North Coast Area Committee

Transcription

1 Cunninghame House, Irvine. 13 November 2014 North Coast Area Committee You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in Community Room, Largs Library, Allanpark Street, Largs on THURSDAY 20 NOVEMBER 2014 at 2.00 p.m. to consider the undernoted business. Yours faithfully Elma Murray Chief Executive 1. Declarations of Interest Members are requested to give notice of any declaration of interest in respect of items of business on the agenda. 2. Minutes The accuracy of the Minutes of the meeting of the Committee held on 2 October 2014 will be confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). North Ayrshire Council, Cunninghame House, Irvine KA12 8EE

2 3. CPP Partners 3.1 Police Scotland Police Scotland will report on issues of local interest. 3.2 Scottish Fire and Rescue Service Submit report by Scottish Fire and Rescue Service on incidents within the North Coast area during the period 17 September to 9 November 2014 (copy enclosed). 4. Winter Service and Weather Emergencies Plan 2014 Submit report by the Executive Director (Place) on the Roads Winter Service and Weather Emergencies Plan 2014 in relation to the Council's statutory duties under the Roads (Scotland) Act 1984 (copy enclosed). 5. Building Names for Day Care Centre and block of flats at former Stevenson Institute site Submit report by Executive Director (Economy and Communities) on naming for the new day care centre and block of flats on the site of the former Stevenson Institute at Lade Street, Largs (copy enclosed). 6. Largs Sea Front Car Park: Update on Projects and Car Park Usage Submit report by the Executive Director (Place) on the implementation of agreed projects and information on the usage of the Largs Sea Front Car Park (copy enclosed). 7. Town Centre Parking Strategy Submit report by Executive Director (Economy and Communities) on the actions contained within the Town Centre Parking Strategy relating to Largs (copy enclosed). 8. Quality of Housing: Private Rented Sector, Largs Submit report by the Executive Director (Place) relating to current and potential interventions for addressing poor quality private rented accommodation within Largs (copy enclosed). 9. Millport: Regeneration and Community Engagement Submit report by Executive Director (Economy and Communities) on progress with regeneration projects in Millport and a proposed approach to develop a refreshed local economic action plan (copy enclosed). 10. Community Development Grant Scheme and Local Youth Action Fund: Application for Financial Assistance Submit report by Executive Director (Economy and Communities) on applications received in respect of the Community Development Grant Scheme and Local Youth Action Fund (copy enclosed). North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2

3 11. Largs Common Good 11.1 Matter Arising from the Previous Meeting: Applications for Financial Assistance Submit report by the Chief Executive on further information received on applications for financial assistance in respect of Largs Common Good Fund (copy enclosed) Application for Financial Assistance Submit report by the Chief Executive on an application received in respect of the Largs Common Good Fund (copy enclosed). 12. Future Chairmanship of the Area Committee Consider the rotation of the position of Chair in Date and Venue of Next Meeting The next meeting of the North Coast Area Committee will be held on 22 January 2015 (venue to be confirmed) 14. Future Agenda Items Discuss items for consideration at future meetings of the Area Committee. 15. Urgent Items Any other items which the Chair considers to be urgent. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3

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5 North Coast Area Committee Sederunt: Tom Marshall (Chair) Alex Gallagher Alan Hill Grace McLean Chair: Attending: Apologies: Meeting Ended: North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 5

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7 North Coast Area Committee 2 October 2014 Agenda item 2 Largs, 2 October At a Meeting of the North Coast Area Committee of North Ayrshire Council at 1.00 p.m. Present Tom Marshall and Alex Gallagher. In Attendance J. McHarg, Community Engagement Manager (Community Development Team), C. Forsyth, Assistant Transportation Manager and R. Middleton, Planning Officer (Economy and Communities); H. Miller, Streetscene Officer (Place); R. Conner (Solicitor) and M. Anderson, Acting Committee and Member Services Manager (Chief Executive's Service) Also In Attendance Inspector M. Oates (Police Scotland); P. Hinchliff and G. Reid, Transport Scotland; B. Macaulay and R. Jamieson (6274 Public Art); and M. Betram, Chief Executive (Cumbrae Community Development Company). Chair Councillor Marshall in the Chair Apologies for Absence Alan Hill. 1. Chair's Remarks The Chair, in terms of Standing Order 9.1, agreed to vary the order of business to allow earlier consideration of Agenda Item 6 (Cumbrae Community Fuel Facility: Update). 2. Declarations of Interest There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Councillors Code of Conduct. 3. Minutes The accuracy of the Minutes of the Ordinary Meeting of the Committee held on 26 June and the Special Meeting held on 13 August 2014 were confirmed and the Minutes signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act Page 0 7

8 4. Presentation by 6274 on Interactive Tourism Promotion A presentation was received from Bruce Macaulay of 6274 Public Art on the use of interpretative signage and augmented reality technology as a means of engaging with the public and promoting tourism. Mr Macaulay provided examples of mobile 'phone applications and QR codes used in a variety of different settings to link to web information, virtual figures and graphics, and set out the potential for using this type of technology to promote tourism within Largs. Members asked questions, and received information, on the following:- the potential cost of such a project within Largs; the availability of funding; the benefits of this type of tourism promotion, particularly in the context of the regeneration of Largs Main Street; and the level of mobile 'phone reception required to support such an initiative. The Committee agreed (a) to record its appreciation of the presentation and its interest in the use of augmented reality technology to promote tourism in Largs; and (b) that the Streetscene Officer investigate the position in terms of the provision of 4G mobile 'phone reception in the Largs area. 5. Cumbrae Community Fuel Facility : Update Submitted report by the Executive Director (Economy and Communities) on the outcome of a study into the viability of a Community Fuel Facility on Cumbrae. Cumbrae Community Development Company (CCDC) was identified as the type of body which might take forward a project to establish a community fuel facility on the island of Cumbrae. The matter has been considered by the CCDC Board and discussed at a meeting with officers and local Elected Members. However, in light of limited staff resources, the organisation's focus on the feasibility of Garrison House, and the perceived financial liability associated with a fuel facility, CCDC has concluded that it would not be in a position to take the project forward. Similarly, the Field Studies Council, which was approached to gauge its potential interest, has indicated that, given its focus on the redevelopment of the Marine Station and the potential conflict with the environmental objectives of the FSC, it would be in a position to pursue such a project on behalf of the community. While officers will continue to assist in investigating the provision of a community fuel facility on Cumbrae, a suitable community group would require to show a sufficient level of interest and capacity to deliver the project. To date, no such group as come forward. Members asked questions, and received information, on the following:- the attempts made to get other groups on the island involved in the community fuel facility project; Page 1 8

9 the type of group which might meet the funding criteria for such a project; the feasibility of CCDC supporting a community group to take forward the project; whether such a facility might be provided on the Garrison site itself; whether local Elected Members might be given the opportunity to address the CCDC Board on this matter; and public and Elected Member access to the Minutes of the CCDC Board. The Committee agreed to note (a) its appreciation of the efforts made by officers to identify a party to take forward proposals for a community fuel facility; (b) that no further action will be undertaken by the Council unless an appropriate group comes forward at some future date; and (c) that the Chief Executive of Cumbrae Community Development Committee would seek to (i) afford local Elected Members the opportunity to address the CCDC Board on the question of a community fuel facility for the island and (ii) ensure that the Minutes of meetings of the CCDC Board are circulated to local Elected Members for their information. 6. Largs Town Centre Improvements Discussion took place with representatives of Transport Scotland on the improvements planned by the Council for Largs Town Centre and Transport Scotland's own plans in terms of the maintenance of the trunk road and footpaths within the Town Centre. Information was provided by Transport Scotland's representatives on the limited scale and the anticipated timescale of trunk road maintenance work. Members asked questions, and received information, on the following:- whether work on trunk road footpaths could be delayed pending the planned Largs Town Centre improvement works, in order to avoid duplication of effort; arrangements for suitable liaison to take place between Transport Scotland and the Council's landscape architects; the provision of lamp-post brackets; issues associated with the laying of alternative footpath surface materials; and the intended provision of LED streetlighting. Noted. 7. CPP Partners 7.1 North Ayrshire Community Planning Partnership (CPP) Board Submitted reports by the Chief Executive on the Minutes of the meetings of the North Ayrshire Community Planning Partnership (CPP) held on 12 June 2014 and 4 September Noted. Page 2 9

10 7.2 Police Scotland A report by Police Scotland on incidents of local interest or concern within the North Coast area during the period 1 July to 30 September 2014, was circulated at the meeting. The report provided information on the following:- crime statistics for the North Coast area between 1 July and 30 September 2014 and the same period the previous year; Directed Patrol Plans to address areas of concern, particularly housebreaking, speeding, mobile 'phones/disqualified drivers, drug supply and disorder/antisocial behaviour; and various crimes of note. Members asked questions, and received information, on the following:- the work of the Divisional Violence Reduction Unit in Largs Town Centre during the previous weekend, and planned activity over the next two weekends; the purchase and supply of alcohol to underage persons at premises within Nelson Street, Largs; and disturbances and antisocial behaviour within the Nelson Street area. Noted. 7.4 Scottish Fire and Rescue Service Submitted report by Scottish Fire and Rescue Service on incidents within the North Coast area during the period 17 June to 16 September 2014 The report included information on the following:- 6 accidental dwelling fires, within Fairlie, Largs and Skelmorlie; an accidental non-domestic fire in Largs; refuse and heath/grass fires in the North Coast area; a malicious false alarm in Largs; a number of good intent false alarms and equipment fault false alarms at various locations; and special services incidents in Millport, Fairlie, Largs and Skelmorlie. Noted. Page 3 10

11 8. Street Naming and Numbering: New Flatted Development and Day Care Centre at former Stevenston Institute Site, Largs Submitted report by the Executive Director (Economy and Communities) on a new street and a new building at the site of the former Stevenston Institute in Largs The Committee agreed that the new street at the site of the former Stevenson Institute in Largs be named "Lade Lane". 9. North Ayrshire Council (Largs) Charitable Trust Submitted report by the Chief Executive on progress with the North Ayrshire Council (Largs) Charitable Trust. The three purposes of the Largs Trust were set out at Section 2.1 of the report. The amount available for disbursement from the trust for the year 2014/15 is 329, which is for the prevention or relief of poverty, although it may be used for one of the other trust purposes as outlined at Section 3.2 of the report. Applications for assistance from the trust can be submitted by individuals or organisations which provide assistance to persons in need. The Committee was invited to consider ways in which applications might be encouraged. Members asked questions, and received information, on the following:- the cost of advertising the availability of funding and whether the local press might agree to promote the trust; and the freedom of the Committee to agree how the 2014/15 funding should be disbursed, in the absence of any applications for funding. The Committee agreed (a) to invite individuals and organisations to submit applications for grants from the North Ayrshire Council (Largs) Charitable Trust; (b) to note that the Chair would seek to have the availability of trust funding promoted in the local press; and (c) that, in the event of no applications for funding being submitted by the end of the year, consideration will be given by the Committee as to how available funding for 2014/15 should be disbursed. 10. Community Development Grants Scheme : Application for Financial Assistance Submitted report by the Head of Service (Community and Culture) (Education and Skills) on applications received in respect of the Community Development Grants Scheme. The Committee agreed to make the following awards:- Page 4 11

12 Community Development Grants Scheme Organisation Award North Ayrshire Access Panel 398 Largs Churches Holiday Club 300 Millport Festival Group 1, Largs Common Good : Applications for Financial Assistance Submitted report by the Chief Executive on two applications received in respect of the Largs Common Good Fund. The Committee agreed to continue consideration of the applications from Largs Bowling Club and Douglas Park Bowling Club to the next meeting, pending the provision by the each group, either in writing or in person at the meeting, of (i) further information on how an award would benefit the community as a whole and (ii) three quotes for the planned work. 12. Date and Venue of Next Meeting The next meeting of the Area Committee will be held on 20 November 2014 in Largs Library. 13. Future Agenda Items The Committee agreed to note that Members should advise Committee Services of any potential items for inclusion on a future Agenda. The Meeting ended at 2.05 p.m. Page 5 12

