UTKINTON VILLAGE HALL COMMENCING AT 7.00PM ANY ELECTOR RESIDING IN THE UTKINTON AND COTEBROOK PARISH IS INVITED TO ATTEND AND MAY RAISE ANY MATTER PERTAINING TO THE PARISH A G E N D A 1. Welcome and apologies 2. To review and consider any matters arising from the minutes of the last Parish meeting held on Wednesday 10 th May To receive the annual report of the Chairman of the Parish Council 4. To receive any matters of interest reported by the Ward Councillor for Cheshire West and Chester Council 5. To consider matters pertaining to the Parish raised by any person in attendance 6. Any other business Meritxell Palazuelos-Vinas Clerk & Responsible Financial Officer Utkinton and Cotebrook Parish Council 3 rd May 2017 This meeting will be preceded by the Parish Council Annual General meeting and followed by its Ordinary meeting to which members of the public are also welcome to attend.

9 UTKINTON AND COTEBROOK PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON Tuesday 9 th May 2017 at UTKINTON VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council Standing Orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) APOLOGIES FOR ABSENCE DECLARATIONS OF PECUNIARY INTERESTS MINUTES OF THE MEETING HELD ON 11 TH APRIL MATTERS ARISING FROM THE MINUTES BOROUGH COUNCILLOR S REPORT Councillor E Moore Dutton to report on Cheshire West matters of interest PLANNING APPLICATIONS a) Ref 16/01492/OUT Northgate Field Erection of 22 dwellings Withdrawn b) Ref 17/01595/OUT Northgate Field Erection of 12 dwellings (including 7 affordable dwellings) Awaiting decision c) Ref 17/00842/FUL Wayside Bungalow Fishpool Road (Single storey front extension) to submit any comments AUTHORISATION OF PAYMENTS a) To agree accounts for payment (details to follow in correspondence summary) INTERNET BANKING To receive an update from CIIr Tunney HIGHWAYS MATTERS a) Review requests to Highways REPORTS FROM WORKING GROUPS a) Quarry and Greens including Quarry Wood on Tirley Lane b) Permitted Footway and Cycleway to Tarporley c) Plans for a grant-aided Forest School in the Quarry Wood d) War Memorial WEBSITE/COMMUNICATION/NEWSLETTER To receive a report from Cllr Tunney NEIGHBOURHOOD DEVELOPMENT PLAN To receive an update from Cllr Priestner FOOTPATH PROJECT To receive an update from Cllr Priestner and CIIr A Needham CORRESPONDENCE a) Clerk to report to date. (details to follow in summary) OTHER BUSINESS a) Electoral Review of CWAC done in February Councillor E Moore Dutton to advise DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on Tuesday 13 th June 2017 at 7.30pm at Cotebrook Village Hall.

10 UTKINTON AND COTEBROOK PARISH COUNCIL THE ANNUAL GENERAL MEETING OF UTKINTON AND COTEBROOK PARISH COUNCIL WILL BE HELD ON TUESDAY 9 th May 2017 AT 7.00pm AT UTKINTON VILLAGE HALL A G E N D A 1. To appoint the Chairman for 2017/2018 and receive the Chairman s declaration of office 2. To receive apologies for absence and declaration/s of interest 3. To appoint the Vice Chairman for 2017/2018 and receive the Vice Chairman s declaration of office 4. Receive Acceptance of Office and to review Declarations of Interest for all Councillors present 5. Casual vacancies to co-opt any applicants and receive Acceptance of Office/Declarations of Interest Section 21 of the Representation of the People Act 1985 gives the Council the power of cooption to fill vacancies remaining unfilled following an ordinary election. 6. To note the minutes of the Annual General Meeting held on 10 th May 2016 (attached) and consider any matters arising 7. To consider/agree: - establishment, membership and terms of reference of any Committees/Working Groups - representation on external bodies - individual responsibilities for specific business 8. To consider/agree annual subscriptions: - Cheshire County Playing Fields Assc CHALC (2016/ ) - Mid-Cheshire Footpath Society Cheshire community Action Information Commissioner (Data protection) 9. To review and agree bank signatories 10. To review the Council s insurance renewal (schedule attached) and agree payment of premium To appoint the Internal Auditor for 2017/2018 (current Book-Keeping and Internal Auditing Services, Phil Sanders) 12. To agree the schedule of meetings for 2017/2018 Tuesdays at 7.30pm alternately at the Cotebrook and Utkinton Village Halls on; Cotebrook Utkinton 13 th June th July th September th October th November th December th January th February th March th April th May 2018 (inc. Annual Parish/meeting and AGM) Meritxell Palazuelos-Vinas Clerk & Responsible Financial Officer Utkinton and Cotebrook Parish Council 3 rd May 2017

