KINGSLEY PARISH COUNCIL

Transcription

1 KINGSLEY PARISH COUNCIL MINUTES OF THE ANNUAL GENERAL MEETING OF KINGSLEY PARISH COUNCIL HELD IN THE KINGSLEY COMMUNITY CENTRE ON TUESDAY 19 TH MAY 2015 AT 7.30PM Present: Councillor G.Warburton (Chairman items 15/052 & 15/053) Councillor C. Jones (Chairman item 15/054 onwards) Councillor D.Moores(Vice Chairman) Councillor J.Cliff Councillor D.Fletcher Councillor C.Pownall Councillor D.Vickers Councillor R.Wilson In attendance Mrs. D. Woods (Parish Clerk) Councillor R.Oultram (Cheshire West & Chester) All Parish Councillors signed the Declaration of Acceptance of the Code of Conduct prior to the Meeting. At 7.15pm The Retiring Chairman presented the Chairman s Award to Pete Cooney for services to the Kingsley Community and the Kingsley Ju Jitsu Club. MEETING NO. 1 15/052 Apologies for Absence Council received and accepted apologies from Councillor Crane. 15/053 Retiring Chairman s Remarks Councillor Warburton welcomed the new councillors and trusted they would soon settle in. 15/054 Election of Chairman Councillor C. Jones was unanimously elected Chairman to serve until the Annual General Meeting in May 2016 and signed the declaration of acceptance of office. 15/055 Election of Vice Chairman Councillor D. Moores was unanimously elected as Vice Chairman to serve until the Annual General Meeting in May 2016 and signed the declaration of acceptance of office. 15/056 Appointment of Co-ordinators Prior to making appointments the new councillors were made aware of what the roles of co-ordinators were. 1

2 Traffic & Transport Councillors D. Vickers and C. Pownall. Public Rights of Way Councillor D.Moores Play areas Councillor D.Fletcher Cemetery Councillor G. Warburton Village Enhancement Councillors C.Jones and J.Cliff Newsletter Councillor J.Cliff Noticeboard Councillor D.Vickers New structure working group to consider following 3 items for next Meeting. Kingsley Web KU 17 Kingsley Village Institute 15/057 Minutes of the Meeting held on the 17 th March 2015 The Minutes of the Meeting held on the 17 th March were approved and signed by the Chairman as a true and correct record. 15/058 Matters Arising from the Minutes None received 15/059 Minutes of the Annual Parish Meeting held 17 th March 2015 The Minutes of the Annual Parish Meeting were received by Council. 15/060 Matters Arising None received 15/061 Chairman s Remarks The Chairman also welcomed the new councillors and said it was nice to see some fresh faces, Reference was made to the landscaping outside St Johns School which had Received some good comments from residents. 15/062 Opportunity for Public to raise issues None received. 15/063 Planning Issues 1, Council NOTED the Planning decisions made by the Borough Council. 15/00390/FUL Town Well House APPROVAL Single storey rear extension Conversion of outbuilding to form Annexe accommodation and garage Amendment to14/01642/ful 2

3 15/00879/FUL 53 Beech View Road APPROVAL New first floor balcony to replace Existing conservatory roof 15/01135/FUL 90 Top Road APPROVAL Demolition of existing side ext and Replacement with two storey rear and Single storey side and rear extensions 14/04775/S73 Lady Heyes Farm APPROVAL Removal of condition 10 and variation of Condition 15 of pp..11/05171/s73 To allow the site to operate 12 months Of the year 15/00582/S73 Land adjacent 32 Top Road APPROVAL Variation of condition2 (ap.14/02428/s73) 15/01103/FUL Whitegate Dark Lane APPROVAL First floor rear extension 2. APPLICATIONS CONSIDERED 15/01560/FUL Land adjacent to Mill Brook Lane TO OBJECT Proposed new single dwelling Outside Parish Boundary and In Green Belt 15/01528/FUL 3 Waterloo Cottages NO OBJECTIONS Single storey side extension and First floor rear extension 15/01648/FUL 44 Top Road NO OBJECTIONS Single storey rear extension and Raised platform (demolish Existing conservatory) 3. APPLICATIONS CONSIDERED DURING APRIL 15/01209/FUL Land adjacent to Linden Cottage NO OBJECTIONS The Hurst Two storey dwelling and three Bay detached garages with Home office/studio above 3