13 AGENDA ITEM 3-2 Tactical Assessment Dates: 17/09/ /11/2014 Councils: North Ayrshire Wards: North Coast and Cumbraes Ward Incident Analysis Dwelling Fires: Accidental Ward Council Ward as % of Council Population % Dwellings % Incidents % Casualties 0 16 % Fire 0 6 % RTC 0 6 % Other 0 4 % Fatalities 0 0 % Fire 0 0 % RTC 0 Other 0 % 0 Top 10 Accidental Dwelling Fire Locations Street Incident Count BRISBANE RD,., LARGS 2.n/a,.n/a, LARGS 1 CASTLE BAY CRT,., LARGS 1 SPRINGFIELD GDNS,., LARGS Total Incidents in all Ward Streets Dwelling Fires: Deliberate % 1 5 Top 10 Deliberate Dwelling Fire Locations Data does not exist for the specified criteria. Tactical Assessment Version: Draft Page 1 of 6 Executed: 10/11/ :43:14 13

14 Tactical Assessment Non Domestic Fires: Accidental Top 10 Accidental Non Domestic Fire Locations Data does not exist for the specified criteria. Non Domestic Fires: Deliberate Top 10 Deliberate Non Domestic Fire Locations Vehicle Fires: Accidental Top 10 Accidental Vehicle Fire Locations Street Tactical Assessment Version: Draft Page 2 of 6 Executed: 10/11/ :43:14 Incident Count BELLESDALE AVE,., LARGS 1 Total Incidents in all Ward Streets 1 14

15 Tactical Assessment Vehicle Top 10 Rubbish Fire Locations Street Incident Count LINDSAY CRES,., LARGS 1 Total Incidents in all Ward Streets 1 Heath and Grass Fires Top 10 Heath and Grass Fire Locations Tactical Assessment Version: Draft Page 3 of 6 Executed: 10/11/ :43:14 15

16 Tactical Assessment Derelict Buildings: Accidental Top 10 Accidental Derelict Buildings Locations Data does not exist for the specified criteria. Derelict Buildings: Deliberate Top 10 Deliberate Derelict Buildings Locations Data does not exist for the specified criteria. False Alarms: Malicious Top 10 Malicious False Alarm Locations Tactical Assessment Version: Draft Page 4 of 6 Executed: 10/11/ :43:14 16

17 Tactical Assessment False Alarms: Good Intent Top 10 Good Intent False Alarm Locations Street Incident Count.n/a,., FAIRLIE 1 B896, MILLPORT, CUMBRAE 1 BRISBANE RD,., LARGS 1 FERRY RD, MILLPORT, CUMBRAE 1 GLASGOW ST, MILLPORT, CUMBRAE 1 HASTIE AVE, MILLPORT, CUMBRAE 1 IRVINE RD,., LARGS 1 SCHOOL ST,., LARGS 1 WEST BAY RD, MILLPORT, CUMBRAE 1 Total Incidents in all Ward Streets 9 False Alarms: Equipment Fault Top 10 Equipment Fault False Alarm Locations Street Incident Count SCOTT ST,., LARGS 3 IRVINE RD,., LARGS 2 CLIFTON ST, MILLPORT, CUMBRAE 1 GEORGE ST, MILLPORT, CUMBRAE 1 GOGO ST,., LARGS 1 KELVIN ST,., LARGS 1 MACKERSTON PL,., LARGS 1 SHORE RD, MILLPORT, CUMBRAE 1 Total Incidents in all Ward Streets 11 Road Traffic Collisions Top 10 Road Traffic Collision Locations Tactical Assessment Version: Draft Page 5 of 6 Executed: 10/11/ :43:14 17

18 Tactical Assessment Water Related Incidents Top 10 Water Related Incident Locations Data does not exist for the specified criteria. Other Special Services* Top 10 Other Special Services* Locations Street Incident Count GLEN GROV,., LARGS 1 HASTIE AVE, MILLPORT, CUMBRAE 1 LINN AVE,., LARGS 1 Total Incidents in all Ward Streets 3 * - Excluding road traffic collisions and water related incidents Report Description Given a date range, council and ward, this report provides demographic, incident, casualty and fatality information in tabular format. It also charts and lists the top ten street locations for a chosen list of incident types. Tactical Assessment Version: Draft Page 6 of 6 Executed: 10/11/ :43:14 18

19 NORTH AYRSHIRE COUNCIL Agenda Item 4 North Coast Area Committee 20 November 2014 Subject: Purpose: Winter Service and Weather Emergencies Plan 2014 To advise the Area Committee of the Roads Winter Service and Weather Emergencies Plan 2014 in relation to the Council's statutory duties under the Roads (Scotland) Act Recommendation: That Area Committee notes the Roads Winter Services and Weather Emergencies Plan Introduction 1.1 North Ayrshire Council has a statutory obligation, under Section 34 of the Roads (Scotland) Act 1984, to take such steps as it considers reasonable to prevent snow and ice endangering the safe passage of pedestrians and vehicles over public roads which by definition includes carriageways, footways, footpaths, pedestrian precincts, etc. 1.2 In its statutory role as the local Roads Authority, the aim of North Ayrshire Council in respect of its winter service and weather emergencies is to:- provide a standard of service on public roads which will permit safe movement of vehicular and pedestrian traffic appropriate to the prevailing weather conditions; establish a pattern of working which will keep delays, diversions or road closures to a minimum during adverse weather conditions; conduct operations having regard to the requirements of the Health & Safety at Work Act 1974 and any other relevant enactments. 19

20 1.3 The Council has no responsibility for the treatment of the following trunk roads: A78 full length from Meadowhead roundabout, Dundonald to Inverclyde boundary at Skelmorlie; A737 Dalry Road, Kilwinning to Renfrewshire boundary; A738 Byres Road, Kilwinning to Pennyburn roundabout. 1.4 All winter gritting and snow clearing operations on trunk roads are the responsibility of Scotland TranServ. Roads liaise on a regular basis with the trunk road operator during periods of adverse weather in order to provide the best possible seamless service to the travelling public. 1.5 The Council is also responsible for the management and operation of the coastal flood prevention schemes at Largs and Saltcoats. The Council will close the flood gates on the promenades and erect the flood barriers at Largs Pier in advance of predicted severe weather with minimum disruption to promenade users and the Largs to Cumbrae ferry. Coastal flooding can occur at any time and, accordingly, the Council provides this service throughout the year. 1.6 A review of the Council's Winter & Weather Emergencies Service was undertaken over the summer months with any service improvements recorded on the Winter Action Plan (Appendix 1). Any service improvements are then incorporated into the revised Roads Winter Service and Weather Emergencies Plan 2014 (Appendix 2). 2. Current Position 2.1 The current updated Winter Action Plan highlights a number of key areas where change and/or improvement is ongoing or planned:- route prioritisation/levels of service (including footways); salt supply resilience, storage and capacity; fleet and equipment requirements; grit bins/community resilience; communications; operational controls; performance management. 20

21 2.2. Whilst the Council's primary focus is on our Priority Network, our communities have an expectation of wider assistance during extreme weather, for example in and around schools, in residential streets, car parking areas, etc. There are over 400 grit bins provided on the road network. Salt is also available from a number of supply points throughout the Council area. An information leaflet has been published and has been distributed throughout the Council area. Weather forecast information and details of planned winter treatments are posted on the Council s website. In addition details of disruption to the road network caused by adverse weather is also posted on the website. 2.3 Priority 1 and Priority 2 routes were reviewed and rationalised prior to the 2013/14 winter season and remain unchanged for 2014/15 covering 66% of the total network. 2.4 Development of Priority 3 routes covering the remaining 34% of the road network is ongoing and relates only to the minor routes across North Ayrshire. Details of our priority gritting routes are available on the Council's website at:- ng.aspx 2.5 Priority 1 routes will be treated on receipt of an adverse weather forecast as detailed in the decision making matrix contained in Appendic C of the Winter Service and Weather Emergencies Plan Priority 2 routes will be treated in addition to Priority 1 routes when sub-zero temperatures are forecast to extend beyond midday and will be treated following completion of Priority 1 routes. Generally the treatment of Priority 2 routes will commence at 8.00am however appropriate treatment may be instructed at any time depending on conditions. 2.7 Priority 3 routes will generally only be treated following severe weather or when sub-zero conditions are forecast to continue over an extended period. They will be treated as resources permit only after all Priority 1 and Priority 2 routes are clear unless it is identified as an emergency. 2.8 Brine spraying was successfully carried out in Irvine and Kilwinning Town Centres public realm and this will be continued this winter. Priority footway routes have been reviewed and arrangements have been made with Streetscene to assist with the treatment of priority footways over the winter season. Stand-by arrangements are also in place with Streetscene to cover at weekends from December through to February and over the Festive Holiday period. 21

22 2.9 Last winter season Roads and Transportation used approximately 4400 tonnes of salt treating the road network, compared to approximately 10,500 tonnes of salt during the winter of 2012/ tonnes of salt will be stored at our Goldcraigs Depot and 2000 tonnes at our Market Road depot on Arran, complying with the salt stock levels agreed with the West of Scotland Regional Resilience Partnership (WoSRRP) formely known as the Strathclyde Emergencies Coordination Group (SECG). In addition salt will be distributed to Streetscene Depots to assist with the treatment of footways. Salt usage will be monitored weekly and stocks will be augmented if necessary Grit bins will be replenished to allow communities to self-help during periods of adverse weather and these will be replenished when necessary over the winter period Similar to last winter information on weather forecasts, winter treatment decisions and any road closures due to adverse weather will be provided on the Council website North Ayrshire Council held an emergency planning exercise on Wednesday 20 August 2014 organised by the Ayrshire Civil Contingencies Team. Exercise Ayrshire Polar Storm was a tabletop exercise designed to assess Ayrshire s ability to respond to a prolonged severe weather event. The event was attended by key personnel from Council Services, the Emergency Services and external organisations A pre-winter planning meeting was held with Managers from across Council Services on Tuesday 2 September. This meeting was held to ensure Services are taking the necessary steps to prepare for the severities of winter weather A planning exercise known as the dry run was carried out on the 10 October 2014 (Mainland) and 21 October 2014 (Arran) to check our preparedness for the forthcoming winter season. 3. Proposals 3.1 The Area Committee is asked to note the Winter Service and Weather Emergencies Plan 2014 and to note the continued development and improvement in the winter service. 22

23 4. Implications Financial Implications 4.1 Budget provision of 948,386 was available for 2013/14 however due to the mild winter actual expenditure on the delivery of the winter service was 657,476. The allocated budget for 2014/15 is 947,476. Human Resource Implications 4.2 There are no significant human resource implications at this time. Legal Implications 4.3 The Council has a statutory obligation under Section 34 of the Roads (Scotland) Act 1984 "to take such steps as they consider reasonable to prevent snow and ice endangering the safe passage of pedestrians and vehicles over public roads". Equality Implications 4.4 There are no equality implications. Environmental and Sustainability Implications 4.5 There are no environmental implications. Implications for Key Priorities 4.6 Delivery of the winter service supports a range of priorities in the single outcome agreement. 5. Consultations 5.1 Consultation regarding preparations for the forthcoming winter season and the development of the Winter Action Plan has taken place with The Ayrshire Civil Contingencies Team, Transport, Streetscene, Waste Services, Communications, Customer Services, Social Services, Education, Housing, Criminal Justice, suppliers and external organisations. 23

24 6. Conclusion 6.1 The committee is asked to note the content of the report in respect of the Roads Winter Services and Weather Emergencies Plan CRAIG HATTON Executive Director (Place) Reference : CD/HW For further information please contact Joe Smith, Senior Manager Roads & Transportation on Background Papers None 24

