Event & Meeting Planner Guide

Transcription

1 Event & Meeting Planner Guide Meeting Planner Guide thanksgiving point Gardens Quick Find Meetings in Utah Valley Meeting Space Filming in Utah Valley MeetInUtahValley.com UTAH Learn more about what Utah Valley has to offer for your next meeting, retreat, or event. Why hold your next big event in Utah Valley? You won t find our quality of facilities and affordable rates anywhere else not to mention the friendly atmosphere and abundance of activities for enjoying after the meetings are finished. Learn more about what Utah Valley has to offer for your next meeting, retreat, or event. Utah Valley Visitors Guide 63

2 Meeting Planner Guide MEETINGS IN UTAH VALLEY Meetings in Utah Valley The garden room at Thanksgiving point The Utah Valley Convention and Visitors Bureau can help you plan your next event. Hold your next meeting in Utah Valley for an experience that s truly exceptional. You ll love the affordable options and accommodating services offered here, and your participants will love the friendly atmosphere and variety of things to see and do. Add to all this magnificent mountain surroundings that provide incredible backdrops and an abundance of recreational opportunities. Where else can you hold an event overlooking 55 acres of themed gardens or enjoy spectacular scenery while meeting on a ski slope with world-famous powder? Utah Valley communities are located in a string along I-15, starting just 30 minutes south of the Salt Lake International Airport. The Valley is also just 32 miles from Salt Lake City and 40 miles from Park City. Flight times from major U.S. cities to the Salt Lake International Airport: Atlanta Chicago Dallas Los Angeles Minneapolis New York City Orlando Phoenix Seattle San Francisco St. Louis 3 hours 55 minutes 3 hours 15 minutes 2 hours 42 minutes 1 hour 41 minutes 2 hours 37 minutes 5 hours 7 minutes 4 hours 40 minutes 1 hour 29 minutes 1 hour 47 minutes 1 hour 31 minutes 3 hours 5 minutes HERE S HOW WE CAN HELP: Obtain bids for housing and meeting/convention space. Arrange area site and venue tours. Assist in finding and booking hotel rooms, caterers, entertainers, vendors, and sports venues. Provide guides and brochures on local attractions. Help organize transportation. Supply maps, information, and recommendations about local events, activities, scenery, and tourist attractions. Make recommendations for activities, tours, and spouse programs. Offer collateral material and information to assist in your promotion efforts. Contact us at UTAH or visit MeetInUtahValley.com for more details. 64 UtahValley.com

3 Utah Valley Convention Center ARTISTIC RENDERING Utah Valley is excited to announce the new Utah Valley Convention Center in historic downtown Provo. Construction will begin in the summer of 2010, and the Convention Center is anticipated to open March The facility will complement the ambiance of downtown Provo while providing top-notch functional meeting and event space. Event attendees will be amazed at the scenic backdrop with beautiful views of the Wasatch Mountains. Meeting Planner Guide MEETINGS IN UTAH VALLEY The first floor of the Convention Center will include a Visitors Center as well as an Exhibit Hall (~20,000 square feet). The second floor will have a full-service kitchen and ballroom (~20,000 square feet). The third floor will have a divisible junior ballroom (~8,000 square feet) as well as several smaller meeting rooms. Additionally, there will be an open garden patio to accommodate various functions. For more information on booking the Convention Center and additional meeting and event space in Utah Valley, call (UTAH) or visit MeetInUtahValley.com. ARTISTIC RENDERING Planning a family or group reunion, wedding, or group tour? Contact our staff for hotel bids, free information, and planning tips at UTAH (8824) or visit MeetInUtahValley.com. Utah Valley Visitors Guide 65

