Western Bay of Plenty District Council

Transcription

1 Western Bay of Plenty District Council Minutes of Meeting No. K8 of the Katikati Community Board held on 11 October 2017 in the Katikati Library and Service Centre commencing at 7.00pm Present Members J Hobbs (Chairperson), B Gibbs (Deputy Chairperson), N Mayo and B Warren, and Councillor P Mackay In Attendance B Whitton (Customer Relationships Manager) and A Alty (Democracy Advisor) Others 15 members of the public Apologies An apology for lateness was received from member Warren. It was noted that Councillor Williams was on leave of absence. Member Mayo / Councillor Mackay THAT the apology for lateness from Member Warren be accepted. Public Forum Members Hobbs/ Gibbs THAT the meeting adjourn for the purpose of holding a public forum. Rubbish Removal Marion Hall, owner of a Katikati rubbish collection business gave a presentation to the Board outlining the kerbside collection offered by her business. Ms Hall stated that any proposal to

2 Minutes of K8 held on 11 October instigate a one size fit all rubbish removal model would not suit many residents in Katikati. She stated that of approximately 700 residents using her red bag system of collection, most used one bag a fortnight and none of them had enough rubbish to warrant a wheelie bin being emptied on a regular basis. They would not have the rubbish and/or they would not be able to physically manage pulling a wheelie bin to the roadside collection point and then returning it to their property. A number of people used the rubbish bag collection rarely but were regular recycle centre users. Ms Hall stated that by providing a rubbish (wheelie) bin paid for out of rates developed a lets fill it up attitude that would not contribute to proactive recycling. Greenwaste was reducing due to smaller subdivision home sites and recycling centres would not have recycled material as it was more convenient to fill the wheelie bin (because the ratepayer was paying for the bin). The increase in heavy trucks to collect the bins would cause surface damage and many of our community roads are just not able to accommodate big 24-ton trucks. Ms Hall reiterated that in her opinion a one size fits all model for rubbish collection would not reduce the amount of rubbish in the community. Loading Zones Marion Hall requested that the Community Board give consideration to changing the current loading zone outside the Good Life op shop to be relocated to the very last parking space at the northern end of parallel parking. The current loading zone park was right next to a pedestrian crossing and was dangerous for pedestrian inhibiting sight lines and causing congestions. There would be no loss of car parks rather a swap of one car park space with the current parallel loading park space. Member Warren joined the meeting at 7.10pm. Various Items Mark Hickton, a Katikati resident gave a summary of various items that he was aware of. Those being: People parking on reserve areas and roadside berms blocking footpaths particularly in Preston Drive (off Park Road). Pipes going into the Highfield Stormwater retention pond were broken and the whole area was untidy and dilapidated. The car parking lines at the Haiku car park needed repainting. The footpath repairs undertaken earlier in the year were not done properly. Footpath repairs were not done in Francis Drive and Grosvenor Place. The Chairperson noted that they had not been advised of any footpath repairs needed in these two streets. A Service Request would be initiated for the footpath repairs in Francis Drive and Grosvenor Place at Katikati. The attending manager advised that the Council Service Request system enabled a track and trace record of any services that needed repair and all residents were encouraged to use this service. It was reiterated that the Customer Services staff at Council were happy to

