Agenda. Public Facilities Committee. Monday, November 10, 2014, 4:00pm, Room 331. Gerace Office Building, Mayville, NY

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1 Agenda Public Facilities Committee Monday, November 10, 2014, 4:00pm, Room 331 Gerace Office Building, Mayville, NY A. Call to Order B. Approval of Minutes (09/30/14-Budget Hearing and 10/14/14) C. Privilege of the Floor 1. Resolution- Confirm Re-Appointments Chautauqua County Parks Commission 2. Resolution- Authorize Lease of Facilities at The Greater Chautauqua-Jamestown Airport 3. Resolution- Authorize Extension of CCIDA Lease and Sub-Lease of Airport Hangar 4. Resolution- Close accounts for completed capital projects as of 12/31/ Resolution- Adjustment of 2014 DPF CARTS Division Accounts 6. Resolution- Acceptance of CARTS Section 5311 Second Capital Grant 7. Other

2 RESOLUTION NO. TITLE: Confirm Re-Appointments Chautauqua County Parks Commission Public Facilities Committee: AT THE REQUEST OF: Chairman Frank Jay Gould: WHEREAS, Chairman Frank Jay Gould has submitted the following reappointments for action by the Legislature; therefore be it RESOLVED, That the Chautauqua County Legislature confirms the following reappointments to the Chautauqua County Parks Commission. Ainsley Smith Tom Erlandson Martha Anderson PO Box Valley Drive 3615 Belleview Rd. Sinclairville, N.Y Frewsburg, N.Y Bemus Point, N.Y Term Expires: 12/31/17 Term Expires: 12/31/17 Term Expires: 12/31/17 G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\PF -14\11 November\RES - Re- Appts Parks Commission.doc

3 RESOLUTION NO. GPS ABC VWH TITLE: Authorize Lease of Facilities at The Greater Chautauqua-Jamestown Airport Public Facilities and Audit & Control Committees: AT THE REQUEST OF: Vincent W. Horrigan: WHEREAS, Sun Air Express Airlines will assume essential air carrier services at The Greater Chautauqua-Jamestown Airport effective November 1, 2014; and WHEREAS, it is necessary for The Greater Chautauqua-Jamestown Airport to maintain commuter airline services to enhance both airport operations and the residents of Chautauqua County; and WHEREAS, the Chautauqua County Airport Commission has recommended the approval of air services by Sun Air Express Airlines at The Greater Chautauqua-Jamestown Airport, which provides a major connection to Pittsburgh International Airport; and WHEREAS, it is appropriate for the Chautauqua County Legislature to authorize the to execute a short term lease agreement with Sun Air Express Airlines; and WHEREAS, the public hearing required by Article 14 of the General Municipal Law has been duly held; now therefore be it RESOLVED, That the is hereby authorized to execute a short term lease with Sun Air Express Airlines on substantially the following terms and conditions: 1. Premises: Approximately 1, sq. feet of office space, counter space, baggage areas and storage space in the Chautauqua County Terminal Building at The Greater Chautauqua- Jamestown Airport. 2 Rent: Payment of the sum of $2000 per month plus $6 per landing fee due on the first day of each month. 3. Term: A two year term beginning on or about November 1, 2014 and ending on or about September 30, Utilities: County shall provide electric, gas and water services, and Tenant shall be responsible for obtaining their own telephone service. 5. Other: As negotiated by the. G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\PF -14\11 November\RES Sun Air Lease.doc

4 RESOLUTION NO. SMA 11/5/14 VWH by SMA 11/5/14 TITLE: Authorize Extension of CCIDA Lease and Sub-Lease of Airport Hangar Public Facilities and Audit & Control Committees: AT THE REQUEST OF: Vincent W. Horrigan: WHEREAS, pursuant to Resolution , the County of Chautauqua Industrial Development Agency (CCIDA) leases from the County the former commuter hangar at the Jamestown Airport, and CCIDA sub-leases the hangar to the fixed based operator at the airport, Jamestown Aviation Company, LLC; and WHEREAS, the aforementioned lease and sub-lease expire on December 31, 2014, and the other current leases with Jamestown Aviation Company, LLC are subject to an option to renew as of May 1, 2015 and November 1, 2015; and WHEREAS, the parties are in the process of negotiating a consolidated lease to cover all of the facilities leased by Jamestown Aviation Company LLC at the Jamestown Airport, and it would be advantageous to temporarily extend the current lease and sub-lease through the first quarter of 2015 to allow negotiations of a consolidated lease to be completed; therefore be it RESOLVED, That the is authorized and empowered to enter into any necessary agreements to extend through March 31, 2015 the current lease and sub-lease of the former commuter hangar at the Jamestown Airport with CCIDA and Jamestown Aviation Company, LLC, respectively, on the same terms and conditions as the current agreements, including rent of $ per month and the sub-tenant paying all utilities/insurance and a ten percent commission on hangar rental collections. G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\AC -14\11 November\RES CommuterHangar doc

