Present: Councillor Ashley, O Mara, Langstone, Miles, Woods, C Guglielmi, V Guglielmi (having previously sent apologies) and Brown

Transcription

1 Minutes of the Parish Council meeting held in the Wignall Room, Ogilvie Hall, Wignall Street,, CO11 2JG on Monday 16 October 2017 at 7.15pm. Present: Councillor Ashley, O Mara, Langstone, Miles, Woods, C Guglielmi, V Guglielmi (having previously sent apologies) and Brown Also in attendance: Clerk: Mrs Peachey 0 Member of the press 29 Members of the public Apologies: Councillor(s) Rolfe M.B.E, Pretty, Smith, Adcock-Jones, Payne, Elkin and Baker 66/1718 Minutes of the Previous Meeting: Minutes of the meeting held on Monday 18 September 2017, having previously been circulated, were accepted as a true record. Proposed: Cllr V Guglielmi Seconded: Cllr Brown and agreed by all those present at the meeting and signed by the Chairman. 67/1718 s from the previous meeting: Report on s and Progress: Clerk to post cheques Clerk to post to website Planning Application comments Clerk to put link on council s website to the school website and MUGA availability. Unable to find Ongoing item on school website and queried with school. * See note below Take concerns raised by a member of the public regarding the lack of local influence in the running of the Venture Centre, to the Amenities Committee. See 10 f) below Cllr C Guglielmi to take a petition (produced in 2014/15 by residents of Wignall Street) concerning speeding/dangerous driving on Wignall Street at the corner by Valley Garden Supplies, to the Ongoing Cabinet Minister for Highways at the next ECC Council meeting. Clerk to write to Stour Sailing Club explaining grants cannot be agreed retrospectively, but if submitted in good tome council are likely to agree to the request. Clerk to establish from ECC Highways if/what costs would be involved in resolving the issue of obstructed footpaths 10, 13 & 14 as cost would have to be approved by Council. Response (see item 10 (g) below) MUGA put link on Councils website to school website - renting out MUGA. Following response Ongoing from school taken up by Cllr C Guglielmi For Discussion response from Manningtree High School advised they would be happy for a link to the school s website in relation to the hiring of the MUGA, however information is not obvious on the High School s website and the following statement We would not be happy with a press piece being written about the MUGA by anyone other than ourselves as the MUGA is a resource owned and managed by Full Council Meeting 16 October 2017 Page 1 of 7 Initials...Date

2 Manningtree High School was received regarding publicising in the press that the MUGA is for Community use. It was agreed a letter was to be sent to the School requesting a meeting with Parish Councillors 68/1718 Declarations of Interest: a) Cllr Langstone Finance 70/1718 (b) b) Cllr O Mara any item relating to FC c) It was noted that if an item was raised in connection with the LHET, Councillors Ashley C and V Guglielmi would declare an interest and withdraw from the meeting. 69/1718 Public Voice: For Information only: Notices have been delivered to homes and businesses in by Gladman Homes regarding a proposed residential development off Grange Road. (To date a planning application has not been submitted and no response can be formulated by LPC until an application is submitted and can be viewed) a) Members of the public raised a number of concerns about the above notices delivered to their homes and businesses. As stated above no response could be made until an application had been submitted and viewed. b) A resident raised concerns about the arrangements for the disposal of sewage and waste water for Green and if the existing arrangements would be able to cope with the additional volume. Cllr C Guglielmi advised that the developer would be contributing to the upgrading of the system which will take place over the next 2/3 months under Reserve Matters. The meeting were advised that upgrades take place when the development reaches certain trigger points c) A resident asked why it was that developers had to contribute to the cost of upgrading the sewage system when Anglian Water received the returns from the increase in residents. Cllr C Gugliemi advised this was not known. Twelve residents left at 7.46pm d) A resident asked if there was any