11 UTKINTON AND COTEBROOK PARISH COUNCIL MINUTES OF A MEETING OF UTKINTON AND COTEBROOK PARISH COUNCIL HELD AT UTKINTON VILLAGE HALL ON TUESDAY 9 TH MAY 2017 AT 7.30PM Present: In Attendance: Cllrs F Tunney (Chairman), R. Barnes, T. Boyle, A. Needham, N. Parker, I. Priestner and G. Stewart Cllr E Moore Dutton (CWaC) Mrs M Meritxell Palazuelos-Vinas (Clerk & Responsible Financial Officer) Anna Harvey Philip Monk (Cheshire Police Officer) Public Participation There were two members of the public in attendance, Mrs Anna Harvey and Mr Philip Monk. Resolved: that Mrs. Anna Harvey application has been accepted at the Parish Council at the Annual PC Meeting on 9 th May in Utkinton Village Hall APOLOGIES FOR ABSENCE Resolved: that no apologies from Cllr T. Burford were received DECLARATIONS OF PECUNIARY INTERESTS No declarations received MINUTES OF THE MEETING HELD ON 11 TH April 2017 Resolved: that the minutes of the meeting of 11th April 2017 be confirmed as a correct record and signed by the Chairman MATTERS ARISING FROM THE MINUTES None BOROUGH COUNCILLOR S REPORT Cllr Moore Dutton reported that much of that which was reported in the section (above ) formed the body of her report. Action: CIIr. A. Needham to send a copy to download of the Rural Growth Report to F. Tunney. Action: CIIr F Tunney contacted Gil Clough of Tarporley Parish Council with reference to the British Legion and will forward his response to all CIIrs PLANNING APPLICATIONS The following Planning Matters were discussed: a) Ref 16/01492/OUT Northgate Field (Erection of 22 dwellings) - Withdrawn b) Ref 17/01595/OUT Northgate Field Erection of 12 dwellings (including 7 affordable dwellings) Awaiting decision Action: CII F. Tunney to take council on the next stages and also to find out some more information about the word affordable houses. Action: CIIr F. Tunney to send a copy to all CIIrs a list of demands to the developer. Also to print a copy of the new application and put it up on every pub and shop on both villages. Action: CIIr F Tunney to talk and get advice from Liza and Neil from CWaC and see if the developer should be invited in the same public meeting. c) Ref 17/00842/FUL Wayside Bungalow Fishpool Road (Single storey front extension) to submit any comments Resolved: that there are no objections AUTHORISIATION OF PAYMENTS The following Payments were approved for Payment Cheshire Community Action Subscription 2017/ Clerk Expenses Mileages to a CHALC training course on 24/04/2017 ( 22.77) plus Stationary- Ink Cartridge ( 53.99) Mid-Cheshire Footpath Society Subscription Fee 8.00 Shires Pay Services Limited New employee set up 5.00