4 Meeting Planner Guide HOTELS The Provo Marriott Hotel & Conference Center Whether you re traveling for business, pleasure, or planning a meeting, the Provo Marriott focuses on what it takes to make your trip successful. Meeting rooms feature state-of-the-art amenities and ADA accessibility. We feature in-house audio/ visual and videoconferencing. Banquets and catered events are graciously handled with a superb level of service. Our red coat staff handles all the details making your meeting and event planning easy, ensuring the success of your event each and every time. Restaurants & Lounges Allie s American Grille, offering an upscale menu of American favorites for breakfast, lunch, and dinner. Season s, a club featuring appetizers and dinner. Provo Marriott Hotel & Conference Center 101 W. 100 N. Provo, Utah , Guest Rooms: 330 Total Meeting Space: 29,572 square feet ROOM CONFIGURATION CAPACITIES Meeting Facilities & Services The Provo Marriott offers a total of 21 meeting rooms with 28,000 square feet of meeting and banquet space. Amphitheater With 117 swivel conference chairs, builtin front and rear projection and voice and data ports at each station, this venue creates an ideal atmosphere for any group setting. Meeting Room Square Feet Theater Conference Classrooms Reception Banquet Aspen 2, Amphitheater 2,618 n/a n/a 117 n/a n/a Executive Boardroom 968 n/a 16 n/a n/a n/a Birch & Cedar 1, Elm Juniper 1, Maple Oak, Sycamore & Willow Grand Ballroom 8, , Zion 2, Bryce 1, Arches 1, Canyon 2, Summit Olympus Wasatch Uintah Nebo Timpanogos Amphitheater Ballroom 66 UtahValley.com

5 Robert Redford s Sundance Resort Raise your next business-building event to an art form. The community spirit and attention to detail that s evident in all Sundance activities will help make your meeting, conference, or incentive event less stressful for you. At Sundance, we will help you build around your objectives to create an event so memorable, your participants will leave motivated to raise their own performance to new heights. Robert Redford s Sundance is a four-season resort that offers skiing, mountain biking, fine dining, art workshops, lodging, spa treatments, Theater, music, and festivals. Redford Conference Center Opening in the summer of 2010, this new geothermal heated and cooled meeting space will be divisible into two different rooms and will also include an outdoor patio and lawn, large group fireplace, full-service catering kitchen, lobby prefunction space (1,066 square feet) and board room (520 square feet which will seat 20 Theater, 10 for U-shape, 12 for board/square, and 20 for reception). The Rehearsal Hall This truly unique venue has complete walls of sliding barn-style doors that open to Allan Hauser s masterful bronze sculpture Prayer Song. The room can be divided into three sections with two air walls for added flexibility N. Alpine Loop Road Sundance, UT Group Reservations: Guest Cottages: 95 Total Meeting Space: 12,826 square feet ROOM CONFIGURATION CAPACITIES Meeting Room Square Feet Height Theater Classrooms Reception Banquet Creekside 1,100 11' Rehearsal Hall 4,223 17' Screening Room Lobby 1,100 10' Screening Room Theater 2,280 17' 144 n/a n/a n/a Wasatch Cabin 748 9' Redford Conference Center 3,375 16' Rehearsal hall Meeting Planner Guide SUNDANCE Bearclaw Cabin (Summer Only) Ride Ray s and Arrowhead ski lifts up the mountain to the only mountaintop lodge in Utah. Take in the spectacular views of the area and surrounding mountains. Up to 60 guests can enjoy a private event or catered barbecue at Bearclaw Cabin. Elk Meadows Encircled by towering aspen tress, Elk Meadows is a remote raw meadow in its original and natural state. Offering unlimited opportunities, Elk Meadows is a great location for a famous Sundance Western party and barbecue, a gourmet picnic or team building events. redford conference center To us Sundance is and always will be a dream. What you see, smell, taste and feel here is a dream being carefully nurtured. It is an area whose pledge is to people. What we offer in the form of art and culture, spirit and service, is homegrown and available to all. Robert Redford Screening Room Wasatch Cabin Utah Valley Visitors Guide 67