25 Appendix 1 PHYSICAL ENVIRONMENT /15 WINTER ACTION PLAN Service Improvement Action 1.0 Policies, Procedures & Guidance 1.1 Review Existing Policy and Procedures document Existing Operation Proposed Action Timescale Progress Winter and Weather Emergencies Procedures and Resources Document reviewed on annual basis Review annually after each Winter Period October 2014 Complete 2.0 Review of Existing Winter Maintenance Operations 2.1 Existing Priority Gritting Routes Priority 1 route rationalised in 2013 to 49% of network, approximately 500km. 2.2 Non-Priority Routes The network is divided into 3 priorities with level of service being identified from the LTS. Currently only Priority 1 routes are treated as a precautionary measure. Priority 2 routes introduced last winter covering additional 17% of road network. No changes proposed. Introduce planned tertiary routes for the remainder of road network. October 2014 Complete October 2014 Behind target, anticipated completion May Footway Gritting Formal arrangement with Streetscene for assisting with reactive delivery of the winter service. Review annually October 2014 Complete 2.4 Assistance from outside parties. Formal arrangement in place with local contractors and farmers to assist in the event of extreme weather condition. Review annually October 2014 On target 12/10/

26 Service Improvement Action 2.5 Gritting of other Council and additional locations. Existing Operation Proposed Action Timescale Progress Education and Housing have arrangements in place with Streetscene and Community Justice for assistance with snow clearing. Review arrangements annually. October 2014 Complete 2.6 Brine Spraying in town Centre locations Irvine and Kilwinning Town centre public realm treated with brine proactively throughout winter period Review annually October 2014 Complete 3.0 Winter Gritting Fleet 3.1 Winter Gritting Fleet The gritting fleet comprise 11 No. 18 tonne Econ Uni-Bodies and 3 No 7.5 Tonne Econ Uni-Bodies. Vehicles to be serviced and gritter units to be calibrated. October 2014 Complete 4.0 Operational Controls 4.1 Weather forecast provision The Council s weather forecast service is currently procured by means of a collaborative contract with 12 other Local Authorities from Current contract ends on 15 th May Working group now established to prepare future contract. May 2016 On target 4.2 Ice Prediction methods North Ayrshire Council has two weather stations installed on the road network and has access to a further two weather stations provided by Transport Scotland on the trunk road network within our boundaries. We also have access to a number of additional weather stations on our neighbouring authorities road network. Monitor and assess the need to upgrade stations as required. Exploring possibility of upgrading and installing a camera on the station on A760. October 2015 On going 12/10/

27 Service Improvement Action Existing Operation Proposed Action Timescale Progress 4.3 Winter Gritting Records Records of winter instructions and Supplier introducing new Winter 3 October operations recorded on ICEMAN Service Management System 2014 On target winter roads management system during 2013/14. (Manager) for winter 2014/15. Training arranged 3 October. 4.4 Business Continuity The provision of Winter and Weather Review Business Continuity Plan. Review Emergencies Procedures and Annually On target Resources document is included within the Business Continuity Plan. 5.0 Salt 5.1 Salt Storage Salt stock starting level 7000 tonnes on the mainland and 2000 tonnes on Arran providing 46 days heavy salting resilience. Ensure salt stock complies with Scottish Government resilience levels prior to the onset of the winter season. Review Annually On target 5.2 Salt Distribution Procedure implemented for salt distribution throughout Council Services in place at Depot. Review and ensure all staff know procedures annually. Review Annually Complete 6.0 Communication 6.1 Information available to Members, Council Services, general public and other stakeholders Weather forecasts and winter decisions distributed across Services. Roads winter gritting decision posted on Council Website. Invite members to dry run on mainland. Invite members to dry run on Arran 10 October October 2014 On target On target Details of any road closures due to adverse weather posted on Website. Continue to provide information on the council website. Review Annually On going Monitor effectiveness of information provided on the Council website. Review Annually On going Promote Roads Winter Service during Customer Services Week and Ready for Winter campaign. October 2014 On going 12/10/

28 Service Improvement Action 7.0 Measuring Performance 7.1 Monitor performance of winter actions 7.2 Monitor performance on individual routes Existing Operation Proposed Action Timescale Progress Performance is currently measured using APSE Performance indicators which measure efficiency in relation to documented procedures. Winter Survey carried out in October Routes reviewed last year to optimise efficiency. Review annually Priority 3 routes being developed this winter. October 2014 May 2015 On target Behind target 8.0 Training 8.1 Winter Service Training Staff trained in delivery of winter service. Identify training needs of personnel involved with the provision of the winter maintenance service. Arrange appropriate training. Review Annually On target 9.0 Health & Safety 9.1 Toolbox Talks Toolbox talks are delivered to all personnel engaged in the delivery of the winter maintenance service. Review toolbox talk at the start of each winter. Annually On target 12/10/

29 Appendix A Priority 1 Carriageway Gritting Routes Policy & Procedure Priority 1 Gritting Routes can be viewed on the Councils website using the following address:- 29

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31 Appendix B Road Surface Temperature Precipitation LEVEL OF SERVICE Predicted Road Conditions Wet Wet Patches Dry Temperature Forecast between +1.5 o C And +0.5 o C No Rain No Hoar Frost No Fog High Route Patrols No action likely No Rain No Hoar Frost No Fog (Priority 1 Routes) Temperature Forecast below +0.5 o C Expected Snow Fall Expected Hoar Frost Expected Fog Expected rain BEFORE freezing Expected rain DURING freezing Possible rain Possible hoar frost Possible fog Salt before frost (Priority 1 Routes) Salt after rain stops (Priority 1 Routes) Salt before frost, as required during rain and after rain stops (Priority 1 Routes) Monitor Salt before frost weather conditions (Priority 1 Routes and footways) Salt before snow fall The decision to undertake precautionary treatments should be adjusted, where appropriate, to take account of residual salt. All decisions should be evidence based, recorded and continuously monitored and reviewed. 31

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33 Appendix C DECISION MAKING Winter Treatment Matrix Weather Conditions Treatment Road Surface Conditions Air Salting (g/m 2 ) Ploughing / Road Surface Temperature (RST) Temperature Scraping Frost or forecast frost RST at or above -2C roads dry 10 No Priority 1 Carriageways Frost or forecast frost RST at or above -2C damp or wet 10 No Priority 1 Carriageways Frost or forecast frost RST below -2 and above -5 roads dry 15 No Priority 1 Carriageways Frost or forecast frost RST below -2 and above No roads damp or wet Priority 1 Carriageways Frost or forecast frost RST below -5C and above -10C roads dry or damp conditions 20 No Priority 1 Carriageways Priority 2 And 3 (When Instructed) Frost or forecast frost RST below 5C and above -10C wet road conditions (existing or anticipated) 20 No Priority 1 Carriageways (successive) Priority 2 and 3 (When Instructed) Priority 1 Footways (When Instructed) Light snow forecast(10mm) 20 No Priority 1 Carriageways Medium/Heavy snow or freezing rain forecast Scrape Priority 1 Carriageways 20 locations Priority 2 and 3 (When Instructed) (successive) Where Priority 1 Footways (When Instructed) necessary 33

34 Weather Conditions Treatment Road Surface Conditions Air Salting (g/m 2 ) Ploughing / Road Surface Temperature (RST) Temperature Scraping Ice formed Priority 1 Carriageways Above -5C 20 No Priority 2 and 3 (When Instructed) Priority 1 Footways (When Instructed) Ice formed Priority 1 Carriageways Below 5C Pre-grit 20 No Priority 2 and 3 (When Instructed) Morning Patrol Priority 1 Footways (When Instructed) 20 Priority 2 and 3 Footways (When instructed) Snow covering exceeding 30mm Priority 1 Carriageways Priority 2 and 3 (When Instructed) Scrape / Priority 1 Footways (When Instructed) (successive) Plough Priority 2 and 3 Footways (When instructed) Hard packed snow/ice Priority 1 Carriageways Priority 2 and 3 (When Instructed) Above -8C No Priority 1 Footways (When Instructed) (successive) Priority 2 and 3 Footways (When instructed) Hard packed snow/ice Priority 1 Carriageways At or below Salt/grit or Priority 2 and 3 (When Instructed) -8C sand No Priority 1 Footways (When Instructed) (successive) Priority 2 and 3 Footways (When instructed) Note: Rate of spread for precautionary treatments may be adjusted to take account of local variations along the routes such as residual salt, temperature variations, surface moisture (air or road surface) road alignment and traffic density. All decisions should be evidence based, recorded and require continuous monitoring and review. Ice refers to all ice on the road surface, including black ice. The level of service generally complies with the recommendations laid down in Well Maintained Highways the UK Code of Practice for Highway Management and is summarised above. Appendix H of Well Maintained Highways which covers winter maintenance operations and treatments has recently undergone a complete revision, this being in November There is currently ongoing debate with Scottish road maintenance practioners regarding the practicalities and financial issues surrounding the implementation and adoption of all of the new recommendations contained in the 34

35 new document. The Society for Chief Officers for Transportation in Scotland (SCOTS) have established a working group to look into these issues and the group is currently liaising with the authors of the revision to Appendix H. They will report back to Scottish local authorities in autumn 2014 following conclusion of these discussions. Until the SCOTS working group have concluded there discussions and given their recommendations to Scottish local authorities North Ayrshire Council will not fully adopt the new revision of Well Maintained Highways appendix H but will continue to work to the recommendations contained within the previous version and that has served the Council well over the years. 35

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37 Appendix D SUMMARY OF AVAILABLE LABOUR & PLANT TYPE OF PLANT Gritters GOLDCRAI GS ARRAN OTHER NAC TOTAL 18 Tonne Uni-body Tonne Uni-body Trailer Gritter Footway Gritter Lorries 18 Tonne Uni-body Tonne Uni-body T tipper Loading Shovel JCB Telehandler Ploughs Fixed V Small Blade Large Blade LABOUR Drivers Operatives Other Equipment Muck Truck + plough (For footways) 2 2 Note When necessary labour, vehicles, plant and equipment from other Council Departments, farmers, plant hirers and contractors will be used to supplement above resources. This also applies for non-winter related emergency responses. 37

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39 Appendix E COMMUNITY GRIT BINS Small quantities of salt are available for issue free of charge to members of the public, subject to their supplying a suitable container from the Community Grit Bins sited at the following locations. Town Irvine Dreghorn Kilwinning Dalry Kilbirnie Beith West Kilbride Fairlie Largs Skelmorlie Stevenston Saltcoats Ardrossan Location Bartonholm Civic Amenity, Site. Civic Amenity Site, Station Brae. Goldcraigs Roads Depot. Car Park, Kirk Close. Civic Amenity Site, Paddockholm Road. Community Centre, Kings Road. Corse Street. Car Park, Pier Road. Cleansing Depot, Alexander Avenue. Toward View (opposite Fire Station). Car Park, Garnock Road. Cleansing Depot, Sorbie Road. APC Carpark, North Crescent Road. 39

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41 Appendix F SUMMARY OF AVAILABLE MATERIALS The following salt, grit and sand stocks will be in place at commencement of winter:- DEPOT TONNAGE SALT TONNAGE SAND Goldcraigs (salt barn) (for sandbags) Arran Cumbrae 20 NIL Approximately 4000 sandbags are located at Goldcraigs, and 500 on Arran. 41

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43 Appendix G Salt Resilience Plan (Mainland) Level 1 (Green) Service Stock Levels 2500 Tonnes and above Service levels as detailed in NAC Winter and Weather Emergencies Plan. Typical daily salt usage (snow conditions) 470T resilience 5 days or Typical daily salt usage (frost & ice only) 235T resilience 10 days Level 2 (Amber 1) Service Stock Levels 1800 Tonnes 2500Tonnes Only Priority 1 carriageway routes treated with pure salt, remaining priority carriageway routes reduced to half the normal spread rate or salt/grit mix at 50/50 All footway routes reduced to salt/sand mix at 50/50 Grit bins replenished with salt/sand mix at 50/50. Typical daily salt usage (snow conditions) 330T resilience 2 days. or Typical daily salt usage (frost & ice only) 165T resilience 4 days Level 3 (Amber 2) Service Stock Levels 1000 Tonnes 1800 Tonnes All carriageway routes reduced to half the normal spread rate or salt/grit mix at 50/50 Priority 1 footway routes treated with salt/sand mix at 50/50 Remaining footway routes treated with sand/grit mix at 50/50 Grit bins replenished with sand/grit mix at 50/50 Typical daily salt usage (snow conditions) 150T resilience 5 days. or Typical daily salt usage (frost & ice only) 75T resilience 10 days Level 4 (Red) Service Stock Levels less than 1000Tonnes Priority 1 carriageways reduced to half the normal spread rate or salt/grit mix at 50/50 Treat remaining carriageway routes with sand/grit mix at 50/50 All footway routes treated with sand/grit mix at 50/50 Grit bins replenished with sand/grit mix. Typical daily salt usage (snow conditions) 100T resilience 10 days or Typical daily salt usage (frost & ice only) 50T resilience 20 days Assuming 4,500 tonnes in stock at start of winter our total resilience would be either Total Resilience during periods of heavy snow - 22 days or Total Resilience during periods of frost & ice conditions - 44 days 43