12 Shires Pay Services Limited End of year reconciliation (Payroll Admin) Shires Pay Services Limited Payroll Services from April to June 2017 (submission to HMRC with payslip to employer) INTERNET BANKING Resolved that: CIIr. F. Tunney reported that the Parish Council is now online and that a debit card has been received. Action: CIIr. F. Tunney to fill in all the documentation to include the Clerk, Meritxell Palazuelos-Vinas a fourth signatory and also to request for a second debit card for her. The four signatories will sign an Agreement where they will need to request approval from the other signatories to be able to make a purchase HIGHWAYS MATTERS Cllr F. Tunney has had no further responses from CWaC as to the general list of highway repairs for the Parish Action: CIIr F Tunney to ask CWaC for an update. CIIr Tunney reported that a new sinkhole in front of the two new houses has appeared at Quarry Bank and that CWaC has already been informed. Resolved: that the fingerposts have been properly painted and that CIIr G Stewart thanked Dave William for his work on renovating the two finger posts. Action: Clerk to send a thanks letter to Dave Williamson. CIIr T. Boyle reported that Woodlands Close were thankful. Clerk reported that a road sweeper from Streetscene will clean Utkinton and Cotebrook on the week commencing 19 th May 2017 including footpaths and pavements. CIIr R. Barnes reported that there is a requirement for upgrading or securing the path between the greens at Cotebrook which is a land rented to United Utilities. Action: CIIr F Tunney to an extract from the Parish Council meeting of January/February 2004 relating to the lease of the land from United Utilities. Action: Clerk to establish contact with United Utilities and seek advice as to their (United Utilities) obligations in maintaining the pathway REPORTS FROM WORKING GROUPS a) Quarries and Greens Cllr G Stewart informed that Mr Whalley contacted him on the 9 th May to carry out all the works at Quarry Wood, High Billinge and Shrine Hedges. b) Permitted Footway and Cycleway to Tarporley CIIr I Priestner advised that there is a need to run a committee inside the land owners. CIIr A Needham reported that the main concerned is that the costs to get the children to Tarporley High School is around 900 a year and that they are not keen to wear the reflectent coats while walking through the road. CIIr F Tunney informed that we should take this out and bring it in the Agenda for July. c) Plans for a grant-aided Forest School in the Quarry Wood CIIr F Tunney has applied to Cheshire Wildlife Trust (CWT) for a grant of up to 1000 and that he is awaiting from a response. d) War Memorial CIIr G Steward had two quotations for the repairs and that he expects a response by July. Action: CIIr G Stewart to send the pre-application form by to CIIr F Tunney so he can have a look at it and to register WEBSITE AND COMMUNICATIONS Noted : that CIIr F Tunney asked for contributions for the newsletter (The Courier) to print by the ends of this month and before the Elections. To also add the Summer Fayre from Utkinton and some events from Cotebrook NEIGHBOURHOOD DEVELOPMENT PLAN CIIr F Tunney asked for some volunteers to support CIIr I Priestner in the next 6 to 8 weeks. CIIrs A Harvey and N Parker are happy to help. Action: CIIr I Priestner to communicate Tony Dahill the above and that our interests are promoted.

13 CORRESPONDENCE a) Clerk to report to date. Tattenhall Community First Responders 21/04/17 CHALC 24/04/17 Cheshire Constabulary Headquarters 24/04/17 Tarporley Opal Club 26/04/17 Cheshire Police 27/04/17 Heartstart & Defibrillator Trainings in Tattenhal (Heartstart 03/06/17, 14/10/17) and Defibrillator (29/04/17, 26/08/17, 02/12/17) Full or half plots available on Tattenhall Allotments Equality and Diversity Training which is being held on Wednesday 10 th May, 2pm until 5pm at Castle Park in Frodsham Cheshire Constabulary highlights for financial year Drivers needed for the Tarporley Club in Tiverton on Fridays March Stats incident reports (less information than previous months) Forward 21/04/17 CIIr Boyle to attend trainings Forward 25/04/17 Not Attending Forward 27/04/17 Website Forward 26/04/17 Forward 02/05/17 CHALC 02/05/17 Cheshire Campaign to Protect Rural England Tarporley Parish Council 03/05/17 Transparency Fund has reopened for Forward FT 02/05/17 03/05/17 CPRE membership 3 x month To join Letter supporting us regarding the Utkinton to Tarporley footpath proposal Forward IP 03/05/17 Philip Monks (Police) 05/05/17 April s Crime figures Forward 08/05/17 CWAC - Democracy & Elections Dept 08/05/17 Notices of Election for the Parliamentary Election Forward 09/05/ OTHER BUSINESS a) Electoral Review of CWAC done in February Action: Clerk to take this out form the agenda. b) Donation to Tarporley Cottage Hospital CIIr G Stewart suggested a couple of months ago that the Parish Council could make a 100 donation to Tarpoley Cottage Hospital but nobody seconded the suggestion. Action: CIIr A Needham to investigate a bit more in detail and report back in a couple of months. c) Helicopter landed in Fox and Barrell land CIIr T Boyle reported that Helicopters have landed very low into the field next to the Fox and Barrel pub in Cotebrook. Action: CIIr F Tunney get in touch with the pub and also to find out the civil aviation authority what the rules and restrictions are, as it must be illegal, and also contact the British helicopter society. Action: Clerk to contact Civil Aviation Authority over helicopters DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on 13 th June 2017 at Cotebrook Village Hall at 7.30pm. Signed Chairman Date

