WINCHESTER SCHOOL BOARD WINCHESTER SCHOOL LIBRARY JUNE 15, 2017

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1 WINCHESTER SCHOOL BOARD WINCHESTER SCHOOL LIBRARY JUNE 15, 2017 Board Present: K. Bazan, L. Picard, V. Cole, B. Kilanski arrived at 6:45pm. Absent: S. Thompson Administration Present: J. Lewis, M. Duprey, E. Jackson The meeting was called to order by Chair, K. Bazan at 6:30 pm. CITIZENS COMMENTS: Melanie Harrison advised a blood drive will be held at the school on Monday, July 24 th from 12-5 in honor of a teacher whose son has leukemia. They are going to get posters out. Blood will be taken in the library where there is air conditioning and snacks will be given out in the cafeteria. MINUTES: L. Picard MOVED to approve the public minutes of the 5/18/17 Board Meeting; SECONDED by: V. Cole, VOTED: 3-0, L. Picard MOVED to approve the non-public minutes of the 5/18/17 Board Meeting; SECONDED by: V. Cole, VOTED: 3-0, OLD BUSINESS: Health/Spanish Teacher: M. Duprey advised they have changed the posting from a Spanish Teacher to a World Language Teacher. An applicant for the Health position taught a sample lesson to the Seventh grade. They still have another candidate to look at Budget Update - Projects Bathrooms, Bleachers, Blacktop Restriping: J. Lewis wants to keep these items on the forefront. Need to make decisions. K. Bazan wants to schedule the bleacher project and take the monies out of the Capital Reserve. He feels under $10,000 the Board can talk about where the money should come from. Over that, it should come out of the Capital Reserve. B. Kilanski did not agree with the electric motor in the bleachers. K.Bazan MOVED to go with the Hussey Company for bleacher repair up to $25,000; that amount to come out of the Capital Reserve, SECONDED by: L. Picard, K. Bazan asked about a warranty. The Motion and Second was amended to: K. Bazan MOVED to go with the Hussey Company up to $33,000, contingent on a warranty on the electric motor, to repair the bleachers in the gymnasium. The money is coming out of the Capital Reserve; SECONDED by: L. Picard, VOTED: 3-1 (B. Kilanski no), L. Picard and K. Bazan think the stage looks awesome; it is a benefit to the school that it can be moved around. K. Bazan feels they should pull out the stage behind the basketball hoop and find a way to get rid of it. He feels someone could get hurt. He thinks the old wood could be sold as a fundraiser. E. Jackson feels matching wood can be used on the bleachers. Bambi Truesdell advised Ellen Mendelson got a grant to go toward the stage. She asked the Board what happened with that. J. Lewis thinks it might have gone to something else. He will check. Melanie Harrison advised at one time the grant money was in the PTA account. K. Bazan asked that this be under New Business for the next meeting. FINANCIAL REPORT E. Jackson: *Bleachers E. Jackson will get a new quote and come back to have the Board sign the agreement.

2 J. Lewis advised the GDS Lynmark Group is willing to consider addressing the tile situation in the Elementary wing bathrooms. They will be calling J. Lewis to see if they can do a walk-through on Tuesday to get an idea about the project. B. Kilanski and the rest of the Board would like to be there. J. Lewis will contact them with the time. *The work on the lights will begin next week after the Town work is complete. *Looking to lock-in on energy prices Have an EPO to be signed for electricity. Oil is at $1.649; it can change daily. E. Jackson is waiting to see if the price goes down before locking in. *Masonry work to begin after school is out. *The Board will sign the letter tonight to transfer $40, from the Capital Reserve *E. Jackson has not received an update from Paula at First Student regarding the change in the bus contract. *Grants E. Jackson advised she is caught up on grants up to February, but didn t realize she still had to do. She will address that tomorrow. *Wendy Hildreth has accepted the Accounting Clerk position and is starting Monday. She will split her time between the SAU and the Main office. SUPERINTENDENT S REPORT J. Lewis: *Teen Assessment Project Results Review J. Lewis feels they need to keep the survey results in mind; don t let the information fade away. It permits them to make data-based decisions. Advised they will be looking to conduct another survey within the next couple of years, if funding permits. J. Lewis feels it is a good tool to use. The Board received a copy of the survey results. *J. Lewis hasn t heard anything further regarding the issue with tar dripping in the classrooms. Advised the DOL was here, it is prudent to keep up on it. *Another bus quote came in Tuesday afternoon. The Board received information and quotes. J. Lewis is confident more information will come in. *J. Lewis advised that David Funkhouser, Principal at Winchester School for 11 years, passed away. He was J. Lewis predecessor as Principal and nothing but kind and supportive. He appreciated him and all he did for him. K. Bazan asked the Town about using the striping machine. Explained they have a big project coming up. Ben Kilanski advised the Selectboard is definitely in favor of helping. When the project is done they will contact M. Duprey or E. Jackson. V. Cole asked about the restriping. K. Bazan explained they would be restriping the fire lane and pick-up lane. They are not currently properly marked. V. Cole was told the handicap space is too far from the building. E. Jackson suggested paving out back and doing spaces in front of the Ford Building. Then people could go right into the gym. Sue Rice asked why the fire lane is important on this side and not on the other side. K. Bazan explained emergency vehicles can get out back. E. Jackson There is an emergency fire lane all around the building. Sue Rice is concerned about the area once they get past the cones. K. Bazan asked for quotes for the blacktop where busses are parked and all the way around the building. E. Jackson will do that. Energy Update B. Kilanski advised they haven t done anything yet. K. Bazan had asked S. Thompson to schedule a meeting with B. Kilanski and meet with administration. September 30 th is the deadline for the lights. E. Jackson advised she has started moving on that. The Board hasn t approved the entire project; the cost would be $42,717. The company will be here next week. They will do all outdoor ramps and motion sensors in the locker rooms to get started. She feels something to consider is doing the whole project over the Summer. B. Kilanski thought they would be starting with what the grants and rebates would cover and then do the rest in stages. He does not want to totally drain the Capital Reserve. The Board would have to go back to the taxpayers for more money. E. Jackson advised they have spent $40,000 out of the $50,000 approved, prior to tonight. L. Picard advised the Capital Reserve monies for the Summer projects is from the $84,000 put into the 7/1/17 budget. J. Lewis advised we need to get these things done. B. Kilanski Don t need to do them all at once. K. Bazan advised the Committee needs to meet. If they have the opportunity to save money, he wants to hear that. B. Kilanski advised the Energy Committee had come back and wanted to do the project in stages; that s what the Board wanted to do.

