Apologies: Councillors: Rolfe M.B.E and Miles

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1 Minutes of the Parish Council meeting held in the Wignall Room, Ogilvie Hall, Wignall Street,, CO11 2JG on Monday 17 July 2017 at 7.15pm. Present: Councillor D Ashley - Chairman Councillors: Payne, Baker, O Mara, Woods, Miles, Langstone, Pretty, Adcock-Jones, C Guglielmi and V Guglielmi Also in attendance: Clerk: Mrs Peachey 0 Members of the press 10 Members of the public Apologies: Councillors: Rolfe M.B.E and Miles 30/1718 District Commander Tendring: Chief Inspector Russ Cole: A report will be published on the website and can be obtained from the Clerk by prior arrangement. Council agreed that following the information provided by Chief Inspector Cole that a meeting would be arranged with Manningtree Town Council and Mistley Parish Council to discuss the joint provision of a PCSO for the area. -Clerk 31/1718 Minutes of the Previous Meeting: Minutes of the meeting held on Monday 19 June 2017, having previously been circulated, were accepted as a true record. Proposed: Cllr Baker Seconded: Cllr Adcock-Jones and agreed by all those present at the meetings and signed by the Chairman. 32/1718 s from the previous meeting: Report on s and Progress: Clerk to post cheques Clerk to post to website Planning Application comments Cost to resident for access to Waldegrave Resident invoiced 25 April 2017 further correspondence received since last meeting Bank Statement to be checked for electronic payment, if payment not made reminder to be sent. Book main hall to accommodate public and Manningtree/Mistley Councillors for Russ Cole s visit Report overgrown footpath at Riverside Walk to the Environment Agency Ongoing 33/1718 Declaration of Interest: a) It was noted that if an item was raised in connection with the LHET, Councillors Ashley, C and V Guglielmi would declare an interest and withdraw from the meeting. Full Council Meeting 17 July 2017 Page 1 of 6 Initials...Date

2 b) Cllrs Baker, O Mara and Miles - Finance 34/1718 (e) c) Cllrs Smith and Adcock-Jones 6(b) Course d) Cllr Brown 6(c) Course 34/1718 Public Voice: A member of the public asked why the lane with arrows on the right coming up Cox Hill narrow? Cllrs advised the right always has to merge into the left. Reports from: The District Councillor - if present. The County Councillor - if present. Crime report received from Cllr Baker An increase in the monthly Crime Figures was noted and Cllr Baker advised he will produce an end of year report on the crime figures for. Cllr Baker also advised recruitment of Specials is an issue to find the right people. Reports will be published on Council s Website 35/1718 Finance: (Minutes circulated with Agenda) For Agreement: Minutes of the meeting held on 8 May 2017 could not be agreed as a true record as not quorate. (Cllrs Pretty, Ashley, C or V Guglielmi required) Proposed: Cllr C Guglielmi Seconded: Cllr V Guglielmi Agreed For information: a) Thanks received from 1 st Responders for Grant b) New Electricity plan for Tennis Courts EON Standing Charge 27p per day with DDR discount p per day Units p per kwh with DDR discount p per kwh (Terms only last for the day provided; therefore committee agreed Clerk should be given authority to accept the terms.) Previously proposed: Cllr Ashley Seconded: Cllr C Guglielmi Agreed For Discussion/Approval: a) Affiliation: RCCE 88 + VAT Recommend payment Proposed: Cllr C Gugliemi Seconded: Cllr Brown Agreed - b) Cllrs Adcock-Jones and Smith - 2 day Councillor Training 14 th and 22 nd November 2017 ( 155 x 2) Recommend Payment Proposed: Cllr O Mara Seconded: Cllr Baker Agreed (Cllrs Adcock-Jones and Smith abstained) c) Cllr Brown 2 day Advanced Councillor Training ( ) Recommend payment Proposed: Cllr Pretty Seconded: Cllr Adcock-Jones Agreed (Cllr Brown abstained) d) Committee were been advised of the cost to replace a Street Lamp at the junction of Waldegrave Way and Colchester Road - 1, for a new column and 800 for UK Power Network to re connect. The 800 fee for UK Power Network to reconnect the Street Lamp is a standard fee and UK Power Network advised it is a safety requirement that they run new cabling to new posts to re-connect the power. For discussion: should council pursue the removal of the old and installation of a new Street Lamp. It was agreed the Street Lamp should be replaced. Proposed: Cllr Ashley Seconded: Cllr C Guglielmi Agreed e) A list of expenditure approval by Council. Full Council Meeting 17 July 2017 Page 2 of 6 Initials...Date