14 UTKINTON AND COTEBROOK PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON Tuesday 13 th June 2017 at COTEBROOK VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council Standing Orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) APOLOGIES FOR ABSENCE DECLARATIONS OF PECUNIARY INTERESTS MINUTES OF THE MEETING HELD ON 09 TH MAY MATTERS ARISING FROM THE MINUTES BOROUGH COUNCILLOR S REPORT Councillor E Moore Dutton to report on Cheshire West matters of interest PLANNING APPLICATIONS a) Ref 17/01595/OUT Northgate Field Erection of 12 dwellings (including 7 affordable dwellings) Awaiting decision to submit any comments/objections to be discussed in full and a draft Parish Council submission to CWaC to be created agreed and send by Monday 19 th June. b) Ref 17/02139/FUL Hollin House Hollins Hill (Erection of replacement dwelling and associated development) no objections received (set of plans received) c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere (Erection of detached dwelling and formation of vehicular) Refusal d) Ref 17/00842/FUL Wayside Bungalow Fishpool Road, Delamere (Single storey front extension) - Approval AUTHORISATION OF PAYMENTS a) To agree accounts for payment (details to follow in correspondence summary) INTERNET BANKING To receive an update from CIIr Tunney HIGHWAYS MATTERS a) Review requests to Highways REPORTS FROM WORKING GROUPS a) Quarry and Greens including Quarry Wood on Tirley Lane b) Plans for a grant-aided Forest School in the Quarry Wood c) War Memorial WEBSITE/COMMUNICATION/NEWSLETTER To receive a report from Cllr Tunney NEIGHBOURHOOD DEVELOPMENT PLAN To receive an update from Cllrs N. Parker and A. Harvey FOOTPATH PROJECT This item has been put abeyance for a latter meetings CORRESPONDENCE a) Clerk to report to date. (details to follow in summary) OTHER BUSINESS a) Helicopter landed in Fox and Barrell land This has been withdrawn by the resident. b) Formation of sub-committees for Utkinton and Cotebrook Parish Council Proposal: To form three sub-committees with three councillors reporting each parish council meeting: 1) Quarries and Greens, 2) Planning and development, 3) Neighbourhood Planning DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on Tuesday 11 th July 2017 at 7.30pm at Utkinton Village Hall.

15 For meeting 13 th June 2017 ACCOUNTS FOR PAYMENT PAYEE DESCRIPTION NET ( ) CARRIAGE ( ) VAT ( ) TOTAL( ) DIRECT DEBIT PAYMENT Cheshire Campaign to Protect Rural England CPRE membership 3 x month (membership) PAYMENTS BY CHEQUE Royal Mail Group Ltd Response services Utkinton Village Hall rental Parish Council Meetings held at Utkinton Village Hal NMC (NeuroMuscular Centre) Print Newsletter & Northgate planning flyers Meritxell Palazuelos-Vinas (Clerk) Clerks May Salary (includes 2.5 additional hrs training course) Meritxell Palazuelos-Vinas (Clerk) Clerks June Salary Meritxell Palazuelos-Vinas (Clerk) Clerk Expenses (Key Old filling cabinet + spare screws noticeboards CORRESPONDENCE RECEIVED SINCE THE LAST MEETING SENDER DATED DETAILS RECOMMENDE ACTION United Utilities 18/05/17 Green 2 land at Cotebrook CWaC Green 1 land Woodland at Cotebrook ChALC 16/05/17 ChALC Parish Forum on 13/06/17 No, as it s same date a UCPC meetin Rural Services Network 23/05/17 Invitation to Rural Conference held on 5 th & 6 th September 2017 in Cheltenham To attend? Philip Monks (Cheshire Police) 04/06/17 May statistics figures ChALC 05/06/17 Clerks & Councillors Induction training session on the afternoon of 5 th July at Tarvin Royal Mail Ltd 06/06/13 Notice of changes to the terms & conditions of their services ChALC 08/06/17 SLCC Cheshire Branch Training Day 21/09/17 for Clerk Circulated 05/06/17 Circulated 05/06/17 Any attendees? Only for information Clerk to attend?

