ANNUAL MEETING OF TICEHURST PARISH COUNCIL

Transcription

1 TICEHURST PARISH COUNCIL The Village Hall, Lower High Street, Ticehurst, East Sussex, TN5 7BB Telephone Clerk: Francesca Nowne 1/6/5/14 The Annual Meeting of Ticehurst Parish Council was held on Tuesday 6 th May 2014 at 7.30 p.m. (up to 30 minutes were allowed at the start of the meeting for public questions and comments on relevant matters on the agenda). The Chairman reminded the public that they had a right and were welcome to stay and observe the rest of the meeting in accordance with Public Bodies (Admission to Meetings) Act 1960 s1. Parish Councillors were summonsed to attend: Present: Cllrs. Goodall, Maynard, Young, Spencer, Cook, Yeo, Krista, Rigby, Burley, Luckhurst and Hardwick. In attendance: D. Cllr. Elliston and C. Cllr. Barnes. AGENDA ANNUAL MEETING OF TICEHURST PARISH COUNCIL Election of Chairman: D. Cllr. Elliston collected nomination slips and announced that Cllr. Goodall had been re-elected to the Chair Election of Vice Chairman: D. Cllr. Elliston collected nomination slips and announced that Cllr. Maynard had been re-elected as Vice-Chair Adjournment of meeting for Public Questions and Comments and to receive reports from District and County Councillors: Cross Roads at Stonegate - request for a meeting with ESCC to discuss the safety of this junction. Congratulations were received from the public about the Annual Assembly. ESCC reported that despite large cut backs in the fire service there will be no effect on local services from Wadhurst and Burwash which are manned by retained firemen Declarations of Interest: by Councillors on any matters on the agenda, the nature of that interest and whether the Councillor considers that interest to be prejudicial under the terms of the Code of Conduct and the Localism Act 2011 s.31 this should then be repeated prior to that agenda item. Cllr. Cook declared a personal interest in any matters involving the Beatrice Drewe Trust Apologies for absence: Apologies were received from Cllrs. Garratt and Mummery and their reasons for absence were recorded in the attendance register on acceptance by the Council Adoption of the minutes of the meeting held on 1 st April 2014 these were proposed by Cllr. Hardwick and seconded by Cllr. Spencer and the Chairman was authorised to sign them as a correct record of that meeting.

2 2/6/5/ Distribution of Council duties: Cllrs. were requested to consider which groups them might to contribute to. Financial Advisory Chairman: Cllr. Burley + Parish Council members To set the annual budget. Should meet every two months to moniter expenditure against budget. Cllrs. Luckhurst, Recommendations should be put to the full Planning and Housing Amenities and Environment Lavatories and Car Park Ticehurst Tidy Up Team Bewl Residents Traffic Calming Village Square Community Home Defence and Hardwick and Cook. Chairman: Cllr. Maynard Cllrs. Cook, Burley, Rigby, Hardwick and Young. Cllrs. Young, Spencer and Maynard. Cllrs. Goodall and Spencer. Cllr. Yeo and team of volunteers. Cllr. Rigby. It was noted that there is a meeting on Cllrs. Young, Mummery, Maynard, Burley, Hardwick and Yeo. Council for ratification. To examine planning applications and make recommendations to Rother District Council. To comment on planning policy. To develop a local housing strategy to advise potential developers. To moniter the number of new properties against the allocation numbers contained within the core strategy. Committee has delegated powers to make comment to RDC and normally meets on a fortnightly basis Thursdays 6pm. To consider lighting progression of replacement columns with old fashioned ones, regular playground inspections and consideration of additional facilities. Allotments, open spaces, trees, re-cycling, sustainable energy. To assist in administration and take-over of these facilities when leases are provided by Rother DC. Meet regularly to consider areas that need attention. To liaise between Bewl Water and residents bringing any matters to full Council when necessary. Phase I of the scheme is awaiting implementation. Evaluation of its success and promoting speed limit reductions in village centre and other areas of the Parish. As above. Working with architects and project managers to design and deliver a scheme for the village centre. Cllrs. Cook, Mummery Linking with voluntary groups and organisations within the communities e.g. Youth Forum, TYPRP, Village Club, Police, Schools, Children s Centre, Community Transport, The Priory, Village Halls. Cllrs. Spencer and Mummery To periodically review the plan and provide a contact number.