44 Salt Resilience Plan (Arran) Level 1 (Green) Service Stock Levels 1000 Tonnes and above Service levels as detailed in NAC Winter and Weather Emergencies Plan. Typical daily salt usage (snow conditions) 52T resilience 10 days or Typical daily salt usage (frost & ice only) 26T resilience 20 days Level 2 (Amber 1) Service Stock Levels 550 Tonnes 1000Tonnes Only Priority 1 carriageway routes treated with pure salt, remaining priority carriageway routes reduced to half the normal spread rate or salt/grit mix at 50/50 All footway routes reduced to salt/sand mix at 50/50 Grit bins replenished with salt/sand mix at 50/50. Typical daily salt usage (snow conditions) 44T resilience 10 days. or Typical daily salt usage (frost & ice only) 22T resilience 20 days Level 3 (Amber 2) Service Stock Levels 250 Tonnes 550 Tonnes All carriageway routes reduced to half the normal spread rate or salt/grit mix at 50/50 Priority 1 footway routes treated with salt/sand mix at 50/50 Remaining footway routes treated with sand/grit mix at 50/50 Grit bins replenished with salt/sand mix at 50/50 Typical daily salt usage (snow conditions) 30T resilience 10 days. or Typical daily salt usage (frost & ice only) 15T resilience 20 days Level 4 (Red) Service Stock Levels less than 250 Tonnes Priority 1 carriageways reduced to half the normal spread rate or salt/grit mix at 50/50 Treat remaining carriageway routes with sand/grit mix at 50/50 All footway routes treated with sand/grit mix at 50/50 Grit bins replenished with sand/grit mix. Typical daily salt usage (snow conditions) 20T resilience 12 days or Typical daily salt usage (frost & ice only) 10T resilience 25 days Assuming 1,500 tonnes in stock at start of winter our total resilience would be either Total Resilience during periods of heavy snow - 42 days or Total Resilience during periods of frost & ice conditions - 85 days 44

45 Appendix H NORTH AYRSHIRE COUNCIL CONTACT ADDRESS & TELEPHONE NUMBERS During Normal Working Hours Outwith Normal Working Hours MAINLAND Physical Environment Roads and Transportation Perceton House IRVINE KA11 2AL Tel: Fax: NORTH AYRSHIRE COUNCIL CALL CENTRE Road & Lighting Faults 24 hours, 7 days per week Tel: ARRAN Arran Local Office Lamlash Isle of Arran KA27 8JY Tel: Fax: TRUNK ROADS A78, A737 & A738 Scotland TranServ Network Control Centre 150 Polmadie Road Glasgow G5 OHD Tel southwestcontrol@scotlandtranserv.co.uk 45

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47 Appendix I DISTRIBUTION LIST Copies North Ayrshire Council Chief Executive Executive Director: Place 1 Executive Director: Finance & Corporate Support 1 Executive Director: Educational & Youth Employment 1 Executive Director: Economy and Communities 1 Head of Commercial Services 1 Head of Physical Environment Head of Democratic & Administration Services 1 ACCT 1 All Elected Members of North Ayrshire Council 30 Police Scotland Divisional Commander, Kilmarnock 1 Traffic Management, Ayr 1 Strathclyde Partnership for Transport 1 Scottish Fire & Rescue Service Divisional Commander 1 Scottish Ambulance Service 1 MeteoGroup UK Ltd 1 Scotland TranServ 1 Ayrshire Roads Alliance 1 Renfrewshire Council - Head of Roads 1 East Renfrewshire Council Head of Roads & Planning 1 Inverclyde Council Head of Transportation & Roads Service 1 Roads and Lighting Faults Centre (RALF) 1 Contact Centre, Building Services, Stevenston 1 Contact Centre, Bridgegate House, Irvine 1 47

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49 Appendix J BRIDGES WITH WEIGHT OR HEIGHT RESTRICTIONS HEIGHT RESTRICTIONS Bridge Location Grid Reference Signed Height Metric Imperial A737/110 : Dalry, Railway Bridge B706/40 : Barrmill B7047/10 : Meadowfoot Road, West Kilbride C6/10 : West Balgray C26/10 : South Kilruskin C26/20 : North Kilruskin C55/10 : Dubbs C55(A78 280) : Todhill (Dubbs Road, under A78, Kilwinning Bypass) C55/30 : Nethermains C56/30 : Moor Road C67/20 : Tandelhill C99/20 : Cockenzie Unc.TG/230 : Garnock View, Glengarnock Unc.TI/70 : Old Church Street, Irvine WEIGHT RESTRICTIONS Bridge Location Grid Reference Signed Weight B781/30 : West Kilbride, Dalry Road T C5/30 : Drumbuie near Barrmill T C129/20 : Floors, north of Kilmaurs T C99/30 : Dusk Bridge, near Dalry T Unc.TA/10 : Ardrossan, North Crescent T Unc.TL/30 : Largs, May Street T U16/10 : Dalgarvan Mill Bridge, north of T Kilwinning, (formerly Unc.NC/30) Unc.NT/10 : Barrmill T 49

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51 Appendix K ARRANGEMENTS WITH OTHER AUTHORITIES ROADS TO BE TREATED BY ADJACENT AUTHORITIES ROADS TO BE TREATED BY NORTH AYRSHIRE COUNCIL East Ayrshire Council A71 from boundary westwards to Corsehill roundabout. A735 that section within North Ayrshire boundary. B769 from boundary south westwards to Chapelton junction. C129 that section within North Ayrshire boundary. C20 that section within North Ayrshire boundary. B706 - from boundary to A736 South Ayrshire Council U107 from the South Ayrshire Council boundary at the railway bridge to A759 Auchengate Interchange. East Ayrshire Council A736 from Caldwell Bridge southwards to Lugton. A736 from B778 junction south eastwards to Torranyard. C24 - from Greenhill Terrace, Knockentiber to boundary at Plann Bridge. Knockentiber Road from boundary near Springside to junction with C24 Roads to be Treated by South Ayrshire Council B730 from the North Ayrshire Council boundary at the railway bridge south of Drybridge to junction Shewalton Road, Drybridge. Renfrewshire Council A760 from boundary to Kerse Road junction, Kerse Road from boundary to A760 junction Note: There are no cross boundary arrangements with East Renfrewshire Council. 51

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53 Appendix L GRIT BIN POLICY & PROCEDURE 1. North Ayrshire Council shall provide grit bins for self-help by members of the public. These shall be sited locally in accordance with this policy. 2. Grit bins shall only be located where the following criteria are met: - The location is not on a precautionary carriageway route; The gradient is greater than 1 in 10, or at a junction with a known history of accidents; The location shall not obstruct the passage of pedestrians, a minimum of 1.5m clearance on the footway is required; The location shall not obstruct sight lines; The location is not within 200m of another grit bin location; The location is within an urban area; The location is within the boundary of the public road. Infrastructure and Design will not provide grit bins in private areas or car parks for internal use by either the Council or any other public or private property such as schools, parks, hospitals, old people s homes, etc unless a service level agreement is in place. 3. Grit bins will only be located where they can be filled from a lorry. The grit bins shall be replenished at the start of the winter period and on a monthly cycle during the winter period, as resources permit. 4. Grit bins will generally be left in place during the summer months, unless there is a history of vandalism at a particular location. 5. The location of grit bins will be recorded in an electronic database, which will be made available on the North Ayrshire Council website. 6. Only written requests on the Council s Grit Bin Application Form will be considered, these are available from the Head of Infrastructure and Design Services, Perceton House, Irvine, KA11 2AL, and on the Council s website. 7. A request will not be accepted unless a location to site the grit bin has been agreed. Therefore, even if the criterion for locating a grit bin is met, a grit bin will not be provided if the adjacent residents cannot agree a position. The signed agreement of adjacent residents must be must be included on the submitted application form, otherwise the application will not be considered. 8. Grit Bin Application forms are available on the Council s website at 53

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55 NORTH AYRSHIRE COUNCIL Agenda Item 5 North Coast Area Committee 20 November 2014 Subject: Purpose: Building Names for Day Care Centre and block of flats at former Stevenson Institute site To seek the agreement of the Committee to names for the new day care centre and block of flats on the site of the former Stevenson Institute at Lade Street, Largs. Recommendation: That the Committee select and approve building names for the above development from the list of suggestions at Appendix Introduction 1.1 The Council has a responsibility to provide street names for new developments under Section 97 of the Civic Government (Scotland) Act In determining suitable names, it is important to ensure that they do not give rise to confusion, particularly for the postal and emergency services. 2. Current Position 2.1 Two developments are currently under construction at the former Stevenson Institute site at Lade Street, Largs. One building will be a Day Care and Resource Centre situated on the newly developed Lade Lane, named at a recent North Coast Area Committee meeting. The second building is a block of flats that will house 11 units and which fronts onto Lade Street. 2.2 Suggestions for names for each of the new buildings have been received from Housing Services, the developer of the site. Suggestions were also sought, and received, from Area Committee Members. All of the suggestions have circulated amongst Area Committee Members ahead of the Committee (see Appendix 1), and a site plan detailing the location of each of the buildings is attached at Appendix 2 for information. 55

56 3. Proposals 3.1 That the Committee select and approve new building names for the above development from the list of suggestions at Appendix Implications 4.1 None. 4.2 None. 4.3 None. 4.4 None. 4.5 None. 4.6 None. Financial Implications Human Resource Implications Legal Implications Equality Implications Environmental and Sustainability Implications Implications for Key Priorities 5. Consultations 5.1 Consultation has taken place with the developer and Area Committee Members on potential names, as detailed within this report. 56

57 6. Conclusion 6.1 Suggestions have been received from the developer and Area Committee Members. The Committee is invited to select a suitable name for each of the two new buildings from the list of suggestions at Appendix 1. KAREN YEOMANS Executive Director (Economy and Communities) Reference : BMcL For further information please contact Brian McLemon, Technician on Background Papers None 57

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59 Appendix 1: Naming Suggestions Suggestion Source Comments New Flatted Development Stevenson House Housing No Issues Stevenson Court Councillor Tom Marshall No Issues Day Care Centre The Loch Shira Resource and Day Service Social Services No Issues 59

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61 Appendix 2 - Site Layout Plan 61

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63 NORTH AYRSHIRE COUNCIL Agenda Item 6 North Coast Area Committee 20 November 2014 Subject: Purpose: Largs Sea Front Car Park: Update on Projects and Car Park Usage The purpose of the report is to (i) provide the Area Committee with an update on the implementation of agreed projects; and (ii) provide the Committee with information on the usage of the Largs Sea Front Car Park between June and August Recommendation: That the Committee notes (a) the progress on expenditure and the agreed projects to date; and (b) the usage of the Largs Sea Front Car Park between June and August Introduction 1.1 At its meeting of 26 June 2014 the Committee considered various projects and events being funded from the Largs Car Park Fund. 1.2 The Committee also considered a report on the usage of the Largs seafront car park during 2013/14. The report highlighted that 80% of those using the car park leave within three hours, which indicates that visitors to the town only stay for a short period. The Committee requested that quarterly reports on the car park's occupancy rates be presented to future meetings to inform discussions on how to retain visitors for longer periods and thus increase spend within the town. 2. Current Position 2.1 Progress with agreed events and projects Town Centre Walk Round Improvements to paving, including utilisation of coloured surfaces - at a meeting on 6 May 2014 attended by Councillors Marshall and McLean, Transport Scotland and representatives of Streetscene, Transport Scotland indicated that any improvements beyond their standard specification for the area could only be accommodated if the future maintenance responsibilities transferred to the Council; this position was not acceptable to the Council. Options for addressing the paving issues will be considered as part of the Largs masterplan work which is currently underway. 63