3 K. Bazan will be in touch with B. Kilanski and S. Thompson to make sure there is a meeting held within the next 10 days. K. Bazan advised he wants to schedule another Board meeting on June 29th and take out the meeting on July 6 th. The first School Board meeting of July will be held on the 13 th. Both meetings will be held at 6:30pm. The Board will decide at the June 29th meeting how they want to schedule out July and August. The Finance Committee will meet on June 29th at 5:30pm. B. Kilanski MOVED to give our Business Manager authority to sign the EPO for electricity pricing; SECONDED by: K. Bazan, V OTED: 4-0, Melanie Harrison explained under the Title 2 grant, they are allowed to spend monies in the first year; there are none left. E. Jackson advised to the auditor it looked like we were spending money that we didn t have expenditures for. We can t claim money we didn t spend. Advised it has been a snowballing issue. E. Jackson advised she and Melanie Harrison met in April to go through the grants. Melanie Harrison advised she was spoken to about the grants at the last meeting she attended. She explained they need to be sent to the State by the 15 th of the next month so the State can send in their report. Money from the 15 th to the 30 th is sent to the school. The person handling them is doing the grants for the whole State. E. Jackson didn t realize the deadline. Also, she can t do the next month until the person at the State does his part. Melanie Harrison explained she gets spoken to at the meeting every month because we are late. E. Jackson doesn t see a problem being on time going forward. M. Harrison advised they can use carryover money to buy equipment, but need to purchase items before April. E. Jackson advised that happens with all grants. K. Bazan asked administration to be sure this comes back under Old business at the next meeting. He doesn t like being behind. He wants to get out of that cycle. E. Jackson thinks that was a one-time thing. Melanie Harrison advised they still have over $53,000 that needs to be claimed from K. Bazan feels they need to be sure they are on the same page. Melanie Harrison will call the State and advise that they are still in review status and unable to put in the next month. E. Jackson feels they could invite Todd Tucker to inspect any busses that we purchase. Sue Rice asked if doing our own busses will take away from Tucker Transportation. J. Lewis advised it shouldn t too much. They would do the same Special Ed and Pre-School. E. Jackson They do one student on a van to drop off; not an entire bus. If we purchase it this year; it needs to come out of this year s budget. The Board could get a Motion and encumber funds for a particular bus. L. Picard would like an invoice from Gary in Las Vegas regarding the bus he has. E. Jackson distributed an up-to-date expense list. K. Bazan Need to figure out who would be handling scheduling, hiring of drivers, where busses will be stored, etc. Need to have these things in place first. J. Lewis doesn t think the Business Manager, Principal or Superintendent should fill in for drivers. L. Picard What about an option of buying busses and hiring a company to drive them, etc? E. Jackson That s why we want to have Tucker Transportation in. B. Kilanski wants an updated list of expenses. K. Bazan asked E. Jackson to see if Mr. Tucker is available for the meeting on the 29 th. Bambi Truesdell advised from the Sunshine Fund, the staff would like to put a bench under the Apple Tree that Mr. Funkhouser planted, in his memory. BUILDING ADMINISTRATOR M. Duprey: *The entire school was outside all day for Field Day. It was a great day. Ashlee Nicholson organized it. The Seventh grade manned more than 20 stations; there was a Seventh grade versus faculty kickball game. He received lots of good feedback from faculty. *Eighth grade graduation was very successful. It went off without a flaw. It was a good night. *Leadership Academy Week Feels it was great that it coincided with Field Day. The teachers and M. Duprey spent a lot of time doing projects and discussion groups There were activities around setting goals and establishing values.