3 Minutes of K8 held on 11 October receive information over the counter at any of the service centre offices, by phone or on-line which then instigated a record of complaint and tracked subsequent action required. Dog Control Mr Hickton spoke about his concerns regarding the lack of respect and control by people walking their dogs in public reserve areas and walkways at Katikati. It seemed that a lot of people felt that even if their dog was not on a leash they were in control of the dog(s). He advised several instances where he himself had been verbally and physically abused by dog owners when he had asked them to control their dog and put them on a leash. He had reported a recent incident to the police. He stated that he felt that public walkways and reserve areas needed to be safe for all users and all dogs should be on a lead and remain under constraint in these areas. The attending manager advised that any complaints must be reported to Council and this must be done to ensure a record and data base trace was established to then enable Council staff to follow up any complaints with required actions. If no complaint was recorded then it was very difficult to follow anything up in an informed and timely manner. It was commented that while there was a review of the Dog Control Bylaw last year, irresponsible dog owners do not care what the Council rules were and continue to flaunt the rules as they always had. The Chairperson thanked the speakers for their contribution to the public forum. Member Hobbs / Councillor Mackay THAT the meeting be re-convened in formal session at 7.24pm. K8.1 Presentation: K8.1.1 Discover the Western Bay Museum The Board considered a presentation from Paula Gaelic, the Manager and Curator of the Western Bay Museum at Katikati, who was in attendance to give an update about the Western Bay Museum. Ms Gaelic thanked the Board for the opportunity to speak to them about the past 12 months of operation of the Western Bay Museum at Katikati. While the home base for the museum was at Katikati, the museum represented the whole of the Western Bay. Ms Gaelic advised that she had recently met with Tourism Bay of Plenty representatives and booking agents were looking at bring cruise ship tours to the north (western side) of the Western Bay of Plenty district. Interest had been shown in setting up visits for the 2018/2019 tourist season and this would bring an influx of visitors to the area. Along with the Katikati

4 Minutes of K8 held on 11 October Museum, the Athenree Historic Homestead would also be included in future tourist visit schedules. The educational factor of the Katikati Museum continued to play a big part in visitor and school group numbers. An alliance with Te Papa national services provided the ability to engage the services of specialized experts and teachers to come to the Western Bay Museum for specific events and interactive displays. The educational experience at the Museum brought in school pupils from the Waikato and immediate surrounding areas at this stage. Schools in Bethlehem. Tauriko and Tauranga had expressed interest in attending future programmes. International students at local schools were also encouraged to visit and participate in events at the museum. A visit to the Katikati Museum was now also being included into activities undertaken by schools and organisations when school groups were staying at the Aongatete Lodge and Waihi Beach. The Chairperson thanked Ms Gaelic for her presentation and it was noted that the Board was particularly proud of our Western Bay museum in Katikati. Members Gibbs / Warren THAT the presentation from the Manager and Curator of the Western Bay of Plenty Museum be received. K8.1.2 Katikati Taiao (EnviroKatikati) - Our Story so far â The Board considered a presentation from representatives from Katikati Taiao Trust who were in attendance. As a co trust member, Jenny Hobbs welcomed Dr Peter Maddison, Tiki Bluegum, Janet Price, Lizzy Fisher and Martina Beida, noting the significance of their presence at the Community Board Meeting. Founding Member and Co-Chairperson Dr Peter Maddison introduced the presentation from Katikati Taiao - Our Story so far which began with meetings via the Katikati By Pass Action Group to investigate the idea of creating an Envirotown to take ownership of the future of Katikati. The Katikati Draft Strategy listed 7 pillars that upheld the Katikati Taiao Vision as being: 1. People 2. Trees 3. Health Soil 4. Clean Air 5. Landscape 6. Streams 7. Harbour

5 Minutes of K8 held on 11 October Tiki Blugum reiterated the principles of Katiki Taiao as: 1. Recognising the Treaty of Waitangi and the partnership with Maori iwi, hapu and whanau. 2. To be inclusive of all parts of the community in its activities. 3. To value the environmental importance of ecosystem service, biodiversity and the connectivity of and in the environment from the mountains to the sea, and particularly recognising the need to improve the state of the waterways and the moana of Tauranga harbour. 4. Recognises the importance of developing good relationships with people in neighbourings area 5. Developing energy efficiency and sustainable economy in all sectors 6. Recognises the importance f developing and effective communications network. Point of Order At this point in the meeting a member of the public raised a question in relation to the removal of some trees in the vicinity of the new library site that, in his opinion would be against the principles of the Katikati Taiao. Councillor Mackay raised a point of order, advising the Chairperson that the member of the public was out of order at this time to raise the question in the formal part of the meeting during the presentation, noting that the question could have been asked in the public forum section of the meeting. The Chairperson upheld the point of order and requested that the member of the public cease his interjection and be seated. In going forward, it was advised that on confirmation of acceptance of the partnership application to the Department of Internal Affairs there would be a series of community wide engagements that the Katikati Taiao would organise about the community led development programme. Member Gibbs / Councillor Mackay THAT the presentation from Katikati Taiao (EnviroKatikati) be received. K8.2 Minutes of Meeting No. K7 of the Katikati Community Board Held On 30 August 2017 The Board considered the minutes of K7 of the Katikati Community Board held on 30 August 2017 as circulated with the agenda. Member Hobbs / Councillor Mackay THAT the minutes of meeting no. K7 of the Katikati Community Board held on 30 August 2017 as circulated with the agenda, be confirmed as a true and accurate record.