16 UTKINTON AND COTEBROOK PARISH COUNCIL MINUTES OF A MEETING OF UTKINTON AND COTEBROOK PARISH COUNCIL HELD AT COTEBROOK VILLAGE HALL ON TUESDAY 13 TH JUNE 2017 AT 7.30PM Present: In Attendance: Cllrs F Tunney (Chairman), R. Barnes, T. Boyle, T. Burford, and G. Stewart Mrs M Meritxell Palazuelos-Vinas (Clerk & Responsible Financial Officer) Public Participation There were no members of the Public in attendance APOLOGIES FOR ABSENCE Resolved: that apologies received from Cllrs E Moore Dutton, A. Harvey, N. Parker and A. Needham be accepted. No apologies were received from CIIr I. Priestner DECLARATIONS OF PECUNIARY INTERESTS No declarations received MINUTES OF THE MEETING HELD ON 9 TH May 2017 Resolved: that the minutes of the Ordinary, Annual and Parish council meetings held on 9th May 2017 be agreed and signed as a correct record by the Chairman MATTERS ARISING FROM THE MINUTES None BOROUGH COUNCILLOR S REPORT None PLANNING APPLICATIONS The following Planning Matters were discussed: a) Ref 17/01595/OUT Northgate Field Erection of 12 dwellings (including 7 affordable dwellings) Action: that F Tunney to submit an objection as per Parish Council Consultation b) Ref 17/02139/FUL Hollin House Hollins Hill (Erection of replacement dwelling and associated development) Action: Clerk to report that there are no objections from the parish council. c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere (Erection of detached dwelling and formation of vehicular) Refusal d) Ref 17/00842/FUL Wayside Bungalow Fishpool Road, Delamere (Single storey front extension) Approval AUTHORISIATION OF PAYMENTS The following Payments were approved for Payment DIRECT DEBIT PAYMENT Cheshire Campaign to Protect Rural England CPRE membership 3 x month (membership) 36 PAYMENTS BY CHEQUE Royal Mail Group Ltd Response services 1.40 Utkinton Village Hall rental Parish Council Meetings held at Utkinton Village Hal NMC (NeuroMuscular Centre) Print Newsletter & Northgate planning flyers Meritxell Palazuelos-Vinas (Clerk) Clerks May Salary (includes 2.5 additional hrs training course) Meritxell Palazuelos-Vinas (Clerk) Clerks June Salary Meritxell Palazuelos-Vinas (Clerk) Clerk Expenses (Key Old filling cabinet + spare screws noticeboards 6.80 Paul Whalley Mowing greens (April), High Billange & Quarry Wood INTERNET BANKING Resolved that: Cllr. Tunney reported that the Parish Council is now online and that a debit card and card reader have been received.

17 Action: Cllr. Tunney to fill in all the documentation to include the Clerk, Meritxell Palazuelos-Vinas a fourth signatory and also to request for a second debit card for her. The four signatories will sign an Agreement where they will need to request approval from the other signatories to be able to make a purchase HIGHWAYS MATTERS F. Tunney has had no further responses from CWaC as to the general list of highway repairs for the Parish Action: CIIr F Tunney to ask CWaC for an update. Cllr. F. Tunney has had no further responses from CWaC as to the general list of highway repairs for the Parish Action: CIIr Tunney to ask CWaC for an update. Cllr. F Tunney reported that Heaths Lane was removed from the Grip Fibre programme because there was too much patching works required. So CWaC have managed to move it to the full surfacing programme but this will not be until August. As per Stephen Pinnington dated on from 6 th June Clerk reported to Streetscene that the road sweeper has cleaned Utkinton but that there is no sight or evidence of it in Cotebrook. ( sent on 9 th June, expecting an answer soon) Action: that Cllr. Tunney to contact Mr Scott (Quarry bank) as his hedge is big and needs to be cut. Action: that F Tunney to put in the website that all householders with hedges need to cut them properly as it may affect the traffic. Farmers are not aloud to cut hedges during the nesting times REPORTS FROM WORKING GROUPS a) Quarries and Greens (including Quarry Wood on Tirley Lane) Cllr G Stewart informed that Mr Whalley 1 st cut on Quarry Wood, High Billinge and Shrine Hedges were done on 13 th June Action: F Tunney to Victoria Kerr from United Utilities and ask if they can give us some indications about what are they doing about it. b) Plans for a grant-aided Forest School in the Quarry Wood CIIr F Tunney has applied to Cheshire Wildlife Trust (CWT) for a grant of up to 950 and that it has been accepted. d) War Memorial Previously CIIr G Stewart had two quotations for the repairs and that he expects a response by July. Action: CIIr G Stewart to ask if somebody could donate the stones like the sandstone and also to pass the measurements to CIIr R Barnes so he can ask John Johnson at Rose farm. Replace stones like the sandstone that exists WEBSITE AND COMMUNICATIONS No further information NEIGHBOURHOOD DEVELOPMENT PLAN F Tunney reported that they are planning two public meeting 15 th July and 22 nd July in both village halls. Action: that F Tunney to circulate Mr Dahill s Steering Group Report with the plan to put out some questionnaires FOOTPATH PROJECT This item has been put abeyance for a latter meetings CORRESPONDENCE a) Clerk to report to date. SENDER DATED DETAILS RECOMMENDED ACTION United Utilities 18/05/17 Green 2 land at Cotebrook CWaC Green 1 land Woodland at Cotebrook