64 Provision of replacement lighting columns - to avoid any conflict with Christmas light installations, Transport Scotland have confirmed that they will fit the new lighting columns early in the New Year Tree planting and floral displays - detailed plans were previously drawn up for consideration by Transport Scotland, with elected members expressing their desire for a change of planting varieties. Alternative planting schemes will be considered alongside the Largs master-plan work, which will include proposed streetscape works at Main Street Comprehensive review of Largs Promenade The Council's Regeneration team is undertaking a master-planning exercise in Largs between the railway station, Main Street, Vikingar and Aubrey Park. The study area will also extend to the opposite end of the promenade as far as the playpark adjacent to Charles Street; the review will include the production of design proposals to improve the area to the benefit of visitors, residents and businesses within the town. Initial consultations have now concluded and Council officers are working to develop a design Charrette which will provide outline proposals for consideration. Once concluded, this will be presented to the Area Committee for consideration and approval Potential repair or replacement of the gargoyles on the Pencil Monument The monument has recently been inspected by a conservation architect. A survey report is now awaited, which will include the estimated costs of the proposed works; an update will be provided to the next meeting of the Area Committee Improvements to the Haylie Brae picnic area As outlined in the previous report to the Committee on 26 June 2014, the steps from the car park to the view point have been completed and new picnic benches have been installed. The previous view point sign has also been replaced. A large information sign is currently being developed for the car park and will be put in place during Provision of lamp post banners at Main Street, Largs The banners proposed for the lighting columns along the A78 were not progressed during the year, pending the outcome of discussions with Transport Scotland. The new lamp posts to be installed in early 2015 will be fitted with brackets to enable banners to be displayed. 64

65 2.1.6 Progress and estimated cost of 'quick-win' improvements Of the quick wins identified to the Area Committee at its meeting on 6 March 2014, the following progress has been made since the last update to the Committee on 26 June: As outlined above, the replacement of trees in Main Street will be considered as part of the options appraisal work being undertaken by the appointed consultants. The introduction of cycle racks - The Access Officer and BID representatives visited potential sites for the installation of cycle racks. Detailed schemes are being developed; an update on the proposals will be provided to a future meeting. The provision of hanging baskets along Main Street continues to be deferred pending installation of the new lighting columns, however a location has been identified in Tron Place for a planter which will be filled with herbs. The cost of the planter and associated small recurring revenue costs will be met from the Streetscene service recharge to the fund. Following the last update to the Area Committee in June 2014, ownership of the winches on the promenade has been ascertained. There is an existing rental agreement for their operation in place and the winches will therefore not be removed. The wide-scale repositioning of tourist information signage in the town will be considered under the review of improvements to Largs Promenade, Main Street and open spaces. In the meantime, consideration is being given to the installation of finger signs for key tourist attractions. 2.2 Viking Festival Following some issues regarding parking arrangements for the 2013 event, improved arrangements were put in place for the 2014 Festival, with members of the Viking Festival Committee acting as parking stewards; this resulted in improved traffic management over the days of the event. Visitor numbers were also higher than 2013, which may have been attributable to the good weather over the festival weekend Costs incurred by the Council are currently being collated; an update will be included in the next quarterly report to the Area Committee. 65

66 2.3 Largs Car Park Fund current budget position Funding of 294,690 - comprising 104,690 brought forward from 2013/14 and 190,000 estimated income in 2014/15 - is available to be spent during the year on new and existing projects. After recognising committed expenditure of 132,948, there is a remaining balance of 161,742 available to fund new projects, as summarised in the table below. Approval of the funding for the Viking Festival will further reduce the funds available. Committed Projects Replacement of festoon lights 2013/14 Improvement works to Haylie Brae Promotion of Largs events - STV campaign Agreed Actual Comments Expenditur Expenditur e 2014/15 e to 31/10/14 11,000 0 Lights were purchased in 13/14 at a cost of 9,481. The 11,000 still to be paid in 14/15 relates to installation works undertaken by Building Services. 15,088 5,661 15,088 is in addition to expenditure of 9,112 incurred in Additional costs of 10,000 10,000 Streetscene team Car park running costs 51,000 23,548 Consultancy study - Largs Promenade, Main Street and Open Space improvements 40,000 0 Total Expenditure 132,948 45,069 Viking Festival 2014 tbc tbc Potential funding available for further projects in 2014/15 161,742 45, /14 5,860 5,860 Relates to outstanding costs from promotional work undertaken in 2013/14 66

67 2.4 Sea Front Car Park Usage The report to the Area Committee on 26 June 2014, on car park usage in April and May, highlighted that 80% of those using the car park leave within three hours, which indicates that visitors to the town only stay for a short period. The data for the three months June to August 2014 further demonstrates that the majority of users of the car park stay for up to three hours, July being the busiest month Previous data for the month of May 2014 showed the majority of users stayed for less than two hours. The warmer, dryer weather may have been a factor in people staying longer during June to August, together with more events held during the summer months which attracted and retained visitors for longer. 3. Proposals 3.1 That the Committee notes (a) the progress on expenditure and the agreed projects to date; and (b) the usage of the Largs Sea Front Car Park between June and August

68 4. Implications Financial Implications 4.1 Funding of 294,690 is available to be spent during the year on new and existing projects. After recognising committed expenditure of 132,948, there is a remaining balance of 161,742 available to fund new projects. Approval of the funding for the Viking Festival will further reduce the funds available. Human Resource Implications 4.2 There are no human resource implications. Legal Implications 4.3 There are no legal Implications. Equality Implications 4.4 There are no equality implications. Environmental and Sustainability Implications 4.5 Several of the agreed projects outlined above will provide environmental enhancements to the Largs area. Implications for Key Priorities 4.6 The improvements identified will contribute towards the delivery of some of the Council's priorities, including regeneration. 5. Consultations 5.1 No public consultation has taken place. 68

69 6. Conclusion 6.1 The projects agreed by the Committee continue to be developed and implemented within the budgets allocated. The car park continues to be well used, generating significant funds for re-investment in Largs. CRAIG HATTON Executive Director (Place) Reference : CH/HM/ For further information please contact Helen Miller, Streetscene Officer, on Background Papers None 69

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71 NORTH AYRSHIRE COUNCIL Agenda Item 7 North Coast Area Committee 20 November 2014 Subject: Purpose: Town Centre Parking Strategy To inform the Committee of the actions contained within the Town Centre Parking Strategy relating to Largs. Recommendation: That the Committee note the actions to be undertaken and the proposed timescales. 1. Introduction 1.1 The North Ayrshire Town Centre Parking Strategy was approved by Cabinet in July The purpose of this report is to present details of the strategy actions which relate specifically to Largs, following a request to do so by local Members. A copy of the full strategy document was circulated electronically to Members prior to the meeting. 2. Current Position 2.1 The Town Centre Parking Strategy contains a range of strategic parking actions for North Ayrshire, recognising that a cumulation of actions are required to improve parking availability, rather than any single action in isolation. The strategic actions include: Promotion of sustainable travel modes such as walking, cycling and public transport to reduce the demand for parking; Better management of availability of parking, including improved signage, maintenance, pedestrian connections, safety and security in relation to existing car parks; Enforcement of on-street controls by working in partnership with Police Scotland to address the more serious cases of illegal parking and non-compliance with waiting restrictions; and Promote the development of travel plans for town centre businesses and employers to better manage employee parking demand. 71

72 2.2 Parking management arrangements are particularly pertinent to Largs. The capacity studies undertaken to inform the Town Centre Parking Strategy provided clear evidence that the perception of a lack of available off street parking is not reflected by the average occupancy figures of the car parks audited, both during the week and at weekends. For example, average weekend occupancy of the town centre car parks audited showed occupancy of all car parks as less than 80%, bar one at 98%. All of the audit information is available within the appendices of the full Town Centre Parking Strategy document. 2.3 A comprehensive list of the actions to be taken forward within Largs along with an indication of priority are detailed within Appendix 1 of this report. Delivery plans for strategy actions are currently under development and will allow further clarity on timescales for implementation of each action to be provided in due course. The following summary themes are considered key to providing a step change to parking provision within Largs town centre. New Parking Provision There is a proposal under consideration for utilisation of a portion of Scott Park adjacent to New Street, Largs, for new Park and Ride provision. The delivery of this provision would be subject to design feasibility, obtaining planning permission and securing of external funding. Existing Car Parks Officers have approached two private car park owners (Morrisons Car Park, Irvine Road and Ecosse Car Park, Main Street) to ascertain their willingness to be included in new dynamic and fixed plate parking signage proposals as audit data shows that both car parks are currently under utilised. In the case of privately owned car parks, requirements relating to access and the condition of car parks would be put in place for private owners wishing to be included within the signing proposals. Officers are also pursuing the improved promotion of seasonal and weekend parking availability at Bowencraig and The Pencil, as well investigating the scope for making school parking provision available at weekends and during school holidays. 72

73 Review of Signage An external consultant has been appointed to review the existing car park directional signing within Largs and to provide costed designs and locations for improved signage. The study considers locations for dynamic and fixed plate signage for public and privately owned car parks (with the owner's agreement) in Largs, Saltcoats and Irvine, which were the locations shown to have unbalanced and/or seasonal demand for parking. The delivery of new dynamic and fixed plate signage is programmed for the financial year. The delivery of the dynamic element of the signage is subject to an external funding bid to Strathclyde Partnership for Transport which was submitted in November Waiting Restrictions A further key action within Largs is to identify any examples of waiting restrictions (e.g. double yellow lines) that are no longer required to increase on-street parking availability. Sustainable Transport Central government funding has been secured to provide additional electric vehicle charging points within North Ayrshire. It is proposed to install one at Vikingar and work on this is progressing. This work will be complete by March Proposals 3.1 The Committee are asked to note the actions and proposed timescales for parking interventions within Largs. 4. Implications Financial Implications 4.1 North Ayrshire Council's 10 year Capital Plan includes provision of 360,000 in the financial year for implementation of the parking strategy. External fundings bids are also being prepared for eligible strategy actions. Human Resource Implications 4.2 There are no human resource implications arising from this report. 73

74 Legal Implications 4.3 Any Traffic Regulation Orders (TRO) and local car park controlling orders in relation to off-street parking which may be required are legal processes and may result in objections which will require to be addressed. Equality Implications 4.4 There are no equality implications arising from this report. Environmental and Sustainability Implications 4.5 The strategy proposes a number of actions that seek to reduce carbon emissions and improve air quality arising form personal transport. Implications for Key Priorities 4.6 The proposals support several priorities of the Council contained within the Council Plan and Single Outcome Agreement (SOA). Examples include support of the Council Plan Objective of Regenerating our Communities and Increasing Employment through the provision of improved parking arrangements to support regeneration of our town centres and the SOA action to peruse the creation of mechanisms to encourage spend in North Ayrshire. 5. Consultations 5.1 No consultations were required in the preparation of this report. 6. Conclusion 6.1 The Committee is requested to note the proposed actions and timescales (where provided) for parking interventions in Largs. KAREN YEOMANS Executive Director (Economy and Communities) Reference : DL For further information please contact David Lodge, Team Manager (Strategic Planning & Infrastructure) on Background Papers None 74

