20 TH COMESA SUMMIT AND POLICY ORGANS MEETINGS

Transcription

1 20 TH COMESA SUMMIT AND POLICY ORGANS MEETINGS BUJUMBURA Republic of Burundi 1 st -10 th June 2018 PROTOCOL AND INFORMATION GUIDE Thee: «COMESA: Towards Digital Econoic Integration» 1

2 Meber States of the Coon Market for Eastern and Southern Africa (COMESA) 1. Republic of Burundi 2. Union of the Cooros 3. Deocratic Republic of Congo 4. Republic of Djibouti 5. Arab Republic of Egypt 6. State of Eritrea 7. Federal Deocratic Republic of Ethiopia 8. Republic of Kenya 9. State of Libya 10. Republic of Madagascar 11. Republic of Malawi 12. Republic of Mauritius 13. Republic of Rwanda 14. Republic of Seychelles 15. Republic of Sudan 16. Kingdo of Eswatini 17. Republic of Uganda 18. Republic of Zabia 19. Republic of Zibabwe 2

3 CONTENT I. Introduction... 4 II. Dates of the Meetings... 4 III. Visa and Health foralities... Error! Bookark not defined. IV. Protocol... 5 V. Transport... 6 VI. Security 6 VII. Accoodation... Error! Bookark not defined. VIII. Banquet and receptions... 8 IX. ICT Services... 8 X. Mebers of the Press... Error! Bookark not defined. XI. Departure... Error! Bookark not defined. 3

4 ADMINISTRATIVE ARRANGEMENTS I. Introduction The inforation contained in this docuent is for use by participants attending the COMESA Policy Organs and Suit eetings, which will be held in the Republic of Burundi fro the 1 st to the 10 th June II. Dates and Venue of the Meetings a. Dates The Policy Organs eetings of COMESA are scheduled as follows: No. Start Dates End Meeting Title 1. Friday 01 st June 2. Monday 04 th June 3. Monday 04 th June 4. Monday 04 th June 5. Wednesday 06 th June 6. Friday 08 th June 7. Thursday 07 th June 8. Saturday 09 th June 9. Saturday 09 th June Sunday 03 rd June Monday 04 th June Tuesday 05 th June Tuesday 05 th June Thursday 07 th June Friday 08 th June Friday 08 th June Sunday 10 th June Sunday 10 th June 38 th Intergovernental Coittee ESA/EPA Senior Officials Meeting Peace and Security Coittee 13 th Business Foru 38 th Council of Ministers ESA - EPA Council Meeting 16 th Meeting of Ministers of Foreign Affairs 10 th First Ladies Round table 20 th Suit of Heads of State and Governent The detailed prograe for the eetings and other social events will be counicated to delegates in due course. b. Venue of the Meetings All the Policy Organs eetings will be held at Palais des congrès de Kigobe in Bujubura, Burundi. 4

5 The Twentieth Suit of Heads of State and Governent will also be held at Palais des congrès de Kigobe. III. Visas and Health Foralities All delegates coing for the COMESA Policy Organs Meetings and Suit of Heads of State and Governent will obtain their accreditation and entry visas upon arrival at the Bujubura International Airport. All delegates attending the Policy Organs Meetings will be issued with gratis visas on arrival. All participants should be in possession of a valid health certificate for yellow fever. Details related to accreditation procedures are available in the following websites together with an online registration for: IV. Protocol The Governent of the Republic of Burundi will attach a Protocol Liaison Officer to each delegation. In addition, there will be Protocol Officers at the Airport to assist delegations with custos and iigration foralities. To enable the host to ake the necessary arrangeents for the reception of delegations, it is iportant that all Meber States counicate the relevant inforation to the National Organizing Coittee at the following addresses: E-ail: protocole@coesasuit2018.org info@coesasuit2018.org 1. Arrival Cereony and Procedure Upon arrival at Bujubura International Airport, the Heads of State and Governent and the Ministers will be received by high-ranking Governent officials of the Republic of Burundi. All protocols will be observed accordingly. Other delegates will be assisted to coplete all the necessary airport foralities by Protocol officers. 2. Liaison Officers The respective COMESA Meber States are expected to assign Liaison Officers to facilitate counication between the National Organizing Coittee and delegations of respective Meber States. The host country has already provided for a liaison officer for each country. 5