6 Meeting Planner Guide THANKSGIVING POINT Thanksgiving Point At Thanksgiving Point, the distinctive venues are just the beginning. Our highlyskilled team of event planners and catering staff can make your gathering a convenient, stress-free experience. We can orchestrate any type of occasions from casual barbecues to outdoor concerts to posh, black-tie affairs with what can only be called an obsession to detail. The Show Barn A unique venue especially suited for conventions and multi-media conferences and presentations, the Show Barn is specially equipped to help you realize your most ambitious plans. With 10,626 square feet, the Show Barn offers Theater style seating for up to 1,000 guests. Catered in rounds, 600 guests can be accommodated. Thanksgiving Point 3003 North Thanksgiving Way Lehi, UT Total Meeting Space: 13,100 square feet ROOM CONFIGURATION CAPACITIES Meeting Room Square Feet Theater Catered in Rounds Garden Room 3, Velvet Room Great Room 2, Rose Room 1, Tropical Room 1, Utah Room Amber Room 3, Thanksgiving Point Gardens Stage your tented events amongst 55 acres of themed gardens, overflowing with Italian fountains, breathtaking waterfalls and, of course, thousands upon thousands of vibrantly colored flowers. The Waterfall AmphiTheater can seat up to 3,500 guests and provides an amazing backdrop for concerts and other outdoor performances. Electric Park Sometimes your company parties and conventions need an extra spark. The perfect outdoor venue for large group gatherings, Electric Park, is made up of 20 grassy acres of beautiful gated space, conducive to a casual, fun atmosphere. Featuring two full basketball courts and two sand volleyball courts, there s also a covered open-air pavilion that seats 500. Gatehouses for ticketing and temporary office space are also available. Golf Thanksgiving Point offers great golf options. The Golf Club at Thanksgiving Point is a championship caliber course, named the number one public golf club in Utah, as well as one of the country s top fifteen hidden gems. The garden Room Thanksgiving Point Gardens 68 UtahValley.com

7 Additional Meeting Space Brigham Young University Conference Center 770 East University Parkway Provo, UT The BYU Conference Center is a full-service facility that can be scheduled for employee training meetings, planning retreats, and other educational programs that are consistent with BYU s educational mission. The Conference Center provides a smoke and alcohol-free learning environment and clean, comfortable meeting rooms. This non-profit facility is available for educational programs for which no admission fee is charged. Meeting Rooms: 30 Largest Meeting Room: 4,408 square feet Total Square Feet: 24,000 (18,700 schedulable) Utah Valley University 800 West University Pkwy. Orem, UT Meeting Planner Guide MEETING SPACE The Sorensen Student Center, or living room of campus, offers a variety of services, amenities and facilities. At this growing University, you will find a friendly, enthusiastic atmosphere. Grand Ballroom: 17,000 square feet Centre Stage: 5,000 square feet Ragan Theater: seating for 400 people 7 Conference Rooms: 5 with seating for up to 80 people; 2 with seating for 40 or fewer Provo City Library At Academy Square 550 N. University Ave. Provo, UT This beautifully refurbished building glows graciously as a welcoming gathering place. Several beautifully appointed meeting rooms bustle with activities, while the charming Ballroom graciously hosts gatherings of every kind. Grand Ballroom: 4,000 square feet (seating for up to 400) Large Meeting Room: 1,000 square feet (seating for 50 90) Small Meeting Rooms: seating for Covey Center For The Arts 425 W. Center St. Provo, UT One of the greatest influences that consistently speaks to and cultivates our better selves is the arts. The arts convey knowledge and meaning not learned from other subjects. They create joy and wonder while also rigorously challenging the intellect. The Covey Center for the Arts will provide a setting to foster learning for your next meeting. Total Square Feet: 42,000 Performance Hall: seating for 670 Dance Studios: 3 Brinton Black Box Theater: seating for 60 Boardroom: seating for 16 Utah Valley Visitors Guide 69

