WESTBURY-ON-SEVERN PARISH COUNCIL

Transcription

1 WESTBURY-ON-SEVERN PARISH COUNCIL Minutes of the Meeting held on Monday, 19 July 2010, in Westbury Parish Hall. PRESENT: Councillors - N Donlon (partial attendance) P Ensor C Evers A Hyett D Landon P Radley (partial attendance) S Phelps N Stephens Chairman Mrs Fiona Wallbank - Clerk Parishioners: 3 (partial attendance) 1 APOLOGIES: District Councillor Edwards and Councillor Sweet. Councillor Donlon would be late. 2 MINUTES OF MEETING The minutes of the meeting held on the Monday, 21 June 2010, having been circulated were agreed and signed. 3 DECLARATION OF INTEREST: Councillor Stephen on application P0454/10/COU and Councillor Donlon on application P0454/10/COU POLICE PC Sian Roberts and PC Sharon Jubilee. 4 crimes for the month June 2 of violence at the Care Home, 1 theft kissing gates stolen and 1 criminal damage. PC Jubilee will be taking over from PC Roberts as she is moving areas. Councillor Phelps reported that he had complaints about youths getting into the playing field at the School and playing football. PC Jubilee had been in touch with the Head and was looking into it she was not aware that it had happened more than once. Councillor Radley entered 4 PRESENTATION FROM TWO RIVERS HOUSING REGARDING THEIR PROPOSALS AND PLANS FOR LAND IN COLCHESTER CLOSE the presentation die not take place as Two Rivers failed to attend. 5 PUBLIC COMMENT None 6 PLANNING MATTERS a) Applications: P1204/10/FUL Tudor Racing Stables, Lumbar Lane, Newnham: Removal of condition (B) of DF8386/D to allow a more general equine use only. Decision by The Parish Council has no objections to this application P1170/10/FUL Prospect Cottage, Stantway Lane, WOS: Erection of a conservatory Decision by

2 The Parish Council has no objections to this application P1360/10/FUL Ivy House, Upper Rodley Road, Rodley: Alterations & erection of a two storey extension to provide annexed accommodation Decision by The Parish Council has no objections to this application P0454/10/COU The Cart Shed, Stantway Lane, WOS: Change of use of redundant former cart shed to form two dwellings Decision by The Parish Council objects to this application for the following reasons: Overdevelopment of the site Query the ownership of the land? The Parish Council understands that the land in the red outline is not all in the ownership of the applicant. Councillor entered Councillor Donlon declared a prejudicial interest in the following application and left the room. It was agreed to visit the following site on Tuesday, 27 July at 7pm: P0454/10/COU Severn & Wye Valley Smokery, Chaxhill. Provision of two earth bank water treatment lagoons with associated fencing. Removal of hedgerow (retrospective). Provision of underground pipes from smokery to lagoon, landscaping & minor diversion of public footpath. Councillor Radley said he would attend Councillor Donlon returned. b) Decisions: P0872/10/FUL Grange Court View, Grange Court Road, Westbury: Alterations & extension to dwelling to create annexe accommodation & double private car garage. Demolition of existing outbuilding Refused P0878/10/FUL Spring Cottage, Rodley Court Road, Rodley: Alterations & insertion of dormer windows and erection of a new porch - Granted P0728/10/FUL Riverside Farm, Rodley Road, Rodley: Erection of a single storey extension for disabled use Granted P0068/10/DISCON The Laurels, New Road, Flaxley: Discharge of conditions of P1680/09/FUL (03) roofing & ext facing mats (07) hard & soft landscaping (08) foul & surface water drainage Approved P0444/10/COU Gatwick House, Upper Rodley Road, WOS: Conversion, including raising of roof height to existing barn to create a two bed unit & office above and erection of a single storey building to provide day room Granted P0702/10/LD1 The Caravan, Cotshill Farm, Ley Lane, Minsterworth: Application under Section 191 to establish (1) residential use (exceeding 10 years) (2) building & engineering operations (exceeding 4 years), (3) use of original structure & building comprising a building as a dwelling house (exceeding 4 years) - Issued Site Inspections: Tuesday, P0276/10/FUL Applegarth, Chaxhill: Erection of a replacement dwelling. Change of use of land to residential curtilage & creation of new vehicular access and driveway. Councillor Radley said he would attend. 2