3 Emergency Consideration for the provision of a Plan defibrillator. Publicity and Cllrs. Cook and Young Provide information for the web site, Notice communicati on. Boards, Welcome Pak, Annual Assembly, and local council organisations e.g. SALC In the absence of two Cllrs., it was requested that they add themselves to the groups that they are interested in Standing Orders: The April edition of the NALC Standing Orders and financial regulations were adopted copies circulated to all members with value and minor amendments agreed over the last two years pertaining to Ticehurst Parish Council RALC Reports: Cllr. Cook reported on the fire service cut backs, the Set Up programme that assists those seeking accommodation (details to go on notice boards and News and Views) and that anyone seeking a Community Grant should seek local Parish support to strengthen their application Playground Inspection: The Clerk reported that she had carried out a playground inspection at all sites. Items that need attention: Two to three tonnes of bark chippings are needed on each site. Clips on all hanging equipment need replacing. Fence post needs replacing in Stonegate. Wooden surrounds at Ticehurst need replacing in sections. Rubber matting on climb to aerial run way needs replacing. It was resolved that the above works should be carried out and that the Clerk should write to the owner of the dog and chickens that are being allowed to roam and mess around the edges of the Stonegate playground. The Rospa inspection will be carried out in June Finance Report: Financial statement, together with list of cheques for sanctioning attached to the agenda. End of year accounts have been finalised and notice of electors rights posted. Cheque Amount To whom For: Beaney First payment for terrace Nowne Wages BDT Half year donation SLCC Community Gov Course RDC Dog bin emptying annual charge Nowne Wine for Annual Assembly HM Rev PAYE V Direct Envelopes and A Assembly paper Streetlights Replace Column T Atteridge Clearing recs plus car park 3/6/5/14

4 4/6/5/ Planning Report: Report on applications considered on since the last meeting. Cllr. Maynard reported that the application for development to the rear of 40/41 High Street Ticehurst has been withdrawn but that surveyors have been seen in the field in the last few days. RR/2014/131/P 1 Broomhill Cottages first storey rear extension recommended for approval. It was noted that the new fencing had been removed due to a complaint which had not come to the attention of the Council. RR/2014/401/0 Beavers Pond velux windows recommendation for approval. RR/2014/551/P 8 Bewl Bridge Close side extension - recommendation for approval. RR/2014/618/P Bell Inn alterations to roof design recommendation for approval. RR/2014/605/P Montrose replacement garage recommendation for approval. Developers for Banky Field have requested to address the Planning Committee 15 th May 2014 at 6.00 p.m. at the Institute prior to the next planning meeting Ardingly Show: Cllrs. Cook, Young, Luckhurst, Spencer and Yeo volunteered to man the SALC stall on 5 th June 2014 arrival time will be 8-9am. The group need to meet to organise the stand Provision of a defibrillator: It was resolved to adjourn this matter to the June meeting as Cllr. Mummery was not in attendance Cutting back of Woodland at the top of Rosemary Lane: It was resolved that the Clerk should write to Goudhurst Parish Council and Tunbridge Wells Council expressing concern that so much woodland has been felled at the Post Boys Motel and write to Kent Highways as broken overhanging limbs are affecting road traffic in Rosemary Lane Hilbury Car Park area: Clerk to continue to request proper reinstatement of bank Fracking: Cllr. Krista felt that the articles in News and Views showed that people were aware of the potential for applications. C. Cllr. Barnes reported that no applications have been received in East Sussex and Cllr. Young added that the geologist who spoke at Uplands Community College had said that the geographical seam between the clay and sandstone would make the area unsuitable for fracking. One application has been received in West Sussex at Balcombe for oil extraction, not fracking Traffic Calming: Two reports were adopted by the Council attached to minutes. Phase I of traffic calming is likely to be carried out during the summer months by ESCC contractors and with the Parish Council supplying and installing some of the wooden bollards. The most recent plans are available at the Annexe. Phase II - The Village Square Landscape Architect has been appointed to produce ideas for the square within the limitations of ESCC criteria. Delegated authority was given to Cllrs Young and Burley to commission Cadplan survey of Village Square levels. Cllr. Krista reported that a six hour community speed watch session in Flimwell found that over 100 vehicles were speeding levels of speed varied up to 71 mph.

5 5/6/5/ Power of Competence: Members were not able to adopt the Power for the year despite the Clerk being qualified as only eight members of the Council are elected thus not meeting the two thirds of elected members criteria. The act states if two thirds is not a whole number then it must be rounded up to the next whole number. Two thirds of Ticehurst Parish Council is 8.66 members that should be rounded up to nine Annual Assembly: The Chairman thanked all those who had assisted with the evening (in particular Cllr, Hardwick) and reported that Malcolm Johnston, the Chief Executive of Rother District Council had been impressed with the level of community engagement Sustainable Communities Act (1) proposal to be submitted to Government that the government take the necessary action to allow a percentage of Business Rates to be paid direct to Parish and Town Council for the benefit of local economic growth. It was resolved to support the proposal Correspondence: 1 RDC Draft Corporate Plan consultation document. 2 High Court Appeal against Judicial Review claimant wants costs limited PC have objected. Awaiting date from Tunbridge Wells County Court witness statement has been submitted. 3 To RDC Letter from PC objecting to stopping paper copies of planning applications. 4 RDC Band D implications for public loans work board 5 ESCC Mobile Library service consultation document Clerk had distributed a summary. 6 Bewl Water Outdoor music event 26 th July 12.30pm 11 p.m Items for the June Agenda: Defibrillator provision and Community Speed Watch Date of the next meeting: The meeting closed at 8.45 p.m. and the date of the next meeting was set as 3 rd June 2014 Signed... Chairman Dated...