4 15/01103/FUL Whitegate Dark Lane NO OBJECTIONS First floor rear extension 15/01135/FUL 90 Top Road Kingsley NO OBJECTIONS Demolition of existing side Extension and replacement with Two storey rear and single storey Side and rear extensions 15/01383/FUL 16 Chapel Avenue NO OBJECTIONS ` first floor extension to rear 15/01467/FUL Silverdene Pike Lane NO OBJECTIONS Replacement bay window with pitched Slate roofs It was noted that Councillor Moores had submitted comments on behalf of Council in relation to the Quarry Appeal. It was also noted that Councillor Jones had submitted comments on behalf of the Council in relation to the Local Plan.{art 2 Consultation on local service centres. (Comments to be sent to new councillors). New structure working group to consider forming Planning Committee. 15/064 Finance (a) Council agreed the following payments and signed cheques Kingsley VI (donation) *** D.Woods (April) *** A.Walker (April) *** HMRC (Tax April) *** BT Telephone (VAT28.13) *** Blachere Illum.(xmas lights) (VAT25.80) *** Scottish Power (Cemetery) 28.57(VAT1.36)` *** Diane Malley(payroll provider) *** SITA (Uk) Ltd Bin emptying (VAT 3.45)) *** Mrs A Stothert(Landscaping St Johns) `` *** D.Woods (May) ` A.Walker (May) H.M.R.C. (Tax May) CHALC (Chairmanship workshops) SlCC (membership fee 2015) Blackwells (stone repairs) (VAT 68.00) J.D.Hughes (Internal Audit) (VAT26.32) D.Woods(Chairman saward Vouchers) Northwich TC (Cemetery) (VAT44.10)

5 Northwich TC (Grass cutting) (VAT29.40) SITA UK (Cemetery bins) (VAT4.36) *** Invoices paid prior to the meeting. (b) (c) (d) (e) Council noted receipt of the following payments D.T.Turner (Burial) NAGLE Bros (Cremation) NatWest (interest) 1.66 CW&C (Precept) J.C.Clarke(cremation) J. Westacott & Son(Mem.fee) Investment planning (New Structure working group to consider) To approve and sign the Annual Return & Annual Governance Statement for financial year to 31 st March Council approved and signed the Annual Return and Annual Governance Statement. Council received the Internal Auditors Report and noted the Comments in the Action Plan. On the basis of the internal audit work carried out, which was limited to the tests indicated above, in our view the council s system of internal controls is in place, adequate for the purpose intended and effective, subject to the recommendations reported in the action plan. ACTION PLAN Asset register should include information about dates of acquisition upgrade and disposal of assets. Cashbook to be amended to read to be carried forward. There was 1p difference. Council should review that they meet any requirements of The Pensions Regulator. (f) Council noted the External Auditor has selected 6 th July for the Audit (g) To review Cemetery Fees for 2015/2016. Council reviewed the Cemetery Fees and agreed the following increases: Purchase of new Burial plot Purchase of cremated remains plot There were no other changes. 5