3 P1307/10/FUL Severn & Wye Valley Smokery, Chaxhill. Provision of two earth bank water treatment lagoons with associated fencing. Removal of hedgerow (retrospective). Provision of underground pipes from smokery to lagoon, landscaping & minor diversion of public footpath. Councillor Radley said he would attend c) Enforcement Matters: Eagles Rest, Flaxley Road, Flaxley and Cotsfield, Blaisdon Road, Westbury Nothing to report Janline, Wintles Hill, WOS The Clerk reported she had received an from Andrew Grenyer stating following a site visit, the garage had been built in accordance with the planning permission. Complaints had been received that the footway is blocked by vehicles and is impacting on pedestrian access. Clerk to write to the owners. 7 FINANCIAL MATTERS: a) Internal Audit Councillor Evers agreed to carry out the internal audit. b) Accounts for payment and receipts The Councillors agreed the following payments: Mrs F J Wallbank: Salary 1-30 July Less Tax Less NIC Cheque No: Westbury Council to Inland Revenue Tax FJW NIC FJW NIC deducted for Parish Council: Cheque No: Westbury Wood: 4th cut to verges, Churchyard, play area, Northwood Green playing field th cut to Burial Ground Cheque No: Accounts for Payment Receipts Total Receipts 0.00 PAYMENTS FOR AUGUST 2010 Mrs F J Wallbank: Salary 1-31 August Less Tax Less NIC Cheque No: Westbury Council to Inland Revenue Tax FJW NIC FJW NIC deducted for Parish Council: Cheque No: Accounts for Payment c) Lease at Westbury School The Clerk reported that Hayley Fearnside had confirmed that Grant Adlard from their legal department was dealing with the lease renewal and would firstly prepare a draft lease for their comments and once Hayley has responded a draft will be sent to the Parish Council. It was agreed to leave sending an invoice until the lease had been 3

4 agreed. Any Other Financial Matters: Rental for the Severn Bore Carpark The Clerk reported that despite writing to Mr Williams she had not received any payment of the outstanding rent. She had also tried to call Mr Williams and had left a message. It was agreed that the Clerk should write again to Mr Williams letter to be sent by recorded delivery stating that cleared funds must be received by 6 August otherwise the Parish Council request immediate removal of all vehicles etc from the site and for the site to be left in good condition. 8 GAPTC MATTERS: GAPTC invites Parish & Town Councils to meet Gloucestershire Chief Constable, Mr Tony Melville on Tuesday, 14 September between 2-4pm at Highnam Community Centre. Councillor Landon said she would attend Colin Evers said that propositions for the AGM had to be received by the end of the month. 8 MATTERS ARISING: a) Play Area Councillors reported that the picnic table was in situ and looked excellent. Clerk to write a letter of thanks to Joe Liddington and also to Derek Wynn who helped him. Also the Clerk to arrange for a bronze plaque saying Donated by Severn Valley Woodworks - maximum cost of 25. Councillors were very thankful to Andrew Landon who strimmed the hedgerow right back and has done an excellent job. Thanks also go to Councillors Donlon and Landon who scrubbed the multi-play unit - it had come up very clean. b) Highway Matters: Railings by Flaxley Brook on the Blaisdon Road have been smashed. Clerk to report. Grange Court Road Clerk to contact Highways about the state of this road which is in awful condition. It would appear that others road around the Forest of similar status as Grange Court Road have been resurfaced some of which had only been resurfaced a few years ago. c) Affordable Housing Since the meeting several s from Martin Hutchings had been circulated to Councillors for their attention. On the 7 July Martin Hutchings confirmed that he would attend the PC meeting on the 19 July along with Kim Read of Two Rivers. The Clerk said that she had invited Two Rivers direct and had not actually invited Martin. In the same he informed the Clerk that he and Two Rivers had booked a room in the village school for the purpose of holding a public consultation event on Tuesday, 20 July from 3pm until 7pm and that they would be distributing flyers to residents in the locality of the 2 preferred sites in Colchester Close. The Parish Council knew absolutely nothing about this consultation event. The Chairman contacted Martin pointing out the way he was going ahead organizing such an event without consulting the PC was unacceptable. The Clerk then received an dated the 9 July from Martin informing the PC that Two Rivers had wirhdrawn from the acquisition of the GCC owned site in Colchester Close so that left he and Keith Chaplin with the second site in Colchester Close. Keith Chaplin would investigate with GCC Highways as to whether highway access would be achievable from Colchester close onto the other proposed site (adjoining the barn). He would report back to the PC when they had an answer. The Chairman felt that the whole situation had been extremely badly handled by Martin Hutchings. Councillors definitely felt there are grounds not pay GRCC for their works in connection with the HNS. The Councillors were surprised that Two Rivers had not come along to the meeting as planned. Clerk to contact Two Rivers The Chairman said he would make enquiries about the land owned by GCC being made into an area of special interest. 4