4 L. Picard hopes the Leadership Academy created some buzz among the lower grades. *Girls STEM - There are a number of interested students who will be attending. M. Duprey doesn t know the number yet. *Pre-School celebration was held tonight. *Kindergarten Celebration will be held Tuesday. COMMITTEE REPORTS: Negotiations: L. Picard advised the team met yesterday. There will be another meeting on Monday with the WSSA. Have counterproposals to provide at the next meeting. The Committee is hoping to be done a few months earlier than usual. Scholarship: V. Cole wants to be sure everyone knows; no one knows who are Winchester students. Several received scholarships. Selectboard Rep: B. Kilanski advised the Selectboard asked about the crossing guard. They think he should move to Main St. at the beginning of Parker Street. Advised the Selectboard voted to do away with the crossing guard in front of the library. They feel eliminating it will funnel the traffic down there and be a little safer with a crossing guard. J. Lewis explained they started down there five years ago, but there was a considerably higher number crossing at the top of the street. K. Bazan advised the Selectmen they should ask George Whittle to come to a meeting to discuss. B. Kilanski advised Selectboard members will be going to see him. B. Kilanski is concerned with the foot traffic in the morning. J. Lewis people go too fast up Parker Street. V. Cole is concerned with kids coming past Mr. Mike s. Sue Rice is disappointed that the State didn t wait to do the road work. It is hard; kids walk two-by-two. K. Bazan advised he will attend the July Selectboard meeting. L. Picard wanted B. Kilanski and the Selectboard to know that she is thankful for the police presence especially after school; has seen an improvement. B. Kilanski has seen a huge improvement. Advised the Selectboard was happy to receive a thank-you note for the sandbox. K. Bazan is seeing a big change in the relationship with the Town and the School. Feels that is the way it should be. Professional Development: The next meeting will not be until September. Technology: The next meeting will not be until September. Legislative Action/Policy: K. Bazan will schedule a meeting at the beginning of July. He will bring this back under Old Business and schedule the next meeting then. L. Picard wants to know, in advance, if a Board meeting is changing. She scheduled her vacation around the meeting schedule. She doesn t want to miss any other meetings. K. Bazan MOVED to approve the Accounts Payable Manifest in the amount of $105,735.34; SECONDED by: L. Picard, VOTED: 4-0, K. Bazan MOVED to approve the Payroll Manifest in the amount of $221,282.92; SECONDED by: L. Picard, VOTED: 4-0, K. Bazan MOVED to approve the Payroll Manifest in the amount of $2, for an insurance payback; SECONDED by: L. Picard, VOTED: 4-0, The Board received a request for a vacation buyback. E. Jackson need s the Chair s signature so she can process it. L. Picard was concerned how it would be done; feels it is setting a precedent. Feels it should be the last day worked. E. Jackson explained the contract reads 26 pay periods. Employees are paid ahead since leaving SAU 38. E. Jackson advised the next year fixes it because the first pay period is 7/1/17.

5 K. Bazan advised J. Lewis that the Board wants to hear from the attorney first; they have a School Board member with a concern. CITIZENS COMMENTS: Sue Rice asked for an update on positions. M. Duprey advised Math and part-time Art are still posted. Sue Rice asked where the process is for hiring an Interim Superintendent. K. Bazan advised at a meeting on Monday the Board approved an applicant. They received 15 applications. L. Picard feels the Committee absolutely did their due diligence. Administration had input. It was for the Superintendent position only; will address the Special Ed piece separately. L. Picard MOVED to go into non-public session at 8:42pm. under RSA 91-A:3, III (b); SECONDED by: B. Kilanski, VOTED: K. Bazan yes, L. Picard yes, V. Cole yes, B. Kilanski yes, K. Bazan MOVED to come out of non-public session under RSA 91-A:3, III (b) and go into ( c) at 9:00 pm; SECONDED by: V. Cole, VOTED: 4-0, B. Kilanski MOVED to leave non-public session at 9:30pm; SECONDED by: L. Picard, VOTED: 4-0, K. Bazan advised while in non-public session the Board discussed personnel and a contract. L. Picard MOVED to adjourn the meeting at 9:36pm; SECONDED by: V. Cole, VOTED: 4-0, Respectfully submitted, Peggy Higgins School Board Secretary