6 V. Transport 1. Heads of State and Governent The Host Governent will provide the visiting Heads of State and Governent with appropriate transportation according to its security protocols. This will include the First ladies who ay accopany the Head of State. 2. Ministers/ Heads of Delegation The Governent of the Republic of Burundi will provide one VIP car for the Minister fro the COMESA Coordinating Ministry as well as one VIP car for the Minister fro the Ministry of Foreign Affairs. In the case that this is one and the sae person, then only one car will be provided. The COMESA Secretariat will provide vehicles for any other Ministers who will attend the Suit as well as any Official who is a Head of Delegation during the Council Meeting. 3. Transportation for other delegates Regular shuttle transport will be available to and fro the Bujubura International Airport, designated hotels and the Conference Centre for all participants. VI. Security The Republic of Burundi undertakes to provide the necessary security and precautions against injury, daages and/loss for delegates and their property during the eetings. All respective COMESA Meber States will be required to provide the duly copleted firears registration for of the Security officers accopanying Heads of State or Governent to the Host Governent, under a cover of a Note Verbale, fifteen (15) days before the arrival of their respective delegations. They should provide the detailed inforation on firears and aunitions they carry in accordance with the security procedures of the Host country as indicated in Annex I. 1. Registration and accreditation of Delegate The National Organizing Coittee will register the staff of the COMESA Secretariat and all participants to the Policy Organs eetings in accordance with the Note Verbale of accreditation subitted by the respective Meber States and the COMESA Secretariat. 6

7 An online registration and accreditation syste will be ade available for Meber States and the COMESA Secretariat fro March 2018, at the following website: and Meber States and the COMESA Secretariat will be requested to send to the Host Country, via the said platfor, a full list of their delegation with a passport size photograph and a copy of the passport of each delegate, through a Note Verbale by 15 th May For any issues related to online accreditation, kindly contact the support tea at the following eail: info@coesasuit2018.org 2. Access Badges Access into the Conference Centre will be highly restricted and all delegates are required to be accredited and to have the appropriate access badge to gain access. a. General access COMESA Coordinating Ministers and Foreign Affairs Ministers/ Heads of delegation will be issued with special badges, which will give the access to the relevant venues and events. All other delegates will be issued with badges that will give the access to the Conference Centre and other designated areas. Security staff and ebers of the edia will also receive special badges for this purpose. b. Plenary Sessions Delegates and ebers of the press with the required conference badges will have access to the Conference Centre to attend the plenary sessions. Owing to the liited nuber of seats available during the official opening and closing cereonies, each Meber State will receive conference badges to allow the to occupy seats in the Plenary Hall. c. Closed sessions Each Meber State will be given 4 special conference badges for the closed sessions. The seats available to delegates for the Closed Sessions are: One seat for the Head of Delegation; Four seats for ebers of each delegation. 7

8 d. Car Passes Car passes ust be obtained for all vehicles to have access to the relevant venues such as the Conference Centre. Rented vehicles should also obtain car passes to have access at the designated venues. The passes shall be collected fro the Security Sub-Coittee of the National Organizing Coittee. For this purpose, the type, plate nuber and naes of drivers of vehicles shall be counicated in advance to the Departent of Protocol address listed above. VII. Accoodation 1. Heads of State and Governent The Host Governent will accoodate the visiting Heads of State and Governent on a one plus two basis (1+2). 2. For other Delegations The other delegates will be responsible for their own bookings and settling all expenses during their stay. A list of designated hotels in Bujubura is annexed to this booklet and available on the Suit websites. Please note that transport to the Conference venue will be fro the designated s only and the Secretariat will not be responsible for delegates who choose to stay in non-designated s. VIII. Banquet and Receptions A State Banquet will be hosted by the Host Governent. This will be strictly by invitation. IX. ICT Services The Conference Centre will be adequately wired with Wi-Fi. Therefore, Internet services will be available throughout the coplex. Web presence will be aintained during the eetings of the Policy Organs and the Suit to provide continuous press briefings and press releases to the edia and the international counity which follow COMESA activities online via its website and social networks. 8

9 X. Mebers of the Press Mebers of the International Press are welcoe to cover the COMESA eetings. The List of ebers of the press and their professional equipent to be brought into the country should be counicated to the Sub-Coittee in charge of Counication of the National Organizing Coittee of the host country below. This should be done well in advance of the eetings to forward it to the National Counication Council for their accreditation. A Media Centre will be provided at the Conference Centre for ebers of the press who will cover the sessions. Further details on press accreditation are available on: XI. Departure The National Organizing Coittee of the Republic of Burundi will take all the necessary easures for the sooth departure of the delegations. To avoid inconveniences, each delegation is expected to provide inforation regarding the departure date and tie to the National Organizing Coittee and the COMESA Secretariat well ahead of tie. 9

10 The Republic of Burundi at a Glance Head of State: S.E Mr. Pierre Nkurunziza Capital: Bujubura Independence: 01/07/1962 Area: k 2 Total Population: Around 11 illion (est. Deceber 2017) Unit of Currency: Burundi Franc (BIF) divided into , 5 000, 2 000, 1 000, 500 et 100 denoinations. Languages: National Language (Kirundi), Official Languages (French and English), and other spoken language (Swahili) Cliate: The country has a tropical cliate. The altitude ranges between 773 and The ain characteristic of the cliate is an alternation of a rainy season fro October to May and of a dry season fro June to Septeber.. Tie: GMT +2 Banking Services: Opening hours fro Monday to Friday fro 7h30 AM to 5h30 PM and 10 AM to 3h30 PM Saturday and Sunday. Public Service: Opening hours fro Monday to Friday fro 7h30 AM to 3h30 PM. Postal Office: Opening hours fro Monday to Friday fro 7h30 AM to 5h30 PM. Telecounication service: Four obile telecounication services are available in Burundi (ONAMOB, LUMITEL, ECONET-LEO, SMART). Electricity supply: 220 Volts Measure Syste: Metric 10