8 Meeting Planner Guide MEETING SPACE Noah s 644 North 2000 West Lindon, UT MY NOAHS Noah s is the world s first fully-automated, upscale building designed for hundreds of uses. You can gather, work and play anytime, 24 hours a day, 7 days a week. When you come to Noah s you will have access to over a million songs, wireless Internet connections, and plasma video displays. Our rooms are available with a variety of sizes and features, and can be used in as many different ways as you can imagine. Noah s is the newest way to gather, work and play. Total Square Feet: 14,000 Springville Museum Of Art 126 East 400 South Springville, UT Utah s first museum for the visual arts, this beautiful Spanish/Moroccan-style building would be worth visiting even if there were no art. Dedicated as a Sanctuary of Beauty and a Temple of Contemplation, the Museum houses over 2,000 works. The Museum recognizes the seed of potential within each individual and seeks to nurture growth through the creative process, positive cultural values, and a belief in the beauty of life. Grand Gallery: 120 people (classroom) Youth Gallery: 100 people (classroom) Atrium: 54 people (banquet) Alpine Arts Center 450 South Alpine Highway Alpine, UT The art gallery, beautiful gardens, and gorgeous view make for a unique setting. Like a one of a kind piece of art work which value increases because of its appeal, uniqueness and rare value, our place is that one of a kind place for you. Large Banquet Room: 45 x 80 with seating for up to 250 people (3,600 total square feet) Zions Bank Financial Center 180 North University Avenue Provo, UT Located on the 8th floor of the new Zions Bank Financial Center, the Timpanogos Board Room or the Rock Canyon Room provides the perfect backdrop for your next event. Large windows capturing stunning mountain views make this a perfect location for daytime or evening events including weddings, seminars, dinners, luncheons, meetings, birthday parties, or anniversaries. Some of our amenities include: full kitchen, flat screen TVs, pulpit, sound system and computer hook-ups, projector, drop down screens, room darkening shades, catering and other meeting and event essentials. Timpanogos Board Room: 18 around the board room table Rock Canyon Room: 200 people 70 UtahValley.com

9 Hotels with Meeting Space The Provo Best Western CottonTree Inn 2230 North University Parkway Provo, Utah fax: toll-free: PROVO The Provo Best Western CottonTree Inn offers 1,700 square feet of flexible and professional state-of-the-art conference capabilities to accommodate up to 100 guests. Each meeting room is equipped to handle most audio/visual needs and rooms offer individual climate controls. Our meeting rooms offer spectacular views of the mighty Wasatch Mountains and Provo River. We also feature a spacious outdoor deck that is perfect for casual gatherings and receptions. A full line of meeting and audio/visual equipment is available upon request. Meeting Planner Guide HOTELS WITH MEETING SPACE Number of Guest Rooms: 78 Suites 2 Total Meeting Space: 3,468 square feet CONFERENCE SERVICES: Menu planning assistance with local caterers Complete program coordination Audio/Visual assistance Superior properties Cleaner rooms Meeting Room Square Feet Dimensions Height Theater Classroom Banquet Ballroom 1,734 34'x51' 12' Aspen 1,190 34'x35' 12' Maple 'x16' 12' Number of Guest Rooms: 100 Total Meeting Space: 2,816 square feet PROVO Courtyard by Marriott 1600 N. Freedom Blvd. Provo, UT Centennial Room 1, Brickyard Room President s Room 520 n/a 12 n/a 35 This unique hotel offers the convenience of a downtown property surrounded by beautiful mountains. The Courtyard by Marriott hotel features beautifully appointed guest rooms, top-quality conference facilities and full catering services. We re the experts you can count on to make your meeting a success. Our meeting professionals approach every event, large or small, with a dedicated focus providing you with the comfort level you deserve. Utah Valley Visitors Guide 71