6 Minutes of K8 held on 11 October K8.3 Chairperson's Report The Board considered a report from the Chairperson dated 26 September 2017 as circulated with the agenda. K8.3.1 Beautification of Pioneers Wetlands The Chairperson advised that a collaborative group was working with Katikati Taiao to coordinate the proposed planting and beautification of the Pioneers Wetlands by the Talisman Hotel. Arrangements would be made for Council staff and coordinators of the project to work together to ensure all Western Bay of Plenty District Council Health and Safety requirements and responsibilities were in place before any work was undertaken by community volunteers. K8.3.2 Waste Minimisation / Recycling Projects The Chairperson advised that she had been working with Council staff to organise a bus visit to the Raglan Recycling Centre in the near future. K8.3.3 Katch Katikati - Request for Funding for Christmas Flags The Board considered a request from Katch Katikati to coordinate the purchase of 18 new Christmas flags for installation on the new flag trax along Main Street Katikati. Members Hobbs / Gibbs That the Katikati Community Board approve funding of up to $2,180 plus GST for 18 Christmas flags procured by Katch Katikati for installation along Main Street from the Katikati Community Board Street Decoration account. K8.3.4 Bird Walk Erosion The Chairperson advised that at a recent meeting of the Katikati Trails Committee an option to re-shape the walkway around the slip area, with consideration given to installing a bridge or double pipe crossing to alleviate erosion was now being considered. The proposed re-shape of the area would involve removing and replanting some of the flaxes around the bottom of the proposed pathway. It was important to consider the long term vision for the area and give consideration to the present bird life and future habitat environs.

7 Minutes of K8 held on 11 October K8.3.5 Uretara Jetty Project The Chairperson invited Mr Don Wallace to provide information to the Board relating to the proposed Uretara Jetty Project. The Board received information from the Reserves and Facilities Asset Manager advising: At this point all consents previously obtained and since expired will need to be reapplied for which would be undertaken in 2018/19 subject to Long Term Plan consideration A revised budget of $150,000 was being sought for approval during the LTP process There were no changes proposed to the 2010 design. The Board requested clarification as to the expiry dates of the requested consent previously in place and asked if funding for the Uretara Jetty Project of $150,000 was shown in the current Long Term Plan? Don Wallis advised that the Katikati Boat Club had resource consent to dredge the channel which expired in July The Boat Club did not have any money to dredge the channel and would not be applying for a resource consent extension for this work. He stated that in his opinion the channel needed to be dredged before the Uretara Jetty was upgraded and to be able to access the channel and use the jetty could be the start to bringing future visitors to Katikati by sea from the Tauranga wharf. The Board requested that the Reserves and Facilities Asset Manager provide answers to the following questions: When did the resource consent for the Uretara Jetty project expire? Should the new Resource Consent to rebuild the jetty include consent to dredge the channel? What were the individual pricings for the jetty and dredging the channel? K8.3.6 Katikati Town Centre Staff had advised the Board that the timing to review the Katikati Town Centre Plan had to take into account the Katikati bypass and the interim roading works. The review needed to be completed around one to two years before the bypass was opened to enable a planned implementation process and to assist with revocation negotiations. Accordingly the full Town Centre Plan Review should be timed for In the interim, the Board may undertake a progress update of the existing town plan and focus on items that won t be affected by the bypass and the change in status to a local road. The current Community Reference Group can continue to work with NZTA and staff on the potential interim changes to State Highway Two that were aimed at improving accessibility and amenity. If the review was undertaken too early, but focused on post bypass plans, then the risk was