5 RESOLUTION NO. KLC 10/21/14 SM 10/21/14 KMW 10/21/14 SMA 10/22/14 VWH 10/29/14 TITLE: Close accounts for completed capital projects as of 12/31/2014 Public Facilities Committee: AT THE REQUEST OF:, Vincent W. Horrigan: WHEREAS, Department Heads have notified the Department of Finance that the capital projects listed below have been completed or canceled; Completed Capital Projects: H BUILDINGS & GROUNDS-REPLACE GOB ELEVATORS (2010) H BUILDINGS & GROUNDS-NEW NCOB - DESIGN PHASE (2010) H BUILDINGS & GROUNDS-NORTH CO OFFC BLDG (1977, 2011) H BUILDINGS & GROUNDS-COUNTY OFFICE RENOVATIONS (2005) H BUILDINGS & GROUNDS-NEW BOILER - AG CENTER (2009) H BUILDINGS & GROUNDS-STUDY HVAC UNITS: GOB/HRC (2009) H BUILDINGS & GROUNDS-DOOR REPLACEMENT - SCOB (2009) H INFORMATION TECHNOLOGY-IT SERVER ROOM MAINT (2011) H JAIL-JAIL BOND (2004) H JAIL-JAIL WINDOW REPLACEMENT (2009) H ROAD MACHINERY-SALT STORAGE FACILITIES (2001) H AIRPORT-FAA PROJECTS LOCAL SHARE (1991) H AIRPORT-PARTIAL T/W FROM D-R/W 13 (2004) H AIRPORT-APRON EXPANSION DESIGN (2005) H AIRPORT-RUNWAY 7-25 SAFETY CONSTR (2006) H AIRPORT-AIRPORTS EQUIPMENT FUND (2006) H AIRPORT-SNOW EQUIP STORAGE BLDG (2007) H AIRPORT-REPLACE ROTATING BEACON (2009) H AIRPORT-MASTER PLAN UPDATE R/W 24 (2008) H AIRPORT-LAND ACQ R/W PROTECT ZONE (2009) H AIRPORT-INSTALL HI-INT R/W LIGHTS (2009) H AIRPORT-TERMINAL BLDG ROOF - JSTN (2013) H AIRPORT-RUNWAY 6/24 EXTENSION-DNK (2010) H AIRPORT-SNOW REMOVL EQ-JSTN ARPRT (2010) H AIRPORT-AIRFIELD GUIDE SIGNS-JSTN (2010) H AIRPORT-LIQ MAT SPREADER - JSTN (2014) H AIRPORT-AIRFIELD SIGNAGE - DNK (2013) H AIRPORT-AVIATION SECURITY PH 2-DK (2012) H BUS OPERATIONS-PAVE SIDE LOT-TIFFANY ST (2012) H BUS OPERATIONS-CARTS BUSES & BLDG RENOV (2007) H BUS OPERATIONS-PURCHASE 12 BUS SHELTERS (2008) H PROMOTION OF INDUSTRY-LYNDON BLVD (2001) H PROMOTION OF INDUSTRY-BROWNFIELD ASSESSMENT (2001) H PARKS-ELECTRICITY-LUENSMAN PARK (2011) H PARKS-CO PARKS COMPREHENS PLAN (2010) H PARKS-PROPERTY & EASEMENTS (1986)

6 H PARKS-NEW LEAN-TOS (2008) H PARKS-STORAGE BLDG - ASHVILLE (2009) H TRANSFER TO OTHER FUNDS-TRANSFER (H-A) now therefore be it RESOLVED, That the Director of Finance close out the accounts listed above for any further expenditures as of the year ending December 31, 2014 and begin capitalization as necessary; and be it further RESOLVED, That, upon completion of audit and reconciliation of accounts, any surplus or deficit be adjusted to the appropriate Fund or Reserve for Capital.