75 APPENDIX 1 Priority Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Short Term Medium Term Medium Term Medium Term Medium Term Medium Term Ongoing Ongoing Ongoing Ongoing Ongoing Follow up action Follow up action Action Continue to develop Park and Ride facilities at or near the Railway Station. Review directional signage within Largs. Work with Private Sector providers to ensure access to all available car-parks. Implement signage to indicate privately operated car-parks with agreement of owners. Provide dynamic signage where use of car-parks is not balanced or subject to seasonal demands. Review on-street no waiting areas. Promote existing parking provision at Bowencraig and The Pencil and investigate the potential for additional out of term and weekend parking at school sites. Support Park and Ride schemes during key events e.g. Bowencraig, Largs during the Viking Festival. Car Park Audits: Review and provide, where required, appropriate spaces and facilities for disabled persons and parent and child parking; Identify pedestrian routes within car-parks; Review Lighting, Layout, Hazards etc. in line with Secure Car Park Standards; Identify pedestrian routes within car parks; Review Lighting, Layout, Hazards etc. in line with Secure Car Park Standards; Consider the installation of CCTV in main car parks Routes to and from Car parks Improve pedestrian signage from car-parks to destinations; Improve pathways and lighting between car-parks and destinations; Review road crossing points between car-parks and destinations Work in partnership with the Police to address the more serious cases of illegal parking and non-compliance with waiting restrictions that have been identified through surveys. Develop options to improve the cycle network within Largs. Provide advice through promotional campaigns, i.e. removing items from display when leaving your car. Development of web pages that provide information on locations, capacity, facilities etc. of car parks. Provide secure cycle parking at key destinations. Promote the development of travel plans for town centre businesses and employers. The development of a mobile phone app that provides live web based car park information. Capacity studies will be undertaken within Largs and Irvine to assess the impact of the actions to alleviate pressures on town centre parking spaces. The provision of visitor information boards in car-parks detailing key destinations, routes and other relevant information. Through planning policy ensure appropriate parking is provided for new developments, in conjunction with sustainable travel provision. Improve Bus-stops and Travel Information. Review and improve the condition of the footpath network, including lighting. Expand the Electric Vehicle Charging Point network. Manage the condition of our car parks in line with the Roads Asset Management Plan. Provide directional signage that indicates the total number of spaces within car parks and specific parking for large vehicles e.g. camper vans, and any duration controls. Strategy reviewed at regular intervals to ensure that the key aims and objectives are achieved. 75 Page 1 of 1

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77 NORTH AYRSHIRE COUNCIL Agenda Item 8 North Coast Area Committee 20 November 2014 Subject: Purpose: Quality of Housing: Private Rented Sector, Largs To provide the Committee with information relating to current, and potential, interventions for addressing poor quality private rented accommodation within Largs. Recommendation: That the Committee consider the contents of this report. 1. Introduction 1.1 Private rented housing plays an important role in meeting affordable housing need within North Ayrshire. 1.2 However, despite legislation and regulation, it is recognised that the private rented sector does have significant levels of poor quality housing in particular areas. 1.3 The Council, through the Scheme of Assistance, states its ambition to address disrepair in the private sector by encouraging homeowners to recognise that they have the primary responsibility for maintaining their property. 1.4 The Scheme notes that we will achieve this by offering advice and assistance to encourage owners to meet their repairing obligations. This generally takes the form of providing information to homeowners. 1.5 A Private Sector Property Condition Strategy is currently being developed. The draft document has been developed by an internal cross-service working group, and will be subject to an external consultation process. It is anticipated that the strategy will be submitted to the Council's Cabinet for approval in due course. 1.6 The North Coast Area Committee has asked for a report outlining existing plans to tackle the issue of poor quality rented housing, and detailing other potential interventions that may be undertaken in Largs. 77

78 2. Current Position 2.1 In response to the request from the Committee, a multi-service group of officers met on 22 October The group considered existing interventions, and the merits (or otherwise) of potential interventions. Existing Interventions 2.2 Housing Services provides the lead role in terms of implementing the Scheme of Assistance. They have a Private Sector Housing team of dedicated officers who are remitted with private sector housing matters. 2.3 The Private Sector Advice line provides homeowners with a mechanism for obtaining advice on a range of issues, including repair and maintenance. The line is open 5 days a week during office hours. This service allows all those residing in the private sector to seek advice on any issue which concerns them. 2.4 The team will work with owners in blocks of flats, to assist them in creating a Voluntary Maintenance Plan. These plans set out a planned maintenance schedule for all common repairs, encouraging owners to set aside funds to allow necessary repairs to be carried out in a timeous manner. 2.5 The team also carry out Tolerable Standard inspections for the Council, upon request. Where properties are assessed as Below the Tolerable Standard (or BTS) they work with landlords, supporting and encouraging them to address disrepair. 2.6 Should this fail, the Council s Legal Service is able to submit a case to the Licensing Committee, asking that the landlord be de-registered, and a Rent Penalty Notice issued. This notice removes the landlord s right to charge their tenant rent for the property. 2.7 Tenants of these properties can apply for housing via the North Ayrshire Housing Register. If their private tenancy is BTS, they are awarded 200 points, which generally places them at the top of the list for rehousing. This is in recognition of the hardship that accompanies life in property deemed to be uninhabitable. 2.8 Property, Management & Investment can serve a Closing (for flats) or Demolition Order (for buildings). These orders show that the property requires to be demolished, and are served if a property is: 78

79 in such a state of disrepair it is likely to deteriorate rapidly or is a danger to the occupants, or BTS and the cost of bringing it up to standard is greater than the cost of rebuilding it. 2.9 When a demolition order is served, the property owner is required to organise and pay for demolition themselves, though in practice this cannot be enforced. The Council does retain the right to carry out the demolition if necessary, without purchasing the property beforehand. Recompense could be sought from the owner for demolition costs, should the land subsequently be sold. Potential Interventions 2.10 In terms of potential interventions the following areas are available:- 'Improvement' Areas 2.11 New legislation allows that on receipt of approval from Scottish Ministers, Local authorities have powers to declare areas of very poor housing as a Housing Renewal Areas. This route replaces the historic 'Housing Action Areas' A renewal area must have a significant number of substandard properties which affect local amenity. Ministers expect local authorities to have exhausted other means of improving these areas and have consulted extensively with local people before seeking approval to designate If such a designation was secured, the Council would have additional powers to make repairs, and issue notices and improvement orders. However, this is likely to be an expensive and resource intensive process and to date no local authority has declared a Housing Renewal Area There is very limited evidence of wide-spread disrepair in any single area within Largs, therefore, this option is considered to be generally inapplicable Following implementation of the Housing (Scotland) Act 2014, local authorities will also be able to apply to Scottish Ministers to request additional powers to create an Enhanced Enforcement Area. Ministers will only consider applications where there is strong evidence of a) a poor environmental standard, b) overcrowding and c) a prevalence of antisocial behaviour. On consideration, there was no evidence to suggest any area in Largs would satisfy these criteria. 79

80 Targeted Property Condition Assessment 2.16 A pro-active property condition assessment of all private sector stock in Largs could be implemented taking a street by street approach This measure could allow the Council to work with landlords of properties which are in poor condition, and if necessary, serve closing orders Where landlords let properties which are BTS, cases could be prepared for the Licensing Committee s consideration in terms of de-registering landlords and serving Rent Penalty Notices. Unregistered landlords who continue to rent our properties may also be subject to criminal prosecution However, due to the scale of such an exercise, it is likely to be very resources intensive, it is also likely that it would not provide a short-term solution to issues relating to poor quality housing. The success of such a measure would also be dependant on private tenants providing access to their homes. Demolition & Redevelopment 2.21 The demolition of all properties in any given area, and redeveloping the resulting site with new build council housing could be considered. However, this option, which effectively removes one affordable housing option and replaces it with another, would be very difficult, and costly to implement. It would also result in a similar number of people residing in affordable housing as is the case at present. Albeit, the long term prognoses would be a reduction in the number of affordable homes, if poor quality housing is allowed to continue to deteriorate Any existing residents would also require rehousing before this redevelopment proposal progressed. Over the last 22 months, only 12 mainstream houses have become available in the town of Largs. The time it would take to rehouse residents would significantly affect the viability of such an intervention Also, if the properties in question were in poor condition, in line with the Scheme of Assistance, it would be necessary to firstly work with the owners in an attempt to bring the properties back to a good standard of repair and maintenance. 80

81 2.24 Where properties are in such a state of disrepair, that they could no longer be used as living accommodation the Council may serve a Demolition Order (houses) or Closing Order (flats). These orders effectively make it an offence to live in the property, or allow anyone else to live there For flats served with a Closing Order (flats), it would still not be possible to demolish the unit. In order to demolish a block of flats, every property in the block would need to be in such disrepair, that a closing order had been served. It would be unlikely that this was ever the case. Even if it did happen, owners are given notice and reasonable time to seek resolution and address disrepair What is more likely is that in order to demolish a full block of flats the Council would have to purchase the good quality homes prior to demolition. Furthermore the current owner may be unwilling to sell their property Consideration has also been given as to whether a Compulsory Purchase Order (CPO) would be a viable solution. However, guidance on CPOs is clear in that a Local Authority should only consider such a measure, where it is a proportionate response in the circumstances, and there is a strong enough case that it is in the public interest In such cases, the Council would first have to have done everything it reasonably could (such as serving statutory notices to bring a property up to standard or and attempting to acquire the property by agreement with the owner) Finally, for this intervention to work, it would not be enough to secure a single block for demolition (either a house or block of flats). This process would need to be applied to sufficient neighbouring blocks, to establish a viable land gain in order to support redevelopment This intervention would be resource intensive (in terms of finance, staff and the need for available rehousing options), and very difficult to implement. 3. Proposals 3.1 That the Committee notes the contents of this report. 81

82 4. Implications Financial Implications 4.1 There are no financial implications resulting from existing interventions. However, should there be a requirement to progress potential interventions, it will be necessary to carry out a full review to ascertain the financial implications to the Council. Human Resource Implications 4.2 There are no HR implications resulting from existing interventions. However, should there be a requirement to progress potential interventions, it will be necessary to carry out a full review to ascertain the HR implications for the Council. Legal Implications 4.3 There are no legal implications resulting from existing interventions. However, should there be a requirement to progress potential interventions, it will be necessary to carry out a full review to ascertain the legal implications for the Council. Equality Implications 4.4 Young people, those at risk of homelessness and poorer households may find it difficult to access decent affordable housing. Working to improve the quality of the private rented sector may have a positive implication for these groups. Environmental and Sustainability Implications 4.5 The environmental implications resulting from all interventions are already assessed through the Strategic Environmental Assessment which was carried out as part of the Local Housing Strategy. 4.6 All interventions are designed in the first instance to extend the lifetime of existing stock through repair and maintenance. This provides a more sustainable solutions to meeting affordable housing need. 82

83 Implications for Key Priorities 4.7 The interventions discussed in this report support the Single Outcome Agreement between North Ayrshire Council and the Scottish Government, specifically National Outcome 10 - "We live in in well-defined, sustainable places where we are able to access the amenities and services we need" and Local Outcome 10b - "Availability of affordable housing has improved. 5. Consultations 5.1 This report was prepared in consultation with the following corporate services: Housing Services Community Safety Property Management & Investment 6. Conclusion 6.1 This report considers interventions to address poor quality private sector stock condition in Largs. 6.2 Current interventions are in line with the Council's Scheme of Assistance, and seek to support and encourage owners to meet their repairing duties. 6.3 However, without significant financial resources and additional personnel, it would be very difficult to implement some of the potential interventions which are discussed. Other are more easily achievable and could deliver quick wins. CRAIG HATTON Executive Director (Place) Reference : For further information please contact Yvonne Baulk, Head of Physical Environment on Background Papers None 83

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85 NORTH AYRSHIRE COUNCIL Agenda Item 9 North Coast Area Committee 20 November 2014 Subject: Millport: Regeneration and Community Engagement Purpose: To advise the Committee of progress with regeneration projects in Millport and a proposed approach to develop a refreshed local economic action plan. Recommendation: That the Committee: (a) notes progress made with regeneration projects in Millport; and, b) agrees to an approach to develop a refreshed local economic action plan including local groups and stakeholders and other relevant agencies and organisations. 1. Introduction 1.1 North Ayrshire Council has undertaken a significant level of regeneration activity focused on Millport on the Isle of Cumbrae throughout 2013 and Millport was given an increased focus further to the decision taken by the University of London to end its provision of education and research services at the Millport Marine Biological Station (MMBS), with the associated risk of a significant loss of employment and visitors to the Island. 1.2 This report provides an update on progress with a series of regeneration projects on Millport and a proposed approach to develop a refreshed local economic action plan. 2. Current Position 2.1 Work undertaken in pursuit of the regeneration of Millport has included the following: 85