8 Minutes of K8 held on 11 October that the community would have changed over the next five years and the town plan would then need a further review. K8.3.7 Dog Control on Haiku Pathway At the invitation of the Chairperson, Chris Edginton spoke to her concerns about Dog Control, particularly in relation to dog incidents on the Haiku Pathway. Ms Edginton requested that an amendment be made to the 2016 Dog Control Bylaw that the Haiku Pathway in Katikati become a Dogs on Leash area. Ms Edginton was aware that the Dog Control Bylaw had been reviewed last year but also noted that Council was required to report annually on its dog control practices. In consideration of the changing and increasing use of the Haiku Pathway due to the construction of more than 61 new houses in the township and subdivisions near the walkway, and the construction of the new cycle and walkway bridge resulted in the pathway being in constant use. While it was excellent to see such a wonderful amenity being used, uncontrolled dogs and irresponsible owners had spoilt the experience of many walkway users. Following an incident where two dogs harassed three protected and endangered White Herons on the Uretara Stormwater Pond, with the dog owner declaring the dogs were only behaving naturally, this had been reported with a reply given that the existing signage stating that Dogs must be kept under Control was informative but not enforceable. Dogs not under leash control had killed and maimed wild bird life and particularly vulnerable new chicks in reserve areas. Incidents where endangered Black Teal ducks and chicks had been harmed were spoken of. Incidents where people had also felt threatened and intimidated had also been advised. It was stressed that in some cases the personal safety of walkway users was at risk from uncontrollable dogs. The Board felt that the advice from the Compliance and Monitoring Manager did not help with the problem and a large number of dog owners were simply not interested in being educated and told how they should manage and control their dog(s). Board members noted that this was not just a problem for dog owners but for the population at large. The attending manager advised that any change to the current Bylaw would require a full public consultative process. The Board would further discuss this topic at their next workshop. The Chairperson thanked Ms Edginton for her presentation.

9 Minutes of K8 held on 11 October K8.3.8 No Parking - Carisbrooke Street from Beach Road to Jocelyn Street The Chairperson advised that she had delivered a pamphlet seeking feedback on the suggested installation of No Parking Lines on Carisbrooke Street - from Beach Road to Jocelyn Street on the west side to relieve congestions and collision risk with buses along this busy traffic route. The Board would further discuss the responses at their next workshop when they would have a summary of responses. Member Mayo suggested that the widening of Carisbrooke Street may have to be looked at in the future in view of the use the roadway would get after the Bypass had been constructed. Member Gibbs noted that he would write to members of the Tongan Church and ask them to park on the grass area by their church rather than the roadway during their weekly church service. K8.3.9 Katikati Community Board Meet and Greet Event The Chairperson advised that the date for the next Community Board meet and greet event had not yet been set. The Dave Hume Pool opening had been delayed as the pool had not yet been repainted due to the wet weather conditions experienced over the past months. The Board would further consider options for their meet and greet event at their next workshop to be held on 3 November Members Hobbs / Warren THAT the Katikati Community Board Chairperson s Report dated 26 September 2017 be received. K8.4 Councillor's Report The Board considered a report from Councillor Mackay dated 28 September 2017 as circulated with the agenda. K8.4.1 Projected Growth in the Kiwifruit Sector Councillor Mackay advised the Board that representatives from the Kiwifruit Sector had recently spoken to Council and outlined the projected growth of the industry over the next seven years and the likely impact on income, employment, accommodation and transport requirements throughout the district. He advised that Council was giving consideration to the projected impacts that would be placed on housing and accommodation and associated infrastructure within the Western Bay district for inclusion in future planning decisions.

