Portchester Sailing Club Minutes of Social Committee Meeting held on Thursday, 13 th September, 2012

Transcription

1 Portchester Sailing Club Minutes of Social Committee Meeting held on Thursday, 13 th September, 2012 Those Present: Jenny Wood, John Bishop, Colin Cadman, Trevor Exelby, Sharon Freeman,. Charlie Spenceley, Karen Gregory. Apologies: Maurice Close, Elliott Cowton, Margaret Rasburn, Matters Arising from the Minutes of the Last Meeting: 1. The question of whether the club should charge VAT for attendance at events is still ongoing. Action: John Bishop and Colin Cadman Recent Events Event Comments Marchwood Visit (14/7/12) Harbour Racing (4/8/12) Not a large occasion, but went well. A good evening that went well (The Caws Brothers even played Freebird for Colin!) However, many of those attending did not really participate in the BBQ or entertainment. This was discussed. Next year, this event will include the prize-giving, to encourage participation. The raffle raised 83, with an expenditure of ( surplus)

2 Social Calendar for 2012/13 Event Notes Action Rum Run (13/10/12) John to request that the lower bar to remain open between the Rum Run and the Race, giving time to prepare for John Parnell John Bishop (Done) Race (Provisionally 13/10/12) Trafalgar (20/10/12) This will not clash with the Rum Run event, which will have finished before the race meeting Champions: Jenny and Margaret Jenny has confirmed the date with Steve Guildford A large white ensign may be placed against a wall in the upper bar. Ticket price will be (same as last year) 7:30 8:00 start Poster: Natalie Screen: Colin It was agreed that a broadside of party-poppers should happen if Steve G provides a chocolate Ship. Jenny Wood Margaret Rasburn Colin Cadman Halloween (27/10/12) Champions: Natalie and Charlie Poster: Natalie Screen: Colin The Marquee frame has already been erected Karen to ask Steve G to Provide burgers etc at this event Charlie Spenceley Colin Cadman Bonfire and Fireworks (3/11/12) Champion: Karen Insurance: Karen Tides are suitable for as beach bonfire Karen Gregory

3 Karen to talk to Tony Alexander about fireworks, Christiaan Beech about paying for them and Ian Curry about insurance. Dinner Dance (24/11/12) Champion: Sharon Freeman The Royal Maritime Club in Queen Street has been booked. The charge by the Royal Maritime club for each person is 32.50, to include the room; food; two bars; cloakroom; doorman; disco. The ticket price will, therefore, be 33.50, to allow for extra meals (Cdre Hardway + 1) and decorations etc This is 1.50 cheaper than last year. The junior rate will be Wine at this event will be approximately per bottle. Rooms for the night have been offered at members rates, being: for a double and for a single (both including breakfast) Poster: by Natalie Screen: by Colin Colin Cadman The menu will be : Paté / Crѐpe Lamb / Ravioli Fruit salad Coffee and mints Sharon is currently negotiating with the Royal Maritime Club for overnight parking in the Pall Europe car park; cheap overnight berths at Gunwharf and discounted tickets to the Historic Dockyard. Parking at Gunwharf will be 3.50 for the night and morning A few berths will be available at the Gunwharf Marina.

4 Childrens Party (8/12/12) Champion: Natalie John has asked the Hon Treasurer to pay Magic Wanda the deposit for this event. DONE Christmas Draw (23/12/12) New Year Party (31/12/12) Champion: Sharon Freeman Cost of employing The Caws Brothers for this event is 500. (Booked) American supper Sharon Freeman Burn s (26/1/13) Quiz (23/2/13) Champion: Jenny Jenny has booked the chef but has yet to hear from the piper. David Pelley has confirmed his attendance Jenny Wood Irish (16/3/13) St Georges (20/4/13) Easter Kids Party (Easter Weekend)

5 Trafalgar (19/10/13) Halloween (26/10/13) Provisional Date depends on Steve and Nessie s availability. POST MEETING: Date confirmed for 19/10/13 Jenny Wood Firework (2/11/13) Panto (18/1/14) Burn s (26/1/14 Quiz night (22/2/14) Champions: Jenny and Margaret Budget The budget for next year (2013) has been agreed by ManComm. Music system (speakers) 500 Floor outside galley 600 Christmas decorations 100 Dance floor repairs 50 Patio furniture 500 Christmas Party 300 Halloween 200 Fireworks (inc Insurance) 850 Additional BBQ 150 Gazebo 100 Raffle drum 100 Panto 200 Easter Party Prizes 60 New Year Party 500 Sailing Events 3 x 250 = 750 Angling Events 3 x 250 = 750 TOTAL 5710

6 ANY OTHER BUSINESS 1. Sharon is currently looking at catalogues for new Christmas decorations and meal boxes for the childrens Christmas Party. 2. Charlie Spenceley suggested that we hold a Murder Mystery. She will investigate this further. 3. The subject of the use of the marquee was discussed. Recently, the marquee had been erected by only three people. It took a great deal of time to do so. The Commodore pointed out that the marquee is only on loan to the club and was originally set aside for use by the club only (not for private parties). It would cost to replace. The committee agreed that, in future, the marquee would not be used for private parties unless 200 was paid for putting it up. This will be discussed at the next House Committee. There followed a discussion about a worrying trend amongst the membership of Portchester Sailing Club that of fewer members helping and more members demanding. Date of the next meeting: 11 th October, 2012