5 Martin Hutchings had asked if the PC had given formal approval to the HNS report so that he would publish it and make it available to members of the public. The Clerk confirmed that the précis of the report had been put on the website. d) Provision of new premises for the Drs It was reported that the meeting went very well and attended by around 300 people. The PCT should make a decision by the end of July whether Maple Lodge could be used as a site for a new Drs Surgery. It was agreed that if the PCT say no the Clerk should send a strong support letter saying that it was essential to keep a Drs practice in Westbury so what will happen now? e) Parish Plan Priorities Councillor Landon reported as follows: Lydcare are happy to enter into a partnership with Westbury-on-Severn For the use of their services and co-ordinator they would like a grant from the Parish Council of around Apart from the car transport service they offer they also have a range of equipment people can hire. Any volunteers willing to ferry people about would have to go to Lydbrook in person to go through all the formalities. Thinks six volunteer drives would be necessary to start such a scheme. It was agreed that as it is half way through the year that the Parish Council would offer to pay a grant of 100 and make a provision of 200 in next year s budget. f) Emergency Plan Ongoing. It was agreed that the Clerk request that Glos Highways go around and refill all the grit bins in preparation of winter weather. g) Closed Churchyard Clerk reported that Mark Maycroft has still not carried out the works in the Churchyard. h) Burial Ground Compost area The Clerk reported that she had spoken to Mike Matthews who said that he would arrange for the soil to be removed from the Burial Ground if that was what the Parish Council decided. However, the current compost area would need to be cleared and the tin taken up because if it is left rubbish will still accumulate. It was agreed that the Clerk should ask Richard Hewlett if he would be willing to quote for removing the rubbish and the best time for this would be early Autumn. One of the problems was the amount of floral tributes that are left on graves following burials. It was agreed that this would be written into the Burial Ground rules. It would also be necessary to ask Mark Maycroft how much it would be to have the grass cuttings removed from site. Request for Seat The Clerk reported that Mike Matthews had been approached by the family of the late Mr Williams about placing a wooden seat at the bottom of the Burial Ground which would be placed on concrete (or similar) and fixed to the ground. Councillors agreed in principal to the request but would need to know the style and the exact proposed position. Councillors wondered if the family would be interested in putting the new seat at the top of Jordans Hill as this seat needs replacing. i) Risk Assessment - Bus Shelters All Councillors had surveyed their shelters and the Clerk produced a comprehensive report. It was agreed that the Clerk should: Order a new litterbin for the bus shelter near the Village Hall Contact Richard Aston again to ensure that they are emptying the bins in the shelters opposite Chaxhill Garage and by Ley Lane Ask Mark Maycroft to attend to the guttering on the shelter at the top of Wintles Hill Chepstow direction. The Clerk went through an together with various photographs sent by Chris Sweet about various Risks he had checked up on. He queried a blockage at the Burial Ground erected across the footpath which goes down the side Councillors confirmed that this is not a footpath. Regarding the seats the one by the Old People s Home (although of poor design) was donated by a parishioner. The one in The Village needs some repairs as does the one at 5

6 the top of Jordans Hill. j) Autograss The Clerk reported that she had been contacted by Daryl Smart who runs the Forest Autograss Club who was willing to come along to a Parish Council meeting to address local concerns. A letter had been received from Heather Lucas inviting a representative of the Parish Council along to a meeting at the District Council offices with other interested parties following recording evidence of events at the field. The Chairman and Councillor Radley said they would attend. 9 CORRESPONDENCE: None 10 MATTERS RAISED FOR NOTIFICATION: Parish Hall: Councillor Donlon said that the Parish Hall Management Committee was applying for a grant to update the heating system which is not efficient. She asked if the Parish Council would write a letter of support. Councillors were in agreement as on several occasions the heating had broken down during a meeting and it has often been cold in the room. Summer Show: Joe Liddington had asked if the PC wanted a stand at this year s show. It was agreed and Councillor Landon said she would be happy to prepare a display etc. Councillor Evers said he was happy to help on the stand. The Chairman said that there would be no meeting in August and the next meeting would be Monday, 20 September at 7pm. The meeting closed at 10.05pm. 6