86 Millport Marine Biological Station (MMBS) - investment in and procurement of new teaching and accommodation facilities, and support in securing funding for a second phase through the refurbishment of the existing buildings. The Field Centre Millport was opened by the Field Studies Council in March 2014; Millport Townscape Heritage/Conservation Area Regeneration Scheme - the submission of an application for funding from Heritage Lottery Fund and Historic Scotland in August 2014; Millport Pier - analysis of options for the redevelopment of the pier; and, Cumbrae Community Fuel - analysis of the potential for a community operated fuel facility. 2.2 Further detail on this activity is contained at Appendix A number of public consultation events have taken place in relation to the above as follows: August Townscape Heritage, 'Walk and Talk event', attended by around 30 people; November Millport Pier consultation with user groups and around 15 people; December Quayhead and Shared Use Path consultation attended by 25; December Further Millport Pier consultation with pier users attended by 15; January Quayhead and Shared Use Path consultation attended by 40; March Community Fuel Facility Consultation attended by 25; July Face to face visitor and resident surveys - over 100 consulted; July Face to face business surveys - 20 consulted; August Face to face business surveys - 10 consulted; and, November Update and drop in session on the Townscape Heritage/Conservation Area Regeneration Scheme bids. 86

87 Public Consultation - Proposed 2.4 Millport has therefore seen a significant level of officer resource dedicated to support regeneration activity. While there are good examples of joint working including those above, there is however scope for increased prioritisation of further priorities and consensus for their future development. 2.5 The formation of the new Economy and Communities Directorate within the Council has brought together Economic Growth and Community development functions. This provides an opportunity to better align the activity of the Council with the priorities of local communities. 2.6 Cumbrae contains an active community and a number of community groups, the most high profile of which is the Cumbrae Community Development Company (CCDC). The CCDC approved a Community Development Plan in 2010 with the support of North Ayrshire Council, Highlands and Islands Enterprise and LEADER and in collaboration with the island community including residents, community groups and local businesses. The study included an assessment of the island s facilities and amenities, and extensive public consultation which included a postal survey, 9 workshop sessions, stakeholder interviews, and a review of existing community groups and businesses active on the island. A detailed action plan was developed to inform the role of a Local Development Officer employed to further develop and implement the plans. 2.7 It is suggested that the activity of both the Council and community groups on Millport would benefit from being aligned under a refreshed and focussed economic action plan to determine priority activity and identify appropriate delivery mechanisms and partners. 2.8 It is envisaged that this approach will be rolled out in early 2015, initially through an independent facilitated workshop involving all local partners and relevant/appropriate agencies:- e.g. Highlands & Islands, Entrepreneurial Skills and Development Scotland. 3. Proposals 3.1 It is proposed that the Committee: (a) notes progress made with regeneration projects in Millport; and, (b) agrees to an approach to develop a refreshed local economic action plan including local groups and stakeholders and other relevant agencies and organisations. 87

88 4. Implications Financial Implications 4.1 Capital funding of up to 1.5m has been approved from the Town Centre Regeneration Budget for the Millport Marine Biological Station. The funds will be spent within the financial year 2014/15, with a completion date of May 2015 envisaged for the phase 1 works. 4.2 An indicative 570,000 of revenue funding, spread over 5 years, has been committed to the delivery of a Townscape Heritage bid in Millport. A proposed shopfront improvement scheme within Millport town centre will be met from within the existing revenue budget, with its scale and timing dependant upon the outcome of the THI/CARS bids. Human Resource Implications 4.3 There are no human resource implications arising from this report. Legal Implications 4.4 There are no legal implications arising from this report. Equality Implications 4.5 There are no equality implications arising from this report. Environmental and Sustainability Implications 4.6 There are no environmental implications arising from this report. Implications for Key Priorities 4.7 The Council s key objective of regenerating our communities and increasing employment is supported. 5. Consultations 5.1 In relation to the MMBS project there has been ongoing consultation between officers from Economic Growth with the Council's Corporate Procurement and Property Management and Investment services, as well as key partners the Field Studies Council, Scottish Government and Highlands and Islands Enterprise. 88

89 5.2 The Millport Conservation Area, Millport Pier, and community fuel facility have been subject to extensive consultation between Officers of the Council and members of the public as outlined at 2.3 above. 6. Conclusion 6.1 North Ayrshire Council has played a key role in safeguarding the long term future of the Millport Marine Biological Station, and a successful outcome from the Millport THI/Cars applications would see further significant investment in Millport. It is proposed that this positive momentum should further harness the community groups active in Millport and better align the activity of all partners. KAREN YEOMANS Executive Director (Economy and Communities) Reference : For further information please contact Alasdair Laurenson on Background Papers None 89

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91 Summary of Recent Activity in Millport Millport Marine Biological Station (MMBS) The Cabinet of 11 June 2013 agreed to the principle of the operation of the MMBS by the Field Studies Council (FSC) and to provide capital funds of up to 1.5m in support of the capital investment requirements of the FSC. The Council's contribution is towards a first phase of investment which includes new teaching and accommodation space to allow increased numbers to be accommodated at the MMBS. The Phase 1 works also include parking, services, energy and sewerage. A contract for the works was awarded to Portakabin Ltd on 10th October and this will see the commencement of construction in mid November This first phase will be financed by the capital contributions from NAC (up to 1.5m), Highlands and Islands Enterprise (up to 1m) and the Scottish Government ( 500,000). A second phase will see the refurbishment of the existing accommodation and teaching blocks. It is envisaged that phase 2 will be financed by a range of sources who have been or will be approached for funding support. These include the Nuclear Decommissioning Authority, the Coastal Communities Fund, The Robertson Trust and the Wolfson Foundation. Officers continue to support the FSC in the pursuit of additional funds. The support outlined above allowed the FSC to reopen the MMBS in March 2014, re-branded as Millport Field Centre. The FSC aim to bring employment at the site back to previous levels within five years, and to significantly grow the number of bed nights accommodated at the station from visiting students and teachers. Safeguarding the future of the Station has seen around 15 jobs secured initially. Over a five year period it is projected that employment at the station will rise to around 30 staff, while the Station will also see increased visitor numbers and up to 13,000 visitor bed nights which would generate an additional 300,000 for the local economy annually through the provision of additional accommodation and teaching space. Millport Townscape Heritage/Conservation Area Regeneration Scheme An application was submitted to the Heritage Lottery Fund in August 2014 requesting an investment of 1.3m from the Townscape Heritage Fund in the Millport Conservation Area. The programme helps communities improve the built historic environment of conservation areas in need of investment. The bid submitted focuses on the physical improvement of the area around the Quayhead, and priority buildings including the Garrison Stables and Millport Town Hall. The bid also seeks to demonstrate a wider vision for Millport including: improved marketing of the Island; assistance and training to businesses, residents and community groups; and, public realm/path improvements. The Scottish Government have also made 10m of funding available through the Conservation Area Regeneration Scheme (CARS). A bid for funds of 910,000 was submitted by the closing date of 31 August CARS aligns with the aspirations of Townscape Heritage (TH) funding, specifically targeting conservation areas with social and economic disadvantage that find it difficult to attract investment in the built environment. The Council has ongoing CARS projects in Irvine and Kilbirnie. 91

92 In addition to the outcome of the funding bids which are expected to be known in January 2015, support will be offered to retailers through a shopfront improvement scheme within Millport town centre. The scale of funding available will depend on the outcome of the CARS/TH bids which would lever in additional external funds towards a more comprehensive scheme. Millport Pier In September 2013 the Council appointed Optimal Economics, in association with Wallace Stone Civil Engineers to provide consultancy support for economic analysis of proposals to redevelop Millport Pier. The assessment indicated that replacement of the wooden pier with a rock breakwater of 60 metres represented the option which would lead to the greatest benefit to Cumbrae. Given the current financial challenges facing the Council, the diversion of capital funds to support the Marine Biological Station and wider regeneration activities within Millport, it will be necessary to identify sources of external funding to develop this option further. In the meantime the decision was taken in June 2014 to close the pier to vessels of over 100 tonnes given its deteriorating condition. Arrangements were made at this time to allow the PS Waverley to berth at Keppel Pier to ensure that the economic benefit of the Wavelrley sailings to Millport continues to be realised. Cumbrae Community Fuel Officers have also throughout 2014 undertaken analysis of the potential for a Community Fuel Facility to be provided on the Isle of Cumbrae. This analysis concluded that a facility could be viable, however this would be subject to external capital funding being secured from a body such as the Big Lottery Fund. Such funding would only be available to suitable community groups, and not the Council. In order to secure funding, it would be necessary for a community group to demonstrate that it was in a position to deliver the proposal including a suitable constitution, registered accounts, and the capacity to implement a sustainable proposal which would meet community needs and generate benefits. Officers have made a commitment to assist any community group identified in the process of for example submitting grant funding applications. The Cumbrae Community Development Company (CCDC) have considered the potential for the organisation to take forward the proposal but have advised that given limited staff resources, their focus on the feasibility of the Garrison House, and the perceived financial liability associated with a fuel facility, they are not in a position to take this forward. No other community group has come forward to take forward the proposal. 92

93 NORTH AYRSHIRE COUNCIL Agenda Item 10 North Coast Area Committee 20 November 2014 Subject: Purpose: Community Development Grant Scheme and Local Youth Action Fund: Application for Financial Assistance To advise the Committee of applications received in respect of the Community Development Grant Scheme and Local Youth Action Fund. Recommendation: That the Committee considers and determines the applications as outlined in the attached Appendix Introduction 1.1 The Community Development Grant Scheme for the North Coast and Cumbrae Area has a balance of 275 available for disbursement. 1.2 The Local Youth Action Fund has a balance of 3,572 available for disbursement. 2. Current Position 2.1 Applications have been received within a number of categories of the Community Development Grant Scheme Award. Details of these applications are summarised in the attached Appendix There are no applications to the Local Youth Action for this meeting. 3. Proposals 3.1 It is proposed that the Committee considers and determines these applications as outlined in Appendix 2 of this report. 93

94 4. Implications Financial Implications 4.1 Awards will be met from the available balance. Human Resource Implications 4.2 There are no human resource implications arising from this report. Legal Implications 4.3 There are no legal implications arising from this report. Equality Implications 4.4 There are no equality implications arising from this report. Environmental and Sustainability Implications 4.5 There are no environmental and sustainability implications arising from this report. Implications for Key Priorities 4.6 Supporting the organisations listed in the appendix to the report will assist in achieving outcomes: Adults and older people in North Ayrshire live healthier and more active lives: People are more active more often. Health inequalities are reduced. Older people are more active and independent within their own communities. Mental well-being is improved. North Ayrshire residents feel safer and communities are empowered: More residents engage in community activities and volunteering. 94

95 5. Consultations 5.1 Consultation has taken place between the applicant bodies and appropriate officers of the Council. 6. Conclusion 6.1 Awards from the Community Development Grant Scheme assist community based projects, including cultural, social welfare, recreational or sporting based initiatives. 6.2 Awards from the Local Youth Action Fund are made to groups supporting young people aged years of age. KAREN YEOMANS Executive Director (Economy and Communities) Reference : JMcH/BA For further information please contact James McHarg, Community Engagement Officer, Economy and Communities on Background Papers None 95

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97 Community Development Grant Scheme Award 2014/15 North Coast & Cumbrae Area Committee Amount Allocated 2013/14: 11,640 Amount Allocated 2014/15: 11,474 Group/Organisation Ref No. Client Group Town/Area Purpose of Grant Amount Balance 50% CDGS 11, ,737 St Columba Experience 1 Community / Cultural Largs Leafet printing / brochure pub , , Largs Community Council 6 Community / Safety Largs Set up Community Res. Team 1, , , The Rainbow Drop In Group 4 Additional Needs Largs Equip & Materials, hall hire 1, , , Largs & Dist Historical Soc 5 Community / Cultural Largs Computer, software, DVD combi 1, , , Pupils Out of School Care 8 Young people / care Largs School holidays activities 1, , Largs Events 2 Community Largs Family Fun Day , Largs & Dist. Horticultural 3 Community Largs Flower Show , Largs Viking Festival 7 Community Largs Staging hire plus sound & MC 1, , Joint NA Elderly Forum 9 Older People Largs General running costs , Firth of Clyde Rowing 10 Community Largs Largs Regatta costs 1,000 2, NA Access Panel 11 Disabled Area Optelec Reader 398 1, Largs Churches Hol Club 12 Children/Young People Largs P.A. package 300 1, Millport Festival Group 13 Community Millport Festival costs 1,