10 Meeting Planner Guide HOTELS WITH MEETING SPACE SpringHill Suites by Marriott 1580 N. Freedom Blvd. Provo, UT Number of Guest Rooms: 82 Total Meeting Space: 1,800 square feet Freedom Room 1, Board Room n/a n/a Number of Guest Rooms: 78 Total Meeting Space: 1,575 square feet PROVO At the new Provo SpringHill Suites by Marriott, you ll have the space you need to get things done or unwind and just be comfortable. Our stylish and smartly designed suites are 25% larger than standard hotel rooms, giving you room to breathe. We are centrally located in Utah Valley, within walking distance to BYU, and have easy access to dining, shopping, and recreational activities such as skiing and hiking. PROVO La Quinta Inn 1460 S. University Ave. Provo, UT Sundance/ Snowbird 1, Snowbird Sundance With easy access to the Provo business district, the La Quinta Inn Provo Town Center is an ideal location for those traveling on business. Easily accessible from Interstate 15, this convenient hotel is also within walking distance of area shopping malls, restaurants, and movie theaters. Let the staff at our hotel assist you with your meeting needs, including catering and audio-visual equipment. Number of Guest Rooms: 88 Total Meeting Space: 1,014 square feet PROVO Hampton Inn 1511 South 40 East Provo, UT Alta Sundance Alta/Sundance 1, Located in the East Bay Business District, the Hampton Inn is less than two miles from the Brigham Young University Campus and within walking distance to a golf course, restaurants, a movie theater and a shopping mall. Here you ll find clean, fresh, comfortable rooms. 72 UtahValley.com

11 Fairfield Inn 1515 S. University Ave. Provo, UT Number of Guest Rooms: 72 Total Meeting Space: 650 square feet Meeting Room Always fresh, always clean, our guest rooms are full of thoughtful amenities and we also have the right stuff to make your meeting or event a success. That includes the right attitude toward business meeting planning, the right applications and the right approach for overall customer satisfaction. These may seem like small details, but together they can help you achieve big results. Number of Guest Rooms: 129 Total Meeting Space: 1,620 square feet PROVO OREM Meeting Planner Guide HOTELS WITH MEETING SPACE Hampton Inn & Suites 851 West 1250 South Orem, UT Timp West Timp Center Timp East The Hampton Inn & Suites is conveniently located right off of Interstate 15 and is directly across from Utah Valley University. We are the leading brand of quality, value-priced hotels. Here you ll find clean, fresh, comfortable rooms. Let us help you with your next meeting or event. Number of Guest Rooms: 100 Total Meeting Space: 900 square feet OREM TownePlace Suites by Marriott Meeting Room The TownePlace Suites Orem gives you easy access to the I-15 freeway and is conveniently situated within 1 mile of Symantec, Mozy, Utah Valley University, Timpanogos Hospital, and Access Data. This hotel allows you to experience all that Utah Valley has to offer including Sundance Ski Resort, Thanksgiving Point, Timp Harley Davidson, and Brigham Young University. Relax and feel at home with a fully equipped kitchen, high-speed Internet access, complimentary breakfast, and indoor pool. 873 North 1200 West Orem, Utah Utah Valley Visitors Guide 73

12 Meeting Planner Guide HOTELS WITH MEETING SPACE La Quinta Inn & Suites 521 W. University Pkwy. Orem, UT Number of Guest Rooms: 130 Total Meeting Space: 675 square feet Lake View Room OREM At the La Quinta Inn & Suites, we invite you to our airy lobby every morning for a tasty complimentary deluxe continental breakfast prepared by our courteous staff. For your enjoyment, we have a sparkling indoor pool, relaxing hot tub, and a well-equipped fitness center. Meeting facilities are great for personal gatherings and business. SpringHill Suites by Marriott Lehi at Thanksgiving Point 2447 West Executive Parkway Lehi, UT Fax: shs.slcle.gm@marriott.com Web: LEHI This smart and stylish all-suite hotel offers a fresh perspective that turns every day trips into memorable experiences. Designed to enrich your travels, the SpringHill Suites by Marriott is within 20 minutes from Downtown Salt Lake City and 20 minutes from Provo, and provides separate spaces for you to work and relax. Being nestled in next to Thanksgiving Point makes SpringHill Suites by Marriott a great choice for your next corporate meeting, family gathering, or getaway. Award winning staff, spacious suites, and large meeting rooms with patios available. Please contact our sales department for rates and availability. Number of Guest Suites: 94 Total Meeting Space: 2,760 square feet (includes patio) CONFERENCE SERVICES: Various conference styles and setups Menu planning assistance with hotel and local caterers Audio/Visual equipment and assistance Meeting Room Square Feet Dimensions Height Theater Classroom Banquet Garden Room 'x30' 8'6" West Patio 2, 'x20' n/a 150 n/a UtahValley.com