further information concerning a Motor Rally that was proposing to come through and had been mentioned earlier in the year. The meeting was advised the route had been changed and was no longer being held in the area. Reports from: The District Councillor The County Councillor Crime reports for July and August were provided by Cllr Baker Reports posted on Councils Website For Discussion: History: At an informal meeting held with Chief Inspector Russ Cole and councillors from, Manningtree and Mistley Councillors were provided with information about funding a PCSO and/or a Special. LPC to agree whether or not it wishes to pursue employing a PCSO and/or a Special as a joint venture with Manningtree and Mistley Councils. It was decided to set up a working party for LPC to look into retaining a PCSO and that the Working Party report back to council. Proposed: Cllr Ashley Seconded: Cllr V Guglielmi Agreed 70/1718 Finance: (No meeting held since last Council Meeting) For approval: Full Council Meeting 16 October 2017 Page 2 of 7 Initials...Date

3 a) Renewal of virus protection expired 23/10/17 cost to reinstall (notification not received in time for last finance meeting) Proposed: Cllr Ashley Seconded: Cllr V Guglielmi Agreed b) A list of expenditure for consideration and approval by Council will be provided at the meeting. Direct Debits E-on Energy Street Lights Unmetered Supply BT Office Communications Ogilvie Hall Monthly Rent for the Parish Office E-on Energy Tennis Courts 8.33 Items of Expenditure to be approved and cheques signed by Councillors Monthly Salaries and Wages Staff payments 1, Inland Revenue Landscape Services Grass Cutting 1, D Childs (Includes time for additional clearing & pruning jobs) A&J 73 & 178 Colchester Rd Mrs St James Cllr Baker LHP Meeting 8.10 Cllr Langstone ECC meeting at County Hall Chelmsford Clerk Postage 1.75 Clerk Travelling to Data Protection Course Birkett Long Interim Invoice OGH Hall rental - meetings BNP Parabis Printer rental Proposed: Cllr V Guglielmi Seconded: Cllr Brown Agreed : Clerk to post Cheques Note: Cllr Langstone abstained from voting having previously declared interest 71/1718 Planning: a) For Information Only: 17/01475/NMA 9 Lydgate Close, (Non- material Amendment to Planning Application 16/01460/FUL Render to top half of extension) b) Planning Applications for consideration: Received 08/09/17 17/01463/FUL Mr Trevor Robinson, 11 Cedar Crescent,, CO11 2BS Single storey rear and side extension and a porch to match adjacent property. (Amendment to 17/00783/FUL-Removal of external door to rear porch including a roof change to accommodate the revised layout) Proposed: Cllr. O Mara Seconded: Cllr. Miles Agreed Received 15/09/17 17/01481/FUL Mr Stuart Johnson, 37 Gainsborough Drive,, CO11 2LF (Demolition of existing conservatory and proposed erection of single storey side and rear extension with canopy) Proposed: Cllr. Miles Seconded: Cllr. Payne Agreed Received 25/09/17 17/01527/DETAIL Mr Steven Rose - Rose Builders (Properties) Ltd, Land East of Bromley Road, CO11 2HS (Reserved matters application with details of appearance, landscaping, layout and scale pursuant to Phase 1 of outline permission (15/00876/OUT) including 120 dwellings, community building with parking, junior camping field, village green, structural landscaping and playground) For the sake of clarity, the sewer noted as in Bromley Road was raised with Steven Rose (there is no sewer in Bromley Road) The following is the response; Paragraph 4.5 of the Design and Access Statement states that Foul water will need to connect to existing systems on Bromley Road and Full Council Meeting 16 October 2017 Page 3 of 7 Initials...Date

4 Long Road. However, this is a mistake as the connection will only be made to Long Road, as shown on the submitted drawings. The new connection will be near the top of Colchester Road on Long Road. Proposed: Cllr. V. Guglielmi Seconded: Cllr. Miles Agreed 17/01528/FUL Mr & Mrs Prior, 62 Gainsborough Drive,, CO11 2JU (Single storey rear extension) Proposed: Cllr. V. Guglielmi Seconded: Cllr. Elkin Agreed Received 02/10/2017 Viewed by committee and forwarded to Full Council to record decision. 