11 COMESA POLICY ORGANS AND SUMMIT BUJUMBURA LIST OF HOTELS No Hôtels Location/Di Singl Doubl Roo Rate stance fro Junior e e Junior Single Double Contacts (Tel, eail, site web) Kigobe in suite roo roo suite roo roo K 1 ROCA GOLF Rohero I/3.5k USD 250 USD 100 USD 120 www. rocagolfhotel.bi 2 Star Buyenzi/1k USD 200 USD 100 USD nnineza@yahoo.fr 3 Club du Lac Tanganyika 4 Mountain s View 5 La Tulipe Kajaga/6k USD 300 USD 160 USD Gladys.ingabire@hotelclubdulac.c o Mukaza/4k USD 80 USD Mutanga- Nord/1.5k 6 Shaa Rohero/3.5k USD 70 USD 40 USD tulipehotel@gail.co USD 40 USD Shaahhotel2006@yahoo.fr 7 Village RoheroI/4k USD 80 USD 60 USD / / Villagehotel_bujubura@yahoo.c 11

12 8 Belair Résidence 9 Ego Rohero/3.5k 10 Tiger s Aparteent Kiriri/3k USD Kinanira /5 k 11 Martha Hôtel Rohero/3.5 k III o USD 150 USD / 75/ info@hotelbelairbujubura.co USD 120 USD 60 USD alibabatuna@yahoo.co USD 200 USD 100 USD USD info@tigeraparteenthotel.bi USD 120 USD info@artha-hotel.co 12 Le Paleraie Kabondo/7k 1-18 USD USD /3 reservationpal@gail.co 13 New Agena 14 Eeraude 15 Gahahe Hill s 16 Pearl Résidence Rohero/4k USD 230 USD 100 USD info@newagenahotel.bi Rohero/3.5k USD 60 USD irakozelinaolivia@gail.co Rohero/3.5k USD 300 USD 70 USD / / gahahehotel@yahoo.fr Rohero/4k USD 125 USD 85 USD info@burundipearl.co 12

13 17 Le Chandelier 18 La Perle Rohero/4.5k Gihosha/1k 19 Tanganyika Avenue de la Lake View plage/3.5k 20 City Hill Rohero/3.5k 21 Royale Palace USD USD / info@hotel-lecandelier.co USD 40 USD / info@laperlehotel.org; kadede54@gail.co USD 100 USD USD 200 USD 130 USD info@cityhillhotel.co Kinindo/5k 1-31 USD USD /21 info@royalpalacehotel.gail 22 DA FA Kajaga/8 k USD 90 USD 50 USD , , @qq.co;Iraric5@yaho o.fr 23 Alexestel Rohero, Avenue Makaba USD 50 USD reception@alexestel.co 24 Kiriri Garden 25 Source du Nil Kiriri, Avenue Belvedere Rohero I/3.5k USD /90/92 info@kiririgardenhotel.co USD 100 USD 50 USD / / info@hotelsourcedunil.bi 13

14 26 SAFARI GATE Rohero, Avenue Cercle Nautique 27 Le Rohero, Panoraique Avenue la J.R.R 28 Garden Rohero, Avenue Janvier 4 du de de USD 100 USD USD 400 USD 150 USD / info@celexonhotel.co USD 120 USD 70 USD info@gadernhotel.bi, 29 Best Outlook Kiriri, Avenue du Prince Louis Rwagasore 30 BEST Rohero, Avenue du Coerce 31 LE BOUQUET 32 ZION Mount 33 CLOS DE LIMBA Hôtel Rohero, Avenue de la Révolution Rohero, Avenue Mao Tse Toung 04 Rohero, 4 rue des Libas USD 200 USD 100 USD /58, Bestoutlook.bi@gail.co USD 100 USD / reservation@besthotelburundi.co USD / hotel_lebouquet@yahoo.fr USD 300 USD USD sunsafariclubhotel@yahoo.co USD 100 USD 120 Closdeliba2@yahoo.fr /

15 34 Pal Kajaga, Chaussée d Uvira 35 Kings Conférence Center 36 Dolce Vitae Kinindo, Avenue Large, Ndaukiza 13 du Kigobe Sud, Avenue Mwungo Kangaroo Q.Industriel/ 1 k 38 Pacific Rohero I /5 K 39 Bright Rohero II/3 k 40 Iwacu Rohero I.4 Residence k USD USD 100 USD USD 50 USD USD 50 USD USD 70 USD 40 USD USD Tel : USD 30 USD