7 RESOLUTION NO. TITLE: Adjustment of 2014 DPF CARTS Division Accounts Public Facilities and Audit & Control Committees: GPS ABC SMA KLC VWH AT THE REQUEST OF: Vincent W. Horrigan: WHEREAS, due to the Medicaid re-design effective August 1, 2014, the Chautauqua Area Regional Transportation System (CARTS) is responsible for scheduling assigned rides and paying the volunteer drivers that transport the eligible Medicaid riders; and WHEREAS, CARTS receives the revenue to offset the costs associated with these rides directly from the State Medicaid program; and WHEREAS, the administrative costs are included in the 2014 budget but other contractual costs and associated revenues are not currently reflected; therefore be it RESOLVED, That the Director of Finance be and herby is directed to make the following changes to the 2014 Budget: INCREASE APPROPRIATION ACCOUNT: A Contractual Bus Operations -CARTS $15,000 INCREASE REVENUE ACCOUNT: A R NYS Aid Transport Medicaid Volunteers $24,600 G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\PF -14\11 November\RES CARTS Adjustment 2014 Budget.doc

8 RESOLUTION NO. TITLE: Acceptance of CARTS Section 5311 Second Capital Grant GPS 10/30/14 ABC 10/30/14 SMA 10/30/14 KLC 10/31/14 VWH Public Facilities and Audit & Control Committees: AT THE REQUEST OF: Vincent W. Horrigan: WHEREAS, the County of Chautauqua has been approved for a grant of funds by the New York State Department of Transportation, pursuant to Section 5311, Title 49, United States Code, for the following projects: Estimated Project Cost 1) ADP Hardware-Mobile Data Computers/GPS System $ 65,500 2) Seven (7) Replacement <30 Buses and Related Equipment $ 480,000 3) Shop Equipment-Two (2) Pressure Washers $ 18,250 4) ADP Hardware Projector $ 430 5) ADP Hardware-LED Sign $ 1,000 6) ADP Hardware-Display Board $ 1,500 WHEREAS, funding for these projects is shared at a rate of 80% Federal, 10% State, and 10% from local dollars, and WHEREAS, the County of Chautauqua and the State of New York are entering into an agreement which authorizes the undertaking of the projects and payment of the Federal and State shares for this project; and WHEREAS, the existing capital budget includes the originally estimated amounts for these projects; and WHEREAS, the County is in receipt of finds from the sale of equipment and insurance recoveries and these funds can be used to cover the additional local cost of these projects; therefore be it RESOLVED, That the is authorized to sign all necessary documents with the State of New York and such other documents for the above named projects; and be it further RESOLVED, That the Director of Finance be and hereby is authorized and directed to make the following budgetary changes: INCREASE CAPITAL APPROPRIATION ACCOUNTS: H Contractual - Bus Ops - ADP Hdwr - AVL & MDC $68,430 H Contractual - Bus Ops - Bus Replacement $90,000 H Contractual - Bus Ops - Replace Pressure Washers $250 $158,680 G:\Everyone\Legislature\SHARED\LEGISLATURE BUSINESS-2014\PF -14\11 November\RES CARTS Section Consoldated Grant.doc

9 - 2 - ESTABLISH AND INCREASE CAPITAL REVENUE ACCOUNTS: H R Sale of Property/Compensa - Sale of Equipment $6,843 H R NYS Aid - Transportation Capital $6,843 H R Federal Aid - Transportation Capital $54,744 H R Sale of Property/Compensa - Sale of Equipment $9,000 H R NYS Aid - Transportation Capital $9,000 H R Federal Aid - Transportation Capital $72,000 H R Sale of Property/Compensa - Sale of Equipment $25 H R NYS Aid - Transportation Capital $25 H R Federal Aid - Transportation Capital $200 $158,680

Amended & Restated Lease of Terminal Building Premises (Airport Use & Lease Agreement)

Amended & Restated Lease of Terminal Building Premises (Airport Use & Lease Agreement) Briefing to the Transportation and Environment Committee Department of Aviation October 27, 2008 Purpose Review 5-Party