18 ChALC 16/05/17 ChALC Parish Forum on 13/06/17 Rural Services Network Philip Monks (Cheshire Police) 23/05/17 ChALC 05/06/17 Royal Mail Ltd 06/06/13 ChALC 08/06/17 Invitation to Rural Conference held on 5 th & 6 th September 2017 in Cheltenham 04/06/17 May statistics figures Clerks & Councillors Induction training session on the afternoon of 5 th July at Tarvin Notice of changes to the terms & conditions of their services SLCC Cheshire Branch Training Day 21/09/17 for Clerk No, as it s same date as UCPC meeting To circulate again Circulated 05/06/17 Circulated 05/06/17 No attendees Only for information Clerk to attend Action: F Tunney to request to the police to sit down in the main road between us and Tarporley road. Action: F Tunney to request the police to observe early morning traffic on the road between Utkinton and Tarporley, possibly in Hall Lane or Fishers Green. CIIr R Barnes informed that he would like to do a motorcycle event in 2019 and asked if the Clerk could write to CWAC to ask for any clarifications in this matter. Action for clerk: Need to know what we have to do to arrange a motorcycle parade on the roads (around the Ward in and around the parish). What do we need to do? Involve the ward with the local business OTHER BUSINESS a) Helicopter landed in Fox and Barrell land F Tunney reported that this has been withdrawn by the resident. b) Formation of sub-committees for Utkinton and Cotebrook Parish Council Proposal: To form three sub-committees with three councillors reporting each parish council meeting: 1) Quarries and Greens, 2) Planning and development, 3) Neighbourhood Planning. Noted: that F Tunney will propose the above in the next parish council meeting held on 11th July CIIr. T Boyle reported her resignation from the parish council. Action: that T Boyle to write formally to the clerk with her resignation. So the parish council we can start looking for a Co-opt councillor. Action: F Tunney to prepare an advert for the website and Facebook. CIIr T Burton reported that to join the A51 at the Junction between Willington Lane and the A51 is very dangerous and visibility is much reduced. Action: CIIr T Burford to the Clerk with this request so we can report CWaC DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on 11 th July 2017 at Utkinton Village Hall at 7.30pm. Signed Chairman Date

19 UTKINTON AND COTEBROOK PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON Tuesday 11 th July 2017 at UTKINTON VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council Standing Orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated 15 minutes) APOLOGIES FOR ABSENCE DECLARATIONS OF PECUNIARY INTERESTS MINUTES OF THE MEETING HELD ON 13 th JUNE MATTERS ARISING FROM THE MINUTES BOROUGH COUNCILLOR S REPORT Councillor E Moore Dutton to report on Cheshire West matters of interest PLANNING APPLICATIONS a) Ref 17/01595/OUT Northgate Field Erection of 12 dwellings (including 7 affordable dwellings) Awaiting decision Parish Council objection submitted to CWaC on Monday 15 th June. b) Ref 17/00709/FUL Cotebrook Village Hall, Stable Lane (Single storey front extension (Amendment / additional information) to make any comments FINANCE MATTERS a) To agree accounts for payment (details to follow in correspondence summary) b) To receive and accept the first quarter financial statement INTERNET BANKING To receive an update from CIIr Tunney HIGHWAYS MATTERS a) Review requests to Highways REPORTS FROM WORKING GROUPS a) Quarry and Greens including Quarry Wood on Tirley Lane b) Plans for a grant-aided Forest School in the Quarry Wood c) War Memorial and Shrine WEBSITE/COMMUNICATION/NEWSLETTER To receive a report from Cllr Tunney NEIGHBOURHOOD DEVELOPMENT PLAN To receive an update from Cllrs N. Parker and A. Harvey FOOTPATH PROJECT This item has been put abeyance for later meetings CORRESPONDENCE a) Clerk to report to date (details to follow in summary) OTHER BUSINESS a) Clerks contract renewal b) Transparency Fund c) The greens at Cotebrook d) Cotebrook Councillor Vacancy e) Formation of sub-committees for Utkinton and Cotebrook Parish Council Proposal: To form three sub-committees with three councillors reporting each parish council meeting: 1) Quarries and Greens, 2) Planning and development, 3) Neighbourhood Planning DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on Tuesday 12 th September 2017 at 7.30pm at Cotebrook Village Hall.