3 Direct Debits E-on Energy Street Lights Unmetered Supply BT Office Communications Ogilvie Hall Monthly Rent for the Parish Office E-on Energy Tennis Courts Items of Expenditure to be approved and cheques signed by Councillors Monthly Salaries and Wages Staff payments 1, Inland Revenue Landscape Services Grass Cutting 2, D Childs Handyman Ogilvie hall Management Committee Hall rental Iain Miles Mileage -Dunmow & return x 3 courses Andy Baker Mileage Weeley and return x John O Mara Mileage -Dunmow & return Planning course + keys TDC Annual Play Inspections Braiswick Photographic ID Dean & Steve Wendy St.James Standing in for Clerk week of 19/06/ BNP Paribas Printer Rental Proposed: Cllr V Guglielmi Seconded: Cllr V Pretty Agreed (Cllrs O Mara and Baker abstained) clerk to post cheques 36/1718 Planning: a) s from the last meeting: Concern was raised ref application 17/00468/FUL being approved. The property appears to be in the process of demolition with only the gable ends remaining. Clerk requested to contact TDC Planning Department and request they investigate. TDC confirmed that following investigation the development is proceeding as per the approved plans and that the revised plans were circulated for approval. b) Response formulated on behalf of Council: (Full Council agrees that the Planning committee s delegated powers are extended to enable the formulation of a response on behalf of council) INFORMAL CONSULTATION - FOOTPATHS 11, 15, 24 & 51, FOOTPATHS 22 & 46, FOOTPATH 23 LAWFORD DIVERSIONS. Following discussion it was agreed there were no objections to the proposed alterations. Clerk informed Councillors of the decision and responded to ECC by the required date of 14 July c) Planning Applications for consideration: Received 26/06/17 17/00956/FUL Mr Richard Hudson, House, Bromley Road,, CO11 2JD (Various alterations to existing property to facilitate a new single storey rear extension) No objection to the proposed development however, this is a listed property and the proposed Aluminium Bi-fold doors are not in keeping with the listing of the property. Proposed: Cllr Payne Seconded: Cllr Miles Agreed 17/00957/LBC Mr Richard Hudson House, Bromley Road,, CO11 2JD (Various alterations to existing property to facilitate a new single storey rear extension) Proposed: Cllr Payne Seconded: Cllr Elkin Agreed Clerk to post all decisions d) Received 3/07/17 (Viewed by committee and forwarded to Full Council to record decision) 17/01019/FUL Mr Horwood, 56 Harwich Road,, CO11 2LS (Two storey extension additional dormer, pitched roofs to existing dormers and double garage). No objection Proposed: Cllr Payne Seconded: Cllr O Mara Agreed - Clerk to post decision Full Council Meeting 17 July 2017 Page 3 of 6 Initials...Date

4 e) For Information: i. received since Agenda was published advising an appeal has been made to the Secretary of State against the decision of Tendring District Council to refuse and application for the below development. 16/02095/OUT - Mr Bodsworth - land adjacent to 48a Harwich Road,. Appeal start date 27 June 2017, comments should be made on the planning portal: or ing: TeamP1@pins.gsi.gov.uk Clerk registered strong objection - this is agricultural land - ii. Received 3/07/17 (for information only) 17/01015/LUPROP Proposed single storey rear extension, 36 Cotman Avenue, f) Planning Applications Determined since last meeting: 17/00773/TCA /00774/TPO /00775/TPO /00655/FUL Mrs Teri Taylor Tree/branch cutting between CP3 and CP4 to a maximum of 1 metre to clear overhead lines. Mr J Fryer T25 - Sycamore, T34 - Sweet Chestnut - fell. T26 - Lime - Reduce to 10m, cut back epicormic growth. T27, T31, T33 - Lime - reduce by 30%, cut back epicormic growth. T28- T30 - Lime - reduce to old pollard points. T32 - Lime - reduce by 30%, sever ivy at base. T35 - Lime - 30% reduction. T36 - Holly - remove parent stem. Mr J Fryer T1 - Birch, T8 - Sycamore, T10, T11, T12 - Sweet Chestnut, T16 - Sycamore, T20 - Holly, T21, T22, T23 - Sycamore - fell. T2 - Sycamore - crown reduction by 40%. T3 - Sycamore - crown reduction by 30%, cut back sides. T4 - Holm Oak - crown reduction by 40%. T5 - Sycamore - cut back overhanging branches. T6 - Beech - reduce sides by 30%. T7 - Beech - 20% reduction cut back from building. T9 - Ash - sever ivy at base. T13 - Oak - pollard at 10m (above first fork). T14 - Oak - reduce canopy by 50%. T15 - Holly - reduce the stem by 40%. T17 - Sycamore - fell x2 stems. T18 - Sycamore - fell dying back stem. T19 - Sycamore - fell parent stem. T24 - Apple - reduce crown by 40%. Street Record Church Hill CO11 2JX Place Essex Woodland Place Coxs Hill Essex CO11 2LA Miss Child Proposed single storey rear extension. 10 Cavendish Drive CO11 2EX 38/1718 Highways and Transport: (Committee has not met since last Full Council meeting) For Information: a) The meeting was advised a second mobile café has appeared in the Layby at Garden City. Cllr C Guglielmi was given to believe ECC were going to take action but this does not now seem to be the case. Cllr Baker advised he had ed on a couple of occasions TDC Enforcement - beginning 6months ago, and has still received no response. Cllrs C Guglielmi and Baker will pursue this with TDC enforcement. Cllr Adcock-Jones suggested council consider a Public nuisance action. b) The drain covers on Leftleys are currently being repaired/replaced by Highways. c) TDC have now treated the weeds in, despite many complaints about the weeds, a resident has highlighted the use of weed killer being sprayed on pavements/roads. d) Council s Handyman, Dave Childs, has now taken over the management of LPC s VAS. To date no data has been available due to technical problems but it is hoped these have now been resolved. The VAS will remain in situ at each of the six sites for four weeks each, on a rotation. Full Council Meeting 17 July 2017 Page 4 of 6 Initials...Date