6 (h) Council received and signed the Risk Assessments for 2015/2016. (i) To confirm and update Bank Mandate. The authorised Signatories in the current Bank Mandate of the Council Accounts be changed in accordance with section 5 and the current mandate will continue as amended. Two signatories are required on cheques. Councillor Goodridge to be removed. Remaining Signatories are Councillors Moores, Wilson, Warburton, and Fletcher. (j) To review the Financial Regulations and Standing Orders Council reviewed the Financial Regulations and Standing Orders and no amendments were made. (k) Council agreed to adopt the Code of Conduct for Members adopted by Cheshire West and Chester Council on 26 th July 2012 as the Council s code of conduct under Section 27(2) and 27(3) of the Localism Act (l) To note that under Section 21 of the Representation of the Peoples Act 1985 this gives the Council the power to fill vacancies remaining unfilled following an ordinary election. After discussion it was agreed that the vacancies would be advertised and the working group would prepare a suitable advert for the next meeting. Council to suspend Standing Orders for ten minutes 15/065 Borough Councillor Remarks Councillor Oultram was congratulated on being re-elected. Following discussions about the quarry appeal, concerns were raised about the dip in the road next to the cemetery wall. It was felt this could be affecting the stability of the wall and it was agreed that Councillors Vickers and Pownall would report the uneven road surface to CW&C Highways via the Eng VR website. 15/066 Kingsley Village Institute Councillor Oultram highlighted the areas on which the donation from the Parish Council had covered. It was reported this had been spent on essential maintenance and safety work, including new emergency lighting, electrical/gas safety checks and repairs to the alarm system. It was also outlined that the Open Day had been a great success with many people signing up as new [friends of the Institute 6

7 15/067 Playing Field Report. Middle Lane Playing Field The new councillors were made aware of the discussions with CW&C over the above field following which the Clerk was asked to ascertain the current position for the next meeting. Councillor Fletcher stated there were no problems with the playing area. 15/068 Cemetery Report Councillor Warburton stated there were no problems in relation to the cemetery and the three headstones had now been repaired, 15/069` Footpaths, Traffic & Transport Report Nothing to report. Councillor Moores agreed to let the new councillors Have relevant contact details and telephone numbers. 15/070 Village Enhancement Councillor Moores referred to the planting outside St Johns School and stressed the importance that the area is kept well maintained. If necessary suitable quotations be sought to carry out any maintenance required. Councillor Pownall to make enquiries with Catherine Tweedie regarding new planting on the three planters at The Cross. Reference was made to the Christmas lights and it was noted that additional lights had now been put in all the required trees. There were some left over which were currently being stored in the Cemetery Board Room but it was suggested these might be offered to the Kingsley & Newton Village Institute. Councillor Jones referred to the Outdoor Gym project which Groundwork had been working on and following consultations with the public the final details had now been prepared. Details of these had been forwarded to all councillors. After some discussion it was agreed that Council approved the details in principal (including a decision in principal for the Council to cover the cost of the Third Party funding element of the WREN funding application and Councillor Jones should continue with making applications for funding. 15/071 Kingsley KU 17 Club Report No report. New councillors were once again made aware of Council involvement with the group. 15/072 Website Report Councillor Moores asked all councillors to prepare a brief profiles in say 150 words so that these could be put on the web. He agreed to collate them and forward them on to Simon. 7

8 . 15/073 Correspondence Received Council noted receipt of the following correspondence: ` (a) Cheshire West & Chester Council Re application to claim public rights between FP6 Kingsley and playing fields.(acknowledgement. unlikely this application will be determined before May 2019) (b) Miscellaneous Kingsley & Newton Village Institute (Thank you for donation of 1000 and invitation to all to attend Open Day on 4 th May) Kingsley & District Nursery After discussion it was agreed that more detailed information was required as to what the funding was for as this was not something that Council usually supported but there may be exceptions. Clerk to request. Cheshire County Playing fields(aff.fee for 2015/ ) Council agreed to the affiliation fee of Neuro Muscular (Summer Newsletter) Aeon Insurance (Council Renewal) The Clerk reported she had liaised with Malcolm Barker over the renewal document and it was felt the 3 year tie up was a good deal. Council agreed this at the figure of It was noted there may be a further 5% discount for being a Quality Council. Frodsham Wind Farm Councillor Warburton and Councillor Wilson referred to the last meeting they had attended. There had not been much action due to the recent election but it was hoped that things would now proceed. Councillor Wilson agreed to represent the Council on this Committee. Meeting closed at 9/40pm. Signed date 8