13 Utah Valley Area Hotels by Meeting Space: Hotel Phone Fax Rooms Address Total Sq. Ft. Meeting Space North Utah Valley Best Western Timpanogos Inn S. 850 E., Lehi 400 Days Inn N. 850 E., Lehi n/a Hampton Inn N. Maple Lp., Lehi 275 Holiday Inn Express & Suites S. Utah Valley Dr., American Fork 1,100 Motel S E., Lehi n/a Somewhere Inn Time N. State St., Lindon n/a SpringHill Suites by Marriott W. Executive Pkwy., Lehi 660 Sundance Resort N. Alpine Loop Rd., Sundance 12,826 Super 8 Motel S. 850 E., Lehi 450 Value Place Hotel N. 900 W., American Fork n/a Total: ,711 Orem/UVU Area Comfort Inn & Suites W. University Pkwy., Orem 400 Hampton Inn & Suites W S., Orem 1,620 La Quinta Inn W. 780 N., Orem 500 La Quinta Inn & Suites W. University Pkwy., Orem 675 Towne Place Suites by Marriott N W., Orem 900 Total: 490 4,095 Provo/BYU Area Best Western CottonTree Inn N. University Pkwy., Provo 1,734 Courtyard by Marriott N. Freedom Blvd., Provo 2,816 Days Inn N. Freedom Blvd., Provo n/a Econo Lodge W. Center St., Provo n/a Fairfield Inn by Marriott S. University Ave., Provo 650 Hampton Inn S. 40 E., Provo 1,014 Hines Mansion Bed & Breakfast W. 100 S., Provo n/a La Quinta Inn Provo Towne Center S. University Ave., Provo 1,575 M-Star Colony Inn S. University Ave., Provo n/a Provo Marriott Hotel & Conference Center W. 100 N., Provo 29,572 Residence Inn by Marriott W N., Provo 513 Sleep Inn Hotel S. 40 E., Provo n/a SpringHill Suites by Marriott N. Freedom Blvd., Provo 1,800 Super 8 Motel Canyon Rd., Provo 450 Travelodge S. University Ave., Provo n/a Total: 1,370 40,124 Springville/Spanish Fork/Payson Best Western Mountain View Inn N W., Springville 400 Quality Inn N. Main St., Payson 600 Days Inn S W., Springville n/a Western Inn E. Kirby Ln., Spanish Fork n/a Total: 228 1,000 Total Number of Rooms: 2,846 - Total Square Feet: 60,930 Meeting Planner Guide HOTELS WITH MEETING SPACE Utah Valley Visitors Guide 75

14 Meeting Planner Guide FILM IN UTAH VALLEY Filming in Utah Valley Every location you need. All the incentives you want. Even on a budget, good locations aren t something you have to sacrifice. Film in Utah Valley and get our local incentives that make it the perfect place to shoot. With over 100,000 square feet of soundstage and state-of-the-art production facilities, you can have L.A. quality locations, crew, and talent without L.A. fees. You ll also have access to Utah s deep crew base, excellent equipment availability, and wide variety of professional talent. Contact the Utah Valley Film Commission for assistance at You can also visit FilmUtahValley.com for more information. PAST MAJOR FILMS A Life Less Ordinary Con Air Dumb & Dumber Footloose Forever Strong Geronimo Home of Our Own Invasion of Privacy Josh & S.A.M. Mr. Atlas The Sandlot Slaughter of the Innocents Summer of the Eagle Word of Honor FILM COMMISSION INCENTIVES: Call to learn more about qualifying for the Utah Valley Film Commission incentives. SERVICES: Strong Crew Base Incredible Locations Close Proximity to Los Angeles Home of the Sundance Institute Photo Location Library Information on Locations, Crew, and Production Services Permit Information and Forms Location Scouting Assistance with accommodations Contact the Utah Valley Film Commission by calling or visit FilmUtahValley.com 76 UtahValley.com