5 39/1718 Amenities: (Committee has not met since last Full Council meeting) For information: a) Riverview purchase no update available b) The 5 a side football tournament was a great success and made a profit of 2, c) The fencing surrounding the land being given over to LPC and what will be the Summers Park Orchard has been removed. d) It has been noted that Motor Bikes are using the footpaths on Summers Park this will be monitored and if necessary the appropriate action taken. e) Bye laws to be put in place for the Summers Park Orchard Clerk to check if current Bye laws cover all land/play areas owned by LPC. 40/1718 Personnel Committee: (Minutes circulated with Agenda) For Agreement: Minutes of the meeting held on 8 May 2017 could not be agreed as a true record as not Quorate (Cllrs Langstone, Ashley and Pretty required) Proposed: Cllr Langstone Seconded: Cllr Pretty Agreed For Information: Cllrs Langstone and Ashley informed the committee/meeting that as they intended stepping down when this term came to an end, they would be stepping back next year to enable other councillors to gain experience. For discussion and decision: a) The agreed three month review of Cllr Rolfe s position on the council - due 17 July 2017 History: Following surgery Cllr Rolfe has not been in attendance for nine months. It was agreed by all councillors at the April meeting, minute ref: 138/1617(b), that due to the circumstances of Cllr Rolfe s illness it was appropriate that he should remain a councillor. It was suggested that a rolling 3 month review of the situation be put in place. The three months expired 17 July 2017 and further agreement of Council became necessary to confirm Cllr Rolfe s continuance as Councillor (LGA section 85 states 6 months from the last meeting attended he/she shall cease to be a member of the authority, and following consultation with EALC it was confirmed that although not recommended council can agree to regular reviews). For information: the last meeting attended by Cllr Rolfe M.B.E was 17/10/16, 6 months from that date was 17/04/17. Apologies received 10/11/16. Following discussion and the longevity of Cllr Rolfe s service to the council, it was agreed the review be rolled over for a further 3 meetings (next review being the October meeting) and as that would be a year since Cllr Rolfe M.B.E was last in attendance council should make a decision as to Cllr Rolfe s continuance as Councillor, taking into account LPC s duty to its residents. Proposed: Cllr C Guglielmi Seconded: Cllr Ashley Agreed b) Parish Assembly Review: It was felt the leaflet distribution worked well, that Councillors enjoyed the Assembly and it gave them the opportunity to talk informally to one another. There was minimal feedback despite leaflets being left for completion and the Clerk following up with an requesting feedback. i. The main feedback was lack of advertising but given council delivered 2000 flyers, advertised in the press/in Touch/Noticeboards and Website it is difficult to see where this could be improved. ii. Attendees felt it was beneficial as it enabled them to meet one another and compare notes. Full Council Meeting 17 July 2017 Page 5 of 6 Initials...Date

6 iii. Two attendees responded that they would be interested in attending a similar event, if held but without the Assembly part. iv. One attendee felt the Assembly part should remain but perhaps a weekend would allow more time. For discussion: do council believe the same format should be attempted at next year s Parish Assembly and if so, should the location be changed? Following discussion it was agreed the event was a success but that more space would be required if the same format was followed in Council requested the Clerk to enquire of the Venture Centre as to the availability of both halls for the event. As a number of participants/residents suggested the event be held on a Saturday the Clerk was requested to establish if the Assembly could be held on a Saturday. Information/ requests: a) Having identified a potential company the Clerk is pursuing the outsourcing of payroll. b) Cllr Rolfe M.B.E was LPC s representative for the Larger Council s Forum, in his absence Cllr C Guglielmi will represent LPC and requested the Clerk send to him information about the meeting(s). c) Clerk was requested to confirm Cllr Miles (apologies received for this meeting) will represent LPC at the TDALC meetings. 41/1718 Housing Enterprise Trust: For Information: a) Minutes for the May meeting have been published on the website. b) Turf cutting is scheduled for 24 July 2017, two months ahead of schedule. It is planned that delivery of the first home will be accompanied by a ceremony with invited guests. 42/1718 Other Meetings Attended by Councillors Cllr Baker attended the TDC TLG meeting and the Tendring Local Highways Panel meeting on 29 June Reports will be published on Council s Website There being no further business the meeting ended at 9.40 pm Signature (Chairman): Date:. Full Council Meeting 17 July 2017 Page 6 of 6 Initials...Date