10 Minutes of K8 held on 11 October K8.4.2 Long Term Plan Review The Board was advised that Phase Two of the Community Conversations with invited stakeholders would take place on Thursday 19 October in Katikati. It was also advised that Council continued in their workshop discussions in regard to many issues covering the financial impact of debt and rates and infrastructure and service charges. K8.4.3 Metered Water Supply Charges In regard to the charges for metered water supply, Member Mayo spoke to figures he had relating to metered water supply charges noting that the Western Bay of Plenty District Council calculation for charging on average consumption was higher than other average New Zealand wide water meter charges. While noting that charges for metered water must be self balancing and not gathering revenue for profit, Councillor Mackay advised that Council were looking at options to ensure that the best and fairest charging regimes were put in place when all of the Western Bay district had metered water supply available. Councillor Mackay advised Member Mayo to ensure that the figures he had to hand and reported on were submitted to Council for further evaluation and consideration. It was also reported that in general, Council communication relating to the impact of costs associated for metered water charging had been poor and a general clear and concise statement needed to be circulated to the public about this topic. Councillor Mackay / Members Hobbs THAT the report from Councillor Mackay dated 28 September 2017 be received. K8.5 Council Community Matching Fund 2017 / 2018 Successful Applications The Board considered a report from the Community Relationship Advisor dated 27 September 2017 as circulated with the agenda. Members Gibbs / Mayo THAT the report titled Council Community Matching Fund 2017/2018 Successful Applications from the Community Relationship Advisor dated 27 September 2017 be received.

11 Minutes of K8 held on 11 October K8.6 Infrastructure Services Report Katikati - October 2017 The Board considered a report from the Deputy Chief Executive dated 8 September 2017 as circulated with the agenda. K8.6.1 Water Meter Installation Project Member Mayo reiterated the concerns he had raised in regards to water meter charging raised under Item K8.4 Councillors Report. The attending manager advised that the Western Bay of Plenty District Council communications team would be advised of the mixed messages being received about water metering and the subsequent metered water supply charges and give consideration to ensuring that a clear and concise communication was made available the public. K8.6.2 State Highway Two Rails on Pedestrian Refuge in Katikati The Board was advised that while New Zealand Transport Agency had approved the upgrade of refuge rails on the pedestrian refuge sites in Katikati, the estimated cost of $25,000 for the new rails was extremely high and the Board could not justify this expense. It was stressed that the rails at the pedestrian refuge sites were visual barriers only and not in any way protective barriers. The question was asked that if the NZTA had approved the barriers, were they responsible for the pedestrian refuge sites and were the pedestrian refuge sites considered safe in their current state. The Board requested that an approach be made to NZTA to provide alternative options for protection barriers to the current pedestrian refuge sites on the main highway through Katikati to ensure that pedestrians had safe crossing points across the busy highway. The Board would also like to meet with representatives from NZTA at a future workshop and ask that consideration be given to re-designing and installing safer pedestrian refuge sites on the main highway through Katikati. K8.6.3 Diggleman Park The Board was advised that the wastewater services for the proposed new public toilets on Diggleman Park had been installed and delivery of the prefabricated toilet units was expected in November. When assembly of the units was completed to lock-up stage the installation of the façade cladding to be organised and undertaken by community volunteers would be able to be started.

12 Minutes of K8 held on 11 October Councillor Mackay / Member Gibbs THAT the Deputy Chief Executive report dated 8 September 2017 and titled Infrastructure Services Report Katikati - October 2017 be received. K8.7 Draft Long Term Plan Operating Budget The Board considered a report from the Democracy Advisor dated 26 September 2017 as circulated with the agenda. Member Mayo/ Warren 1. THAT the report from the Democracy Advisor dated 26 September 2017 titled Draft Long Term Plan Operating Budget be received. 2. THAT it be recommended to the Long Term and Annual Plan Committee that the Katikati Community Board Draft Long Term Plan Operating Budget be: Operating Costs Conference / Training Contingency Grants Mileage Allowance Security Street Decoration Salaries Inter Departmental Charges TOTAL OPERATING COSTS Determined by Remuneration Authority Determined by Overhead Cost Allocation 3. THAT this report relates to issues which are not considered significant in terms of Council s Policy on Significance. K8.8 Financial Report Katikati - August 2017 The Board considered a report from the Management Accountant dated 21 September 2017 as circulated with the agenda. Member Hobbs / Councillor Mackay THAT the Management Accountant s report dated 21 September 2017 and titled Financial Report Katikati -August 2017 be received. K8.9 Council, Standing Committee and Community Board Meetings The Board considered a schedule of meetings for the months of November and December 2017.

13 Minutes of K8 held on 11 October Members Hobbs / Gibbs THAT the schedule of meetings for November and December 2017 be received. The meeting concluded at 9.37pm. Confirmed as a true and correct record. J Hobbs Chairperson Katikati Community Board Date K8