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99 Local Youth Action Fund 2014/15 North Coast, Cumbrae Area Committee Amount Allocated 2013/14: 5,072 Amount Allocated 2014/15: 5,072 Group/Organisation Ref No Town Purpose of Grant Award Balance LYAF 5, , Largs Events 1 Largs Teenage entertainment 0 5, NA Amateur Swimming Club 2 Largs Coaching, venue hire 655 4, Largs Events 3 Largs Junior events package 1,500 3,

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101 Community Development Grants Scheme 2014/15 Applications from Organisations seeking Financial Assistance - North Coast & Cumbrae Area Committee Meeting - 20 November 2014 Organisation Purpose of Grant Amount Requested Amount Recommended Comments The Ayrshire Community Trust (TACT) Meeting place: 93 Princes Street, Ardrossan Established: 1999 Balance in bank: 85, (restricted funds - salaries, rent, utilities, specific projects) Past awards: CDGS AASS Area awarded 146 towards this project. Irvine Area awarded 146 towards this project. Kilwinning Area awarded 145 towards this project. Cumbrae Primary School Parent Council Meeting place: Cumbrae Primary School Library Established: 1994 Numbers attending: 10 Balance in bank: 2, (transport to panto, school trips, forthcoming events and general running costs) Past awards: 0 Costs towards a digital project for the unemployed: Pocket HD camcorders x SD memory cards x Video editing software x Volunteer expenses Total cost of project - 1, Costs towards swimming lessons for 17 pupils: Transport Ferry costs Swimming lessons at Vikingar, Largs Total cost of project , ( from this Area Committee) The recommended amount will enable TACT to work with volunteers on a digital project, which will develop and enhance their digital skills, as well as making a contribution to the local community. The volunteer expenses are considered part of TACT's core running costs, therefore ineligible for this grant Granting this request for funding would potentially open the fund to similar applications from throughout North Ayrshire. 101

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103 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Christina Pieraccini 2. Department: Connected Communities Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: The Ayrshire Community Trust (TACT) 4. Date of Officer's Visit: 26 August 2014 (telephone) 5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 103

104 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? Adults and older people in North Ayrshire live healthier and more active lives: People are more active more often. Health inequalities have reduced. Older people are more active and independent within their own communities. Mental wellbeing is improved. North Ayrshire residents feel safer and communities are empowered: More residents engage in community activities and volunteering. 12. How will the expenditure develop the group/organisation and benefit the local community? Local unemployed people and volunteers would be able to gain valuable and useful digital skills, including basic film making, audio and editing. Local volunteers would be recruited to help film local events, which will be edited and circulated locally. TACT has a designated post (funded until 2016), which will help recruit and support these volunteers to undertake this task. Part of this project will also aim to use the equipment to produce a film, which is hoped will be shown on the Big Screen in Irvine, in libraries and possibly also as a DVD. Equipment could also be used for general promotion of opportunities and events. While TACT are based in Ardrossan, it is hoped people from throughout North Ayrshire will benefit. 13. How does the application show innovation or development? Further information made available following a telephone discussion shows that the digital project is a new project being undertaken by TACT. It will also help local people build their digital skills, as well as making a contribution to the local community through recording and sharing of events. The project would also link in with North Ayrshire Council's Big Screen Development, as well as helping to contribute towards a digital media hub within TACT. Equipment will also help volunteers to contribute towards the creation of a Digital 24 film, tied in with the centenary year of the start of WW Overall assessment? The premise for the project and funding of equipment is an exciting and new opportunity for local people. However, the volunteer expenses element of the application is considered core running costs of TACT and therefore not eligible. SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: 1, Group Contribution: 0 104

105 SECTION 4 - Recommendation 17. Support Application: Yes 18. Defer Application? 19. Amount recommended: ( 145 from this Area Committee) Give reasons The digital equipment will help TACT work with volunteers on a digital project, which will develop and enhance their digital skills, as well as making a contribution to the local community. The volunteer expenses are considered part of TACT's core running costs, therefore ineligible for this grant. Signature: Christina Pieraccini Date: 10 October

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107 Community Development Grants Scheme Assessment Form 1. Reporting Officer: Bobby McGhee 2. Department: Connected Communities Telephone No.: SECTION 1 - Details of Group/Organisation 3. Name of Group/Organisation: Cumbrae Primary School Parent Council 4. Date of Officer's Visit: June 2014 (telephone) 5. Are you satisfied that the details contained in the Grant Application are accurate? - Yes If NO give reasons 6. Is the proposal a realistic undertaking of the group? - Yes If NO explain why 7. Does the group carry appropriate insurance for the project? - Yes 8. Does group attendance concur with the application? - Yes 9. Does your organisation cater for children under the age of 16 years for more than 2 hours and more than 6 times per year? - No If YES, is it registered with the Care Commission under the Regulation of Care (Scotland) Act 2001? - If NO explain why 10. Does the expenditure meet the Community Development Grant Funding Criteria? - Yes 107

108 SECTION 2 - Criteria for Assessment 11. In which way does this application address Council priorities? Children's health and wellbeing is improved through breaking the cycle of poverty, inequality and poor outcomes: Children and young people are safe, healthy, active, aspiring and achieving. 12. How will the expenditure develop the group/organisation and benefit the local community? Children will learn to swim correctly and independently, thereby increasing the likelihood that they will swim regularly. As an all -round contributor to a healthy active lifestyle, there is no better activity than swimming in terms of cardiovascular fitness, strength and suppleness. 13. How does the application show innovation or development? Since the withdrawal of the free swimming tuition in North Ayrshire schools, several schools including Cumbrae Primary School have been able to continue the programme from their own resources. However, the cost of transportation on top of the actual swimming lessons themselves is making this more and more difficult to achieve. The top-up swimming programme, which is provided by sportscotland to support the swimming tuition costs, is targeted at schools located within SIMD areas. 14. Overall assessment? This application should be turned down on the grounds that if it were to be successful, this would have the result of the fund receiving many more similar applications form primary schools throughout North Ayrshire, placing a huge and, in all likelihood, unrealistic burden on the fund. A similar application from Kilmory Primary School was turned down for the same reasons, and this was explained to the presentative from Cumbrae Primary School when I discussed the application with her in June SECTION 3 - Details of Proposed Expenditure 15. Amount Requested: Group Contribution: SECTION 4 - Recommendation 17. Support Application: No 18. Defer Application? 108

109 19. Amount recommended: 0 Give reasons Granting this request would potentially open the fund to similar applications from throughout North Ayrshire. Signature: Bobby McGhee Date: 6 November

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111 NORTH AYRSHIRE COUNCIL Agenda Item 11.1 North Coast Area Committee 20 November 2014 Subject: Purpose: Largs Common Good Fund: Applications for Financial Assistance To advise the Committee of further information received on applications for financial assistance received in respect of the Largs Common Good Fund. Recommendation: The Committee is invited to consider the applications outlined in Appendix Introduction 1.1 The Largs Common Good Fund has a balance of 12,170 available for disbursement. 2. Current Position 2.1 At its meeting on 2 October 2014 the Committee considered applications submitted on behalf of Largs Bowling Club and Douglas Park Bowling Club for financial assistance. 2.2 The Committee agreed to continue consideration pending the provision by each group, either in writing or in person at the meeting, of (i) further information on how an award would benefit the community as a whole, and (ii) three quotes for the planned work. 2.3 Largs Bowling Club and Douglas Park Bowling Club have now submitted the additional information set out at Appendix 2 and 3, respectively. 3. Proposals 3.1 It is proposed that the Committee agrees to give these applications further consideration and determine the applications as outlined at Appendix

112 4. Implications Financial Implications 4.1 The awards of financial assistance can be met from the balance of the Common Good Funding available for disbursement in the current financial year. 4.2 None 4.3 None 4.4 None 4.5 None Human Resource Implications Legal Implications Equality Implications Environmental and Sustainability Implications Implications for Key Priorities 4.6 Levels of voluntary action and community involvement have increased (SOA 11a). 5. Consultations 5.1 The Executive Directors (Economy and Communities), (Finance and Corporate Support) and the Legal section were consulted on the application and their comments are detailed in Appendix 1 to this report. 112

113 6. Conclusion 6.1 Awards from the Largs Common Good must benefit all, or a significant group, of the inhabitants of Largs. ELMA MURRAY Chief Executive Reference : For further information please contact Melanie Anderson, Acting Committee & Member Services Manager on Background Papers None 113

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115 LARGS COMMON GOOD FUND APPLICATIONS - SUMMARY Applicant Amount Requested Previous Awards Largs Bowling Club 2000 n/a Criteria The Club provides a healthy, sociable meting venue for the community of Largs and currently has 151 members. It is a voluntary sports club run entirely by volunteers. The grant will help fund repairs to the banks and ditches, which are essential elements to the game. Economy & Communities, Finance & Corporate Support, and Legal Services have been consulted and their comments are as follows: Economy & Communities are supportive of this application. Finance & Corporate Support note that it appears the club has funds available to finance the upgrade; in addition only 1 quote has been provided which does not follow Council policy which requires 3 quotes. Legal Services In terms of Section 15(4) of the Local Government (Scotland) Act 1994 the Council in administering the Common Good Fund shall have regard to the interests of the inhabitants of the area to which the common good relates. It is not clear in this case that the application can be justified in terms of Section 15(4). In particular, a grant payment to a private club cannot normally be justified. If the Committee is minded to grant funds they must be satisfied that the grant of the funds would be to the benefit of the inhabitants of Largs as a whole. Support for this may be available from the Club if they are able to demonstrate, in addition to the coaching offered to primary school children, the availability of Club facilities for other organisations/members of the public. If the Committee are of a mind to grant this request, I would ask that the benefit to the community is clearly minuted as it is likely that the auditor will require this information. 115

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117 Applicant Douglas Park Bowling Club, Largs Amount Requested 1,745 Previous Awards 1400 (2010/11 installation of steps) Criteria The Club has 71 members, the majority of whom are from Largs and age from During the winter months the Club provides a roll-out carpet in the club house which encourages existing and new members to take up the sport. Two rinks are free for public use at a cost of 2.50 / game The grant will contribute to installing power supply to a portacabin, updating a heating system and upholstering 12 chairs. Economy & Communities, Finance & Corporate Support, and Legal Services have been consulted and their comments are as follows: Economy & Communities are supportive of this application. Finance & Corporate Support note that no formal quotes for the improvement works have been provided. Legal Services Although the applicants state that they have not previously applied for a grant, my records show that they previously applied in February 2010 and on 25/3/2010 the North Coast Committee awarded the group 1,400 from the 2010/11 Common Good Fund. It is not clear in this case that the application can be justified in terms of Section 15(4). In particular, a grant payment to a private club could not normally be justified. If the Committee is minded to grant funds they must be satisfied that the grant of the funds would be to the benefit of the inhabitants of Largs as a whole. Support for this may be available from the Club if they are able to demonstrate the extent of the use of the Club hall and facilities by other organisations/members of the public. 117

118 If the Committee are of a mind to grant this request, I would ask that the benefit to the community is clearly minuted as it is likely that the auditor will require this information. For information The Bowling Green & the clubhouse are leased to the Club under the provision that two rinks of the Bowling Green are to be available at all reasonable times for use by the general public except when in use by the Club for prearranged club competitions. The Club are entitled to charge the public for the use of the greens. However, the Bowling Green and the clubhouse are assets of the Common Good with the rental income being credited to the Common Good. In terms of the Lease the Club are responsible for the maintenance of the club house with the Council remaining responsible for the maintenance of the greens. 118

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121 APPENDIX 3 121

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