17/01598/FUL Mr. & Mrs. Ross, 42 Cotman Avenue, (Loft Conversion) provided the residents at No. 44 do not object to being overlooked by the new dormer Proposed: Cllr. Miles Seconded: Cllr. V. Guglielmi Agreed Received 02/10/ /01599/FUL Mr. D. Lee, 140 Station Road, (Demolition of existing single storey rear extension and construction of two storey rear extension) Proposed: Cllr. Miles Seconded: Cllr. Payne Agreed Clerk to post all decisions c) Planning Applications determined since last meeting: 17/01155/FUL , Delegated Decision 17/01023/FUL , Delegated Decision 17/01114/ADV Approval - Advertisement Consent Delegated Decision 17/01168/FUL , Delegated Decision 17/01213/LUPROP Lawful Use Certificate Granted Delegated Decision 17/01217/FUL Delegated Decision 17/01244/FUL , Delegated Decision 17/01423/GAS Deemed Consent, /01237/FUL , Delegated Decision 17/01238/LBC Approval - Listed Building Consent Delegated Decision Mr Glenn Rothwell Erection of cart lodge. The Kings Arms Wignall Street, CO11 2JL Mr Richard Hudson Erection of farm style store building. House Bromley Road, CO11 2JD Mr William Sunnucks - Little Green Self-Storage Ltd Mr William Sunnucks - Little Green Self-Storage Ltd Mr Teeder 1 No. roadside direction sign and 4 No. fascia signs. Change of use of redundant car parking and surplus yard space into external private contract parking. Construction of single storey side extension for use at dwellinghouse C3. Unit 3 and Station Road, CO11 2LH Unit 3 and Station Road, CO11 2LH 10 Wignall Street CO11 2JG Ms Jamie Perkins Rear extension. 77 Long Road CO11 2HR Mr & Mrs A Smith Joshua Clarke-Davis - Dalcour Maclaren Mr Richard Hudson Mr Richard Hudson Proposed two storey side extension following demolition of garage. Langham - Manningtree marker post replacement. Various alterations to existing property to facilitate a single storey rear extension. Various alterations to existing property to facilitate a single storey rear extension. 184 Long Road CO11 2EF Summers Park Avenue House Bromley Road, CO11 2JD House Bromley Road, CO11 2JD 72/1718 Highways and Transport: (Minutes circulated with Agenda) For Information: a) The VAS battery that gave trouble during the first few months of owning the VAS, but appeared to have been resolved, will again not take a charge. Note: Westcotec have now confirmed they will replace the faulty battery Full Council Meeting 16 October 2017 Page 4 of 7 Initials...Date

5 b) Complaints received about inconsiderate and illegal parking in Colchester Road during school drop off times. Request for Clerk to write to Chief Inspector Russ Cole and to copy in the local schools. a) At the last meeting a member of the public raised problems with speeding vehicles and careless driving at the bottom of Wignall Street. Minute ref: 57/1718 b) and that a petition produced in 2014 had not been taken forward by Council. Cllr C Guglielmi advised as this is an A road the speed limit will not be reduced lower than 30mph. He also advised he would take the petition to the next ECC Council meeting and present it to the Cabinet Minister for Highways. However the petition has not been located at the Council Office nor has the resident produced a copy. Council does not have the contact details of the resident and cannot progress the issue. 73/1718 Amenities: (Minutes circulated with Agenda) For Information: a) Riverview purchase a report has been received on the title to both the playing field and part of the amenity land LPC are purchasing. Birkett Long is still waiting on the seller s solicitor to forward the replies to standard enquiries and a draft copy of the transfer deed. Birkett Long has been advised by the seller s solicitors that they are still awaiting their client s instructions. Interim Invoice of VAT received. b) Signing of Council s Lease with the Football Club, following the merging of two clubs. Letter received from Fisher Jones Greenwood Solicitors requesting LPC to sign the Licence to Assign re Football Club. As agreed at Full Council the Licence to Assign was completed as follows:- Signed by: Cllr Ashley Witnessed by: Mrs Saint-James as acting clerk For approval: c) The Byelaws are currently specific to the recreation grounds. It was proposal at last Full Council they be amended to cover all land owned by LPC. Following discussion it was proposed the best way forward would be to set up a Working Party to review the existing byelaws. Note: Cllr Adcock- Jones (who had sent apologies) has expressed an interest to be on the sub-committee Proposed: Cllr Brown Seconded: Cllr Miles Agreed - Clerk to councillors for volunteers d) Manningtree are undertaking maintenance (repair and painting) of their 24 benches along the riverside and have identified a further broken bench belonging to Parish Council that is in need of repair. The estimate Manningtree has received quotes 64 +VAT to repair and paint the bench belonging to LPC. (photograph circulated with agenda) It was proposed LPC write to Manningtree to take up the offer of repairing and painting the bench. Proposed: Cllr Brown Seconded: Cllr Miles Agreed - e) Suggestion LPC s handyman cuts the grass around the flower bed and Village Sign at Cotman Avenue. TDC presently cut this on average every 6 weeks (depending on weather and holidays) and then grass is not picked up. Therefore the area either has grass several inches long or cut grass laying all over it, leaving it looking extremely scruffy/untidy detracting from the flower bed and village sign. Handyman estimates half hour every couple of weeks in growing season. It was proposed the Handyman takes over cutting the grass around the flower bed and village sign at Cotman Avenue. Proposed: Cllr Ashley Seconded: Cllr Langstone Agreed Clerk to advise Handyman f) A presentation made to Full Council in September by an ex Trustee with concerns surrounding the running of the Venture Centre was discussed. It was proposed council write to the Venture Centre Committee asking what their position is and what their intentions are regarding the future of the Venture Centre. Note: Cllr C Guglielmi advised the meeting the Venture Centre was partly funded by the public and LPC provided 25, to that fund. The Hall is now under the control of an organisation located in London with no local representation on its committee. He also highlighted the fact that despite a rise in the number of residents in the area there has been a decrease in the number of scouts and guides joining the respective clubs. Full Council Meeting 16 October 2017 Page 5 of 7 Initials...Date

6 Proposed: Cllr C Guglielmi Seconded: Cllr Ashley Agreed - g) Obstructed PROW s (Footpath s 10, 13 and 14), and costs relating to Diversion Orders to regularise the situation to be approved. It had been confirmed Essex Highways were willing to carry out the necessary work to divert the obstructed PROW s if Tendring District Council and Parish Council were each willing to contribute 500 towards the cost. It was proposed that in order to get the matter resolved, LPC agree to the necessary diversion of the obstructed PROW s at a cost of 500, on the understanding that Tendring District Council agree to pay their 500 contribution. (An has subsequently confirmed TDC will contribute 500 previously circulated) Proposed: Cllr Ashley Seconded: Cllr C Guglielmi Agreed - h) Gates at School Lane despite numerous telephone calls, s and promises no contact has been made by C&W fencing to remedy the problem of the gates at School Lane. It was proposed the Clerk write to C&W fencing giving C&W 14 days to contact Cllr O Mara or council will arrange for the works to be completed and take legal advice to recover the cost from C&W Fencing Proposed: Cllr Ashley Seconded: Cllr O Mara Agreed - i) Trip hazard and erosion of surface in the Play Area at School Lane reported by council s handyman as part of his monthly inspection. To avoid delay a quote was obtained to repair said damage: To patch repair the damaged area VAT To remove and repair all damage and rotten wooden edging 1, VAT Committee agreed that prior to proposing authorisation of repairs, Mr Thurlow to visit the site, assess the damage and report back (report received and circulated with Agenda). Mr Thurlow recommended removal and repair of the surface and wooden edging. Given the cost of the works, two further quotes are to be obtained. Proposed: Cllr Langstone Seconded: Cllr Ashley Agreed j) Waldegrave Way Slide - Previously reported by a councillor that the entrance to the slide at Waldegrave Way is difficult to access and is also deteriorating the below quote was obtained to repair the item:- The slide platform is showing advanced signs of decay and wear To undertake the above repair with HDPE VAT To undertake the above repair with wooden Rhino board VAT The committee recommended the Clerk obtain a quote to replace the slide and not repair. For information: when the Annual Inspection was carried out in May this item was passed as Low Risk. A quote has now been received to replace the slide, however council wish to see other designs and have requested two further quotes be obtained. Proposed: Cllr Ashley Seconded: Cllr Brown Agreed - k) Ivy and a Hawthorn tree growing up and against a resident s boundary fence at Waldegrave recreation ground. History: At the Amenities meeting in August the resident asked if this could be dealt with Chairman requested the Clerk ask council s handyman to clear the Ivy. Handyman has established this is not a simple trimming job and also advised roots appear to be on the resident s side of the fence (Photographs circulated with Agenda. It was proposed more information be gained from the Clerk prior to making a decision at Full Council. Following discussion it was agreed this was not causing a public nuisance therefore no action would be taken. Proposed: Cllr Ashley Seconded: Cllr Brown Agreed - l) Trees: i. Request received from a resident to reduce/prune a tree at the Bottom of Queensway backing onto his property in Kings Close. Resident advised LPC has previously reduced/pruned the tree. (Photographs circulated) ii. Complaint received from Mrs Pallett that the Willow Trees in Station Road were impeding pedestrians and there was also a dead tree at the bottom of Queensway. Note: Quotes were obtained to carry out this work but since obtaining quotes the Willow Trees have been pruned by an unknown source Full Council Meeting 16 October 2017 Page 6 of 7 Initials...Date

7 It was proposed that before the next Amenities meeting, the committee complete a site visit to ascertain the need for work to be carried out. Committee would also view the pruned Willow Trees on Station Road during the visit. Proposed: Cllr Ashley Seconded: Cllr Brown Agreed Amenities Committee 74/1718 Personnel Committee: (No meeting held since last Full Council) For discussion and decision: a) Cllr Langstone to attend LHP training session on 14 November 2017 at 2pm and Clerk also proposing to attend. For agreement: Overtime being paid to Clerk Proposed: Cllr O Mara Seconded: Cllr C Guglielmi Agreed b) The agreed three month review of Cllr Rolfe s position on the council becomes due 17 October 2017 History: Following surgery Cllr Rolfe has not been in attendance for twelve months. It was agreed by all councillors in the July meeting that due to the circumstances of Cllr Rolfe s illness it was appropriate that he should remain a councillor. It was suggested that a rolling 3 month review of the situation be put in place. The three months expires 17 October 2017 and further agreement/decision of Council is now necessary to confirm Cllr Rolfe s position as Councillor (LGA section 85 states 6months from the last meeting attended. Following consultation with EALC it was confirmed that although not recommended council can agree to regular reviews). For information: the last meeting attended by Cllr Rolfe M.B.E was 17/10/16, 6 months from that date was 17/04/17. Apologies received 10/11/16. It was agreed to roll over for a further 3 months. Proposed: Cllr Ashley Seconded: Cllr C Guglielmi Agreed c) Cllr Langstone raised the issue of a separate addresses for Councillors Council work following the leaking of the chairman s personal , with the encouragement that residents him in relation to the proposed development by Gladman Homes. 75/1718 Housing Enterprise Trust: a) The footpath joining Leftleys will be opened on 26 October 2017 b) It is hoped a new website will be launched before Christmas. 76/1718 Community Governance Review: With details having been forwarded in advance of the meeting, Cllr C Guglielmi gave an outline of the merits of completing a Community Governance Review, and following a brief discussion, it was agreed unanimously that would look into this further and submit a holding response to Tendring District Council by the 27 October deadline. It was also agreed that this council should form a working party to further investigate/discuss this, and report back to full Council. Proposed: Cllr O Mara Seconded: Cllr Brown Agreed - 77/1718 Other Meetings Attended by Councillors No meetings attended There being no further business the meeting ended at 8.55pm Signature (Chairman): Date:. Full Council Meeting 16 October 2017 Page 7 of 7 Initials...Date